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Ruchira Papers Ltd AGM Information 2020
62278_rns_2020-09-25_d1c2217c-3c0e-42c3-ab67-1786475165ed.pdf
AGM Information
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COMMITTED TO THE EARTH
RPL/CS/BSE/NSE/2020-21/
25.09.2020
To
The General Manager, Department of Corporate Service, BSE Limited, P. J. Tower, Dalal Street, Fort, Mumbai-400 023 Scrip Code: 532785
National Stock Exchange of India Limited, Exchange Plaza, Plot No. C/1 G. Block, Bandra Kurla Complex, Bandra (E), Mumbai 400051 Trading Symbol: RUCHIRA EQ
SUB: SUBMISSION OF PROCEEDINGS OF 40TH ANNUAL GENERAL MEETING OF THE COMPANY HELD ON FRIDAY, 25TH SEPTEMBER 2020 AT 12:00 NOON.
Dear Sir/Madam,
In compliance with the requirement of Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015 we hereby submit Proceedings of the 40th Annual General Meeting of the Company held on Friday, 25th September 2020 at 12:00 Noon through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The meeting concluded at 12.35 PM.
You are requested to kindly take the same on your records.
Thanking You, For Ruchira Papers Limited
Vishav Sethi Company Secretary FCS-9300 Encl: As Above.
RUCHIRA PAPERS LIMITED
CIN-L21012HP1980PLC004336
REGD. OFFICE & WORKS
Trilokpur Road, Kala Amb Sirmaur Himachal Pradesh - 173030 T: +91-80-53800897 / 53101892 E: [email protected]
ADMIN, OFFICE
21-22, New Professors Colony Yamuna Nagar Haryana - 135001 T: +91-1732-233799/233140 E: [email protected]
DELHI OFFICE
M-146, 2nd Floor Greater Kailash Part 2 New Delhi - 110048 T: +91-11-29226638/29226639
COMMITTED TO THE EARTH www.ruchirapapers.com
SUMMARY OF THE PROCEEDINGS OF THE 4oth ANNUAL GENERAL MEETING OF MEMBERS OF RUCHIRA PAPERS LIMITED CTHE COMPANY')
The 40th Annual General Meeting (AGM) of the Company was held on 25th September 2020 at 12:00 Noon (IST) through Video Conferencing C'VC')/Other Audio-Visual Means ['OVAMJ. The Company, while conducting the meeting, adhered to the Ministry of Corporate Affairs (MCA) Circulars dated 5th May 2020 read with General Circulars dated I April, 2020 and 13th April, 2020, Securities and Exchange Board of India (SEBI) Circular, and other social distancing norms in view of the outbreak of COVID-19 pandemic.
Mr. Vishav Sethi, Company Secretary & Compliance Officer welcomed the members to the meeting and explaiied the procedural/ technical points relating to the participation at the meeting " through VC. Thereafter the Company Secretary introduced all the Directors presented along with the Statutory Auditors and Secretarial Auditors.
Mr. Subhash Chander Garg, Chairman of the Company chaired the meeting. The requisite quorum being present, the Chairman called the meeting to order.
It was informed that the Registers as required under the Companies Act, 2013 will be made available for inspection upon request through e-copy/access. Since there was no physical attendance of members and in compliance with the Circulars issued by the MCA and SEBI, the requirement of appointing proxies was not applicable, except for the authorized representatives of corporate shareholders. Alt the Directors except Shri Avtar Singh, Independent Director had attended the Meeting through VC.
Mr. Dalbir Singh, Chairman of the Audit Committee and Nomination & Remuneration Committee; , Mr. S.K. Dewan, Chairperson of Stakeholders Relationship Committee Meeting: Mr. Surinder Kumar Gupta Chairperson of Corporate Social Responsibility Committee; Mrs. Suhasini Yadav, Independent Director were also present at the Meeting. Shri Avtar Singh, Independent Director was unable to attend the meeting due to personal reasons.
