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SAVANNAH GOLDFIELDS LIMITED — AGM Information 2002
Oct 31, 2002
65880_rns_2002-10-31_f710ca74-5fe5-4f24-8d36-05c8c98eedee.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of shareholders of Renison Consolidated Mines NL ACN 003 049 714 ("the Company") will be held on Friday 29 November 2002 at PricewaterhouseCoopers Conference Centre, Level 2, Naldham House, 1 Eagle Street, Brisbane commencing at 1 pm.
If you are unable to attend the meeting, please complete the proxy form contained in this notice of meeting and return it to Renison Consolidated Mines NL, GPO Box 7066 Riverside Centre, Brisbane, Old 4001 or by facsimile 07 3832 6261, to arrive before 1pm on Wednesday 27 November 2002.
ORDINARY BUSINESS
1. APPROVAL OF FINANCIAL STATEMENTS
To consider and if thought fit to pass the following resolution as an ordinary resolution
"To receive and consider the financial statements and accompanying reports for the year ended 30 June, 2002."
2. RE-ELECTION OF DIRECTOR
Mr Richard Anthon retires as a Director pursuant to the provisions of the Constitution of the Company and the Listing Rules of the Australian Stock Exchange Limited.
To consider and if thought fit to pass the following resolution as an ordinary resolution
"That Richard Stacy Anthon, who retires as a Director of the Company in accordance with the provisions of the Constitution, and being eligible offers himself for re-election, be appointed as a Director of the Company."
3. APPROVAL OF DIRECTORS FEES
To consider and, if thought fit, to pass with or without amendment the following resolution as an ordinary resolution:
"That the maximum total of directors fees be increased from \$75,000 per annum to \$200,000 per annum such amount to be divided amongst the directors in such manner as they determine."
This resolution seeks to increase the maximum total of Directors fees payable from \$75,000 to \$200,000 per annum. The Directors fees limit has not been increased since 1993. The fees are payable only to non-executive Directors. The Director's believe that it is necessary to increase the fee limit to enable the Board to recruit a further non-executive Director or Directors so that there is a majority of non-executive directors in accordance with good corporate governance practices. The current levels of Director fees are \$20,000 for non-executive directors and \$40,000 for the Chairman.
Voting Exclusion Statement
Pursuant to ASX Listing Rule 10.7.1, the Company will disregard any votes cast by or on behalf of:
- $(a)$ A director of the entity: and
- An associate of those persons. $(b)$
The Conneany however need not disregard a vote if:
- It is east by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form;
- It is east by the chairperson of the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
ATTENDANCE AND VOTING AT THE MEETING
The Directors of the Company have made a determination that all the Shares of the Company are taken, for the purposes of determining the right of members to attend and vote at the meeting, to be held by persons who held them at 10am on Wednesday 27 November 2002 (being a time that is not more than 48 hours before the meeting).
PROXIES
A proxy form accompanies this Notice and to be effective must be received at the registered office of the Company at not less than two clear business days before the time of holding the meeting and if being sent by facsimile should be sent to the Company at Facsimile 07 3832 6261.
NOTE ON PROXIES
A member entitled to attend and vote at the meeting is entitled to appoint not more than two) proxies.
Where more than one proxy is appointed each proxy must be appointed to represent a specified proportion of the member's voting rights and neither proxy shall be entitled to vote on a show of hands.
A proxy need not be a member of the Company.
DATED 31st October 2002 BY ORDER OF THE BOARD
Paul Marshall Company Secretary
PROXY FORM
The Secretary,
I/We (the undersigned)
(NAME OF SHAREHOLDER)
of
(ADDRESS)
being a member of Renison Consolidated Mines NL hereby appoint
(FULL NAME)
(ADDRESS)
or, failing that person, the Chairman of the Meeting as my/our proxy to attend and exercise % of my/our votes on my/our behalf at the Annual General Meeting of the Company to be held on the 29th of November 2002, and at any adjournment thereof.
In relation to any undirected proxies, the Chairman intends voting for all the resolutions being put forward at the Meeting.
If you do not wish to direct your proxy how to vote, please place a mark in the box. $\mathbb{I}$ $\mathbb{R}$
By marking this box, you acknowledge that the Chairman may exercise your proxy even if he has an interest in the outcome of the resolutions and votes cast by him other than as proxy holder will be disregarded because of that interest.
| RESOLUTIONS | For | Against | Abstain | ||
|---|---|---|---|---|---|
| Resolution 1 - Approval of financial statements | $\begin{bmatrix} 1 & 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix}$ | ||||
| Resolution 2 - Re-election of Director – Mr R Anthon | $\begin{bmatrix} 1 & 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix}$ | ||||
| Resolution 3 - Approval of Directors Fees | $\begin{bmatrix} 1 & 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix} \qquad \begin{bmatrix} 1 & 1 \end{bmatrix}$ |
If two proxies are being appointed, the proportion of voting rights this proxy is appointed to represent is...................%
. . . . . . . . . . . . . . . . . . . .
Dated
Signature of Member
PROXY INFORMATION
The form must be completed and received at the registered office of the Company not less than two (2) clear business days before the time appointed for holding of the Meeting and if being sent by facsimile should be sent to the Company at Facsimíle 07 3832 6261.
A member entitled to attend and vote at the Meeting is entitled to appoint no more than two proxies to attend and vote in his stead. A proxy need not be a member of the Company. Where only one proxy is to be appointed the form should be completed and the word "all" be inserted in the space before "of my votes" in each part. Where more than one proxy has been appointed neither proxy may vote on a show of hands.
If a member wishes to direct a proxy how to vote an "X" should be inserted in the appropriate space against each a resolution to be proposed at the meeting, otherwise the proxy may vote as he or she thinks fit or may abstain from voting.
The form must be signed personally by the member or by his attorney, a copy of the relative constitution or Power of Attorney, if not previously exhibited to the Company, must be produced at the registered office of the Company not less than 48 hours before the time appointed for holding the Meeting.