Pre-Annual General Meeting Information • Dec 7, 2022
Pre-Annual General Meeting Information
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Notice of the 2023 Annual General Meeting to be held on Thursday, 2 February 2023
If you are in any doubt about the action you should take, you should immediately seek your own advice from your stockbroker, solicitor, accountant or other independent professional advisor duly authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your ordinary shares in The Sage Group plc., you should pass this Notice of the Meeting and accompanying documents (except any personalised form of proxy), as soon as possible, to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, so they can pass these documents to the person who now holds the shares.
7 December 2022 The Sage Group plc. C23—5 & 6 Cobalt Park Way Cobalt Park Newcastle Upon Tyne NE28 9EJ United Kingdom www.sage.com
Dear shareholder
I am pleased to invite you to the Annual General Meeting of The Sage Group plc. (the "Company") (the "2023 Annual General Meeting", or the "Meeting"), which will be held at and broadcast from our registered office at C23—5 & 6, Cobalt Park Way, Cobalt Park, Newcastle Upon Tyne, NE28 9EJ on Thursday, 2 February 2023 at 12 noon, with facilities to attend electronically. Enclosed with this letter is our Annual Report and Accounts for the year ended 30 September 2022 (the "FY22 Annual Report and Accounts"), the Notice of the Meeting and Form of Proxy.
The Notice of the Meeting is set out on pages 1 to 3 together with explanatory notes on pages 4 to 10. The FY22 Annual Report and Accounts and the Notice of the Meeting are also available on our website at www.sage.com/investors/.
Similar to last year, the 2023 Annual General Meeting will be held as a combined physical and electronic general meeting as permitted by the articles of association of the Company. Further details and instructions on how to attend the physical venue of the Meeting, and how to attend and participate in the Meeting electronically, can be found on pages 15 and 16.
Any changes to our Meeting arrangements will be communicated to shareholders via the Company's website. Our corporate website, www.sage.com/investors/ is the principal means that we use to communicate with our shareholders, and we therefore encourage you to monitor this for updates about the 2023 Annual General Meeting.
Your vote is important to us. Shareholders attending the Meeting either at the physical venue or electronically, will be able to vote in real time during the Meeting.
If you are planning to attend the physical venue, we ask you please to register your intention to do so, as soon as possible, with Equiniti, our Registrar, by ticking the tick box on either the Form of Proxy (which you should return to Equiniti) or on www.sharevote.co.uk. You will be provided with a poll card at the venue.
If you are planning to attend the Meeting electronically and would like to cast your vote during the Meeting, please refer to pages 15 and 16 for an explanation of the process.
Shareholders who are unable to attend the Meeting or who would prefer to vote in advance are strongly encouraged to appoint a proxy, with voting instructions. Voting at the Meeting will be conducted on a poll and will reflect all proxy voting instructions duly received. Information on how to appoint a proxy (whether you choose the Chair of the Meeting or your own named proxy to attend on your behalf) is on pages 11 and 12. Please note that the deadline for receipt by our Registrar of all proxy appointments is 12 noon on Tuesday, 31 January 2023.
The results of the poll will be announced to the London Stock Exchange and will be published on our website at www.sage.com/investors/ as soon as reasonably practicable after the Meeting.
The Annual General Meeting provides a valuable opportunity for shareholders to communicate directly with the Board and to ask questions. On behalf of the Board, I therefore encourage you to attend the 2023 Annual General Meeting. If you would like to ask a question relating to the formal business of the Meeting in advance of the Meeting, please contact us via email at [email protected], by no later than close of business on 25 January 2023. Please include your full name and Shareholder Reference Number (SRN) in your email. We will respond to your query as soon as possible.
You may also, if you prefer, ask questions during the Meeting, whether you are attending at the physical venue or electronically (using the messaging function). The Directors will aim, where possible, to answer all questions on the business of the Meeting live at the Meeting. A full transcript of the questions asked on the business of the Meeting, and the answers, will be made available on the Company's website in due course following the conclusion of the Meeting. Further details on asking questions on the formal business of the Meeting can be found on pages 13 and 14.
In addition, and similarly to last year, our external auditor (Ernst & Young LLP) will be available to answer any questions from shareholders at the Meeting.
As recently announced, we were delighted to welcome Maggie Chan Jones to the Board with effect from 1 December 2022. Maggie brings with her deep international marketing and brand experience, which will highly complement the skills we already have on the Board. Maggie will stand for election for the first time at the 2023 Annual General Meeting.
I am also looking forward to welcoming Roisin Donnelly to the Board. Roisin will join Sage after our 2023 Annual General Meeting, on 3 February 2023. Her strong background in digital transformation and data, and significant knowledge and experience of developing ESG strategies, along with extensive customer, marketing and branding experience, will bring immediate value to Board discussions. Roisin Donnelly will stand for election by shareholders, for the first time at Sage's 2024 annual general meeting, in accordance with the UK Corporate Governance Code.
In addition to the standard business that is dealt with at our annual general meeting every year, there are three additional resolutions being proposed this year.
Resolution 17 seeks shareholder approval to increase the maximum aggregate fees that can be paid each year to Non-executive Directors under the Company's articles of association, from £1,250,000 to £1,750,000. The proposed increase is intended, following the recent announcement of additional Non-executive Director appointments, to ensure the Company continues to have sufficient headroom and flexibility in setting the level of Non-executive Directors' fees in the future. Further information can be found on pages 7 and 8.
