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SANTA FE MINERALS LTD — AGM Information 2021
Oct 19, 2021
65772_rns_2021-10-19_eaa6155f-e4cc-48e6-bf05-2e7a5edc69b1.pdf
AGM Information
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Suite 1/9 Hampden Road Nedlands WA 6009 Tel: +61 8 9386 8382 ABN: 59 151 155 734
20 October 2021
Dear Shareholder
Annual General Meeting – Notice and Proxy Form
Notice is hereby given that the Annual General Meeting (Meeting) of Shareholders of Santa Fe Minerals Limited (“Santa Fe” or “the Company”)(ASX: SFM) will be held at the office of the Company’s auditors, HLB Mann Judd, located at Level 4, 130 Stirling Street, Perth, Western Australia on Friday, 26 November 2021 at 1:00pm (AWST).
The Board has made the decision that it will hold a physical meeting, with the appropriate social gathering and physical distancing measures in place to comply with the Federal and State Government’s current restrictions for physical gatherings.
In accordance with current legislation, the Company will not be dispatching physical copies of the Notice of Meeting (NOM). Instead, a copy of the NOM is available at https://www.santafeminerals.com.au as well as on the ASX announcement platform.
As you have not elected to receive notices by email, a copy of your proxy form is enclosed for your convenience. Shareholders are encouraged to complete and return their Proxy Form by:
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a) in person or by post to Suite 1, 9 Hampden Road, Nedlands, WA 6009;
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b) facsimile on +61 8 6183 4892; or
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c) email to the Company Secretary at [email protected]
Your proxy voting instruction must be received by 1:00pm (AWST) on Wedensday 24 November 2021, being not less than 48 hours before the commencement of the Meeting. Any proxy voting instructions received after that time will not be valid for the Meeting.
Circumstances relating to COVID-19 are changing rapidly. The Company will update shareholders if changing circumstances will impact planning or the arrangements for the Meeting by way of announcement on ASX and the details will also be made available on our website at https://www.santafeminerals.com.au.
The NOM is important and should be read in its entirety. If you are in doubt as to the course of action you should follow, you should consult your financial adviser, lawyer, accountant or other professional adviser. If you have any difficulties obtaining a copy of the Notice of Meeting please contact the Company on +61 (08) 9386 8382 or the Company Secretary on +61 (08) 9463 2463.
For and on behalf of the Board
Henko Vos Company Secretary
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SANTA FE MINERALS LIMITED ACN 151 155 734
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at HLB Mann Judd, Level 4, 130 Stirling Street, Perth WA
on Friday, 26 November 2021 at 1:00pm (WST).
This Notice and the accompanying Explanatory Memorandum should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company Secretary by telephone on +61 8 9463 2463.
IMPORTANT INFORMATION
Time and place of Meeting
Notice is given that the Meeting will be held at 1:00pm (WST) on Friday, 26 November 2021 at HLB Mann Judd, Level 4, 130 Stirling Street, Perth WA 6000.
Your vote is important
The business of the Meeting affects your shareholding and your vote is important. Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 1:00pm (WST) on Wednesday, 24 November 2021.
Proxies
A Proxy Form is enclosed with the Notice and this Explanatory Memorandum. This is to be used by Shareholders if they wish to appoint a representative (a "proxy") to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions detailed in the Proxy Form. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
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To vote by proxy, please complete and sign the enclosed Proxy Form and return it by:
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a) in person or by post to 1/9 Hampden Road, Nedlands, WA 6009;
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b) facsimile on +61 8 6183 4892; or
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c) email to the Company Secretary at [email protected]
so that it is received not later than 1:00pm (WST) on Wednesday, 24 November 2021. Proxy Forms received later than this time will be invalid.
Please note that:
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a) a proxy need not be a Shareholder;
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b) a Shareholder may appoint a body corporate or an individual as its proxy;
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c) a body corporate appointed as a Shareholder's proxy may appoint an individual as its representative to exercise any of the powers that the body corporate may exercise as the Shareholder's proxy; and
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d) Shareholders entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
A body corporate which is a Shareholder, or which has been appointed as a proxy, is entitled to appoint an individual to act as its representative at the Meeting in accordance with section 250D of the Corporation Act. If a Shareholder appoints a body corporate as its proxy and the body corporate wishes to appoint an individual as its representative, the body corporate should provide that person with a certificate or letter executed in accordance with the Corporations Act authorising him or her to act as that body's corporate representative. The authority may be sent to the Company or the Share Registry in advance of the Meeting or handed in at the Meeting when registering as a corporate representative.
