AGM Information • May 12, 2015
AGM Information
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Shareholders of SalMar ASA are hereby invited to attend the AGM, to be held at 2pm on Tuesday, 2 June 2015 at SalMar's head office at Frøya (7266 Kverva).
The AGM will be called to order by Board Chair Bjørn Flatgård.
Once the meeting has been called to order, a list of attending shareholders and proxies will be presented.
The board's proposed income statement for 2014, balance sheet as at 31 December 2014 and accompanying notes for SalMar ASA and the SalMar Group, along with the reports of the board of directors and auditor, are included in the 2014 annual report. This is available from the company's website: www.salmar.no. The board is proposing a dividend of NOK 10 per share be paid for the 2014 fiscal year. The dividend is payable to the company's shareholders as at the date of the AGM, 2 June 2015.
Should the AGM resolve to pay a dividend, shares in SalMar ASA will be traded ex-dividend of NOK 10 per share with effect from 3 June 2015.
Please see the Nomination Committee's attached recommendation.
The board proposes that the AGM approve the auditor's fee for the audit of the 2014 financial year totalling NOK 1,249,500 for the Group, NOK 175,000 of which relates to auditing of the parent company SalMar ASA.
With reference to the statement relating to corporate governance which was issued by the board on 16 April 2015, and which is included in the annual report for 2014, the board proposes that the AGM pass the following resolution:
"The AGM approves the statement relating to corporate governance issued by the board of directors of SalMar ASA on 16 April 2015, cf. Section 5-6 (4) of the Public Limited Companies Act and Section 3-3b of the Accounting Act."
The Board Chair will present the matter to the AGM.
The board proposes that the AGM pass the following resolution:
"The share-based incentive scheme for senior executives of SalMar shall be continued with the establishment of a new programme. The programme may encompass incumbents of senior positions and key personnel within the Group. The programme entitles employees to receive shares free of cost. The entitlement accrues over a period of three years. The value of the share entitlement granted to any individual employee may not exceed the equivalent of six months' salary. Accrual of 2/3 of this entitlement depends on the fulfilment of specified performance criteria. The maximum amount that the individual employee may accrue in any one year is capped at the equivalent of one whole year's salary. The maximum number of shares in the programme may not exceed 600,000. The programme's overall recognised cost is estimated at NOK 36 million over a period of three years. The board is authorised to draw up more specific guidelines for the scheme, within the framework given."
In accordance with Section 6-16 (a) of the Public Limited Companies Act, the board has prepared a statement relating to remuneration and other benefits payable to senior executives for the 2015 financial year. A copy of the board's statement is attached.
The board proposes that the AGM pass the following resolution:
"The AGM endorses the guidelines cited in the statement relating to remuneration and other benefits payable to senior executives of SalMar ASA, approved by the board of directors of SalMar ASA on 16 April 2015, including the guidelines regarding benefits mentioned in Section 6-16 a(1), subpara 3(3)."
The Nomination Committee's recommendation will be presented at the AGM.
The Nomination Committee's recommendation will be presented at the AGM.
The AGM held on 4 June 2014 authorised the board to increase the company's share capital to finance investments and the acquisition of businesses by means of cash issues and contributions in kind. This authorisation is valid until the 2015 AGM, and the board proposes that the authorisation be renewed.
Given the purpose of the authorisation the board may need to waive existing shareholders' preference rights, which is permitted under the terms of the authorisation.
With reference to this, the board proposes that the AGM pass the following resolution:
The AGM of 4 June 2014 authorised the board to buy back shares in the company up to a limit of 10 per cent of existing share capital. This authorisation may be used to buy back company shares to meet liabilities associated with share-based incentive schemes for senior executives and as a tool to return funds to the company's shareholders. The board proposes that the authorisation be renewed.
With reference to the above, the board proposes that the AGM pass the following resolution:
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The invitation to attend the AGM and all attachments are also available from the company's website.
Shareholders who wish to attend the AGM are requested to send in the attached attendance form to the company's business manager no later than 12 noon on Monday, 1 June 2015. Notice of attendance may also be sent electronically via the company's website from 12 May.
Shareholders who do not wish to attend the AGM in person are entitled to be represented by a proxy. In that case a written, dated power of attorney must be presented. Shareholders are requested to send their power of attorney to the company's business manager no later than 12 noon on Monday, 1 June 2015. Attached is a proxy form, which may also be used to appoint the Board Chair or such person as he may nominate, as proxy.
Shareholders who do not attend the AGM in person may cast their vote in advance. Anyone wishing to cast their vote in advance must use the advance voting form, which must be sent to the company's business manager no later than 12 noon on Monday, 1 June 2015.