Resolution 18 proposes an amendment to the 2019 Restricted Share Plan, to allow the Remuneration Committee to use discretion and greater flexibility in granting individual awards in support of recruitment in key countries and the Group's M&A strategy. Further information can be found on page 8.
Resolution 19 proposes approval of the 2023 Colleague Share Purchase Plan. The rules have been drafted to provide maximum flexibility for the operation of an all-employee offering. Further information can be found on page 8.
Subject to approval at the 2023 Annual General Meeting, the final dividend for the financial year ended 30 September 2022 of 12.10 pence per ordinary share will be paid on 10 February 2023 to those members whose names appear on the register at the close of business on 13 January 2023.
The Directors are of the opinion that all resolutions to be proposed at the 2023 Annual General Meeting are in the best interests of shareholders as a whole. Accordingly, the Board unanimously recommends that you vote in favour of all the proposed resolutions.
Yours sincerely
Andrew Duff Chair
Notice is hereby given that the Annual General Meeting of The Sage Group plc. (the "Company") (the "2023 Annual General Meeting", the "Meeting") will be held at C23—5 & 6, Cobalt Park Way, Cobalt Park, Newcastle Upon Tyne, NE28 9EJ at 12 noon on Thursday, 2 February 2023, with facilities to attend electronically, to transact the following business:
To consider and, if thought fit, to pass resolutions 1 to 20 (inclusive), which will be proposed as Ordinary Resolutions, and resolutions 21 to 24 (inclusive), which will be proposed as Special Resolutions.
provided that the aggregate amount of any such donations and expenditure shall not exceed £100,000 in total, during the period beginning with the date of the passing of this resolution and ending at the conclusion of the next Annual General Meeting of the Company after the passing of this resolution or, if earlier, at the close of business on 31 March 2024.
For the purpose of this resolution the terms "political donations", "political parties", "independent election candidates", "political organisations" and "political expenditure" have the meanings set out in sections 363 to 365 of the Companies Act 2006.
That:
(a) the Directors be and are hereby generally and unconditionally authorised in accordance with article 7 of the Company's articles of association and section 551 of the Companies Act 2006 to exercise all the powers of the Company to allot shares in the Company or grant rights to subscribe for, or convert any security into, shares in the Company:
That:
(a) in accordance with article 8 of the Company's articles of association, the Directors be given power to allot equity securities for cash as if section 561 of the Companies Act 2006 did not apply;
in either case as if section 561 of that Act did not apply to the allotment or sale, but this power shall be:
A. limited to the allotment of equity securities up to a maximum nominal amount of £538,340.16; and
By Order of the Board
Vicki Bradin Company Secretary
Registered office: C23—5&6, Cobalt Park Way, Cobalt Park, Newcastle Upon Tyne, NE28 9EJ, United Kingdom
Registered in England and Wales, Company number 02231246
7 December 2022
Resolutions 1 to 20 (inclusive) are Ordinary Resolutions which require a simple majority of more than 50% of votes to be cast in favour to be passed. Resolutions 21 to 24 (inclusive) are Special Resolutions which require a 75% majority of the votes to be cast in favour to be passed.
This resolution is to receive and consider the FY22 Annual Report and Accounts. The Directors are required to present the FY22 Annual Report and Accounts, including the independent auditor's report.
This resolution is to approve the Directors' Remuneration Report as set out on pages 148 to 181 of the FY22 Annual Report and Accounts (excluding the part summarising the Directors' Remuneration Policy, which is on pages 158 to 162).
Section 439 of the Companies Act 2006 requires that the Directors' Remuneration Report for the financial year be put to a vote of shareholders at the Annual General Meeting. This vote is advisory and the Directors' entitlement to receive remuneration is not conditional on it.
This resolution seeks shareholder approval for the proposed final dividend of 12.10 pence per ordinary share. The final dividend declared cannot exceed the amount recommended by the Directors. An interim dividend of 6.30 pence per ordinary share was paid on 17 June 2022. The Board is proposing a final dividend of 12.10 pence per ordinary share, making a total dividend for the year of 18.40 pence per ordinary share. If approved, the final dividend will be paid on 10 February 2023 to members whose names appear on the register of members at the close of business on 13 January 2023. This final dividend reflects the Group's strong business performance and cash generation during FY22 and is in line with the Company's progressive dividend policy, which intends to grow the dividend over time while considering the future capital requirements of the Group. Dividends will not be paid to any sanctioned person or to any person who cannot confirm that they have not been sanctioned if requested to do so.
Further information is set out on page 182 of the FY22 Annual Report and Accounts.
In accordance with the provisions of the 2018 UK Corporate Governance Code (the "Code") and the Company's articles of association, the Directors are subject to election or annual re-election by shareholders.
Resolution 4 relates to the election by shareholders of Maggie Chan Jones, who was appointed to the Board as an independent Non-executive Director on 1 December 2022.
Resolutions 5 to 13 relate to the re-election of the other remaining Directors, Andrew Duff, Sangeeta Anand, Dr John Bates, Jonathan Bewes, Annette Court, Drummond Hall and Derek Harding as Non-executive Directors and Steve Hare and Jonathan Howell as Executive Directors.
The Board has considered the key strengths and experience of each Director and the contribution that each Director brings to the Board. In FY22, the Board carried out an external review of its own effectiveness, and that of its Committees and Directors, details of which can be found on pages 128 and 129 of the FY22 Annual Report and Accounts.
