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Sama Resources Inc. — AGM Information 2021
May 20, 2021
45946_rns_2021-05-20_abc1008d-585f-4596-b0ff-e40bbf13e93d.pdf
AGM Information
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SAMA RESOURCES INC./RESSOURCES SAMA INC.
NOTICE OF THE ANNUAL GENERAL MEETING OF SHAREHOLDERS TO BE HELD ON JUNE 17, 2021
NOTICE IS HEREBY GIVEN that the Annual General Meeting (the “ Meeting ”) of the holders (the “ Shareholders ”) of common shares (the “ Common Shares ”) of Sama Resources Inc./Ressources Sama Inc. (the “ Corporation ”) will be held in the Boardroom at Suite 132, 1320 Graham, Ville Mont-Royal, Quebec, Canada H3P 3C8 on Thursday, June 17, 2021 at 1:00 P.M. ET (the “ Meeting ”).for the following purposes:
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to receive the audited financial statements of the Corporation and the Auditor’s Report thereon for the fifteenmonth period ended December 31, 2020;
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to determine the number of directors at seven (7);
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to elect directors for the ensuing year;
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to appoint the auditor for the ensuing year, with remuneration to be fixed by the directors;
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to consider, and if thought fit to pass, with or without variation, an ordinary resolution to approve the Corporation’s rolling 10% stock option plan, as more particularly described in the accompanying management proxy circular (the “ Circular ”);
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to transact such other business as may properly be brought before the Meeting, or any adjournment or postponement thereof.
The specific details of the matters proposed to be put before the Meeting are set forth in the Information Circular as at May 13, 2021 accompanying this Notice, which Circular forms part of this Notice.
Due to the current health pandemic and social distancing rules and measures applicable within the Province of Quebec, the Corporation is discouraging shareholders from physically attending the meeting for the sole purpose of engaging with management and the Board and has set up an alternative measure for them do so. More specifically, THE COMPANY IS also allowing shareholders to participate for informational purposes only to the meeting BY A WEBCAST DUE TO THE COVID-19 PANDEMIC AND GOVERNMENT ORDERS TO MAINTAIN SOCIAL DISTANCING. NO VOTES WILL BE ACCEPTED AT THE WEBCAST MEETING and presence through the webcast medium will not, by itself without a proxy having been returned as described herein, be counted for the purposes of quorum or voting. IT IS therefore HIGHLY RECOMMENDED THAT SHAREHOLDERS WHO WISH TO ENSURE THAT THEIR COMMON SHARES WILL BE VOTED, MUST COMPLETE, DATE AND EXECUTE THE ENCLOSED FORM OF PROXY, OR ANOTHER SUITABLE FORM OF PROXY, AND DELIVER IT BY HAND, BY MAIL OR BY FAX IN ACCORDANCE WITH THE INSTRUCTIONS SET OUT IN THE FORM OF PROXY AND IN THE CIRCULAR. FOR GREATER CLARITY, PROXIES NEED TO BE RECEIVED BY THE COMPANY BEFORE THE PROXY-CUT OFF DATE OF 1:00 P.M. MONTREAL TIME, ON TUESDAY JUNE 15, 2021.
In order to dial into the Meeting, shareholders will phone the number that applies to your location below and enter the Webinar ID and Password noted below.
| Phone Number | Webcast Meeting ID | Password |
|---|---|---|
| +1 438 809 7799 (Quebec) | 943 4614 9029 | 382040 |
| +1 778 907 2071 (BC) | 943 4614 9029 | 382040 |
| +1 647 374 4685 (Ontario) | 943 4614 9029 | 382040 |
| +1 587 328 1099 (Alberta) | 943 4614 9029 | 382040 |
| 1 346 248 7799 US (Houston) | 943 4614 9029 | 382040 |
| +1 646 558 8656 US (NewYork) | 943 4614 9029 | 382040 |
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| +1 669 900 9128 US (San Jose) | 943 4614 9029 | 382040 |
|---|---|---|
| +1 253 215 8782 US (Tacoma) | 943 4614 9029 | 382040 |
| +1 301 715 8592 US(Washington DC) | 943 4614 9029 | 382040 |
| +1 312 626 6799 US (Chicago) | 943 4614 9029 | 382040 |
International numbers available: https://zoom.us/u/aqJfUFFNb
In order to access the Meeting through Zoom, shareholders will need to download the application onto their computer or smartphone and then once the application is loaded, enter the Meeting ID and Password below or open the following link https://zoom.us/j/94346149029?pwd=K1hFcHlJNXBBcXJ4NVlnZWpqNGdKZz09 . Shareholders will have the option through the application to join the video and audio or simply view and listen Meeting ID: 943 4614 9029, Password 382040
Registered Shareholders
Every registered holder of Common Shares of the Corporation at the close of business on May 13, 2021, (the “ Record Date ”) is entitled to receive notice of, and to vote such Common Shares at the Meeting, either in person or by proxy, in accordance with the procedures described in the Circular. Registered Shareholders who are unable to attend the Meeting in person and who wish to ensure that their Common Shares will be voted at the Meeting are requested to complete, sign and deliver the enclosed form of proxy to the Proxy Dept., Computershare Investor Services Inc., 100 University Avenue, 8[th] Floor, Toronto, Ontario, M5J 2Y1, Canada. In order to be valid and acted upon at the Meeting, forms of proxy must be returned to the aforesaid address by 1:00 P.M. (Eastern Daylight Time) on June 15, 2021. Further instructions with respect to the voting by proxy are provided in the form of proxy and in the Circular accompanying this Notice.
Non-Registered Shareholders
Shareholders may beneficially own Common Shares that are registered in the name of a broker, another intermediary or an agent of that broker or intermediary (“ Non-Registered Shareholders ”). Without specific instructions, intermediaries are prohibited from voting Common Shares for their clients. If you are a Non-Registered Shareholder, it is vital that the voting instruction form provided to you by your broker, intermediary or its agent is returned according to their instructions, sufficiently in advance of the deadline specified by the broker, intermediary or its agent, to ensure that they are able to provide voting instructions on your behalf .
DATED at Montreal, Quebec, this 13[th] day of May, 2021.
BY ORDER OF THE BOARD OF DIRECTORS
Signed: “ Marc-Antoine Audet”
President and Chief Executive Officer