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ROX RESOURCES LIMITED — AGM Information 2013
Oct 21, 2013
65741_rns_2013-10-21_cbe2c443-4f9a-4e49-b3f5-1df0ae4ca964.pdf
AGM Information
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ROX RESOURCES LIMITED
ABN 53 107 202 602
NOTICE OF ANNUAL GENERAL MEETING
PROXY FORM
AND
EXPLANATORY MEMORANDUM
Date of Meeting 22 November 2013
Time of Meeting 11:00am WST
Place of Meeting
Presidents Room The Celtic Club (Inc) 48 Ord Street West Perth WA 6005
This Notice of Annual General Meeting and Explanatory Memorandum should be read in its entirety. If you are in doubt as to how you should vote at the Annual General Meeting, you should seek advice from your accountant, solicitor or other professional adviser without delay.
ROX RESOURCES LIMITED
(ABN 53 107 202 602)
Notice of Annual General Meeting
NOTICE IS GIVEN that the 2013 Annual General Meeting of Rox Resources Limited ("Company") will be held at the Presidents Room, The Celtic Club, 48 Ord Street, West Perth, Western Australia on 22 November 2013 at 11.00am (WST).
AGENDA
ORDINARY BUSINESS
Receipt of Financial Statements and Reports for the year ended 30 June 2013
To receive and consider the annual financial statements of the Company together with the Directors' and Auditor's Reports for the year ended 30 June 2013.
Resolution 1 - Adoption of the Remuneration Report
To consider and, if thought fit, pass as an ordinary resolution:
"That the Remuneration Report for the year ended 30 June 2013 be approved and adopted."
Note: The vote on Resolution 1 is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement
The Company will disregard any vote cast on Resolution 1 by, or on behalf of:
(a) a member of the key management personnel as disclosed in the Remuneration Report (Key Management Personnel); and
(b) a closely related party (such as close family members and any controlled companies) of those persons,
unless the vote is cast by a person as a proxy for a person entitled to vote in accordance with a direction on the Proxy Form or by the Chairman as proxy for a person entitled to vote and the Chairman has received express authority to vote undirected proxies as the Chairman sees fit.
The Chairman intends to vote all available proxies in favour of Resolution 1.
Resolution 2 – Re-Election of Mr Dickson as a Director
To consider and, if thought fit, to pass as an ordinary resolution:
"That Mr Brett Dickson, being a Director who retires by rotation in accordance with clause 13.2 of the Company's Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
Resolution 3 - Approval to Issue Shares
To consider and, if thought fit, to pass as an ordinary resolution:
"That, pursuant to and in accordance with Listing Rule 7.1 and for all other purposes, the Company approve the allotment and issue of a maximum of 80,000,000 Shares, at an issue price of not less than 80% of the weighted average of the closing sale price of the Shares on the ASX on the 5 trading days on which sales are recorded and immediately preceding the date of issue (or, if there is a prospectus relating to the issue, over the last 5 days on which sales in the Shares were recorded before the date of the prospectus), as further described in the Explanatory Memorandum."
Voting Exclusion Statement
The Company will disregard any vote cast on Resolution 3 by any person who may participate in the proposed issue and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the resolution is passed, and any associates of those persons.
However, the Company need not disregard a vote cast on Resolution 3 if:
(a) it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
(b) it is cast by the Chairman as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Resolution 4 – Ratification of Prior Share Issue
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That, pursuant to and in accordance with Listing Rule 7.4 and for all other purposes, Shareholders approve and ratify the allotment and issue of 50,000,000 Shares at an issue price of $0.055 per Share, to the persons and on the terms and conditions more particularly described in the Explanatory Memorandum accompanying this Notice of General Meeting."
Voting Exclusion Statement
The Company will disregard any votes cast on Resolution 4 by a person (and any associates of such a person) who participated in the issue.
However, the Company need not disregard a vote cast on Resolution 4 if:
- (a) it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
- (b) it is cast by the Chairman as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
For further information please refer to the Explanatory Memorandum which accompanies and forms part of this Notice of Meeting.