The interests and external time commitments of the Non-executive Directors have been considered and the Board has concluded that they are free from any relationships or circumstances that could affect their judgement and are accordingly considered independent. Andrew Duff was independent on his appointment to the Board, and as Chair.
The Board has resolved to extend Drummond's tenure for a one-year period until January 2024, subject to his re-election by shareholders at the 2023 Annual General Meeting. Further information and context can be found on pages 117 and132 of the FY22 Annual Report and Accounts and in Drummond Hall's biography on page 6.
The Board concluded that each Director continues to be effective and that they demonstrate commitment to their roles. It is the Board's view that the Directors' biographies below illustrate why the contribution of each Director standing for election/re-election is, and continues to be, important to the long-term sustainable success of the Company.
Role: Independent Non-executive Director
Appointment date: 1 December 2022
Named as one of the world's most influential chief marketing officers by Forbes. She was SAP's first woman chief marketing officer, responsible for driving the software provider's global marketing effort across more than 180 countries, and has previously served as a Non-executive Director on the Board of Avast plc.
Key external commitments: CEO of Tenshey and non-executive board advisor to Open Systems AG
Appointment date: Independent Non-executive Director on 1 May 2021 and as Non-executive Chair on 1 October 2021
Committees: Chair of the Nomination Committee
Key strengths and experience: Strong track record as a non-executive chair with focus on culture, purpose, customer centricity, and delivering value for all stakeholders. Andrew has previously served as a nonexecutive chair of Elementis plc and Severn Trent plc, non-executive director of Wolseley plc and chief executive officer of npower.
Key external commitments: Non-executive director of UK Government Investments Ltd (UKGI)
Role: Independent Non-executive Director
Appointment date: 1 May 2020
Committees: Member of the Audit and Risk Committee
Key strengths and experience: Silicon Valley-based senior technology leader with extensive experience in leading P&L and growth across a range of public, PEowned and startup companies including having served as chief marketing officer of Alkira Inc (disruptive SaaS networking startup), senior vice president of F5 Networks Inc (Listed on NASDAQ), general manager and corporate vice president of SafeNet (part of Thales Group) and vice president of Cisco Systems.
Appointment date: 31 May 2019
Committees: Member of the Nomination Committee and the Remuneration Committee
Key strengths and experience: Valuable technology skills having served as co-founder, president and chief technology officer of Apama (now part of Software AG), head of industry solutions and chief marketing officer at Software AG, chief executive officer of Terracotta, Inc. (a subsidiary of Software AG), executive vice president of corporate strategy and chief technology officer at Progress Software, and chief executive officer at Plat.One (now part of SAP). John has also recently served as chief executive officer of the Eggplant Group, part of Keysight Technologies Inc.
Key external commitments: Chief executive officer of SER Group Holding GmbH
Role: Independent Non-executive Director
Key strengths and experience: Jonathan is a seasoned investment banker, having worked at Robert Fleming, UBS and Bank of America Merrill Lynch.
Key external commitments: Senior independent director and chair of the audit committee of Next plc and vice chairman corporate and institutional banking at Standard Chartered Bank plc
Role: Independent Non-executive Director
Appointment date: 1 April 2019
Committees: Chair of the Remuneration Committee and member of the Audit and Risk Committee
Key strengths and experience: Annette's prior roles include senior independent director of Jardine Lloyd Thompson Group, chief executive officer of Europe General Insurance for Zurich Financial Services, chief executive officer of the Direct Line Group and director of the board of the Association of British Insurers and Foxtons Group plc.
Key external commitments: Chair of WH Smith Plc. Annette Court is also currently Chair of Admiral Group plc and will step down from this role at Admiral Group's annual general meeting in 2023.
Role: Independent Non-executive Director and Senior Independent Director
Committees: Member of the Audit and Risk Committee, the Nomination Committee and the Remuneration Committee
Key strengths and experience: Previously Drummond was the senior independent director of WH Smith Plc and FirstGroup Plc, a non-executive director then chairman of Mitchells & Butlers plc and chief executive officer of Dairy Crest Group plc, prior to which the majority of his career was spent with Procter and Gamble, Mars and PepsiCo.
Drummond Hall is a significant asset to Sage, with his deep knowledge of the business and workings of the Board. In view of Drummond's deep knowledge of the business, his independence and to support continuity in a period of Board evolution, the Board has resolved to extend Drummond's tenure for a one-year period until January 2024.
Role: Independent Non-executive Director
Appointment date: 2 March 2021
Committees: Member of the Audit and Risk Committee
Key strengths and experience: Sharp financial acumen gained as chief financial officer at Senior plc, group finance director at Shop Direct and finance director of Wolseley UK.
Key external commitments: Chief financial officer at Spectris plc
Role: Chief Executive Officer
Appointment date: 3 January 2014 as Chief Financial Officer, 31 August 2018 as Chief Operating Officer, and as Chief Executive Officer on 2 November 2018
Key strengths and experience: Steve joined Sage in January 2014, having previously been operating partner and co-head of the Portfolio Support Group at the private equity firm Apax Partners. Prior to this, he held leading roles in the finance function for listed companies including chief financial officer for Invensys plc, Spectris plc and Marconi plc.