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BUSINESS OF THE MEETING
AGENDA
1. Annual Report
To receive and consider the financial report of the Company together with the reports of the directors and the auditor for the financial year ended 30 June 2021.
2. Resolution 2 - Remuneration Report
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, the remuneration report for the financial year ended 30 June 2021 be adopted”.
Short Explanation: The Remuneration Report is in the Directors' Report section of the Company's Annual Report. Listed companies are required to put the Remuneration Report to the vote for adoption at the Company's Annual General Meeting. The vote on this resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement: A vote on this resolution must not be cast (in any capacity) by or on behalf of either of the following persons:
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(a) a member of the key management personnel, details of whose remuneration are included in the Remuneration Report;
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(b) a closely related party of such a member.
However any of those persons may cast a vote on the resolution if:
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(a) the person does so as a proxy appointed in writing that specifies how the proxy is to vote on the proposed resolution; and
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(b) the vote is not cast on behalf of a person described in paragraphs (a) or (b) above.
If you appoint the Chairman of the Meeting as your proxy, the Company encourages you to direct the Chairman how to vote on this advisory Resolution. The Chairman, as one of the Key Management Personnel of the Company, is not permitted to cast any votes in respect of this advisory Resolution that arise from undirected proxies held unless the proxy expressly authorises the Chairman to do so.
3. Resolution 2 - Re-election of Mr Mark Jones as a Director
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
"That, pursuant to and in accordance with Listing Rule 14.4, Article 7.3(a) of the Constitution and for all other purposes, Mr Mark Jones, Director, retires and being eligible, is re-elected as a Director on the terms and conditions in the Explanatory Memorandum."
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4. Resolution 4: Approval of 10% Placement Facility
To consider and, if thought fit, to pass the following, with or without amendment, as a special resolution :
“That, pursuant to and in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities up to 10% of the issued capital of the Company (at the time of the issue) calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and otherwise on the terms and conditions in the Explanatory Memorandum.”
Voting Exclusion: The Company will disregard any votes cast in favour of this Resolution by a person (and any associates of such a person) who is expected to participate in, or who will obtain a material benefit as a result of the proposed issue (except a benefit solely by reason of being a holder of ordinary securities in the Company). However, this does not apply to a vote cast in favour of the Resolution by:
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(a) a person as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with directions given to the proxy or attorney to vote on the Resolution in that way; or
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(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the Chair to vote on the resolution as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee or custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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(d) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the resolution; and
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(e) the holder votes on the resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
BY ORDER OF THE BOARD
Douglas Rose Managing Director
Dated: 13 October 2021
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EXPLANATORY MEMORANDUM
EXPLANATORY MEMORANDUM
This Explanatory Memorandum has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions.
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in Schedule 1 to the Explanatory Memorandum.
A Proxy Form is located at the end of the Explanatory Memorandum.
1. Annual Report
In accordance with section 317(1) of the Corporations Act the Annual Report must be laid before the annual general meeting. There is no requirement for Shareholders to approve the Annual Report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.santafeminerals.com.au
At the Meeting, Shareholders will be offered the opportunity to:
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(a) discuss the Annual Report;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor's Report.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company's auditor about:
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(a) the preparation and the content of the Auditor's Report;
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(b) the conduct of the audit;
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(c) accounting policies of the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than five business days before the Meeting to the Company Secretary at the Company's registered office.
2. Resolution 1: Adoption of Remuneration Report
The Remuneration Report is in the Directors Report section of the Company's Annual Report. By way of summary, the Remuneration Report:
- (a) explains the Company's remuneration policy and the process for determining the remuneration of its Directors and executive officers;
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(b) addresses the relationship between the Company's remuneration policy and the Company's performance; and
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(c) sets out remuneration details for each Director and each of the Company's executives named in the Remuneration Report for the financial year ended 30 June 2021.
