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ROYCE MICRO-CAP TRUST, INC. — Proxy Solicitation & Information Statement 2010
Aug 6, 2010
32747_psi_2010-08-06_0ff2e13a-2031-4a77-8aea-c593ce70ebf3.zip
Proxy Solicitation & Information Statement
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SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant [ ] Filed by a Party other than the Registrant [ ] Check the appropriate box: [ ] Preliminary Proxy Statement [ ] Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) [X] Definitive Proxy Statement [ ] Definitive Additional Materials [ ] Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12
ROYCE MICRO-CAP TRUST, INC. (Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement if other than the Registrant)
| Payment of Filing Fee (Check the appropriate box): | |
|---|---|
| [X] | No fee required. |
| [ ] | Fee computed |
| on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. | |
| 1) Title of | |
| each class of securities to which transaction applies: | |
| 2) Aggregate | |
| number of securities to which transaction applies: | |
| 3) Per unit | |
| price or other underlying value of transaction computed pursuant to Exchange Act | |
| Rule 0-11 (Set forth the amount on which the filing fee is calculated and state | |
| how it was determined): | |
| 4) Proposed | |
| maximum aggregate value of transaction: | |
| 5) Total fee | |
| paid: | |
| [ ] | Fee paid previously |
| with preliminary materials. | |
| [ ] | Check box |
| if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and | |
| identify the filing for which the offsetting fee was paid previously. Identify the | |
| previous filing by registration statement number, or the Form or Schedule and the | |
| date of its filing. | |
| 1) Amount | |
| Previously Paid: | |
| 2) Form, Schedule | |
| or Registration Statement No.: | |
| 3) Filing | |
| Party: | |
| 4) Date filed: |
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ROYCE MICRO-CAP TRUST, INC.
745 Fifth Avenue New York, New York 10151
_______
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS ________
TO BE HELD ON SEPTEMBER 22, 2010
To the Stockholders of:
ROYCE MICRO-CAP TRUST, INC.
NOTICE IS HEREBY GIVEN that the Annual Meeting of Stockholders (the Meeting) of ROYCE MICRO-CAP TRUST, INC. (the Fund) will be held at the offices of the Fund, 745 Fifth Avenue, New York, New York 10151 on Wednesday, September 22, 2010, at 11:30 a.m. (Eastern time), for the following purposes:
| 1. | To elect five Directors to the Funds Board: | |
|---|---|---|
| (i) | three Directors | |
| to be elected by the holders of the Funds Common Stock and its 6.00% Cumulative | ||
| Preferred Stock (the Preferred Stock), voting together as a single class, | ||
| and | ||
| (ii) | two Directors | |
| to be elected only by the holders of the Funds Preferred Stock voting as a | ||
| separate class; and | ||
| 2. | To transact such other business as may properly come before the Meeting or any adjournment | |
| thereof. |
The Board of Directors of the Fund has set the close of business on July 14, 2010 as the record date for determining those stockholders entitled to vote at the Meeting or any adjournment thereof, and only holders of record at the close of business on that day will be entitled to vote.
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IMPORTANT
To save the Fund the expense of additional proxy solicitation, please mark your instructions on the enclosed Proxy, date and sign it and return it in the enclosed envelope (which requires no postage if mailed in the United States), even if you expect to be present at the Meeting. You may also provide your vote via telephone or the Internet by following the instructions on the proxy card or Notice of Internet Availability of Proxy Materials, please take advantage of these prompt and efficient voting options. The accompanying Proxy is solicited on behalf of the Board of Directors, is revocable and will not affect your right to vote in person in the event that you attend the Meeting.
| By order of the Board of Directors, |
|---|
| John E. Denneen |
| Secretary |
August 6, 2010
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF STOCKHOLDERS TO BE HELD ON SEPTEMBER 22, 2010
THE NOTICE, PROXY STATEMENT AND PROXY CARD FOR THE FUND ARE AVAILABLE AT WWW.PROXYVOTE.COM
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PROXY STATEMENT
ROYCE MICRO-CAP TRUST, INC. 745 Fifth Avenue New York, New York 10151
ANNUAL MEETING OF STOCKHOLDERS September 22, 2010
INTRODUCTION
The enclosed Proxy is solicited on behalf of the Board of Directors for use at the Annual Meeting of Stockholders (the Meeting) of Royce Micro-Cap Trust, Inc. (the Fund), to be held at the offices of the Fund, 745 Fifth Avenue, New York, New York 10151, on Wednesday, September 22, 2010, at 11:30 a.m. (Eastern time) and at any adjournments thereof. The approximate mailing date of this Proxy Statement is August 6, 2010.
All properly executed Proxies received prior to the Meeting will be voted at the Meeting in accordance with the instructions marked thereon or otherwise as provided therein. Unless instructions to the contrary are marked, Proxies will be voted FOR the election of the Director nominees of the Fund.
You may revoke your Proxy at any time before it is exercised by sending written instructions to the Secretary of the Fund at the Funds address indicated above or by filing a new Proxy with a later date, and any stockholder attending the Meeting may vote in person, whether or not he or she has previously filed a Proxy.
The cost of soliciting proxies will be borne by the Fund, which will reimburse brokerage firms, custodians, nominees and fiduciaries for their expenses in forwarding proxy material to the beneficial owners of the Funds shares. Some officers and employees of the Fund and/or Royce & Associates, LLC (R&A), the Funds investment adviser, may solicit proxies personally and by telephone, if deemed desirable. Stockholders vote at the Meeting by casting ballots (in person or by proxy) which are tabulated by one or two persons, appointed by the Board of Directors before the Meeting, who serve as Inspectors and Judges of Voting at the Meeting and who have executed an Inspectors and Judges Oath.
The Board of Directors of the Fund has set the close of business on July 14, 2010 as the record date (the Record Date) for determining those stockholders entitled to vote at the Meeting or any adjournment thereof, and only holders of record at the close of business on that day will be entitled to vote. Stockholders on the Record Date will be entitled to one vote for each outstanding share of Common Stock and 6.00% Cumulative Preferred Stock
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(the Preferred Stock and, together with the Common Stock, Stock or shares) held (proportional voting rights for fractional shares held), with no shares having cumulative voting rights.
As of the Record Date, there were 27,333,911 shares of Common Stock and 2,400,000 shares of Preferred Stock of the Fund outstanding. The following persons were known to the Fund to be beneficial owners or owners of record of 5% or more of its outstanding shares of Common Stock or Preferred Stock as of the Record Date:
| Class/Series | Amount and | Percent of | |
|---|---|---|---|
| Name | |||
| and Address of Owner | of | ||
| Stock | Nature | ||
| of Ownership | Class/Series | ||
| Cede & Co.* | Common | 27,103,595 | |
| shares | 99.16% | ||
| Depository | |||
| Trust Company | Record* | ||
| P.O. Box #20 | |||
| Bowling Green | |||
| Station | 6.00% | 2,400,000 | |
| shares | 100% | ||
| New York, | |||
| NY 10028 | Preferred | Record* |
- Shares held by brokerage firms, banks and other financial intermediaries on behalf of beneficial owners are registered in the name of Cede & Co.
The Board of Directors knows of no business other than that stated in Proposal 1 of the Notice of Meeting that will be presented for consideration at the Meeting. If any other matter is properly presented at the Meeting or any adjournment thereof, it is the intention of the persons named on the enclosed proxy card to vote in accordance with their best judgment.
SUMMARY OF VOTING RIGHTS ON PROXY PROPOSALS
| Proposal | Common Stockholders | Preferred Stockholders |
|---|---|---|
| Election of Directors | Common and | |
| Preferred Stockholders, voting together as a single class, elect three Directors | Preferred | |
| Stockholders, voting as a separate class, elect two additional Directors |
PROPOSAL 1: ELECTION OF DIRECTORS
At the Meeting, five members of the Board of Directors of the Fund will be elected. The holders of both Common Stock and Preferred Stock, voting together as a single class, are entitled to elect six directors. These six directors are divided into three classes, each class having a term of three years. Generally, each year the term of office of one class will expire. However, this year, in addition to the scheduled election of Class II Directors, one Class III Director will be elected. This results from the reclassification of Richard M.