Key external commitments: None
Appointment date: 15 May 2013 as Non-executive Director and as Chief Financial Officer on 10 December 2018
Key strengths and experience: Prior to his appointment as Chief Financial Officer, Jonathan was group finance director of Close Brothers Group plc and the London Stock Exchange Group plc. He has also been a non-executive director of EMAP plc and the chairman of FTSE International.
Key external commitments: Independent non-executive director of Experian plc
On the recommendation of the Audit and Risk Committee, the Board proposes the reappointment of Ernst & Young LLP as the auditor for the financial year 2023.
Resolution 15 authorises the Audit and Risk Committee, on behalf of the Board, to determine and agree the auditor's remuneration. Further details of the auditor are set out on pages 146 and 147 of the FY22 Annual Report and Accounts.
Part 14 of the Companies Act 2006, amongst other things, prohibits the Company and its subsidiaries from making UK political donations or from incurring political expenditure in respect of a political party or other political organisation or an independent election candidate unless authorised by the Company's shareholders. Aggregate donations made by the Group of £5,000 or less in any 12-month period will not be caught.
Neither the Company nor any of its subsidiaries has any intention of making any political donations or incurring any political expenditure. However, the Companies Act 2006 defines "political party", "political organisation", "political donation" and "political expenditure" widely. For example, bodies, such as those concerned with policy review and law reform or with the representation of the business community or sections of it, which the Company and/or its subsidiaries may see benefit in supporting, may be caught.
Accordingly, and in line with common practice, the Company wishes to ensure that neither it nor its subsidiaries inadvertently commits any breaches of the Companies Act 2006 through the undertaking of routine activities, which would not normally be considered to result in the making of political donations or in political expenditure being incurred.
As permitted under the Companies Act 2006, the resolution covers the Company and extends to all companies which are subsidiaries of the Company at any time the authority is in place. The proposed authority will expire at the next Annual General Meeting of the Company or, if earlier, at the close of business on 31 March 2024.
Article 63 of the Company's articles of association limits the aggregate fees that can be paid each year to Nonexecutive Directors to £1,250,000, but provides that this limit may be increased by an ordinary resolution of the Company. Resolution 17 seeks approval for the maximum aggregate fees that can be paid to Non-executive Directors to be increased to £1,750,000. The proposed increase is intended, following the recent appointment of Maggie Chan Jones and the forthcoming appointment of Roisin Donnelly from 3 February 2023, to continue to
provide sufficient headroom and flexibility to maintain Non-executive Directors' fees and to continue to recruit and retain suitable candidates in the future. Information on the current fees paid to Non-executive Directors is on page 176 of the FY22 Annual Report and Accounts. All fees are paid in line with the Directors' Remuneration Policy approved by shareholders in 2022.
Under The Sage Group plc 2019 Restricted Share Plan ("RSP"), a conditional free share award may only be granted over shares with an aggregate market value of up to three times the participant's annual salary, or an additional three times of salary for an award granted in connection with the recruitment of a participant. The Company is proposing that the RSP rules be amended to allow for the Remuneration Committee to use discretion to determine an individual limit above those set out in the existing RSP rules. This will allow for greater flexibility to make more competitive offers of equity in what is a highly competitive market for digital talent, e.g. when granting awards in connection with or following the acquisition of a company which has historically offered higher values.
Executive Directors remain ineligible to receive awards under the RSP.
The full terms of the RSP rules (as amended) are available for inspection, as noted on page 13 of this document.
The Sage Group plc. 2023 Colleague Share Purchase Plan ("CSPP") rules have been drafted to provide the Company with maximum flexibility for the operation of an allemployee offering, alongside our existing Save and Share plan, and are future-proofed to meet a changing economic background and changing business needs globally.
The CSPP allows colleagues to apply to purchase shares, with ability for the Company to apply a discount to the purchase price or matching shares to encourage participation. The CSPP also allows the Company to grant one-off awards of free shares, for example, if the Company wishes to reward colleagues for a key event, or as a one off "thank you".
In addition, the CSPP includes two tax qualifying schedules, to enable beneficial tax treatment for participants who are tax-resident in France and the US. Shares awarded under the CSPP and under any other employee share plan operated by the Company must not exceed 10% of the Company's ordinary share capital.
Awards under the CSPP may only be granted to Executive Directors insofar as is permitted under the Group's Directors' Remuneration Policy.
The principal terms of the CSPP are summarised in the Schedule on pages 17 to 20 to this Notice. The full terms of the CSPP rules are available for inspection as noted on page 13 of this document.
This resolution will be proposed to enable the Directors to renew their existing powers to allot ordinary shares in the capital of the Company without the prior consent of shareholders, for a period expiring at the conclusion of the next Annual General Meeting of the Company or, if earlier, at the close of business on 31 March 2024.
Paragraph (a)(i) of resolution 20 will allow the Directors to allot ordinary shares up to an aggregate maximum nominal amount of £3,585,345.47 (representing approximately 33.3% of the nominal value of the Company's issued share capital, excluding shares held in treasury, on 1 December 2022, the latest practicable date prior to the publication of this document).
In accordance with the institutional guidelines issued by the Investment Association ("IA"), paragraph (a)(ii) of resolution 20 will allow Directors to allot, including the ordinary shares referred to in paragraph (a)(i) of resolution 20, further of the Company's ordinary shares in connection with a pre-emptive offer by way of a rights issue to ordinary shareholders up to a maximum nominal amount of £7,170,690.94 (representing approximately 66.6% of the Company's existing issued share capital, excluding shares held in treasury, on 1 December 2022, the latest practicable date prior to the publication of this document). The Directors have no present intention of exercising this authority. However, if they do exercise the authority, the Directors intend to follow best practice as regards its use as recommended by the IA.
