AGM Information • Mar 20, 2015
AGM Information
Open in ViewerOpens in native device viewer
Resolution proposal by the Board of Directors on items 1 and 2 of the Meeting Agenda.
"Messrs. Shareholders,
You are invited to approve Saipem's Statutory Financial Statements at December 31, 2014, which recorded a net profit for the year of € 70,350,916.70.
The Company's policies provide for the distribution of a third of Group result and since the Saipem Group recorded a loss of € 230 million, we propose:
following the proposed dividend distribution, and to forego the distribution of a dividend for ordinary shares.
You are also asked to approve the proposal to pay-out dividends for savings shares from May 20, 2015; ex-coupon date: May 18, 2015; record date: May 19, 2015".
Report by the Board of Directors on item 3 of the Meeting Agenda.
"Messrs. Shareholders,
The mandate of the current Board Directors, granted by the Shareholders' meeting of May 6, 2014, will expire at the General Shareholders' Meeting called to approve the 2014 Financial Statements.
Art. 19 of the Articles of Association provides that the Board of Directors be comprised of a minimum of five and a maximum of nine members. The aforementioned Shareholders' Meeting had set at nine the number of Board Directors.
On the recommendation of the Compensation and Nomination Committee, and on account of the size of the Company and the complexity of the operations performed by the Group that Saipem leads, the Board of Directors proposes to set at nine the number of Board Directors to be appointed".
"Messrs. Shareholders,
You are called to set the number of Board Directors to be appointed at nine".
Report by the Board of Directors on item 4 of the Meeting Agenda.
"Messrs. Shareholders,
Pursuant to art. 19 of the Articles of Association, the Directors' maximum term of office is set at three years and expires on the date that the Shareholders' meeting is convened to approve the Financial Statements for the last year of their term.
The Board of Directors proposes that the Shareholders' Meeting set the maximum term of office for the next Board Directors at three years".
"Messrs. Shareholders,
You are invited to appoint the Board Directors for the years 2015, 2016 and 2017; their mandate shall expire on the day the Shareholders approve the Financial Statements as at December 31, 2017".
Report by the Board of Directors on item 5 of the Meeting Agenda.
"Messrs. Shareholders,
We remind the meeting that, pursuant to the law and the Company's Articles of Association, the Shareholders' Meeting appoints the Board of Directors from voting lists of candidates.
The procedure for the appointment of Board Directors is regulated by article 19 of the Articles of Association, to which we refer.
Specifically, we point out that lists must be filed at the Company's registered office, together with all the relevant documentation, at least 25 days prior to the Shareholders' Meeting. Furthermore, lists may be presented by shareholders who, individually or jointly, hold shares amounting to at least 1% of the ordinary share capital.
Candidates must meet the independence requirements decreed by the law and the Articles of Association and may only appear on one list or they shall be deemed ineligible.
The lists and all the relevant documentation shall be available to the public at the Company's registered office, at Borsa Italiana S.p.A. and on the Company's website at least 21 days prior to the date of the Shareholders' Meeting.
Pursuant to the Articles of Association, the appointment must comply
with gender balance legislation, Law no. 120 dated July 12, 2011, under the terms stated in the notice of Shareholders' Meeting.
In compliance with the provisions of art. 1 (implementation criteria) of the Italian Corporate Governance Code of listed companies, and having considered the results of the self-review of the Board and its Committees, their size and composition, as well as the professional skills, experience, gender and managerial expertise of its members, the Board of Directors expressed the following advice on the professional profiles.
The Board of Directors of Saipem S.p.A. carried out the Board-review for its first and only year's mandate with the support of the external consulting firm Egon Zehnder, in compliance with art. 1 (Application Criteria) of the Corporate Governance Code of listed companies.
Taking into account:
in view of the renewal of the Board and in compliance with the directions of the Corporate Governance Code, the Board of Directors provides, through the Chairman, the following advice to the Shareholders on the qualitative and quantitative profile of the new Board. Specifically:
All Board Directors:
Among their competencies and experience, they recommend:
This strengthening could occur through the appointment of a single Board member having the aforementioned competencies and experience.
• The figure of a Chairman to complement in terms of experience and competencies that of the CEO (well in line with the current one).
"Messrs. Shareholders,
You are invited
Report by the Board of Directors on item 6 of the Meeting Agenda.
"Messrs. Shareholders,
pursuant to art. 21 of the Articles of Association, the Board of Directors appoints the Chairman of the Board, selecting him/her from its members, if the Shareholders' meeting has failed to do so".
"Messrs. Shareholders,
You are invited
Report by the Board of Directors on item 7 of the Meeting Agenda.