SalMar ASA has a share capital of NOK 28,324,999.75 divided between 113,299,999 shares, each having a face value of NOK 0.25. Each share entitles the holder to one vote at the company's general meetings. As at the date of this notice the company held 1,300,000 treasury shares.
Shareholders have the following rights with respect to the AGM:
Further details relating to these rights are available from the company's website www.salmar.no.
Trondheim, 12 May 2015, for the Board of Directors of SalMar ASA
Bjørn Flatgård, Chair
Attachment 1 – Attendance form, proxy authorisation form and advance voting form
Attendance and proxy authorisation forms, including pre-printed name and reference number, are sent by post to shareholders along with the invitation to attend the AGM and other attachments.
Shareholder: Reference no: PIN code:
If you would like to attend the annual general meeting, please return this form to Nordea Bank Norge ASA, Issuer Services, PO Box 1166 Sentrum, 0107 Oslo, Norway. Fax: +47 2248 6349 or +47 2248 4990. E-mail: [email protected]. You can also register your intention to attend at www.salmar.no from 12 May. Notification of attendance must be in Nordea's hands no later than 12 noon on Monday, 1 June 2015.
I/we the undersigned shareholder(s) will attend the annual general meeting of SalMar ASA, to be held at 2 pm on Tuesday, 2 June 2015 at the company's head office in Frøya (7266 Kverva).
vote for my/our shares.
attached authorisation(s)
vote for shares in accordance with the
_______________________ _________________________ __________________________
Date & Place Name (block letters) Shareholder's signature (if attending in person)
If you yourself are unable to attend the AGM, this authorisation may be used by the person you elect to represent you. The authorisation must be in the hands of Nordea Bank Norge ASA no later than 12 noon on Monday, 1 June 2015. You may also register your intentions online at www.salmar.no by the same deadline, starting on 12 May.
Nordea Bank Norge ASA, Issuer Services, Postboks 1166 Sentrum, 0107 Oslo. Fax: +47 2248 6349 or +47 2248 4990. E-mail: [email protected]
I/we the undersigned shareholder(s) of SalMar ASA do hereby authorise:
Board chair: Bjørn Flatgård
Other (name)………………………………………………….
to attend SalMar ASA's AGM on Tuesday, 2 June 2015, and vote on behalf of my/our shares.
______________________ ___________ __________________________________
Place Date Shareholder's signature (To be signed only when authorising a proxy)
This form must be used if you wish to issue your proxy with voting instructions. The items listed in the proxy instructions below reflect the items specified on the AGM's agenda. You may send this proxy authorisation with voting instructions to your designated proxy. Alternatively, you may send the proxy authorisation without inserting the name of your proxy, in which case the proxy is deemed to have been granted to the Board Chair or such person as he may nominate.
The proxy authorisation must be sent by post, e-mail or fax to Nordea Bank Norge ASA, Issuer Services, PO Box 1166 Sentrum, 0107 Oslo, Norway. Fax: +47 2248 6349 or +47 2248 4990. E-mail: [email protected]. You may also register your intentions online at www.salmar.no by the same deadline, starting on 12 May.
The proxy authorisation must be in Nordea's hands no later than 12 noon on 1 June 2015.
I/we the undersigned do hereby authorise (check the appropriate box)
Board Chair Bjørn Flatgård
__________________________ (Proxy's name in block letters)
to attend the AGM on 2 June 2015 and vote on behalf of my/our shares.
The designated proxy shall vote in accordance with the instructions given below. Note that any unchecked agenda item, will be considered an instruction to vote "for" the proposal as stipulated in the invitation. The above notwithstanding, the proxy may determine how to vote to the extent that proposals are tabled in addition to or in replacement of the proposals stipulated in the invitation.
| Agenda AGM 2015 | For | Against | Abstain | |
|---|---|---|---|---|
| 1 | Election of AGM chair and one person to co-sign the minutes | |||
| 2 | Approval of invitation to attend the AGM and the proposed agenda | |||
| 3 | Presentation of the business | N/A | N/A | N/A |
| 4 | Approval of the financial statements and annual report for 2014 for SalMar ASA and the SalMar Group |
|||
| 5 | Approval of the remuneration payable to the members of the Board of Directors, Nomination Committee and Audit Committee |
|||
| 6 | Approval of the auditor's fees | |||
| 7 | The board's statement relating to corporate governance | |||
| 8 | Share-based incentive scheme for employees | |||
| 9 | The board's statement relating to remuneration and other benefits payable to senior executives |
|||
| 10 | Election of directors | |||
| Re-election of Bjørn Flatgård | ||||
| Re-election of Gustav Witzøe | ||||
| Election of Bente Rathe | ||||
| 11 | Election of Nomination Committee members | |||
| Election of Anne Kathrine Slungård | ||||
| 12 | Resolution authorising the board to raise the company's share capital | |||
| 13 | Resolution authorising the board to buy back the company's own shares |
_____________________ __________ ______________________________
Place Date Shareholder's signature (to be signed only when authorising a proxy) If the person signing is doing so in accordance with a power of attorney, documentation in the form of a company certificate or authorisation must be attached.