As at 1 December 2022, the latest practicable date prior to the publication of this document, the Company holds 77,278,371 shares in treasury, which represents approximately 7.55% of the total ordinary share capital (excluding shares held in treasury) in issue.
Under section 561 of the Companies Act 2006, if the Directors wish to allot any equity securities for cash (other than in connection with any employee share scheme) they must offer them to existing shareholders in the first instance in proportion to their holdings. This is called pre-emption rights. This resolution will give the Directors the authority to allot equity securities for cash without first being required to offer such shares to existing shareholders for a period expiring at the conclusion of the next Annual General Meeting of the Company or, if earlier, at the close of business on 31 March 2024. If approved, the resolution will empower the Directors to issue shares in connection with a rights issue or other pre-emptive offer and otherwise to issue shares for cash up to an aggregate maximum nominal amount of £538,340.16 (representing approximately 5% of the total issued ordinary share capital of the Company, excluding shares held in treasury, on 1 December 2022, the latest practicable date prior to the publication of this document), which includes the sale on a non-pre-emptive basis of any shares the Company holds in treasury for cash.
The Directors do not intend to issue more than 7.5% of the total issued ordinary share capital of the Company for cash on a non-pre-emptive basis in any rolling three-year period, other than in connection with an acquisition or specified capital investment as described in the Statement of Principles published by the Pre-emption Group (the "Statement of Principles") without prior consultation with the relevant investor groups.
This resolution will be proposed as a special resolution.
This resolution further requests shareholder approval, by way of a separate special resolution in line with the best-practice guidance issued by the Pre-Emption Group, for the Directors to allot equity securities or sell treasury shares for cash without first being required to offer such securities to existing shareholders.
The authority granted by this resolution, if passed:
(A) will be limited to the allotment of equity securities and sale of treasury shares for cash up to an aggregate nominal value of £538,340.16 which represents approximately 5% of the issued share capital of the Company (excluding shares held in treasury), as at 1 December 2022, (being the latest practicable date prior to publication of this document); and
(B) will only be used in connection with an acquisition or other capital investment of a kind contemplated by the Statement of Principles, and which is announced contemporaneously with the allotment, or has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
The authority granted by this resolution would be in addition to the general authority to disapply pre-emption rights under resolution 21.
The maximum nominal value of equity securities which could be allotted if both authorities were used would be £1,076,680.32, which represents approximately 10% of the issued share capital of the Company (excluding shares held in treasury), as at 1 December 2022, (being the latest practicable date prior to publication of this document).
The Directors are aware of the revised Statement of Principles and new template resolutions published by the Pre-emption Group in November 2022, which include an increase in the dis-application of pre-emption rights limit. The Directors have decided that they do not wish to increase the dis-application threshold at the current time, but will keep emerging market practice under review.
The proposed authority will expire at the conclusion of the next Annual General Meeting of the Company or, if earlier, at the close of business on 31 March 2024.
This resolution will be proposed as a special resolution.
This resolution gives the Company authority to purchase its own ordinary shares in the market in accordance with the Companies Act 2006 on such terms and in such manner as the Directors determine, subject to the following:
• the authority will remain in force until the conclusion of the next Annual General Meeting of the Company or, if earlier, the close of business on 31 March 2024.
The Company may agree before the authority terminates to purchase ordinary shares where the purchase(s) will or may be executed after the authority terminates (either in whole or in part). The Company may complete such purchase(s) even though the authority has ended.
The power given by the resolution will only be exercised if the Directors are satisfied that any purchase will increase the earnings per share of the ordinary share capital in issue after the purchase and, accordingly, that the purchase is in the interests of shareholders. The Directors will also consider gearing levels of the Company and its general financial position. The purchase price would be paid out of distributable profits.
A listed company may hold shares in treasury, as an alternative to cancelling them, following a purchase of own shares by the company in accordance with the Companies Act 2006. Shares held in treasury in this manner will be available for resale by the Company or may be transferred for the purpose of or pursuant to an employees' share scheme. Accordingly, if the Directors exercise the authority conferred by this resolution, the Company will have the option of holding those shares in treasury, rather than cancelling them. The Board will have regard to any guidelines published by any of the investor groups in force at the time of any such purchase, holding or resale of treasury shares.
The total number of options to subscribe for ordinary shares and awards to be satisfied by newly issued ordinary shares under other employee share schemes of the Group that were outstanding at 1 December 2022 (being the latest practicable date prior to the publication of this document) was 27,136,747. The proportion of issued share capital, excluding shares held in treasury, that they represented at that time was 2.65% and the proportion of issued share capital that they will represent if the full authority to purchase shares, existing and being sought, is used is 3.31%.
During FY22, the Company used its authority to purchase own shares in the market, as granted by shareholders at the annual general meeting held on 4 February 2021, to purchase 27,979,129 ordinary shares of 14/77 pence each between 1 October 2021 and 24 January 2022, as part of the share buyback programme. These shares were held in treasury, to be utilised to meet obligations arising from share option programmes, or other allocation of shares, to colleagues or Directors. The shareholder authority obtained at the annual general meeting held on 3 February 2022 has not been used and will expire at the 2023 Annual General Meeting. Further information on the share buyback programme is set out on page 185 of the FY22 Annual Report and Accounts.