"Messrs. Shareholders,
we remind the Shareholders that currently the gross remuneration for each Director is €60,000 per annum, plus expenses.
We ask you to establish remuneration in line with the benchmark of comparable companies".
"Messrs. Shareholders,
You are invited
Report by the Board of Directors on item 8 of the Meeting Agenda.
"Messrs. Shareholders,
on January 14, 2015, Mrs Elisabetta Corvi resigned from the office of Alternate Auditor. She had been elected from the list presented by the shareholder Eni.
The Shareholders' Meeting is called to reconstitute the Board of Statutory Auditors. Pursuant to art. 27 of the Articles of Association, list-based voting shall not apply; conversely, the Shareholders' meeting shall resolve this appointment through a legal majority.
This appointment shall also comply with the gender balance requirements provided by Law 120 of July 12, 2011".
"Messrs. Shareholders,
You are invited
to reconstitute the Board of Statutory Auditors with the appointment of an Alternate Auditor who will remain in office until the Shareholders' Meeting convened to approve the Financial Statements at December 31, 2016, by voting one of the proposals put forward at the Shareholders' Meeting".
11
Proposals on item 9 of the Meeting Agenda.
"Messrs. Shareholders,
External Auditors Reconta Ernst & Young SpA in their letters dated January 15 and February 23, 2015 requested payment of additional fees in excess of those paid to cover the audit of the statutory and consolidated Financial Statements of Saipem S.p.A. for the year 2014. Additional fees relate to the performance of additional work which exceeded the audit of accounts, as approved by the Shareholders' meeting on April 26, 2010. This additional work could not have been foreseen at the time of the mandate based on the original proposal put forward by the External Auditors on March 2, 2010.
This additional work was carried out mainly in response to changes in the market context, which resulted in extended audit procedures in respect of the statutory and consolidated Financial Statements of Saipem S.p.A. at December 31, 2014.
Specifically, the oil price reduction and the downturn of Saipem share price required the performance of the following additional procedures:
The above resulted in the firm carrying out additional studies, analyses, and processes which could not have been foreseen in the original proposal. These resulted in the performance of additional work, which has been estimated to amount to a total of 2,667 man-hours, corresponding to a fee of € 205,408.
Additional man-hours and fees can be broken down as follows:
| Category | hrs | Mix hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 554 | 20.77% | 144.96 | 80,307.84 |
| Manager | 894 | 33.52% | 89.28 | 79,816.32 |
| Senior | 822 | 30.82% | 51.84 | 42,612.48 |
| Staff | 397 | 14.89% | 26.88 | 10,671.36 |
| 2,667 | 213,408.00 | |||
| Reduction | (8.000,00) | |||
| 205.408,00 |
The resources required for the aforementioned work involved greater utilization of highly experienced professionals (Partners and Managers) when compared to the personnel that performs the ordinary audit of accounts for Saipem S.p.A., due to the sensitivity of the matter and the complexity of issues under review.
The total fee for the aforementioned activities was rounded down to €205,408.
Fees for additional audit services of Saipem Branches related to the financial year ended on December 31, 2014.
The External Auditors requested additional fees, which exceed the ordinary audit program, to cover additional audit procedures relating to the internal control system of certain branches of Saipem S.p.A. for the financial year ended December 31, 2014.
Additional work, in excess of the ordinary audit procedures, was needed at:
These additional audit activities regarded:
The above work was entrusted to the same audit team which carries out the audit of the Statutory Financial Statements for the Company.
This additional work, which could not have been foreseen at the time of the original offer, amounted to a total of €219,156. This amount includes a reduction of €11,406 relating to audit activities on branches of Saipem
S.p.A., which had been included in the original offer.
Fees for the additional work can be broken down as follows:
For each of the 6 relevant branches:
| Category | hrs | Mix hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 42 | 14.50% | 144.96 | 6,088 |
| Manager | 108 | 37.20% | 89.28 | 9,642 |
| Senior | 140 | 48.30% | 51.84 | 7,258 |
| 290 | 22,988 |
| Category | hrs | Mix hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 26 | 12.90% | 144.96 | 3,769 |
| Manager | 68 | 33.70% | 89.28 | 6,071 |
| Senior | 108 | 53.50% | 51.84 | 5,599 |
| 202 | 15,439 | |||
The resources required for the aforementioned work involved greater utilization of highly experienced professionals (Partners and Managers) when compared to the personnel that performs the ordinary audit of accounts for Saipem S.p.A.