2
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Galkin from a Class II Director to a Class III Director at a meeting of the Board of Directors on June 10, 2010. Mr. Galkin has been nominated by the Board of Directors for a one-year term to expire at the Funds 2011 Annual Meeting of Stockholders or until his successor is duly elected and qualified. In addition, Mark R. Fetting and Arthur S. Mehlman have each been nominated by the Board of Directors for a three-year term to expire at the Funds 2013 Annual Meeting of Stockholders or until their successors are duly elected and qualified. The classes of Directors are indicated below:
CLASS III DIRECTOR TO SERVE UNTIL 2011 ANNUAL MEETING OF STOCKHOLDERS
Richard M. Galkin
CLASS II DIRECTORS TO SERVE UNTIL 2013 ANNUAL MEETING OF STOCKHOLDERS Mark R. Fetting Arthur S. Mehlman
CLASS I DIRECTORS SERVING UNTIL 2012 ANNUAL MEETING OF STOCKHOLDERS Charles M. Royce G. Peter OBrien
CLASS III DIRECTOR SERVING UNTIL 2011 ANNUAL MEETING OF STOCKHOLDERS Stephen L. Isaacs
The holders of Preferred Stock, voting as a separate class, are entitled to elect two directors to serve until the next Annual Meeting of Stockholders and until their successors are duly elected and qualified or until their earlier resignation or removal. The Board of Directors has nominated the following two persons to continue as Directors of the Fund, to be elected by holders of the Preferred Stock: Patricia W. Chadwick and David L. Meister. It should be noted that William L. Koke retired from the Board in accordance with its retirement policy effective, December 31, 2009. Patricia W. Chadwick was unanimously elected on December 3, 2009 by the Funds full Board as a Director to take his place effective January 1, 2010.
Each of these persons has agreed to serve if elected, and the Funds management has no reason to believe that any of them will be unavailable for service as a Director. However, if any of them become unwilling or unable to serve, the persons named in the accompanying Proxy will vote for the election of such other persons, if any, as the Board of Directors may nominate.
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Certain biographical and other information concerning the existing Directors and the nominees who are interested persons as defined in the Investment Company Act of 1940, as amended (the Investment Company Act), of the Fund, including their designated classes, is set forth below.
| Number of | |||||||
|---|---|---|---|---|---|---|---|
| Length | Portfolios in | Other | |||||
| Name, Address* and | Positions | of | Current | Fund | Public | ||
| Principal Occupations | With | Time | Term | Elected | Complex | Company | |
| During | |||||||
| Past Five Years ** | Age | the | |||||
| Fund | Served | Expires | By | Overseen | Directorships | ||
| Charles M. | |||||||
| Royce*** | 70 | Class I | 1986 | 2012 | Common | 31 | Director |
| of | |||||||
| President, | |||||||
| Co-Chief | Director | and | TICC | ||||
| Investment | |||||||
| Officer and | and | Preferred | Capital | ||||
| Member | |||||||
| of Board of | President | Corp. | |||||
| Managers | |||||||
| of Royce & | |||||||
| Associates, | |||||||
| LLC (R&A), | |||||||
| investment | |||||||
| adviser to the | |||||||
| Fund, | |||||||
| Royce Focus Trust, | |||||||
| Inc. | |||||||
| (RFT), Royce Value | |||||||
| Trust, | |||||||
| Inc. (RVT), The | |||||||
| Royce | |||||||
| Fund (TRF) and | |||||||
| Royce | |||||||
| Capital Fund | |||||||
| (RCF) (the Fund, RFT, | |||||||
| RVT, | |||||||
| TRF and RCF | |||||||
| collectively, | |||||||
| The Royce | |||||||
| Funds). | |||||||
| Mark R. Fetting*** | 55 | Class II | 2001 | 2010 | Common | 44 | None |
| President | |||||||
| and Chief | Director | and | (Director/ | ||||
| Executive | |||||||
| Officer of Legg | Preferred | Trustee | |||||
| of all | |||||||
| Mason, | |||||||
| Inc. Mr. Fettings | Royce Funds | ||||||
| prior | |||||||
| business experience | consisting | ||||||
| of | |||||||
| includes | |||||||
| having served as a | 31 portfolios; | ||||||
| Member | |||||||
| of the Board of | Director/ | ||||||
| Managers | |||||||
| of R&A; Senior | Trustee | ||||||
| of the | |||||||
| Executive | |||||||
| Vice President | Legg Mason | ||||||
| of | |||||||
| Legg Mason, Inc.; | Family of | ||||||
| Division | |||||||
| President and | Funds | ||||||
| Senior | |||||||
| Officer of Prudential | consisting | ||||||
| of | |||||||
| Financial | |||||||
| Group, Inc. and | 13 portfolios) | ||||||
| related | |||||||
| companies; Partner, | |||||||
| Greenwich | |||||||
| Associates; and | |||||||
| Vice | |||||||
| President, T. Rowe | |||||||
| Price | |||||||
| Group, Inc. |
| * | Mr. Royces address is c/o Royce & Associates, LLC, 745 Fifth Avenue, New York,
New York 10151. Mr. Fettings address is c/o Legg Mason, Inc., 100 International
Drive, Baltimore, Maryland 21202. |
| --- | --- |
| ** | Each of
the Directors or nominees is also a director/trustee of certain other investment
companies for which R&A acts as an investment adviser. |
| *** | Interested
person, as defined in the Investment Company Act, of the Fund. |
| | Elected
by and serves at the pleasure of the Board of Directors. |
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Interested Persons
Messrs. Royce and Fetting are interested persons of the Fund within the meaning of Section 2(a)(19) of the Investment Company Act due to the positions they hold with R&A and its affiliate Legg Mason, respectively, and their stock ownership in Legg Mason. There are no family relationships between any of the Funds Directors and officers.
Certain biographical and other information concerning the existing Directors and nominees who are not interested persons, as defined in the Investment Company Act, of the Fund, including their designated classes, is set forth below.
| | | | | | | Number
of | |
| --- | --- | --- | --- | --- | --- | --- | --- |
| | | | | | | Portfolios | Other |
| Name, Address* and | | Positions | Length | Current | | in Fund | Public |
| Principal Occupations | | With | of Time | Term | Elected | Complex | Company |
| During Past Five Years ** | Age | the
Fund | Served | Expires | By | Overseen | Directorships |
| Patricia W.
Chadwick | 61 | Director | 2010 | 2010 | Board of | 31 | Wisconsin |
| Consultant
and President | | | | | Directors | | Energy |
| of
Ravengate Partners LLC | | | | | | | Corp. and |
| (since
2000). | | | | | | | ING Mutual |
| | | | | | | | Funds |
| Richard M.
Galkin | 72 | Class III | 1986 | 2010 | Common | 31 | None |
| Private
investor. | | Director | | | and | | |
| Mr.
Galkins prior business | | | | | Preferred | | |
| experience
includes having | | | | | as a | | |
| served
as President of | | | | | Class II | | |
| Richard
M. Galkin | | | | | Director | | |
| Associates,
Inc., | | | | | | | |
| telecommunications | | | | | | | |
| consultants,
President of | | | | | | | |
| Manhattan
Cable Television | | | | | | | |
| (a
subsidiary of Time Inc.), | | | | | | | |
| President
of Haverhills Inc. | | | | | | | |
| (another
Time Inc. | | | | | | | |
| subsidiary),
President of | | | | | | | |
| Rhode
Island Cable | | | | | | | |
| Television
and Senior Vice | | | | | | | |
| President
of Satellite | | | | | | | |
| Television
Corp. (a | | | | | | | |
| subsidiary
of Comsat). | | | | | | | |
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| | | | | | | Number
of | |
| --- | --- | --- | --- | --- | --- | --- | --- |
| | | | | | | Portfolios | Other |
| Name, Address and | | Positions | Length | Current | | in Fund | Public |
| Principal
Occupations | | With | of Time | Term | Elected | Complex | Company |
| During Past Five Years* | Age | the
Fund | Served | Expires | By | Overseen | Directorships |
| Stephen L.
Isaacs | 70 | Class III | 1986 | 2011 | Common | 31 | None |
| President
of The Center for | | Director | | | and | | |
| Health
and Social Policy | | | | | Preferred | | |
| (since
September 1996); | | | | | | | |
| Attorney
and President of | | | | | | | |
| Health
Policy Associates, | | | | | | | |
| Inc.,
consultants. | | | | | | | |
| Mr.
Isaacss prior business | | | | | | | |
| experience
includes | | | | | | | |
| having
served as Director | | | | | | | |
| of
Columbia University | | | | | | | |
| Development
Law and | | | | | | | |
| Policy
Program and | | | | | | | |
| Professor
at Columbia | | | | | | | |
| University
(until | | | | | | | |
| August
1996). | | | | | | | |
| Arthur S.
Mehlman | 68 | Class II | 2004 | 2010 | Common | 44 | Director
of |
| Director
of The League for | | Director | | | and | (Director/ | Municipal |
| People
with Disabilities, | | | | | Preferred | Trustee
of all | Mortgage |
| Inc.;
Director of University | | | | | | Royce Funds | & Equity, |
| of
Maryland Foundation | | | | | | consisting
of | LLC |
| (non-profits).