Information on transactions in own shares is also publicly available via the regulatory information service and on Sage's website at www.sage.com/investors/.
This resolution will be proposed as a special resolution.
The notice period required by the Companies Act 2006 for general meetings of the Company is 21 clear days unless shareholders approve a shorter notice period, which cannot, however, be less than 14 clear days. Annual General Meetings must always be held on at least 21 clear days' notice.
This resolution will be proposed to allow the Company to call general meetings (other than an Annual General Meeting) on 14 clear days' notice. A resolution on the same terms was passed at the Annual General Meeting on 3 February 2022.
It is intended that the flexibility offered by this resolution will only be used for time-sensitive, nonroutine business and where merited in the interests of shareholders as a whole. The approval will be effective until the Company's next Annual General Meeting, when it is intended that a similar resolution will be proposed. In order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting.
This resolution will be proposed as a special resolution.
By Order of the Board
Vicki Bradin Company Secretary 7 December 2022
Changes to entries in the register of members after 6.30 pm on 31 January 2023 or, in the event that this Meeting is adjourned, in the register of members after 6.30 pm on the day two days (excluding any non-working days) before the time of any adjourned meeting shall be disregarded in determining the rights of any person to attend and vote at the Meeting.
used to make such appointment and give proxy instructions, accompanies this document. The completion and return of a Form of Proxy, or the appointment of a proxy electronically, will not prevent a member who wishes to do so from attending and voting at the Meeting.
Shareholders who appoint a proxy (other than the Chair of the Meeting) with the intention that the proxy will attend the Meeting electronically should follow the processes for appointment set out in notes 3 to 9, noting that the deadline for receipt by our Registrar of all proxy appointments is 12 noon on Tuesday, 31 January 2023. In addition, to ensure your appointed proxy or corporate representative is able to access the Meeting electronically, please contact the Company's Registrar before 12 noon on 1 February 2023 on 0371 384 2859 or +44 121 415 7047, or by emailing [email protected], to arrange a unique username and password.
Please refer to the Chair's letter for information on asking questions on the business of the Meeting. If you are planning to attend the Meeting electronically, please also refer to our user guide on pages 15 and 16.
If you would like to submit your questions about the business of the Meeting in advance, you can do so by emailing [email protected] no later than close of business on 25 January 2023. Please include your full name and SRN in your email, we will respond to your query as soon as possible.
Dividend payments* FY22 Final payable: 10 February 2023 H1 FY23 Interim payable: 23 June 2023
| Q1 FY23 Trading update: | 19 January 2023 |
|---|---|
| H1 FY23 Interim results: | 17 May 2023 |
| Q3 FY23 Trading update: | 27 July 2023 |
| FY23 Full-Year results: | 22 November 2023 |
* Subject to Board and, in the case of the final dividend, shareholders' approval, as appropriate.
Please note that these dates are provisional and subject to change. Please access our financial calendar at www.sage.com/investors/, which is updated regularly.
For the 2023 Annual General Meeting, The Sage Group plc. is enabling shareholders to attend, participate and vote in the Meeting electronically.
Please visit https://web.lumiagm.com/114-474-741 using most well-known internet browsers such as Chrome, Firefox and Safari on a PC, laptop or internet-enabled device such as a tablet or smartphone.
On accessing the Meeting website, you may be asked to enter a "Meeting ID" which is 114-474-741. You will then be prompted to enter your unique username, which is your Shareholder Reference Number (SRN), and PIN, which is the first two and last two digits of your SRN. These can be found printed on your Form of Proxy. Access to the Meeting via the website will be available from 10.30 am on Thursday, 2 February 2023. Please note that your ability to vote will not be enabled until the Chair formally opens the poll during the Meeting.
Once logged in, and at the commencement of the Meeting at 12 noon on Thursday, 2 February 2023, you will be able to view the Directors conduct the proceedings of the Meeting on your device.
Once the Chair has formally opened the Meeting, he will explain the voting procedure. Voting will be enabled on all resolutions during the formal Meeting, on the Chair's instructions. This means that shareholders may, at any time while the poll is open, vote electronically on any or all of the resolutions in the Notice of Meeting. Once the resolutions have been proposed, the list of resolutions will appear along with the voting options available. Select the option that corresponds with how you wish to vote: "FOR", "AGAINST" or "WITHHELD". Once you have selected your choice, the option will change colour and a confirmation email will appear to indicate that your vote has been cast and received. There is no Submit button. If you make a mistake, or wish to change your vote, simply select the correct choice. If you wish to "cancel" your vote, select the "Cancel" button. You will be able to do this any time whilst the poll remains open and before the Chair announces its closure at the end of the Meeting.
Shareholders participating electronically may ask questions via the website https://web.lumiagm.com/114- 474-741 by selecting the messaging icon from within the navigation bar and typing your question at the top of the screen. To submit your question, click on the arrow icon to the right of the text box.
An active internet connection is required at all times in order for you to cast your vote when the poll opens, submit questions and view the broadcast. It is the user's responsibility to ensure you remain connected for the duration of the Meeting.
Shareholders who appoint their own named proxy or corporate representative for the Meeting with the intention that the person will attend electronically should please contact the Company's Registrar before 12 noon on 1 February 2023 by emailing [email protected] to arrange a unique username and password. Mailboxes are monitored 9.00 am to 5.00 pm Monday to Friday (excluding public holidays in England and Wales). Please refer to notes 3 to 9 on pages 11 and 12 for information on how to appoint a proxy, noting that the deadline for receipt by our Registrar of all proxy appointments is 12 noon on Tuesday, 31 January 2023.