Section 250R(2) of the Corporations Act requires companies to put a resolution to their members that the Remuneration Report be adopted. The vote on this resolution is advisory only, however, and does not bind the Board or the Company. The Board will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the meeting when reviewing the Company's remuneration policies.
The Chairman will give Shareholders a reasonable opportunity to ask questions about or to make comments on the Remuneration Report.
Under the Corporations Act, if 25% or more of votes that are cast are voted against the adoption of the Remuneration Report at two consecutive AGMs, Shareholders will be required to vote at the second of those AGMs on a resolution that a further meeting is held at which all of the Company’s Directors (other than the Managing Director) must stand for re-election. Voting on this resolution will be determined by a poll at the meeting rather than a show of hands. Shareholders voted in favour (100%) of the Remuneration Report at the 2020 AGM.
Undirected proxies
The Chairman intends to exercise all undirected proxies in favour of Resolution 1. If the Chairman of the Meeting is appointed as your proxy and you have not specified the way the Chairman is to vote on Resolution 1, by signing and returning the Proxy Form, the Shareholder is considered to have provided the Chairman with an express authorisation to vote the proxy in accordance with the Chairman’s intention.
Any undirected proxies held by any other key management personnel or any of their closely related parties will not be voted on this resolution.
Key management personnel of the Company has the same meaning as set out in the accounting standards and includes the Directors of the Company and those other persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly. The Remuneration Report identifies the Company’s key management personnel for the financial year to 30 June 2021. Their closely related parties are defined in the Corporations Act, and include certain members of their family, dependents and companies they control.
3. Resolution 2 - Re-election of Mr Mark Jones as Director
In accordance with Listing Rule 14.4 and Article 7.3(a) of the Constitution, a director must not hold office (without re-election) past the third annual general meeting following the director's appointment, or three years, whichever is longer.
Resolution 2 provides that Mr Jones retires from office and seeks re-election as a Director. Details of Mr Jones’ background and experience is set out in the Remuneration Report comprised in the 2021 Annual Financial Report.
Resolution 2 is an ordinary resolution.
The Chairman intends to exercise all available proxies in favour of Resolution 2.
The Board (excluding Mr Jones) supports the re-election of Mr Jones to the Board and recommends that shareholders vote in favour of Resolution 2.
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4. Resolution 3: Approval of 10% Placement Facility
4.1 General
Listing Rule 7.1A enables eligible entities to issue Equity Securities up to 10% of its issued share capital through placements over a 12 month period after the annual general meeting ( 10% Placement Facility ). The 10% Placement Facility is in addition to the Company's 15% placement capacity under Listing Rule 7.1.
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less. The Company is an eligible entity. The Company is now seeking shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility.
The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 4.2(c) below).
If Resolution 3 is passed, the Company will be able to issue equity securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A, without any further shareholder approval. If Resolution 3 is not passed, the Company will not be able to access the additional 10% capacity to issue equity securities to issue equity securities without shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing equity securities without shareholder approval set out in Listing Rule 7.1.
The Directors of the Company believe that Resolution 3 is in the best interests of the Company because if exploration success is achieved at its Western Australian located Challa North Prospects (gold) or its Challa South Prospects (Vanadium), in particular, over the next 12 months, this resolution provides the ability for the Company to raise additional funds quickly. The Directors unanimously recommend that Shareholders vote in favour of this Resolution.
4.2 Description of Listing Rule 7.1A
(a) Shareholder approval
The ability to issue Equity Securities under the 10% Placement Facility is subject to shareholder approval by way of a special resolution at an annual general meeting. Accordingly, at least 75% of votes cast by Shareholders present (in person, or by proxy or representative) and eligible to vote at the Meeting must be in favour of Resolution 3 for it to be passed.
(b) Equity Securities
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
The Company, as at the date of the Notice, has on issue one class of Equity Securities, namely quoted Shares.