If voting instructions have been given, the following applies:
If you are not going to attend the AGM in person you may cast your vote in advance. If you wish to cast your vote in advance you must use this form. The list below reflects the items specified on the AGM's agenda.
The advance voting form must be sent by post, e-mail or fax to Nordea Bank Norge ASA, Issuer Services, PO Box 1166 Sentrum, 0107 Oslo, Norway. Fax: +47 2248 6349 or +47 2248 4990. E-mail: [email protected]. Votes in advance may be cast online at www.salmar.no.
The advance voting form must be in Nordea's hands no later than 12 noon on 1 June 2015.
Votes shall be cast in accordance with the instructions given below. Note that any unchecked agenda item, will be considered an instruction to vote "for" the proposal as stipulated in the invitation.
| Agenda AGM 2015 | For | Against | Abstain | |
|---|---|---|---|---|
| 1 | Election of AGM chair and one person to co-sign the minutes | |||
| 2 | Approval of invitation to attend the AGM and the proposed agenda | |||
| 3 | Presentation of the business | N/A | N/A | N/A |
| 4 | Approval of the financial statements and annual report for 2014 for SalMar ASA and the SalMar Group |
|||
| 5 | Approval of the remuneration payable to the members of the Board of Directors, Nomination Committee and Audit Committee |
|||
| 6 | Approval of the auditor's fees | |||
| 7 | The board's statement relating to corporate governance | |||
| 8 | Share-based incentive scheme for employees | |||
| 9 | The board's statement relating to remuneration and other benefits payable to senior executives |
|||
| 10 | Election of directors | |||
| Re-election of Bjørn Flatgård | ||||
| Re-election of Gustav Witzøe | ||||
| Election of Bente Rathe | ||||
| 11 | Election of Nomination Committee members | |||
| Election of Anne Kathrine Slungård | ||||
| 12 | Resolution authorising the board to raise the company's share capital | |||
| 13 | Resolution authorising the board to buy back the company's own shares |
Thus do I, the undersigned, on behalf of my shares in SalMar ASA, vote in advance at the company's AGM on 2 June 2015.
_____________________ __________ ______________________________
Place Date Shareholder's signature
Attachment 2 – Statement and guidelines for the determination of remuneration and other benefits
Pursuant to Section 6-16a of the Public Limited Companies Act, the board of directors of SalMar ASA (the Company) hereby issues the following statement, containing guidelines for the determination of salaries and other benefits payable to the CEO and other senior executives of the Company (jointly Senior Executives) for the 2015 financial year. The declaration was approved by the board of directors of SalMar ASA on 16 April 2015. In accordance with the requirements stipulated in Section 6-16a and Section 5-6(3) of the Public Limited Companies Act, these guidelines are presented to the annual general meeting of shareholders in SalMar ASA, to be held on 2 June 2015, for a consultative vote, with the exception of the stipulations relating to sharebased incentive schemes under point 3, which are presented to the AGM for approval.
The guidelines for share-based incentive schemes under point 3 are binding on the board. The remaining guidelines are recommendations, from which the board of directors may deviate if it so decides. The reason for any such deviation from the guidelines shall be included in the board meeting's minutes.
The board of directors shall determine the salary and other benefits payable to the CEO. The CEO shall determine the salary and benefits payable to other senior executives. The board shall have overall supervision of the remuneration payable to other senior executives, and may issue more specific guidelines for the remuneration of other senior executives over and above those stipulated below. If the CEO wishes to offer remuneration to senior executives which exceeds these more specific guidelines, board approval must be obtained.
The company's policy with respect to executive remuneration is based on the following main principles:
Based on these main principles the board has formulated the following structure for remuneration payable to the company's senior executives:
Basic salary is the principal element in the executive's remuneration package. Basic salary shall be competitive in the market and reflect the individual's duties and level of responsibility.
SalMar operates a bonus scheme for members of group management, which is determined by the board. Each year the board evaluates the scheme and sets the bonus criteria for the coming year. Variable bonus payments under the scheme may not normally exceed 33% of the executive's basic salary. The bonus criteria are divided into three, and are linked to the realisation of targets at group, division and individual level.
The board has a share-based incentive scheme for senior executives in the Group. The first programme was approved by the AGM of 4 June 2014. The programme encompasses incumbents of senior positions and key personnel within the Group. The programme entitles employees to receive shares free of cost. The entitlement accrues over three years. The value of the share entitlement granted to any individual employee may not exceed the equivalent of six months' salary. Accrual of 2/3 of this entitlement depends on the fulfilment of specified performance criteria. The maximum amount that the individual employee may accrue in any one year is capped at the equivalent of one whole year's salary.