Access Step 1

Navigate to https://web.lumiagm.com/114-474-741. You may be prompted to enter the Meeting ID (114-474-741). If a shareholder attempts to log in before the meeting is live*, a pop-up dialogue box will appear.
* After 10.30 am on Thursday, 2 February 2023.

You will be prompted to enter your unique username (SRN) and PIN (which is the first two and last two digits of your SRN).

When successfully authenticated, you will be taken to the home screen. The Meeting presentation will appear automatically if viewing through a web browser to the side of the page.

To ask a question, select the messaging icon from within the navigation bar and type your question at the top of the screen. To submit your question, click on the arrow icon to the right of the text box.

When the Chair declares the poll open, a list of resolutions and voting choices will appear. For each resolution, press the choice corresponding with the way in which you wish to vote. When selected, a confirmation message will appear.

To change your vote, simply press the alternate choice to override your previous selection. To cancel your vote, press Cancel.
To return to the voting screen whilst the poll is open, select the voting icon.
| Plan term | Plan provision |
|---|---|
| Shares | Newly issued, treasury or market purchase shares may be issued under the Plan. |
| Market value | The market value will be: |
| • the mid-market closing price of a Share for the immediately preceding Business Day; • if the Board so determines, the average of the mid-market closing price of a Share on the London Stock Exchange for such number of immediately preceding Business Days as the Board determines; or • the market value of a Share as decided by the Board. |
|
| Awards | The Board may grant the following under the Plan: |
| • Discounted Share Awards—Shares bought on behalf of a participant at a discount of up to 20% (or otherwise agreed by the Board); • Free Share Awards—a conditional right to acquire Shares; • Purchased Share Awards—a right to buy Shares; and • Matching Share Awards—a conditional right to acquire Shares in connection with a Purchased Share Award. |
|
| Awards are not pensionable or transferable (other than on death) and will lapse if the Participant becomes bankrupt or attempts to transfer, assign, charge or otherwise dispose of the Award. |
|
| Eligibility | The Board may grant an award to any employee (including an employed executive director, insofar as said executive directors are permitted under the Group's directors' remuneration policy). |
| Conditions | The Board may make the purchase of a Discounted Share Award, or the Vesting of a Free Share Award or Matching Share Award conditional on the satisfaction of one or more Conditions. |
| Plan limits | Total Plan Shares (being the total number of Shares that have been allocated in the previous 10 years, or could still be allocated) under the Plan and under any other employee share plans operated by the Company must not exceed 10% of the ordinary share capital. |
| In the event the Plan is operated as a discretionary plan, discretionary plan shares (being the total number of Shares that have been allocated in the previous 10 years, or could still be allocated) under the Plan and any other discretionary employee share plans operated by the Company must not exceed 5% of the ordinary share capital. |
|
| Terms of | The Board will approve the terms of an Award, which will be set out in the invitation to Employees. |
| Awards | A Matching Share Award will Lapse on the date the Participant withdraws from the related Purchased Share Award or the Participant directs the Nominee, prior to Vesting, to sell or transfer any Purchased Shares purchased under the related Purchased Share Award. |
Contributions Employees applying for the grant of a Discounted Share Award or Purchased Share Award will specify the amount of each Contribution and authorise Contributions to be deducted from their post-tax salary.
The Board may change the maximum and minimum amount of each Contribution not yet made, The Board may permit Participants to vary the amount of the remaining Contributions to be made by giving notice to the Company.
A Participant may stop making further Contributions by giving notice to the Company. The notice will take effect as soon as practicable or on another date determined by the Company. The Board may decide that Contributions under an Award will stop and will give notice to affected Participants. Contributions already made prior to the notice taking effect may be used to purchase Discounted Shares or Purchased Shares, as applicable, or may be returned to the Participant. The Board may permit the Participant to restart Contributions.