Formerly: | | | | | | 31 portfolios; | |
| Director
of University of | | | | | | Director/ | |
| Maryland
College Park | | | | | | Trustee
of | |
| Foundation
(non-profit) | | | | | | the Legg | |
| (from
1998 to 2005); | | | | | | Mason | |
| Partner,
KPMG LLP | | | | | | Family of | |
| (international
accounting | | | | | | Funds | |
| firm)
(from 1972 to 2002); | | | | | | consisting
of | |
| Director
of Maryland | | | | | | 13 portfolios) | |
| Business
Roundtable for | | | | | | | |
| Education
(from July 1984 | | | | | | | |
| to
June 2002). | | | | | | | |
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| Number of | |||||||
|---|---|---|---|---|---|---|---|
| Portfolios | Other | ||||||
| Name, Address* and | Positions | Length | Current | in Fund | Public | ||
| Principal Occupations | With | of Time | Term | Elected | Complex | Company | |
| During Past Five Years** | Age | the Fund | Served | Expires | By | Overseen | Directorships |
| David L. Meister | 70 | Director | 1986 | 2010 | Preferred | 31 | None |
| Consultant. | |||||||
| Chairman and | only | ||||||
| Chief | |||||||
| Executive Officer of | |||||||
| The | |||||||
| Tennis Channel (from | |||||||
| June | |||||||
| 2000 to March 2005). | |||||||
| Mr. | |||||||
| Meisters prior business | |||||||
| experience | |||||||
| includes having | |||||||
| served | |||||||
| as Chief Executive | |||||||
| Officer | |||||||
| of Seniorlife.com, | |||||||
| a | |||||||
| consultant to the | |||||||
| communications | |||||||
| industry, | |||||||
| President | |||||||
| of Financial News | |||||||
| Network, | |||||||
| Senior Vice | |||||||
| President | |||||||
| of HBO, President | |||||||
| of | |||||||
| Time-Life Films and | |||||||
| Head | |||||||
| of Broadcasting for | |||||||
| Major | |||||||
| League Baseball. | |||||||
| G. Peter OBrien | 64 | Class I | 2001 | 2012 | Common | 44 | Director |
| of | |||||||
| Director, | |||||||
| Bridges School | Director | and | (Director/ | TICC | |||
| (since | |||||||
| 2006); Trustee | Preferred | Trustee | |||||
| of all | Capital | ||||||
| Emeritus | |||||||
| of Colgate | Royce Funds | Corp. | |||||
| University | |||||||
| (since 2005); | consisting | ||||||
| of | |||||||
| Board | |||||||
| Member of Hill | 31 portfolios; | ||||||
| House, | |||||||
| Inc. (since 1999). | Director/ | ||||||
| Formerly: | |||||||
| Trustee of | Trustee | ||||||
| of | |||||||
| Colgate | |||||||
| University (from | the Legg | ||||||
| 1996 | |||||||
| to 2005); President of | Mason | ||||||
| Hill | |||||||
| House, Inc. (from 2001 | Family of | ||||||
| to | |||||||
| 2005); and Managing | Funds | ||||||
| Director/Equity | |||||||
| Capital | consisting | ||||||
| of | |||||||
| Markets | |||||||
| Group of Merrill | 13 portfolios) | ||||||
| Lynch | |||||||
| & Co. (from 1971 | |||||||
| to | |||||||
| 1999). |
| * | Ms. Chadwicks and Messrs. Galkin, Isaacs, Mehlman, Meister and OBriens address
is c/o Royce & Associates, LLC, 745 Fifth Avenue, New York, New York 10151. |
| --- | --- |
| ** | Each of
the Directors or nominees is a director/trustee of certain other investment companies
for which R&A acts as an investment adviser. Ms. Chadwick and Messrs. Galkin,
Isaacs, Mehlman, Meister and OBrien are each a member of the Funds Audit
Committee and its Nominating Committee. |
Additional information about each Director follows (supplementing the information provided in the table above) that describes some of the specific experiences, qualifications, attributes or skills that each Director possesses which the Board of Directors (the Board) believes has prepared them to be effective Directors.
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| | Charles
M. Royce - In addition to his tenure as a Director/Trustee of The Royce Funds,
Mr. Royce serves as the President, Co-Chief Investment Officer and as a member of
the Board of Managers of R&A, having been President of R&A since 1972.
Mr. Royce has over 40 years of investment and business experience. |
| --- | --- |
| | Mark
R. Fetting - In addition to his tenure as a Director/Trustee of The Royce Funds
and of the Legg Mason Family of Funds, Mr. Fetting serves as the Chairman, President
and Chief Executive Officer of Legg Mason, Inc. and has served as a member of the
Board of Managers of R&A. Mr. Fetting has over 30 years of investment and business
experience. |
| | Richard
M . Galkin - In addition to his tenure as a Director/Trustee of The Royce
Funds, Mr. Galkin has served as the Chairman of the Boards Audit Committee
for more than 15 years, acting as liaison between the Board and the Funds
independent registered public accountants and as co-Chairman of the Boards
Nominating Committee. Mr. Galkin has over 40 years of business experience, including
extensive experience in the telecommunications industry. |
| | Stephen
L . Isaacs - In addition to his tenure as a Director/Trustee of The Royce
Funds, Mr. Isaacs serves as Attorney and President of a private consulting firm.
Mr. Isaacs has over 40 years of business and academic experience, including extensive
experience related to public health and philanthropy. |
| | Arthur
S . Mehlman - In addition to his tenure as a Director/Trustee of The Royce
Funds and of the Legg Mason Family of Funds, Mr. Mehlman is designated as an Audit
Committee Financial Expert. Mr. Mehlman has over 35 years of business experience,
including as Partner of an international accounting firm and a Director for various
private companies and non-profit entities. |
| | David
L. Meister - In addition to his tenure as a Director/Trustee of The Royce Funds,
Mr. Meister has over 40 years of business experience, including extensive experience
as an executive officer in and consultant to the communications industry. |
| | G. Peter
OBrien - In addition to his tenure as a Director/Trustee of The Royce
Funds and of the Legg Mason Family of Funds, Mr. OBrien serves as co-Chairman
of the Boards Nominating Committee. Mr. OBrien has over 35 |
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| | years of
business experience, including extensive experience in the financial sector. In
addition, Mr. OBrien has served on the boards of public companies and non-profit
entities. |
| --- | --- |
| | Patricia
W. Chadwick - In addition to her tenure as a Director/Trustee of The Royce Funds,
Ms. Chadwick is designated as an Audit Committee Financial Expert. Ms. Chadwick
has over 30 years of investment and business experience, including extensive experience
in the financial sector and as a consultant to business and non-profit entities.
In addition, Ms. Chadwick has served on the boards of a variety of public and private
companies and non-profit entities, including currently serving on the boards of
two public companies. |
The Board believes that each Directors experience, qualifications, attributes and skills should be evaluated on an individual basis and in consideration of the perspective such Director brings to the entire Board, with no single Director, or particular factor, being indicative of Board effectiveness. However, the Board believes that Directors need to have the ability to critically review, evaluate, question and discuss information provided to them, and to interact effectively with Fund management, service providers and counsel, in order to exercise effective business judgment in the performance of their duties; the Board believes that their members satisfy this standard. Experience relevant to having this ability may be achieved through a Directors educational background; business, professional training or practice, public service or academic positions; experience from service as a board member (including the Board of the Fund) or as an executive of investment funds, public companies or significant private or non-profit entities or other organizations; and/or other life experiences. The charter for the Boards Nominating Committee contains certain other specific factors considered by the Nominating Committee in identifying and selecting Director candidates (as described below).
To assist them in evaluating matters under federal and state law, the Directors are counseled by their own independent legal counsel, who participates in Board meetings and interacts with R&A, and also may benefit from information provided by R&As internal counsel; both Board and R&As internal counsel have significant experience advising funds and fund board members. The Board and its committees have the ability to engage other experts as appropriate. The Board evaluates its performance on an annual basis.
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Board Composition and Leadership Structure
The Investment Company Act requires that at least 40% of a Funds Directors not be interested persons (as defined in the Investment Company Act) of the Fund and as such are not affiliated with the Funds investment adviser (Independent Directors). To rely on certain exemptive rules under the Investment Company Act, a majority of a Funds Directors must be Independent Directors, and for certain important matters, such as the approval of investment advisory agreements or transactions with affiliates, the Investment Company Act or the rules thereunder require the approval of a majority of the Independent Directors. Currently, 75% of the Funds Directors are Independent Directors. The Board does not have a chairman, but the President, Mr. Royce, an interested person of the Fund, acts as chairman at the Board meetings. The Independent Directors have not designated a lead Independent Director, but the Chairman of the Audit Committee, Mr. Galkin, generally acts as chairman of meetings or executive sessions of the Independent Directors and, when appropriate, represents the views of the Independent Directors to management. The Board has determined that its leadership structure is appropriate in light of the services that Royce and its affiliates provide to the Fund and potential conflicts of interest that could arise from these relationships.
Audit Committee Report
The Board of Directors has a standing Audit Committee (the Audit Committee), which consists of the Independent Directors who also are independent as defined in the listing standards of the New York Stock Exchange. The current members of the Audit Committee are Patricia W. Chadwick (since January 1, 2010), Richard M. Galkin, Stephen L. Isaacs, Arthur S. Mehlman, David L. Meister and G. Peter OBrien. Mr. Galkin serves as Chairman of the Audit Committee and Ms. Chadwick and Mr. Mehlman have been designated as Audit Committee Financial Experts, as defined under Securities and Exchange Commission (SEC) regulations.