The Board of Statutory Auditors, having had confirmation from the relevant Company functions that the financial request put forward by the External Auditors is in line with the quantity and quality of the work performed, the professional competence of their personnel and market rates, proposes that the Shareholders' meeting approve additional audit fees for the year 2014 of € 424,564 payable to External Auditors Reconta Ernst & Young as per their proposals"
Conversely, with regard to Reconta Ernst & Young proposals for additional increases that Saipem received on December 12, 2014 and February 24, 2015, the Board of Statutory Auditors pointed out that these pertain to additional audit procedures regulating the internal control over financial reporting (ICFR) and specific aspects of the internal control system.
The review carried out by the Board of Statutory Auditors showed that these additional fees are not related to the current legal audit mandate, but pertain to a separate proposal by the External Auditors for audit activities on Saipem's ICFR used by Eni for the preparation of the Eni Group consolidated financial statements; in fact, being a NYSE listed company Eni is subject to SOX provisions.
Within the framework of the articulated activities which involve Reconta Ernst & Young, Eni and Saipem, the SOX activities, which are the object of these additional fees, are included in a specific contract currently in force between Saipem and the External Auditors, and therefore refer contractually to the former.
Reconta Ernst & Young S.p.A. has been entrusted with producing an opinion on the effectiveness of the system of internal control over financial reporting applied in the preparation of the consolidated financial statements of Eni S.p.A., and carried out the following activities:
in 2014, several subsidiaries of Saipem S.p.A. became "relevant" for the purposes of the internal control system of Eni S.p.A. These were therefore subject to additional audits of the internal control system over financial reporting used for the preparation of the consolidated financial statements of Eni S.p.A.
Companies involved in these audits from 2014 are:
The aforementioned companies were added to the other subsidiaries of
Saipem S.p.A. which were already considered relevant for the purposes of the audit of the internal control system of Eni S.p.A., namely:
In view of the fact that some of the audits for processes included in the additional audit procedures were carried out by internal departments of Saipem S.p.A., the inclusion of the subsidiaries, in turn, resulted in additional audit activities of their parent company Saipem S.p.A.
Man-hours and fees pertaining to this additional work are as follows:
Additional fees for procedures carried out by the audit team of Saipem S.p.A.
| Category | hrs | Mix hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 72 | 10.00% | 144.96 | 10,408.13 |
| Manager | 251 | 35.00% | 89.28 | 22,436.06 |
| Senior | 215 | 30.00% | 51.84 | 11,166.34 |
| Staff | 180 | 25.00% | 26.88 | 4,824.96 |
| 718 | 48,835.49 |
mapping and audit of contracts whose procurement process had not involved the use of the IT SAP system;
audits of contracts involving "Nominated Sub Contractors".
Furthermore, consistently with actions taken in recent years and in consideration of the enquiries launched by the Public Prosecutor's Office of Milan, which involved current and former employees of the Company, in addition to the ongoing enquiries relating to alleged international corruption offences in Algeria, it was deemed expedient to set up a specific additional programme called "Fraud Risk Work Program" for all subsidiaries of Saipem S.p.A., which also involved checks on sub-contractor identified by whistle-blowers.
Man-hours and fees pertaining to the aforementioned additional work are as follows:
Additional fees for the mapping and audit of contracts whose procurement process had not involved the use of the IT SAP system:
| Category | Hrs | Mix Hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 50 | 10.00% | 144.96 | 7,248 |
| Manager | 175 | 35.00% | 89.28 | 15,624 |
| Senior | 150 | 30.00% | 51.84 | 7,776 |
| Staff | 125 | 25.00% | 26.88 | 3,360 |
| 500 | 34,008 |
These fees include activities carried out by Reconta Ernst & Young S.p.A.
Additional fees for audits of contracts involving "Nominated Sub
Contractors":
| Category | Hrs | Mix Hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 32 | 16.2% | 144.96 | 4,566.24 |
| Manager | 110 | 41.7% | 89.28 | 9,843.12 |
| Senior | 95 | 30.8% | 51.84 | 4,898.88 |
| Staff | 79 | 11.3% | 26.88 | 2,116.80 |
| 315 | 21,425.04 | |||
These fees include activities carried out by Reconta Ernst & Young S.p.A.