By order of the Board of Directors
Brett Dickson Company Secretary Date: 14 October 2013
Important information for Shareholders
Explanatory Statement
The accompanying Explanatory Statement forms part of this Notice of Meeting and should be read in conjunction with it. The glossary at the end of the Explanatory Statement contains definitions of capitalised terms used in this Notice of Meeting and the Explanatory Statement.
Required majorities
All resolutions are ordinary resolutions. An ordinary resolution requires a simple majority of votes cast by Shareholders present (in person, by proxy or representative) and entitled to vote on the resolution.
Proxies
All Shareholders who are entitled to attend and vote at the meeting have the right to appoint a proxy to attend and vote for them. The proxy does not have to be a Shareholder. Shareholders holding two or more shares can appoint either one or two proxies. If two proxies are appointed, the appointing Shareholder can specify what proportion of their votes they want each proxy to exercise.
To vote by proxy, please complete and return the proxy form enclosed with this Notice of Meeting as soon as possible. To be effective, a completed proxy form or online proxy instructions must be received by no later than 11.00am (WST) on Wednesday 20 November 2013, being not less than 48 hours prior to the commencement of the meeting.
Where the proxy form is executed under power of attorney, the power of attorney must be lodged in the same way as the proxy form.
Corporate representatives
A body corporate may appoint an individual as its representative to attend and vote at the meeting and exercise any other powers the body corporate can exercise at the meeting. The appointment may be a standing one. The representative should bring to the meeting evidence of his or her appointment, including any authority under which the appointment is signed, unless it has previously been given to the Company. An appointment form is included with the meeting materials.
Voting entitlements
The Board has determined that, for the purpose of voting at the meeting, Shareholders are those persons who are the registered holders of the Company's shares at 4.00pm (WST) on Wednesday 20 November 2013.
ROX RESOURCES LIMITED ABN 53 107 202 602
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide Shareholders with sufficient information to consider the items of business contained in the accompanying Notice of Annual General Meeting of Rox Resources Limited ("Rox" or the "Company").
Certain defined terms are used throughout the Notice and this Explanatory Memorandum. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
The Directors recommend that Shareholders read this Explanatory Memorandum in full before making any decision in relation to the Resolutions.
FINANCIAL STATEMENTS AND REPORTS
The Corporations Act requires the Company to lay before the Annual General Meeting the Financial report, Directors' report (including the remuneration report) and the Auditor's report for the last financial year that ended before the Annual General Meeting.
The accounts are included as part of the 2013 Annual Report which is available on the Company's website at www.roxresources.com.au.
No resolution is required for this item, but Shareholders will be provided with a reasonable opportunity to ask questions or make comments in relation to these reports. The Company's auditor will also be present at the meeting and Shareholders will be given the opportunity to ask the auditor questions about the conduct of the audit, the preparation and content of the auditor's report, the accounting policies adopted by the Company and the independence of the auditor.
RESOLUTION 1 – ADOPTION OF THE REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to Shareholders its Remuneration Report for the year ended 30 June 2013. The Company's Remuneration Report is set out in the Directors' Report section of the Company's Annual Report for the year ended 30 June 2013 and is also available on the Company's website (www.roxresources.com.au).
By way of summary, the Remuneration Report explains the Board's policies in relation to the nature and level of remuneration paid to the Directors and certain senior executives, sets out the remuneration details for those persons and any service agreements and sets out the details of any Share-based compensation.
The vote on Resolution 1 is advisory only and does not bind the Directors or the Company. The Directors will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the meeting when reviewing the Company's remuneration policies.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the Meeting.
The Directors recommend that Shareholders vote in favour of Resolution 1.
RESOLUTION 2 – RE- ELECTION OF MR BRETT DICKSON AS A DIRECTOR
Clause 13.2 of the Company's Constitution provides that at each annual general meeting one-third of the Directors or, if their number is not a multiple of three, then such number as is appropriate to ensure that no Director holds office for more than 3 years, must retire from office. Mr Dickson retires from office in accordance with this requirement and, being eligible, submits himself for re-election as a Director.
Mr Dickson has a Bachelor's degree in Economics and Finance and is a Certified Practising Accountant. He has over twenty five years' experience in the financial management of resources companies working both in minerals and oil & gas. Mr Dickson's experience not only covers Australia but has operated projects in countries as diverse as Finland, the Ukraine, Papua New Guinea, South Africa and Mexico.