The principal purposes of the Audit Committee are to (i) assist Board oversight of the (a) integrity of the Funds financial statements; (b) independent accountants qualifications and independence; and (c) performance of the Funds independent accountants and (ii) prepare, or oversee the preparation of any audit committee report required by rules of the SEC to be included in the Funds proxy statement for its annual meeting of stockholders. The Board of Directors has adopted an Audit Committee Charter for the Fund which is attached hereto as Exhibit A.
The Audit Committee also has (i) received written disclosures and the letter required by Independence Standards Board Standard No. 1 from Tait, Weller & Baker (TW&B), independent auditors for the Fund, and (ii) discussed certain matters required to be discussed under the requirements of
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The Public Company Accounting Oversight Board with TW&B. The Audit Committee has considered whether the provision of non-audit services by the Funds independent auditors is compatible with maintaining their independence.
At its meeting held on February 9, 2010, the Audit Committee reviewed and discussed the audit of the Funds financial statements as of December 31, 2009 and for the fiscal year then ended with Fund management and TW&B. Had any material concerns arisen during the course of the audit and the preparation of the audited financial statements mailed to stockholders and included in the Funds 2009 Annual Report to Stockholders, the Audit Committee would have been notified by Fund management or TW&B. The Audit Committee received no such notifications. At the same meeting, the Audit Committee recommended to the Board of Directors that the Funds audited financial statements be included in the Funds 2009 Annual Report to Stockholders.
Nominating Committee
The Board of Directors has a Nominating Committee composed of the six Independent Directors, namely Ms. Chadwick (since January 1, 2010) and Messrs. Galkin, Isaacs, Mehlman, Meister and OBrien. Messrs. Galkin and OBrien serve as co-Chairmen of the Nominating Committee. The Board of Directors has adopted a Nominating Committee Charter which is attached hereto as Exhibit B. During the year ended December 31, 2009, the Nominating Committee met one time. In addition, members of the Nominating Committee discussed proposed nominees during two executive sessions of the Funds Independent Directors during the year. Finally, individual members of the Nominating Committee met separately on a number of occasions to interview Board nominees during 2009. On September 24, 2009, the Nominating Committee unanimously voted to recommend Patricia W. Chadwick for election to the Funds full Board of Directors. Ms. Chadwick was unanimously elected on December 3, 2009 as a Director by the Funds full Board of Directors, effective January 1, 2010.
The Nominating Committee is responsible for identifying and recommending to the Board of Directors individuals believed to be qualified to become Board members in the event that a position is vacated or created. The Nominating Committee will consider Director candidates recommended by stockholders. In considering potential nominees, the Nominating Committee will take into consideration (i) the contribution which the person can make to the Board, with consideration given to the persons business and professional experience, education and such other factors as the Committee may consider relevant, including but not limited to whether a potential nominees personal and professional qualities and attributes would provide a beneficial diversity of skills, experience and/or perspective to the Board; (ii) the character and integrity of the person; (iii) whether or not the person is an interested person as defined in the Investment Company Act and whether the person is otherwise qualified under applicable laws and regulations to
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serve as a Director or Independent Director of the Fund; (iv) whether or not the person has any relationships that might impair his or her independence, such as any business, financial or family relationships with Fund management, the investment adviser of the Fund, Fund service providers or their affiliates; (v) whether or not the person is financially literate pursuant to the New York Stock Exchanges audit committee membership standards; (vi) whether or not the person serves on boards of, or is otherwise affiliated with, competing financial service organizations or their related investment company complexes; (vii) whether or not the person is willing to serve as, and willing and able to commit the time necessary for the performance of the duties of, a Director of the Fund; and (viii) whether or not the selection and nomination of the person would be in the best interest of the Fund in light of the requirements of the Funds retirement policies. While the Nominating Committee does not have a formal policy regarding diversity, as noted above, it may consider the diversity of skills, experience and/or perspective a potential nominee will bring to the Board as part of its evaluation of the contribution such potential nominee will make to the Board. Such factors will be considered in light of the other factors described above and in the context of the Boards existing membership at the time such potential candidate is considered.
To have a candidate considered by the Nominating Committee, a stockholder must submit the recommendation in writing and must include biographical information and set forth the qualifications of the proposed nominee. The stockholder recommendation and information described above must be sent to the Funds Secretary, John E. Denneen, c/o Royce Micro-Cap Trust, Inc., 745 Fifth Avenue, New York, New York 10151.
Although the Board of Directors does not have a standing compensation committee, the Independent Directors review their compensation annually.
Boards Oversight Role in Management
The Boards role in management of the Fund is oversight. As is the case with virtually all investment companies (as distinguished from operating companies), service providers to the Fund, primarily R&A and its affiliates, have responsibility for the day-to-day management of the Fund, which includes responsibility for risk management (including management of investment performance and investment risk, valuation risk, issuer and counterparty credit risk, compliance risk and operational risk). As part of its oversight, the Board, acting at its scheduled meetings, or the Chairman of the Audit Committee, acting between Board meetings, regularly interacts with and receives reports from senior personnel of service providers, including the Funds and R&As Chief Compliance Officer and portfolio management personnel. The Boards Audit Committee (which consists of the six Independent Directors) meets during its scheduled meetings, and between meetings the Chairman of the Audit Committee maintains contact with the Funds independent registered public accounting firm and the Funds Vice President and Treasurer. The Board also receives periodic presentations from
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senior personnel of R&A or its affiliates regarding risk management generally, as well as periodic presentations regarding specific operational, compliance or investment areas such as business continuity, anti-money laundering, personal trading, valuation, investment research and securities lending. The Board also receives reports from counsel to R&A and the Boards own independent legal counsel regarding regulatory, compliance and governance matters. The Boards oversight role does not make the Board a guarantor of the Funds investments or activities.
Committee and Board of Directors Meetings
During the year ended December 31, 2009, the Board of Directors held six meetings, the Audit Committee held two meetings and the Nominating Committee held one meeting. Each Director then in office attended 75% or more of the aggregate of the total number of meetings of the Board of Directors, the total number of meetings of the Audit Committee and the total number of meetings of the Nominating Committee held during that year.
Compensation of Directors and Affiliated Persons
Each Independent Director receives a base fee of $6,000 per year plus $500 for each meeting of the Board of Directors attended. No Director received remuneration for services as a Director for the year ended December 31, 2009 in addition to or in lieu of this standard arrangement.
Set forth below is the aggregate compensation paid by the Fund and the total compensation paid by The Royce Funds to each Independent Director of the Fund for the year ended December 31, 2009.
| | | Pension
or — Retirement | | Total | Total — Compensation |
| --- | --- | --- | --- | --- | --- |
| | | Benefits | Estimated | Compensation | From
the |
| | | Accrued | Annual | From
The | Fund
and |
| | Aggregate | as Part | Benefits | Royce
Funds | Fund
Complex |
| | Compensation | of Fund | upon | Paid
to | Paid
to |
| Name | From
the Fund | Expenses | Retirement | Directors | Directors 1 |
| Patricia W.
Chadwick, | | | | | |
| Director 2 | None | None | None | $13,308 | $13,308 |
| Richard M.
Galkin, | | | | | |
| Director | $7,800 | None | None | 137,800 | 137,800 |
| Stephen L.
Isaacs, | | | | | |
| Director | 7,800 | None | None | 137,800 | 137,800 |
| Arthur S.