Additional fees for the in-depth analysis of specific sub-contractor
Category Hrs Mix Hrs (%) Hourly rate Euro Partner 201 10.00% 144.96 29,136.96 Manager 704 35.00% 89.28 62,808.48 Senior 603 30.00% 51.84 31,259.52 Staff 503 25,00% 26.88 13,507.20 2,010 136,712.12
identified by whistle-blowers:
These fees include activities carried out by Reconta Ernst & Young
S.p.A.
of Saipem S.p.A.:
Additional fees for audits pertaining to the "Fraud Risk Work Program"
| Category | Hrs | Mix Hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 243 | 10.00% | 144.96 | 35,254.27 |
| Manager | 851 | 35.00% | 89.28 | 75,995.14 |
| Senior | 730 | 30.00% | 51.84 | 37,822.46 |
| Staff | 608 | 25,00% | 26.88 | 16,343.04 |
| 2,432 | 165,414.91 | |||
These fees include activities carried out by Reconta Ernst & Young
Finally, the External Auditors were asked to carry out certain agreed audit procedures at the following subsidiaries:
Petrex SA
Saipem Offshore Norway AS
These focused on the following activities:
achieved by the individual audit teams involved in the agreed procedures;
8) the Co-ordination Corporate Team prepared a presentation of all work performed and related findings.
Man-hours and fees pertaining to this additional work can be broken down as follows:
| Category | Hrs | Mix Hrs (%) | Hourly rate | Euro |
|---|---|---|---|---|
| Partner | 220 | 10.00% | 144.96 | 31,891.20 |
| Manager | 770 | 35.00% | 89.28 | 68,745.60 |
| Senior | 660 | 30.00% | 51.84 | 34,214.40 |
| Staff | 550 | 25.00% | 26.88 | 14,784.00 |
| 2,200 | 149,635.20 | |||
| Discount | 19,635.20 | |||
| 130,000.00 |
The Board of Statutory Auditors, having had confirmation from the relevant Company functions that the financial request put forward by the External Auditors is in line with the quantity and quality of the work performed, the professional competence of their personnel and market rates, proposes that the Shareholders' Meeting recognises additional audit fees to the External Auditors Reconta Ernst & Young of €536,396 for the year 2014, as per the proposal put forward by the external auditors.
~ ~ ~ ~ ~ ~
You are therefore invited to approve additional fees for the year 2014 to the External Auditors Reconta Ernst & Young amounting to a total of €960,960 (536,396 + 424,564)".
Report by the Board of Directors on item 10 of the Meeting Agenda.
"Messrs. Shareholders,
at the proposal of the Compensation and Nomination Committee, the Board of Directors approved the Remuneration Report, drawn up in compliance with art. 123 ter of Law 58/98 and art. 84 quater of Issuers' Regulations.
Pursuant to paragraph 6 of art. 123 ter of Law 58/98, the Shareholders' meeting is called to express its opinion on the first part of the Compensation Report, illustrating the policy adopted by the Company in terms of the remuneration of members of the management bodies and senior managers with strategic responsibilities as well as the procedures used to implement this policy. This resolution is not binding".
"Messrs. Shareholders,
you are called to express in favour of the first part of the Remuneration Report, which illustrates the policy adopted by the Company in terms of the remuneration of members of the management bodies and senior managers with strategic responsibilities, as well as the procedures used to implement this policy".
Report by the Board of Directors on item 11 of the Meeting Agenda.
"Messrs. Shareholders,
the long-term Monetary Incentive Plan 2015-2017 (Plan), maintaining its objectives of improving alignment with shareholders' interests in the medium-long term and measuring long-term profitability on the capital invested, provides for, like the Incentive Plan introduced in 2014, two performance indicators: i) "total shareholder return" linked to the share price performance and measured against a peer group panel and ii) "ROACE ".
This Plan proposal has been prepared in compliance with art. 114-bis of Law Decree 58/98 of February 24, 1998, and takes into account Consob's provisions for the implementation of compensation plans based on the allocation of financial instruments to Corporate Officers, Employees and Collaborators. The information document provided for by the provisions of art. 84 – bis, of Consob Regulations 11971/99 and subsequent modifications has also been prepared and will be made available under the terms of the law. Please refer to the aforementioned information document for a detailed description of the Plan.
A three-year vesting period was chosen, consistently with the previous Plan, as it is the most widely used benchmark in the industrial best practices of the sector at international level.
The entity of the incentives will be a percentage of the fixed remuneration, consistent with the following principles of Saipem's compensation policy:
The Plan provides for the allocation of three monetary incentives from October 2015 onwards, which shall be paid out after the three-year vesting period, subject to the Plan criteria and conditions.
The Plan will end in 2020 with the payment of the 2017 allocation, at the end of the vesting period.
The entity of monetary incentives depends on the level of responsibility/critical role of each beneficiary, from a minimum of 20% to a maximum 50% of the remuneration.
The performance targets of the Plan are subject to the following parameters:
Annual TSR results are measured in terms of positioning against a peer group of six major international competitors by capitalization in the Oil Services Industry, namely Technip, JGC, Subsea7, Transocean, Petrofac and Samsung Engineering".
"Messrs. Shareholders,
You are invited
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.