The intention is that the incentive scheme shall be continued in the form of annual programmes. The board considers adjustments to the programmes, and each individual programme will be laid before the AGM for approval.
Group management participates in the Group's overall pension scheme. This is a definedcontribution scheme, with contributions amounting to 7% of salary up to 12G (G being the Norwegian National Insurance Scheme's basic unit of calculation).
In principle, termination of employment for senior executives requires a 6-month period of notice. In certain circumstances, and depending on the position concerned, severance pay may be awarded for a period of 6-12 months.
The company does not offer payments in kind over and above those which are usual for senior executives in comparable companies.
Other than that specified above the Company shall not offer senior executives any variable remuneration elements or particular benefits in addition to basic salary.
The Company's senior executive remuneration policy for the 2014 financial year was applied in accordance with the statement relating to senior executive remuneration adopted by the AGM on 4 June 2014.
Attachment 3 – The Nomination Committee's recommendation
SalMar ASA's Nomination Committee comprises:
Since the 2014 AGM the Nomination Committee has held six meetings. In connection with SalMar ASA's AGM to be held on 2 June 2015, the Nomination Committee unanimously proposes the following:
| 2015 | |
|---|---|
| Board Chair | NOK 320 000 |
| Directors (shareholder-elected) | NOK 200 000 |
| Directors (employee-elected) | Half ( NOK 100 000) |
| Audit Committee (Chair) | NOK 50 000 |
| Audit Committee (members) | NOK 35 000 |
Trondheim, 12 May 2015
Helge Moen, Chair of the Nomination Committee (sign.)
Stadsing Dahls gate 27, 7015 Trondheim Mobile tel: +47 9069 2180 Email: [email protected]
Date of birth: 26 December 1954 Civil status: Partner, 1 child
| MBA, University of Denver | 1985-1986 | ||||
|---|---|---|---|---|---|
| MA in Economics, University of Denver | 1984-1985 | ||||
| Trondheim Business School | 1975-1977 | ||||
| major) | General Certificate of Advanced Education (English | 1973-1975 |
| Self-employed | 2002- |
|---|---|
| Professional director and senior adviser | |
| Gjensidige NOR | |
| Deputy CEO | 1999-2002 |
| General Manager, Gjensidige NOR Spareforsikring | 1999-2002 |
| Chair of 4 subsidiaries | 1999-2002 |
| Acting CEO | 1997-1999 |
|---|---|
| Managing Director Gjensidige Bank | 1996-1999 |
| Managing Director Elcon Finans | 1993-1996 |
| Executive Vice President | 1993-1997 |
| Forenede Forsikring (merged with Gjensidige in 1993) |
|
|---|---|
| Deputy Managing Director FINANS | 1991-1993 |
| Group CFO | 1989-1991 |
| E.A. Smith A/S | |
| CFO, Acting CEO | 1986-1989 |
| Finance Manager | 1981-1984 |
| Credit Manager | 1977-1981 |
| Elected office |
| Svenska Handelsbanken AB, Sweden | Director | 2004- |
|---|---|---|
| (Member of the Credit Committee, Risk Committee and Remuneration Committee) | ||
| Polaris Media ASA | Director | 2010- |
| Ecohz AS | Chair | 2004- |
| Cenium AS | Chair | 2008- |
| Home Invest AS | Director | 2005- |
| Nordic Choice Hospitality Group AS | Director | 2005- |
| Aker Kværner Holding AS | Director | 2010- |
| Previous (most important): | ||
| Powel ASA | Chair & Vice-Chair | 2005-2014 |
| Council on Ethics, Norwegian Government Pension Fund Global |
Member | 2010-2014 |
| Norsk Hydro ASA | Vice-Chair | 2007-2013 |
| Kongsberg Automotive ASA | Vice-Chair | 2004-2009 |
| Petoro AS | Chair | 2001-2007 |
| Det Norske Veritas | Director | 2003-2005 |
| Council on Ethics, Norwegian National Petroleum Fund | Member | 2002-2003 |
| Länsförsäkringar Wasa Liv & Fondliv, Sweden | Director | 1999-2003 |
| Statoil AS | Director | 1999-2001 |
| Gjensidige NOR Kapitalforvaltning AS | Chair | 1999-2002 |
| Avanse Forvaltning AS | Chair | 1999-2002 |
| Hitec ASA | Director | 1993-1996 |
| Finax FinansService AS, Denmark | Chair | 1993-1999 |
| Lindorf AS | Chair | 1993-1999 |
Current:
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