Mehlman | | | | | |
| Director | 7,800 | None | None | 137,800 | 261,550 |
| David L. Meister, | | | | | |
| Director | 7,800 | None | None | 137,800 | 137,800 |
| G. Peter OBrien, | | | | | |
| Director | 7,800 | None | None | 137,800 | 303,147 |
| 1 | Represents
aggregate compensation paid to each Director during the calendar year ended December
31, 2009 from the Fund Complex. The Fund Complex includes the 31 portfolios of The
Royce Funds and the 13 portfolios of the Legg Mason Family of Funds. |
| --- | --- |
| 2 | Ms. Chadwick
was elected as a Director effective January 1, 2010. |
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Officers of the Fund
Officers of the Fund are elected each year by the Funds Board of Directors. The following sets forth information concerning the Funds officers:
| Name, Address* and Principal — Occupations During Past Five Years | Age | Office ** | Officer of — Fund Since |
|---|---|---|---|
| Charles M. Royce | 70 | President | 1986 |
| President, | |||
| Co-Chief Investment | |||
| Officer | |||
| and Member of Board of | |||
| Managers | |||
| of R&A. | |||
| John D. Diederich | 59 | Vice | 1997 |
| Chief | |||
| Operating Officer, Managing | President | ||
| Director | |||
| and Member of the Board of | and | ||
| Managers | |||
| of R&A; Chief Financial | Treasurer | ||
| Officer | |||
| of R&A; Director of | |||
| Administration | |||
| of The Royce Funds; | |||
| and | |||
| President of Royce Fund | |||
| Services, | |||
| Inc. (RFS), having been | |||
| employed | |||
| by R&A since April 1993. | |||
| Jack E. Fockler, | |||
| Jr. | 51 | Vice | 1995 |
| Managing | |||
| Director and Vice | President | ||
| President | |||
| of R&A; Vice President of | |||
| RFS, | |||
| having been employed by R&A | |||
| since | |||
| October 1989. | |||
| W. Whitney | |||
| George | 52 | Vice | 1995 |
| Managing | |||
| Director, Vice President | President | ||
| and | |||
| Co-Chief Investment Officer of | |||
| R&A, having been employed by | |||
| R&A since October 1991. | |||
| Daniel A. | |||
| OByrne | 48 | Vice | 1994 |
| Principal | |||
| and Vice President of R&A, | President | ||
| having | |||
| been employed by R&A since | |||
| October | |||
| 1986. | |||
| John E. Denneen | 43 | Secretary | |
| and | 1996 to | ||
| 2001 | |||
| General | |||
| Counsel, Principal, Chief | Chief Legal | and | |
| Legal | |||
| and Compliance Officer and | Officer | since 2002 | |
| Secretary | |||
| of R&A; Secretary and | |||
| Chief | |||
| Legal Officer of The Royce | |||
| Funds. | |||
| Lisa Curcio | 50 | Chief | 2004 |
| Chief | |||
| Compliance Officer of The | Compliance | ||
| Royce | |||
| Funds (since October 2004); | Officer | ||
| and | |||
| Compliance Officer of R&A | |||
| (since | |||
| June 2004). |
| * | The address
of each officer is c/o Royce & Associates, LLC, 745 Fifth Avenue, New York,
New York 10151. |
| --- | --- |
| ** | Elected
by and serves at the pleasure of the Board of Directors. |
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Stockholder Communications
Stockholders may send written communications to the Funds Board of Directors or to an individual Director by mailing such correspondence to the Secretary of the Fund (addressed to 745 Fifth Avenue, New York, New York 10151). Such communications must be signed by the stockholder and identify the class and number of shares held by the stockholder. Properly submitted stockholder communications will, as appropriate, be forwarded to the entire Board or to the individual Director. Any stockholder proposal submitted pursuant to Rule 14a-8 under the Securities Exchange Act of 1934, as amended (the Exchange Act), must continue to meet all the requirements of Rule 14a-8. See Additional Information Stockholder Proposals herein.
Director Attendance at Stockholder Meetings
The Fund has no formal policy regarding Director attendance at stockholder meetings. None of the Funds Independent Directors attended the 2009 Annual Meeting of Stockholders.
Compliance with Section 16(a) of the Exchange Act
Section 16(a) of the Exchange Act requires the officers and Directors of the Fund and persons who own more than ten percent of a registered class of the Funds equity securities, to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC and the New York Stock Exchange. Officers, Directors and greater than ten percent stockholders are required by SEC regulations to furnish the Fund with copies of all Forms 3, 4 and 5 they file.
Based solely on the Funds review of the copies of such forms and amendments thereto, furnished to it during or with respect to its most recent fiscal year, and written representations from certain reporting persons that they were not required to file Form 5 with respect to the most recent fiscal year, the Fund believes that all of its officers, Directors, greater than ten percent beneficial owners and other persons subject to Section 16 of the Exchange Act due to the requirements of Section 30(h) of the Investment Company Act (i.e., any investment adviser or affiliated person of the Funds investment adviser), have complied with all filing requirements applicable to them with respect to transactions in the Funds shares during the Funds most recent fiscal year.
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Stock Ownership
Information relating to each Directors ownership as of July 14, 2010 in the Fund and in all registered Royce Funds overseen or to be overseen by each Director is set forth below:
| Aggregate Dollar Range of | ||
|---|---|---|
| Securities in all Royce Funds | ||
| Aggregate Dollar Range of | overseen by each Director | |
| Name | Equity in the Fund | in the Royce Family of Funds |
| Interested Director: | ||
| Charles M. Royce | Over $100,000 | Over $100,000 |
| Mark | ||
| R. Fetting | $10,001-$50,000 | Over $100,000 |
| Non-Interested | ||
| Directors: | ||
| Patricia | ||
| W. Chadwick | None | Over $100,000 |
| Richard M. Galkin | $10,001-$50,000 | Over $100,000 |
| Stephen | ||
| L. Isaacs | $1-$10,000 | Over $100,000 |
| Arthur | ||
| S. Mehlman | $10,001-$50,000 | Over $100,000 |
| David | ||
| L. Meister | None | Over $100,000 |
| G. | ||
| Peter OBrien | $10,001-$50,000 | Over $100,000 |
Information regarding ownership of the Funds shares by the Funds Directors and officers as of the Record Date is set forth below:
| Name and Address* | Amount of Beneficial — Ownership
of | Percent of Shares |
| --- | --- | --- |
| of Owner | Shares of Common Stock | Outstanding |
| Interested Directors: | | |
| Charles M. Royce | 1,292,850 | 4.73% |
| Mark
R. Fetting | 3,020 | 0.01% |
| Non-Interested
Directors: | | |
| Patricia
W. Chadwick | None | None |
| Richard
M. Galkin | 1,457 | 0.01% |
| Stephen
L. Isaacs | 333 | 0.00% |
| Arthur
S. Mehlman | 1,819 | 0.01% |
| David
L. Meister | None | None |
| G.
Peter OBrien | 1,940 | 0.01% |
| Interested
Officers: | | |
| John
D. Diederich | 1,627 | 0.01% |
| Jack
E. Fockler, Jr. | None | None |
| W.
Whitney George | 1,687 | 0.01% |
| Daniel
A. OByrne | 5,724 | 0.02% |
| John
E. Denneen | 2,983 | 0.01% |
| Lisa
Curcio | None | None |
- The address of each Director and officer is c/o Royce & Associates, LLC, 745 Fifth Avenue, New York, New York 10151.
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Mr. Royce has sole voting power and sole investment power as to the shares beneficially owned by him. As of the Record Date, all Directors and officers of the Fund as a group (14 persons) beneficially owned 1,313,440 shares of the Funds Common Stock, constituting approximately 4.81% of the outstanding shares, and no shares of its Preferred Stock.
As of July 14, 2010, no Independent Director or any of his immediate family members directly or indirectly owned any securities issued by Legg Mason or any of its affiliates (other than registered investment companies).
Vote Required
A quorum consists of stockholders representing a majority of the outstanding shares of the Funds Common Stock and/or Preferred Stock, as the case may be, entitled to vote, who are present in person or by proxy, and a plurality of all of the votes cast at a meeting at which a quorum is present is sufficient to elect a Director.
The Board of Directors recommends that all stockholders vote FOR all Director nominees.
FEES PAID TO INDEPENDENT AUDITORS
Audit Fees
The aggregate fees paid to TW&B in connection with the annual audit of the Funds financial statements and for services normally provided by TW&B in connection with the statutory and regulatory filings of the Fund for the fiscal years ended December 31, 2008 and December 31, 2009 were $29,500 and $29,000, respectively, including out of pocket expenses.
Audit Related Fees
The aggregate fees paid to TW&B in connection with assurance and related services related to the annual audit of the Fund and for review of the Funds financial statements, other than the Audit Fees described above, for each of the fiscal years ended December 31, 2008 and December 31, 2009 was $1,500. The audit-related services rendered by TW&B to the Fund consisted of the preparation of reports to a rating agency for the Preferred Stock.
Tax Fees
The aggregate fees paid for tax-related services, including preparation of tax returns, tax compliance and tax advice, rendered by TW&B to the Fund for the fiscal years ended December 31, 2008 and December 31, 2009 were $6,500 and $6,750, respectively.
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All Other Fees
There were no other fees billed for non-audit services rendered by TW&B to the Fund for the fiscal years ended December 31, 2008 and December 31, 2009. The aggregate non-audit fees billed by TW&B for services rendered to R&A and any entity controlling, controlled by, or under common control with R&A that provides ongoing services to the Fund for the fiscal years ended December 31, 2008 and December 31, 2009 were $8,000 and $8,250, respectively. The Audit Committee has determined that the provision of non-audit services is compatible with maintaining the independence of TW&B.
The Audit Committee has determined that the preparation of the rating agency reports is compatible with maintaining TW&Bs independence. TW&B did not provide any other professional services to the Fund or R&A for the year ended December 31, 2009. No representatives of TW&B will be present at the Meeting.