| A Participant may withdraw from an Award by giving notice, which will take effect as soon as practicable or on another date determined by the Company. On the notice taking effect no further Contributions will be made and any Contributions still held in cash will be returned to the Participant. |
|
|---|---|
| Purchase | On each Purchase Date, the Board will arrange for the aggregate amount of Contributions made by the Participants to be applied in purchasing Discounted Shares or Purchased Shares on behalf of the Participants by reference to the Market Value of a Share on the Purchase Date. |
| Award limits | Discounted Share Awards—Purchase Price The purchase price of Shares bought on behalf of a Participant must not be manifestly less than 20% of the market value per share, unless the Board determines otherwise. Purchased Share Awards/Matching Share Awards—Matching Ratio The maximum matching ratio will be two Shares for every Purchased Share purchased, or, in relation to Awards granted to an executive director, such ratio as the Group's directors' remuneration policy permits. |
| Free Share Awards Free Share Awards will not be granted to executive directors unless the Group's directors' remuneration policy permits such grants. |
|
| Dividend equivalents |
Participants may be eligible for dividend equivalents for Free Share Awards and Matching Share Awards. Dividend equivalents may be automatically reinvested into Shares. |
| Plan term | Plan provision |
|---|---|
| Vesting | In relation to Free Share Awards and Matching Share Awards: |
| Timing of Vesting Awards will Vest on the latest of the Vesting Date and the date of determination of any Conditions by the Board. |
|
| Extent of Vesting An Award will Vest to the extent that the Board decides that any Condition is satisfied and/or in accordance with any other factors that the Board decides are relevant. |
|
| Overriding discretion The Board may reduce (including to zero) the extent to which an Award will Vest if it considers the extent of Vesting would otherwise not be appropriate, including (but not limited to) when considering: |
|
| • the wider performance of the Group; • the conduct, capability or performance of the Participant; • the experience of stakeholders; • any windfall gains; • the total value that would otherwise be received by the Participant compared to the maximum value that the Award was intended to deliver; or |
|
| • any other reason at the discretion of the Board. |
|
| Settlement Malus & Clawback |
The Board may choose to settle any Award partly or fully in cash. Awards may be subject to the Sage Group plc Malus and Clawback Policy. If an investigation is ongoing then, unless the Board decide otherwise, until the investigation is concluded: |
| • Discounted Shares or Purchased Shares will not be purchased on behalf of Participants; • the Participant's Free Share Award or Matching Award will not Vest; and • where relevant, the Participant's Award will not be settled. |
|
| Dealing Restrictions |
Unless the Board decides otherwise, if Dealing Restrictions apply, a Free Share Award or Matching Share Award will not Vest, and the purchase or delivery of Shares or cash to settle an Award will not occur until the Dealing Restrictions cease to apply. |
| Leavers | If a participant leaves due to death, ill-health, injury or disability (evidenced to the satisfaction of the Board), the Participant's employing company ceasing to be a Member of the Group, a TUPE transfer, the business or part of the business that employs the Participant being transferred outside the Group, or any other reason at the discretion of the Board: |
| Discounted Share Awards / Purchased Share Awards The Award that is within the purchase period will lapse as soon as practicable after Leaving. Contributions made in the purchase period before the Award Lapses will be returned to the Participant, unless the Board decides otherwise. |
|
| Free Share Awards If the reason is death, the Award will Vest on the date of death. Otherwise, the Award will continue until the normal date of Vesting, unless the Board decides to accelerate Vesting. Awards will Vest to the extent the Board decides that any Conditions have been satisfied, and pro-rata to reflect the period from the Award Date until the date the Participant Leaves, as a proportion of the period from the Award Date until the Vesting Date, unless the Board decides otherwise. |
|
| Matching Share Awards If the reason is death, the Award will Vest on the date of death. Otherwise, the Award will continue until the normal date of Vesting, unless the Board decides to accelerate Vesting. Awards will Vest to the extent that the Board decides any Conditions have been satisfied, or will Vest as otherwise determined by the Board. |
| Plan term | Plan provision |
|---|---|
| Corporate events |
In the event of a Change of Control, a person becoming bound or entitled to acquire Shares, a scheme of arrangement, or a winding up: |
| • Discounted Share Awards and Purchased Share Awards within the purchase period will Lapse. Contributions made in the purchase period before the Discounted Share Awards and Purchased Share Awards Lapses will be returned to the Participant, unless the Board decides otherwise; • Free Share Awards Vest to the extent that the Board decides that any Conditions have been satisfied, and pro-rata to reflect the period from the Award Date until the date of Participant Leaves, as a proportion of the period from the Award Date until the Vesting, Date, unless the Board decides otherwise; • Matching Share Awards will Vest to the extent that the Board decides any Conditions have been satisfied, or will Vest as otherwise determined by the Board. |
|
| Amendments | The Board may change the Plan in any way and at any time, save that any proposed amendment that |
| and | is to the advantage of present or future participants and that relates to the provisions governing |
| termination | the persons who may receive Shares or cash under the Plan, the total number or amount of Shares or cash which may be delivered or paid under the Plan, the maximum entitlement for any Participant, and/or the basis for determining a Participant's entitlement to, and the terms of, Shares or cash provided under the Plan and the rights of a Participant in the event of a variation in the share capital of the Company, including a capitalisation or rights issue, open offer, sub-division, consolidation or reduction in share capital, may not be made without the prior approval of shareholders in general meeting. |
| Schedule 2: US ESPP |
The purpose of Schedule 2 is to make certain variations to the terms of the Plan to provide terms intended to qualify as an "employee stock purchase plan" within the meaning of Section 423 of the Code. In summary: |
| • a tax-qualified share purchase plan where shares may be offered at a discount of up to 15% off fair market value. • all employees must be allowed to participate, with limited exceptions. Sage can exclude employees for specified reasons in accordance with s.423 legislation, including employees who are "highly compensated", meaning anyone who earns over \$135,000 or more. This would allow Sage to exclude executive directors if the Group's directors' remuneration policy does not permit them to participate in the Plan. • purchase period limited to no more than 27 months. • maximum value of shares under an ESPP of USD25,000 per year, per employee. • purchase price cannot be less than 85% of fair market value (which is the lesser of the value at grant of the option and purchase). • plan limit of 50 million Shares—the s.423 requires a maximum limit on the Shares to be offered under the life of the Plan. This limit represents 5% of the Company's share capital. To qualify for the preferential tax treatment, the shares must be held for the longer of one year |
|
| from the date of purchase and two years from the date of grant. | |
| Schedule 3: Macron |
The purpose of Schedule 3 is to make variations to the terms of the Plan to provide terms intended to satisfy French "Macron" requirements to offer tax advantages in France. |

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