(c) Formula for calculating 10% Placement
Listing Rule 7.1A.2 provides that eligible entities which have obtained shareholder approval at an annual general meeting may issue or agree to issue, during the 12 month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
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(A x D) – E
where
A = The number of fully paid ordinary shares on issue at the commencement of the 12 months immediately preceding the date of issue or agreement to issue:
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plus the number of fully paid ordinary securities issued in the 12 months under an exception to ASX Listing Rule 7.2 other than exception 9, 16 or 17;
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plus the number of fully paid ordinary securities issued in the relevant period on the conversion of convertible securities within ASX Listing Rule 7.2 exception 9 where:
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the convertible securities were issued or agreed to be issued before the commencement of the relevant period; or
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the issue of, or agreement to issue the convertible securities was approve or taken under these rules to have been approved under ASX Listing Rule 7.1 or 7.4;
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plus the number of fully paid ordinary securities issued in the relevant period under an agreement to issue securities within ASX Listing Rule 7.2 exception 16 where:
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the agreement was entered into before the commencement of the relevant period; or
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othe agreement or issue was approved, or taken under these rules to have been approved under ASX Listing Rule 7.1 or rule 7.4; -
plus the number of partly paid ordinary securities that became fully paid in the relevant period;
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plus the number of any other fully paid ordinary securities that became fully paid in the relevant period
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less the number of fully paid ordinary securities cancelled in the last 12 months.
Note that A has the same meaning in ASX Listing Rule 7.1 when calculating an entity’s 15% placement capacity.
D = 10%
E = the number of equity securities issued or agreed to be issued under ASX Listing Rule 7.1A.2 in the last 12 months immediately preceding the date or issue of the shares where the issue or agreement has not been subsequently approved by the holders of its ordinary securities under ASX Listing Rule 7.4.
(d) Listing Rule 7.1 and Listing Rule 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity's 15% placement capacity under Listing Rule 7.1. At the date of this Notice, the Company has on issue 72,818,789 Shares, meaning the Company has the capacity to issue:
- (i) 10,922,818 Equity Securities under Listing Rule 7.1; and (ii) 7,281,879 Equity Securities under Listing Rule 7.1A.
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 4.2(c) above).
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(e) Minimum Issue Price
The issue price of Equity Securities issued under Listing Rule 7.1A must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed by the Company and the recipient of the Equity Securities; or
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(ii) if the Equity Securities are not issued within 10 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
(f) 10% Placement Period
The 10% Placement Period is defined in section 4.4 (a) below.
4.3 Listing Rule 7.1A
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under Listing Rule 7.1A during the 10% Placement Period without using the Company’s 15% placement capacity under Listing Rule 7.1.
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
4.4 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, information is provided in relation to the approval of the 10% Placement Facility as follows:
(a) 10% Placement Period
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the annual general meeting at which the approval is obtained and expires on the earlier to occur of:
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(i) the date that is 12 months after the date of the annual general meeting at which the approval is obtained;
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(ii) the time and date of the Company’s next annual general meeting; or
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(iii) the time and date of the approval by shareholders of ordinary securities of a transaction under ASX Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking ( 10% Placement Period ).
(b) Minimum Issue Price
The Equity Securities will be issued at an issue price of not less than 75% of the VWAP for the Company's Equity Securities over the 15 Trading Days on which trades in that class were recorded immediately before:
- (i) the date on which the price at which the Equity Securities are to be issued is agreed by the Company and the recipient of the Equity Securities; or
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- (ii) if the Equity Securities are not issued within 10 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
(c) Purpose for which the 10% Placement Facility may be implemented
The Company may seek to issue the Equity Securities for cash consideration in which case the Company intends to use the funds raised towards an acquisition of new resource assets or investments (including expenses associated with such acquisition), continued exploration and feasibility study expenditure on the Company’s current assets and/or for general working capital.
The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
(d) Risk of economic and voting dilution
If Resolution 3 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders' voting power in the Company will be diluted as shown in the below table (in the case of Unlisted Options, only if the Unlisted Options are exercised). There is a risk that:
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(i) the market price for the Company's Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
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(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company's Equity Securities on the issue date,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
The below table shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable "A" calculated in accordance with the formula in Listing Rule 7.1A(2) as at the date of this Notice.
The table also shows:
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(i) two examples where variable “A” has increased, by 50% and 100%. Variable “A” is based on the number of ordinary securities the Company has on issue. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
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(ii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% as against the current market price.