Audit Committees Pre-Approval Policies and Procedures
The Audit Committee of the Fund has adopted policies and procedures with regard to the pre-approval of audit and non-audit services. On an annual basis, at the Funds December Audit Committee meeting, the independent auditors of the Fund will submit a schedule of proposed audit, audit-related, tax and other non-audit services to be rendered to the Fund and/or R&A and its affiliates for the following year that require pre-approval by the Audit Committee. Such schedule will include the maximum fees that can be paid for such services without further Audit Committee approval. Any subsequent revision to pre-approved services or fees will be considered at the next regularly scheduled Audit Committee meeting. Services not presented for pre-approval at the December Audit Committee meeting will be submitted to the Chief Financial Officer of the Fund for a determination that the proposed services fit within the independence guidelines and then considered for pre-approval at the next regularly scheduled Audit Committee meeting. A proposal to commence an engagement involving audit, audit-related or tax services prior to the next regularly scheduled Audit Committee meeting shall be made in writing by the Chief Financial Officer to all Audit Committee members and include a summary of the engagement, estimated maximum cost, the category of services and the rationale for engaging the Funds independent auditor. Such proposed engagement can be pre-approved by any Audit Committee member who is an Independent Director. Pre-approval by the Chairman of the Audit Committee is required for a proposed engagement involving non-audit services other than audit-related or tax.
ADDITIONAL INFORMATION
Adjournment of Meeting; Other Matters
In the event that sufficient votes in favor of Proposal 1 in the Notice of Annual Meeting of Stockholders are not received by the time scheduled for
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the Meeting, the persons named as proxies may propose one or more adjournments of the Meeting to permit further solicitation of proxies for such Proposal. Any such adjournment will require the affirmative vote of a majority of the shares present in person or by proxy at the session of the Meeting to be adjourned. The persons named as proxies will vote in favor of such adjournment those proxies which they are entitled to vote in favor of the Proposal. They will vote against any such adjournment those proxies required to be voted against the Proposal.
While the Meeting has been called to transact any business that may properly come before it, the Directors know of no business other than the matter stated in the Notice of Annual Meeting of Stockholders. However, if any additional matter properly comes before the Meeting and on all matters incidental to the conduct of the Meeting, it is the intention of the persons named in the enclosed Proxy to vote the Proxy in accordance with their judgment on such matters.
The Fund expects that broker-dealer firms holding shares of the Fund in street name for the benefit of their customers and clients will request the instructions of such customers and clients on how to vote their shares on the Proposal before the Meeting. The Fund understands that, under the rules of the New York Stock Exchange, such broker-dealers may, without instructions from such customers and clients, grant authority to the proxies designated by the Fund to vote on the election of Directors if no instructions have been received prior to the date specified in the broker-dealer firms request for voting instructions. Certain broker-dealer firms may exercise discretion over shares held in their name for which no instructions are received by voting such shares in the same proportion as they have voted shares for which they have received instructions.
The shares as to which the Proxies so designated are granted authority by broker-dealer firms to vote on the matters to be considered at the Meeting, the shares as to which broker-dealer firms have declined to vote (broker non-votes) and the shares as to which Proxies are returned by record stockholders but which are marked abstain on any matter will be included in the Funds tabulation of the total number of votes present for purposes of determining whether the necessary quorum of stockholders exists. However, abstentions and broker non-votes will not be counted as votes cast. Therefore, abstentions and broker non-votes will not have an effect on the election of Directors.
Address of Investment Adviser
R&As principal office is located at 745 Fifth Avenue, New York, New York 10151.
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Annual Report Delivery
The Funds Annual Report to Stockholders for the year ended December 31, 2009 was previously mailed to its stockholders and the Semiannual Report to Stockholders for the six months ended June 30, 2010 will be mailed to stockholders in late August 2010. Copies of the Annual Report are available, and copies of the Semiannual Report will be available in late August, upon request, without charge, by writing to the Fund at 745 Fifth Avenue, New York, New York 10151 or calling toll free at 1-800-221-4268. All publicly released material information is always disclosed by the Fund on its website at www.roycefunds.com.
Stockholder Proposals
Proposals of stockholders intended to be presented at the Funds 2011 Annual Meeting of Stockholders must be received by the Fund by April 8, 2011 for inclusion in the Funds Proxy Statement and form of Proxy for that meeting. The Funds By-laws generally require advance notice be given to the Fund in the event a stockholder desires to nominate a person for election to the Board of Directors or to transact any other business from the floor at an annual meeting of stockholders. Notice of any such nomination or other business intended to be presented at the Funds 2011 Annual Meeting of Stockholders must be in writing and received at the Funds principal executive office between April 8, 2011 and May 8, 2011. Written proposals should be sent to the Secretary of the Fund, 745 Fifth Avenue, New York, New York 10151.
Proxy Delivery
If you and another stockholder share the same address, the Fund may only send one proxy statement unless you or the other stockholder(s) request otherwise. Call or write the Fund if you wish to receive a separate copy of the proxy statement and the Fund will promptly mail a copy to you. You may also call or write to the Fund if you wish to receive a separate proxy in the future, or if you receive multiple copies now, and wish to receive a single copy in the future. For such requests, please call 1-800-221-4268, or write the Fund at 745 Fifth Avenue, New York, New York 10151.
PLEASE FILL IN, DATE AND SIGN THE ENCLOSED PROXY AND RETURN IT IN THE ACCOMPANYING POSTAGE-PAID ENVELOPE.
| By order of the Board of Directors, |
|---|
| John E. Denneen |
| Secretary |
Dated: August 6, 2010
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E XHIBIT A
C HARTER OF THE A UDIT C OMMITTEE OF THE B OARD OF D IRECTORS /T RUSTEES F OR THE ROYCE F UNDS L ISTED I N A PPENDIX A H ERETO
I. Composition of the Audit Committee
The Audit Committee shall be composed of at least three Directors/Trustees, each of whom:
| (a) | shall not
be an interested person of the Fund, as defined in Section 2(a)(19)
of the Investment Company Act of 1940, as amended (the 1940 Act); |
| --- | --- |
| (b) | shall not
accept directly or indirectly any consulting, advisory, or other compensatory fee
from the Fund (other than fees for serving on the Board of Directors/Trustees or
any committee thereof); and |
| (c) | shall be
financially literate at the time of his or her appointment to the Audit Committee,
as such qualification is interpreted by the Board of Directors/Trustees in its business
judgment, or shall become financially literate within a reasonable period of time
after his or her appointment to the Audit Committee. |
In the event Fund shares are or become listed on a national securities exchange or are or become quoted on a national market quotation system, the additional qualification requirements set forth below also shall apply:
| (d) | each Director/Trustee
who is a member of the Audit Committee shall satisfy the applicable independence
requirements for any such national securities exchange or national market quotation
system; and |
| --- | --- |
| (e) | at least
one Director/Trustee who is a member of the Audit Committee shall have accounting
or related financial management expertise as the Board of Directors/Trustees interprets
such qualification in its business judgment. |
The Board of Directors/Trustees shall determine annually: (i) whether at least one of the members of the Audit Committee is an audit committee financial expert, as defined in rules of the Securities and
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Exchange Commission and (ii) whether simultaneous service on more than three public company audit committees by a member of the Audit Committee would not impair the ability of such member to serve on the Audit Committee.
| II. | Purposes of the Audit Committee | ||
|---|---|---|---|
| The Audit | |||
| Committee shall be responsible for: | |||
| (1) | assisting Board oversight of the | ||
| (a) | integrity | ||
| of the Funds financial statements; | |||
| (b) | independent | ||
| accountants qualifications and | |||
| independence; | |||
| and | |||
| (c) | performance | ||
| of the Funds independent accountants; and | |||
| (2) | preparation, or overseeing the preparation of, any audit committee report required | ||
| by rules of the Securities and Exchange Commission to be included in the Funds | |||
| proxy statement for its annual meeting of stockholders. | |||
| III. | Responsibilities and Duties of the Audit Committee |
The Funds independent accountants shall report directly to the Audit Committee.