Representatives of Mls. Subhash Sajal & Associates, Statutory Auditors and Mls. Associates, Secretarial Auditors were also present at the Meeting through VC. R.K la&
| Rf$D. *lT:ICl ,q W0FiK$ | Afli"l3.i. 0i'i'iCf | |
|---|---|---|
| crN-121012HP1980P1C0043362 | Trilokpur Road, Kala AmbSirmaur | 21-22, New Professors ColonyYamuna Nagar |
| Himachal Pradesh - 173030 | Haryana - 135001 | |
| 29226638/29226639 | .i: +91;80-53800A97 / 53LOL892 | 1 + 9 !- L7 32-2337 99 / 233L4O |
| rpldelhi@ruchi rapapers.com | S; [email protected] | E: [email protected] |
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M-146, Greater Kailash Part ,A
New Delhi - 110048 T: +91-11-
COMMITTED TO THE EARTH
With the consent of the members, the notice convening the 40th AGM was taken as read. As the Statutory Auditors Report and Secretarial Audit Report had no qualifications, the same was not read by the Company Secretary and has been taken as read.
The Chairman made his opening remarks including on the business operations, financial performance of the Company and impact of COVID 19 pandemic on the business operations of the Company.
The Company Secretary informed the Members that the Company had in compliance with the MCA Circulars, provisions of the Companies Act, 2013 and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, provided to the Members, the facility to exercise their vote by electronic means through remote e-voting facility.
The Company Secretary further informed that e-voting facility was also made available during the . AGM for the Members who were present during the meeting and had not exercised their votes earlier, under remote e-voting facility.
The Chairman informed that the Board had appointed Mr. Sanjay Kumar Garg, Cost Accountant in whole-time practice as Scrutinizer to scrutinize the remote e-voting process as well as e-voting at the AGM in a fair and transparent manner.
The following Resolutions set out in the Notice convening the AGM were placed for members' consideration and approval.
Ordinary Business:
- To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended 31st March 2020 together with the Reports of the Board of Directors and the Auditors thereon.
. 2. To appoint a Director in place of Mr. Jatinder Singh (DIN: 01594919), who retires by rotation and, being eligible, offers himself for re-appointment.
SPECIAL BUSINESS:
- To ratify the remuneration of Cost Auditors for the financial year ending 31st March 2021. 4. To approve the re-appointment and remuneration of Mr. Subhash Chander Garg as Whole Time Director.
| NUCHIRA PAPERS LIMITED | REGD. OFFICE & WORKS | ADN |
|---|---|---|
| CIN-L21012HP1980PLC004336 | Trilokpur Road, Kala AmbSirmaur | $21 -$Yan |
| 2 | Himachal Pradesh - 173030 | Ha |
| 29226638/29226639 | $T: +91 - 80 - 53800897$ / 53101892 | $T: +$ |
| [email protected] | E: [email protected] | E: r |
MIN, OFFICE
-22, New Professors Colony nuna Nagar
ryana - 135001 91-1732-233799/233140
M-146, 2nd Floor Greater Kailash Part
New Delhi - 110048 $T: +91-11-$
-
To approve the re-appointment and remuneration of Mr. Jatinder Singh as Whole Time Director.
-
To approve the re-appointment and remuneration of Mr. Umesh Chander Garg as Managing Director.
-
To fix the managerial remuneration of Mr. Vipin Gupta, CFO & Executive Director.
The Chairman thanked the Members for attending and participating in the AGM by video conference and stated that the e-voting facility would be kept open for the 15 minutes from the conclusion of the proceedings to cast their vote. The Chairman authorized, Mr. Vishav Sethi, Company Secretary to carry out the voting process and to declare the consolidated voting results.
The Chairman informed the Members that the voting results would be submitted to the Stock Exchanges and rhade available on the websites of the Company and Linkintime within 48 hours of the conclusion of the Meeting.
Upon completion of the e-voting process, the Company Secretary declared the meeting as closed at 12.35 PM.
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