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SAFEROADS HOLDINGS LIMITED — AGM Information 2009
Sep 13, 2009
65853_rns_2009-09-13_ea601477-9a58-48a6-9c09-74b2ad9673b8.pdf
AGM Information
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24 August 2009
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Dear Shareholder,
I have pleasure in inviting you to attend the fourth Annual General Meeting of Saferoads Holdings Limited, to be held at the RACV City Club, 501 Bourke Street, Melbourne on Tuesday 20 October 2009, commencing at 10.30am. The venue will be opened at 9.45am to allow time for registration. There is ample parking available underneath the RACV building.
I invite you to take advantage of this opportunity to meet the Directors, and to hear from the Chairman and the Managing Director about the performance of the Company during the volatile 2008-09 year, and the plans for the future as markets normalize.
The Notice of Meeting (overleaf) details the business to be dealt with on the day. An Appointment of Proxy form is also enclosed.
If you are unable to attend, I encourage you to complete and return the proxy form in the reply paid envelope enclosed.
I look forward to seeing you at the meeting.
Yours sincerely
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Gary Bertuch Chairman
SAFEROADS HOLDINGS LIMITED
ABN 81 116 668 538
PO Box 340, Drouin Victoria Australia 3818
Notice of Annual General Meeting
SAFEROADS HOLDINGS LIMITED
ABN 81 116 668 538
The fourth Annual General Meetings of Saferoads Holdings Limited will be held as follows:
Date: 20 October 2009 Time: 10.30am Venue: RACV City Club 501 Bourke St, Melbourne
BuSINESS
1 Presentations
The Chairman’s Address, followed by a Presentation from the Managing Director.
2 Financial Statements and Reports
To receive and consider the Financial Statements and the Report of the Directors and the Auditor for the financial year ended 30 June 2009.
The Corporations Act 2001 does not require shareholders to vote on the reports. However, in accordance with the Corporations Act, an opportunity will be given to the shareholders at the meeting to ask questions about or to make comment on Company matters including the Auditor’s Report and the conduct of the audit.
3 Election of Directors
The Company’s constitution, clause 59.1, provides that at the close of each annual general meeting one-third of the Directors or, if their number is not a multiple of three, then the number nearest to but not more than one-third of the Directors, must retire. The constitution also provides that the Managing Director is not subject to retirement by rotation.
Accordingly, Mr Duncan Smith retires, and being eligible, offers himself for re-election.
4 Remuneration Report
To adopt the Remuneration Report for the financial year ended 30 June 2009. The vote on this item is advisory only.
By order of the Board
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Bill Cruickshank Company Secretary 24 August 2009
Voting Information
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PROxIES
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1 A shareholder who is entitled to attend and vote at the meeting has a right to appoint a proxy to attend and vote instead of the shareholder. An Appointment of Proxy form is enclosed with this Notice of Meeting. A proxy is entitled to vote on a poll, and subject to no more than one proxy being appointed, on a show of hands.
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2 A proxy need not be a shareholder.
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3 You cannot appoint yourself as your own proxy.
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4 A shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
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5 If you do not specify the proportion or number of votes each proxy may exercise, then each proxy may exercise up to half of the shareholder’s votes.
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6 If you appoint more than one proxy, neither proxy is entitled to vote on a show of hands.
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7 If you require an additional Appointment of Proxy form, please contact Registries Limited on phone 02 9290 9600
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8 To be effective, an Appointment of Proxy form, and if applicable the original or certified copy of the power of attorney or any other instrument under which it is signed, must be received at the Company’s share registry, Registries Limited , by 10.00am Melbourne/Sydney time on Sunday 18 October 2009 as follows:
In person 28 Margaret Street, Sydney NSW 2000
By mail PO Box R67, Royal Exchange NSW 1223
By facsimile 02 9279 0664
VOTING ENTITLEMENTS
For the purposes of the meeting, shares will be taken to be held by the persons who are the registered holders at 10.00am Melbourne/Sydney time on 18 October 2009. Accordingly, share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the meeting.
This means that any shareholder registered at 10.00am Melbourne/Sydney time on Sunday 18 October 2009 is entitled to attend and vote at the Annual General Meeting.
Explanatory Notes to Shareholders
ITEM 3 - ELECTION OF DIRECTORS
Resolution 1: To re-elect Mr Duncan Smith as a Director
Duncan was appointed to the Board on 21 October 2005. He is a member of the Remuneration Committee and the Audit and Risk Committee.
Duncan was a founding Director and shareholder of Saferoads Pty Ltd. He is the senior partner of Smith McCarthy Wilson, accountants and advisors. He has been in public practice as an accountant since 1977 and a partner or principal in accounting firms since 1981, advising small to medium enterprises in management, taxation and financial matters. He is currently a Trustee of The Andrews Foundation and is on the Board and Treasurer of the West Gippsland Health Care Group.
Duncan holds a Diploma in Business (Accounting), is a fellow of the CPAs, and a Certified Financial Planner.
ITEM 4 – REMuNERATION REPORT
Resolution 2: To adopt the Remuneration Report.
Shareholders are asked to adopt the Company’s Remuneration Report. The Remuneration Report forms part of the Directors’ report in the 2008 Annual General Report and is also available on the Company’s website (www.saferoads.com.au).
The Remuneration Report:
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describes the policies behind, and the structure of, the remuneration arrangements of the Company and the link between remuneration of executives and the Company’s performance;
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sets out the remuneration arrangements in place for each Director and for those members of senior management with greatest authority within the Saferoads Group; and
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explains the difference between the basis for remunerating Non-executive Directors and Senior Managers including the Managing Director.
The vote on this item is advisory only and does not bind the Directors. Nevertheless the Remuneration Committee will take into account the discussion on this item and the outcome of the vote when considering the future remuneration policies and practices of the Company.