As may be necessary or appropriate to carry out its purposes, or to comply with applicable law or the requirements of any securities exchange or market quotation system on which Fund shares are or may become listed or quoted, the Audit Committee shall have the following responsibilities and duties:
| (a) | the appointment,
compensation, retention and oversight of the work of the Funds independent
accountants, including the resolution of disagreements between management and the
independent accountants regarding financial reporting; |
| --- | --- |
| (b) | to (i)
select an accounting firm to (1) serve as the Funds independent accountants,
(2) audit the Funds financial statements on an annual basis, and (3) provide
an opinion on an annual basis with respect to the Funds financial statements,
and (ii) recommend that the members of the Board of Directors/Trustees who are not
interested persons of the Fund, as defined in Section 2(a)(19) of the
1940 Act, ratify such selection; |
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| (c) | to pre-approve
(i) all audit and permissible non-audit services to be provided to the Fund by the
Funds independent accountants and (ii) all permissible non-audit services
to be provided by the Funds independent accountants to the Funds Investment
Adviser or any entity controlling, controlled by, or under common control with the
Investment Adviser (Adviser Affiliate) that provides ongoing services
to the Fund, if the engagement by the Adviser Affiliate relates directly to the
operations and financial reporting of the Fund; |
| --- | --- |
| (d) | if determined
to be advisable, to develop policies and procedures for pre-approval of the engagement
of the Funds independent accountants to provide any of the audit or non-audit
services described in Section III(c) above; |
| (e) | to consider
whether each non-audit service provided by the Funds independent accountants
to the Fund and to the Funds Investment Adviser or any Adviser Affiliate that
provides ongoing services to the Fund is compatible with maintaining the independence
of such independent accountants; |
| (f) | to ensure
that the Funds independent accountants submit on a periodic basis to the Audit
Committee a formal written statement delineating all relationships between such
independent accountants and the Fund, consistent with Independence Standards Board
Standard No. 1, and to actively engage in a dialogue with, and receive and consider
specific representations from, the Funds independent accountants with respect
to any disclosed relationships or services that may affect the objectivity and independence
of such independent accountants; |
| (g) | to review
the arrangements for annual and special audits and the scope of such audits with
the Funds independent accountants; |
| (h) | to meet
to review and discuss the Funds audited financial statements and, to the extent
required by applicable law or regulations, the Funds semi-annual financial
statements with Fund management and the Funds independent accountants, including
the Funds disclosure of managements discussion of Fund performance; |
A-3
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| (i) | to review
with the Funds independent accountants any audit problems or difficulties
the accountants may have encountered during or relating to the conduct of the audit,
including any matters required to be discussed pursuant to rules of The Public Company
Accounting Oversight Board and other relevant regulatory and professional organizations,
and managements response; |
| --- | --- |
| (j) | to establish
and administer policies and procedures relating to the hiring by the Fund, its Investment
Adviser, or any administrator that is an Adviser Affiliate of employees or former
employees of the Funds independent accountants; |
| (k) | to consider
information and comments from the Funds independent accountants with respect
to the Funds accounting and financial reporting policies, procedures and internal
control over financial reporting (including the Funds critical accounting
policies and practices) and managements responses to any such comments; |
| (l) | to request,
receive and/or review from the Funds independent accountants such other materials
as may be deemed necessary or advisable in the discretion of the Committee in the
exercise of its duties under this Charter; such materials may (but are not required
to) include, without limitation, any other material written communications relating
to the Funds financial statements, or internal or disclosure controls, between
the independent accountants and the Fund, the Investment Adviser, the Funds
sub-adviser(s), if any, or other Fund service providers, such as any management
letter or schedule of unadjusted differences; |
| (m) | at least
annually, to obtain and review a report by the Funds independent accountants
describing: (i) such independent accountants internal quality-control procedures;
(ii) any material issues raised by the most recent internal quality-control review,
or peer review, of such independent accountants, or by any inquiry or investigation
by governmental or professional authorities, within the preceding five years, respecting
one or more independent audits carried out by such firm, and any steps taken to
deal with any such issues; and (iii) all relationships between the |
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| | Funds
independent accountants and the Fund, the Investment Adviser, Adviser Affiliates
and members of management of such entities (to assess the independence of the Funds independent accountants); |
| --- | --- |
| (n) | to establish
procedures for: (i) the receipt, retention, and treatment of complaints received
by the Fund regarding accounting, internal accounting controls, or auditing matters;
and (ii) the confidential, anonymous submission of concerns by employees of the
Funds Investment Adviser, manager, administrator, principal underwriter, or
any other provider of accounting related services for the Fund regarding questionable
accounting or auditing matters; |
| (o) | to address
reports received from attorneys in accordance with procedures adopted by the Funds Investment Adviser relating to the possible violation of federal or state
law or fiduciary duty; |
| (p) | to discuss
with Fund management and the Funds independent accountants policies with respect
to risk assessment and risk management; and |
| (q) | to perform
such other functions and to have such other powers consistent with this Charter,
the Funds Articles of Incorporation or Declaration of Trust, as amended and
supplemented, the Funds By-laws, as amended, and applicable law, as the Audit
Committee or the Board deems necessary or appropriate. |
The Audit Committee may delegate any portion of its authority, including the authority to grant preapprovals of audit related services and permitted non-audit services, to a subcommittee of one or more members of the Audit Committee pursuant to preapproval policies and procedures established by the Audit Committee; provided, however, that the Audit Committee may not delegate preapproval of the audit required by the Securities Exchange Act of 1934. Any decision of such subcommittee of the Audit Committee to grant preapprovals shall be presented to the full Audit Committee at its next regularly scheduled meeting.
The function of the Audit Committee is oversight; it is the responsibility of Fund management to maintain appropriate systems for accounting and internal control over financial reporting, and the responsibility of the Funds independent accountants to plan and carry out a proper audit.
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Specifically, Fund management is responsible for: (1) the preparation, presentation and integrity of the Funds financial statements; (2) the maintenance of appropriate accounting and financial reporting principles and policies; and (3) the maintenance of internal control over financial reporting and other procedures designed to assure compliance with accounting standards and related laws and regulations. The Funds independent accountants are responsible for planning and carrying out an audit consistent with applicable legal and professional standards and the terms of their engagement letter. Nothing in this Charter shall be construed to reduce the responsibilities or liabilities of the Funds service providers, including the Funds independent accountants.
Although the Audit Committee is expected to review appropriately the matters that come before it, such review of a Funds financial statements by the Audit Committee is not an audit, nor does the Committees review substitute for the responsibilities of the Funds management for preparing, or the Funds independent accountants for auditing, the financial statements. Members of the Audit Committee are not employees of the Fund and, in serving on the Audit Committee, are not, and do not hold themselves out to be, acting as accountants or auditors. As such, it is not the duty or responsibility of the Audit Committee or its members to conduct field work or other types of auditing or accounting reviews or procedures.
In discharging their duties, the members of the Audit Committee are entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, if prepared or presented by: (1) one or more officers of the Fund whom the Board reasonably believes to be reliable and competent in the matters presented; (2) legal counsel, public accountants, or other persons as to matters the Board reasonably believes are within the persons professional or expert competence; or (3) a committee of the Board.
IV. Meetings
The Audit Committee shall meet on a regular basis but no less frequently than annually. The Audit Committee periodically shall meet separately with the Funds independent accountants, Fund management, and representatives of Fund management responsible for the financial and accounting operations of the Fund. The Audit Committee may hold special meetings at such times as the Audit Committee believes necessary or appropriate. Members of the Audit Committee may participate in a meeting of the Audit Committee by means of conference call or similar communications equipment by means of which all persons participating in such meeting can hear each other.
A-6
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V. Assistance from Fund Management; Authority to Engage Advisers; Funding
The appropriate officers of the Fund shall provide or arrange to provide such information, data and services as the Audit Committee may request. The Audit Committee shall have the power and authority to take all action it believes necessary or appropriate to discharge its responsibilities, including the power and authority to retain independent counsel and other advisers. The Fund shall provide for appropriate funding, as determined by the Audit Committee as a committee of the Board, for payment of: (i) compensation to the Funds independent accountants or any other accounting firm engaged for the purpose of preparing or issuing an audit report or performing other audit, review, or attest services for the Fund, (ii) compensation to any advisers employed by the Audit Committee under this Section V, and (iii) ordinary administrative expenses of the Audit Committee that are necessary or appropriate in carrying out its responsibilities.
VI. Reporting
The Chairman of the Audit Committee shall report to the Board on the results of its deliberations and make such recommendations as deemed necessary or appropriate.
VII. Amendments
This Charter may be amended or modified from time to time by vote of the Board.
Dated: April 11, 2000, as revised through July 14, 2010
Appendix A
Royce Capital Fund Royce Focus Trust, Inc. Royce Micro-Cap Trust, Inc. Royce Value Trust, Inc. The Royce Fund
A-7
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E XHIBIT B
C HARTER OF THE N OMINATING C OMMITTEE OF THE B OARD OF D IRECTORS /T RUSTEES FOR T HE R OYCE F UNDS L ISTED IN A PPENDIX A H ERETO
O RGANIZATION
The Nominating Committee (the Committee) of the Board of Directors/Trustees for the registered investment companies (each, a Fund) listed on Exhibit A attached hereto shall be composed solely of Directors/Trustees who are not interested persons of the Fund as defined in Section 2(a)(19) of the Investment Company Act of 1940, as amended (the 1940 Act), and who are independent as defined in the applicable listing standards of the national securities exchange or national market quotation system (each, an Exchange) on which a Fund is listed or quoted (the Independent Directors). The Board of Directors/Trustees of the Fund (the Board) shall appoint the members of the Committee (which may or may not be all of the Independent Directors) and shall designate the Chairman of the Committee. The Committee shall have authority to retain its own counsel and other advisers the Committee deems appropriate and shall have the sole authority to approve the compensation and other terms of their retention.
R ESPONSIBILITIES
The Committee shall identify individuals qualified to serve as Independent Directors of the Fund and shall recommend its nominees for consideration by the full Board.