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| Variable ‘A’ in Listing Rule 7.1A.2 |
Dilution | |||
|---|---|---|---|---|
| $0.043 | $0.085 | $0.128 | ||
| 50% decrease in Issue Price |
Issue Price | 50% increase in Issue Price |
||
| Current Variable A | 10% Voting Dilution Funds raised |
7,281,879 shares $313,121 |
7,281,879 shares $618,960 |
7,281,879 shares $932,080 |
| 72,818,789 Shares | ||||
| 50% increase in current Variable A |
10% Voting Dilution Funds raised |
10,922,818 shares $469,681 |
10,922,818 shares $928,440 |
10,922,818 shares $1,398,121 |
| 109,228,184 Shares | ||||
| 100% increase in current Variable A |
10% Voting Dilution Funds raised |
14,563,758 shares $626,242 |
14,563,758 shares $1,237,919 |
14,563,758 shares $1,864,161 |
| 145,637,578 Shares | ||||
The table has been prepared on the following assumptions:
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(i) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
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(ii) No options are exercised into Shares before the date of the issue of the Equity Securities.
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(iii) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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(iv) The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of the Meeting.
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(v) The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
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(vi) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes options, it is assumed that those options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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(vii) The issue price is $0.085, being the closing price of the Shares on ASX on 12 October 2021.
(e) Allocation policy when the 10% Placement Facility may be implemented
The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(i) the methods of raising funds that are available to the Company, including but not limited to, rights issue or other issue in which existing security holders can participate;
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(ii) the effect of the issue of the Equity Securities on the control of the Company;
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(iii) the financial situation and solvency of the Company; and
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(iv) advice from corporate, financial and broking advisers (if applicable).
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The allottees under the 10% Placement Facility have not been determined as at the date of this Notice. However, the recipients of Equity Securities could consist of current Shareholders and/or new Shareholders (or both), none of whom will be related parties or associates of a related party of the Company.
(f)
Prior Approvals under Listing Rule 7.1A
The Company has not previously obtained approval from its Shareholders pursuant to ASX Listing Rule 7.1A and has accordingly not issued or agreed to issue Equity Securities under Listing Rule 7.1A2 in the 12 months preceding the date of the Annual General Meeting.
(g) Voting Exclusions
A voting exclusion statement is included in the Notice. At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities utilising this 10% Placement Facility following the 2021 Annual General Meeting. No existing Shareholder's votes will therefore be excluded under the voting.
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Schedule 1 - Definitions and Interpretation
In the Notice and this Explanatory Memorandum, unless the context otherwise requires:
Annual Report means the financial report for the year ended 30 June 2021 as lodged with ASX and ASIC.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited (ABN 98 008 624 691) and, where the context requires, the Australian Securities Exchange operated by ASX Limited.
Board means the board of Directors.
Chairman means the person appointed to chair the Meeting convened by the Notice.
Closely Related Party has the meaning given in section 9 of the Corporations Act.
Company means Santa Fe Minerals Limited ACN 151 155 734.
Constitution means the constitution of the Company.
Corporations Act means Corporations Act 2001 (Cth).
Director means a director of the Company.
Equity Securities has the meaning given in the Listing Rules.
Explanatory Memorandum means this explanatory memorandum.
Key Management Personnel means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director.
Listing Rules means the official listing rules of ASX.
Meeting or Annual General Meeting means the general meeting convened by this Notice.
Notice or Notice of Meeting means the notice convening the Meeting including the Explanatory Memorandum.
Option means an option to acquire a Share.
Proxy Form means the proxy form attached to the Notice.
Related Body Corporate has the meaning given to that term in the Corporations Act.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution in the Notice.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
Share Registry means Advanced Share Registry Limited ACN 127 175 946.
WST means Western Standard Time, being the time in Perth, Western Australia.
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PROXY FORM ABN 59 151 155 734
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2021 ANNUAL GENERAL MEETING
I/We
of: being a Shareholder entitled to attend and vote at the Meeting, hereby appoint: Name: OR: the Chair of the Meeting as my/our proxy.
or failing the person so named or, if no person is named, the Chairman, or the Chairman’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Meeting to be held at 1:00pm (AWST) on 26 November 2021 at HLB Mann Judd, Level 4 130 Stirling Street, Perth WA 6000 , and at any adjournment thereof.