I DENTIFICATION AND E VALUATION OF P OTENTIAL N OMINEES
In identifying and evaluating a person as a potential nominee to serve as an Independent Director of the Fund, the Committee should consider among other factors it may deem relevant:
| | the contribution
which the person can make to the Board, with consideration being given to the persons business and professional experience, education and such other factors as
the Committee may consider relevant, including but not limited to whether a potential
nominees personal and professional qualities and attributes would provide
a beneficial diversity of skills, experience and/or perspective to the Board; |
| --- | --- |
| | the character
and integrity of the person; |
B-1
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| | whether
or not the person is an interested person as defined in the 1940 Act
and whether the person is otherwise qualified under applicable laws and regulations
to serve as a Director or Independent Director of the Fund; |
| --- | --- |
| | whether
or not the person has any relationships that might impair his independence, such
as any business, financial or family relationships with Fund management, the investment
adviser of the Fund, Fund service providers or their affiliates; |
| | whether
or not the person is financially literate pursuant to the applicable Exchanges
audit committee membership standards; |
| | whether
or not the person serves on boards of, or is otherwise affiliated with, competing
financial service organizations or their related investment company complexes; |
| | whether
or not the person is willing to serve as, and willing and able to commit the time
necessary for the performance of the duties of a Director of the Fund; |
| | whether
or not the selection and nomination of the person would be in the best interest
of the Fund in light of the requirements of the Funds retirement policies. |
While the Committee is solely responsible for the selection and nomination of the Funds Independent Directors, the Committee shall review and consider nominations for the office of Director made by management and by Fund stockholders as it deems appropriate. Stockholders who wish to recommend a nominee should send nominations to the Secretary of the Fund which include biographical information and set forth the qualifications of the proposed nominee.
Q UORUM
A majority of the members of the Committee shall constitute a quorum for the transaction of business, and the act of a majority of the members of the Committee present at any meeting at which there is quorum shall be the act of the Committee.
N OMINATION OF D IRECTORS
After a determination by the Committee that a person should be selected and nominated as an Independent Director of the Fund, the Committee shall
B-2
page
resent its recommendation to the full Board for its consideration and, if necessary, to the Independent Directors.
M EETINGS
The Committee may meet either on its own or in conjunction with meetings of the Board. Meetings of the Committee may be held in person, by video conference or by conference telephone. The Committee may take action by unanimous written consent in lieu of a meeting.
Adopted: February 10, 2004 Revised through April 8, 2010
A PPENDIX A Royce Capital Fund Royce Focus Trust, Inc. Royce Micro-Cap Trust, Inc. Royce Value Trust, Inc. The Royce Fund
B-3
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| PROXY TABULATOR | |
|---|---|
| P.O. BOX 9112 | To vote |
| by Internet | |
| FARMINGDALE, NY 11735 | |
| 1) Read the | |
| Proxy Statement and have the proxy card below at hand. | |
| 2) Go to website www.proxyvote.com | |
| 3) Follow | |
| the instructions provided on the website. | |
| To vote | |
| by Telephone | |
| 1) Read the | |
| Proxy Statement and have the proxy card below at hand. | |
| 2) Call 1-800-690-6903 | |
| 3) Follow | |
| the instructions. | |
| To vote | |
| by Mail | |
| 1) Read the | |
| Proxy Statement. | |
| 2) Check the | |
| appropriate boxes on the proxy card below. | |
| 3) Sign and | |
| date the proxy card. | |
| 4) Return | |
| the proxy card in the envelope provided. | |
| If you vote by Telephone or Internet , | |
| you do not need to mail your proxy . |
| TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | |
|---|---|
| M25979-P99729 | KEEP THIS |
| PORTION FOR YOUR RECORDS | |
| THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. | DETACH AND |
| RETURN THIS PORTION ONLY |
| Vote On Directors | For — All | Withhold — All | For All — Except | ||
|---|---|---|---|---|---|
| 1. | Election of | ||||
| Directors | |||||
| Nominees: | |||||
| 01) | Richard | ||||
| M. Galkin | 0 | 0 | 0 | ||
| 02) | Mark R. | ||||
| Fetting | |||||
| 03) | Arthur | ||||
| S. Mehlman | |||||
| 2. | To transact such other business as may properly come before the meeting | ||||
| The shares of stock represented by this Proxy will be voted in accordance with | |||||
| the specifications made above. | |||||
| If no specifications are made, such shares will be voted FOR the election of all | |||||
| the nominees for Director. | |||||
| Please Sign, Date and Return the Proxy Card Promptly Using the Enclosed Envelope. | |||||
| Note: Please be sure to sign and date this proxy |
Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
page
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Proxy Statement is available at www.proxyvote.com.
M25980-P99729
| COMMON PROXY |
| --- |
| ROYCE MICRO-CAP TRUST, INC. |
| COMMON
STOCK |
| 745 FIFTH
AVENUE |
| NEW YORK,
NEW YORK 10151 |
| This
Proxy is solicited on behalf of the Board of Directors. |
| The undersigned hereby appoints Charles M. Royce and John E. Denneen, or either of
them acting in absence of the other, as Proxies, each with the power to appoint
his substitute, and hereby authorizes them to represent and to vote, as designated
on the reverse, all shares of stock of the Fund held of record by the undersigned
on July 14, 2010 at the Annual Meeting of Stockholders of Royce Micro-Cap Trust, Inc.
to be held on September 22, 2010, and at any adjournment thereof. |
| PLEASE VOTE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. |
| Please sign exactly as your name(s) appear(s) on other side. When shares are held
by joint tenants, both should sign. When signing as attorney, executor, administrator,
trustee or guardian, please give full title as such. If a corporation, please sign
in full corporate name by president or other authorized officer. If a partnership,
please sign in partnership name by authorized person. |
page
| PROXY TABULATOR | |
|---|---|
| P.O. BOX 9112 | To vote |
| by Internet | |
| FARMINGDALE, NY 11735 | |
| 1) Read the | |
| Proxy Statement and have the proxy card below at hand. | |
| 2) Go to website www.proxyvote.com | |
| 3) Follow | |
| the instructions provided on the website. | |
| To vote | |
| by Telephone | |
| 1) Read the | |
| Proxy Statement and have the proxy card below at hand. | |
| 2) Call 1-800-690-6903 | |
| 3) Follow | |
| the instructions. | |
| To vote | |
| by Mail | |
| 1) Read the | |
| Proxy Statement. | |
| 2) Check the | |
| appropriate boxes on the proxy card below. | |
| 3) Sign and | |
| date the proxy card. | |
| 4) Return | |
| the proxy card in the envelope provided. | |
| If you vote by Telephone or Internet , | |
| you do not need to mail your proxy . |
| TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | |
|---|---|
| M25981-P99729 | KEEP THIS |
| PORTION FOR YOUR RECORDS | |
| THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. | DETACH AND |
| RETURN THIS PORTION ONLY |
| Vote On Directors | For — All | Withhold — All | For All — Except | ||
|---|---|---|---|---|---|
| 1. | Election of | ||||
| Directors | |||||
| Nominees: | |||||
| 01) Richard | |||||
| M. Galkin 04) Patricia W. Chadwick | 0 | 0 | 0 | ||
| 02) Mark R. | |||||
| Fetting 05) David L. Meister | |||||
| 03) Arthur | |||||
| S. Mehlman | |||||
| 2. | To transact such other business as may properly come before the meeting | ||||
| The shares of stock represented by this Proxy will be voted in accordance with | |||||
| the specifications made above. | |||||
| If no specifications are made, such shares will be voted FOR the election of all | |||||
| the nominees for Director. | |||||
| Please Sign, Date and Return the Proxy Card Promptly Using the Enclosed Envelope. | |||||
| Note: Please be sure to sign and date this proxy |
Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
page
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Proxy Statement is available at www.proxyvote.com.
M25982-P99729
| PREFERRED PROXY |
| --- |
| ROYCE MICRO-CAP TRUST, INC. |
| 6.00% CUMULATIVE PREFERRED STOCK |
| 745 FIFTH AVENUE NEW YORK, NEW YORK 10151 |
| This Proxy is solicited on behalf of the
Board of Directors. |
| The undersigned hereby appoints Charles M. Royce and John E. Denneen,
or either of them acting in absence of the other, as Proxies, each
with the power to appoint his substitute, and hereby authorizes them
to represent and to vote, as designated on the reverse, all shares of
stock of the Fund held of record by the undersigned on July 14, 2010
at the Annual Meeting of Stockholders of Royce Micro-Cap Trust, Inc. to
be held on September 22, 2010, and at any adjournment thereof. |
| PLEASE VOTE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. |
| Please sign exactly as your name(s) appear(s) on other side. When
shares are held by joint tenants, both should sign. When signing as
attorney, executor, administrator, trustee or guardian, please give
full title as such. If a corporation, please sign in full corporate
name by president or other authorized officer. If a partnership,
please sign in partnership name by authorized person. |