Important for Resolution 1: The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1. If the Chairman of the Meeting is your proxy or is appointed your proxy by default, unless you indicate otherwise by ticking either the ‘for’, ‘against’ or ‘abstain’ box in relation to Resolution 1, you will be authorising the Chairman to vote in accordance with the Chairman’s voting intentions on Resolutions 1 even if the Chairman has an interest in Resolution 1 which is connected directly with the remuneration of Key Management Personnel.
If you appoint a proxy, the Company encourages you to direct your proxy how to vote on each item of business.
The Chair of the Meeting intends to vote all undirected proxies, which the Chairman is entitled to vote, in favour of each item of business.
| business. | |||
|---|---|---|---|
| For | Against | Abstain | |
| Resolution 1: Non-Binding Resolution to adopt Remuneration Report | | | |
| Resolution 2: Re-election of Mr Mark Jones as a Director | | | |
| Resolution 3: Approval of 10% Placement Facility | | | |
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
By: Individuals and joint holders Companies (affix common seal if appropriate)
| By: Individuals and joint holders | Companies (affix common seal if appropriate) | |
|---|---|---|
| Signature | Director | |
| Signature | Director/Company Secretary |
SANTA FE MINERALS LIMITED
INSTRUCTIONS FOR COMPLETING PROXY FORM
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A member entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights. If a member appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a shareholder of the Company.
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If you wish to appoint the Chairman of the Meeting as your proxy, mark the box. If the person you wish to appoint as your proxy is someone other than the Chairman of the Meeting, please write the full name of that individual or body corporate in the space provided. If you leave both the box and this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a security holder of the Company. A proxy may be an individual or a body corporate. If your appointment of a proxy specifies the way the proxy is to vote on a particular resolution and your appointed proxy is not the Chairman of the meeting and at the meeting a poll is duly demanded on the question that the resolution be passed, then if either your proxy is not recorded as attending the meeting (if a record of attendance is made) or your proxy does not vote on the resolution, the Chairman is taken, before voting on the resolution closes, to have been appointed as your proxy for the purposes of voting on the resolution at that meeting.
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You may direct your proxy how to vote by placing a mark in one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction, unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate place. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid. If you direct your proxy how to vote on a particular resolution, the proxy need not vote on a show of hands but if the proxy does so, the proxy must vote as directed. If the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands. If the proxy is the Chairman, the proxy must vote on a poll, and must vote as directed and if the proxy is not the Chairman, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote as directed. If any member of the Key Management Personnel of the Company, other than the Chairman of the Meeting, or a Closely Related Party of a member of the Key Management Personnel is your nominated proxy and you have not directed the proxy how to vote on Resolution 1 (Remuneration Report), that person will not cast any votes on Resolution 1.
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Where a member’s holding is in one name the holder must sign. Where the holding is in more than one name, all members must sign.
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Where a Proxy Form of a corporate representative is lodged and is executed under a power of attorney, the power of attorney must be lodged in like manner as this Proxy Form.
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Corporate members should comply with the execution requirements set out on the Proxy Form or otherwise with the provisions of Section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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2 directors of the company;
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a director and a company secretary of the company; or
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for a proprietary company that has a sole director who is also the sole company secretary – that director.
For the Company to rely on the assumptions set out in Section 129(5) and (6) of the Corporations Act, a document must appear to have been executed in accordance with Section 127(1) or (2). This effectively means that the status of the persons signing the document or witnessing the affixing of the seal must be set out and conform to the requirements of Section 127(1) or (2) as applicable. In particular, a person who witnesses the affixing of a common seal and who is the sole director and sole company secretary of the company must state that next to his or her signature.
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Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Annual General Meeting.
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To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) in person to Suite 1/9 Hampden Road, Nedlands, WA 6009;
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(b) post to Suite 1/9 Hampden Road, Nedlands, WA 6009;
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(c) facsimile on +61 8 6183 4892; or
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(d) email to the Company Secretary at [email protected].
so that it is received not later than 1:00pm (AWST) on Wednesday 24 November 2021. Proxy forms received later than this time will be invalid.