He has been a Director and Chief Financial Officer (CFO) for a number of successful resource companies listed on the ASX and has particular expertise in the start-up, listing, restructuring, management and financing of companies active the mineral resource sector.
The Directors (other than Mr Dickson) recommend that Shareholders vote in favour of Resolution 2.
RESOLUTION 3 – APPROVAL TO ISSUE SHARES
Resolution 3 seeks Shareholder approval for the issue of a maximum of 80,000,000 Shares at an issue price of not less than 80% of the weighted average of the closing sale price of the Shares on the ASX on the five trading days on which sales are recorded immediately preceding the date of issue (or, if there is a prospectus relating to the issue, over the last 5 days on which sales in the Shares were recorded before the date of the prospectus).
Listing Rule 7.1 provides that a company can issue new shares up to 15% of its share capital in any 12 month period without shareholder approval ("15% Placement Capacity"). New shares issued with shareholder approval under Listing Rule 7.1 do not count towards the company's 15% Placement Capacity. In order to retain flexibility for its future fundraising, the Company is seeking Shareholder approval for the issue of up to 80,000,000 new Shares so that that issue does not count towards the Company's 15% Placement Capacity.
The following information in relation to the Shares to be issued is provided to Shareholders for the purposes of Listing Rule 7.3:
- (a) the maximum number of Shares to be issued by the Company is 80,000,000 Shares;
- (b) the Company will allot and issue the 80,000,000 Shares no later than three months after the date of the Meeting;
- (c) the Shares will be issued at a price not less than 80% of the weighted average of the closing sale price of the Shares on the ASX for the five trading days on which sales are recorded immediately preceding the date of issue (or, if there is a prospectus relating to the issue, over the last 5 days on which sales in the Shares were recorded before the date of the prospectus);
- (d) the Shares will be issued and allotted progressively;
- (e) the Shares will be issued and allotted to applicants to be determined by the Directors. No decision has, as yet, been made by the Directors in respect of determining the identity of the allottees other than that none of the allottees will be related parties of the Company (which would require separate Shareholder approval);
- (f) the Shares will be fully paid ordinary shares in the capital of the Company and rank equally in all respects with the existing Shares on issue; and
- (g) the purpose of the issue is to raise funds for working capital requirements, to meet administrative expenses and to fund ongoing exploration activities. At this stage the Company plans to commit approximately 20% of its budget to administrative expenses, and the remainder to direct exploration.
The Directors recommend that Shareholders vote in favour of Resolution 3.
Resolution 4 – Ratification of Prior Share Issue
On 15 February 2013 the Company advised the completion of a placement of 90,000,000 Shares to raise $4,950,000 ("Placement"). The Placement was undertaken by lead manager Paterson's Securities Limited to professional and sophisticated investors.
In summary, Listing Rule 7.4 allows a company to seek subsequent approval from shareholders for an issue of shares so that the issue of shares does not count towards the company's 15% Placement Capacity.
At its annual general meeting on 21 November 2012, Shareholder approval was obtained under Listing Rule 7.1 for the issue of a maximum of 40,000,000 Shares. Pursuant to Resolution 4, the Directors are seeking ratification under Listing Rule 7.4 of the issue of 50,000,000 Shares that was made as part of the Placement in order to restore the right of the Company to issue further Shares within the 15% Placement Capacity during the next 12 months.
The following information in relation to this Resolution 4 is provided to Shareholders for the purposes of Listing Rule 7.5.
- (a) 90,000,000 Shares were allotted and issued on 15 February 2013, of which 40,000,000 were approved by Shareholders on 21 November 2012 and the remaining 50,000,000 are sought to be approved under Resolution 4.
- (b) The Shares were issued at a price of $0.055 each.
- (c) The Shares are fully paid ordinary shares in the Company and rank equally with the Company's current issued Shares.
- (d) The Shares were issued to various institutional and sophisticated investors introduced by Paterson's Securities Limited, each of them unrelated parties of the Company.
- (e) The funds raised from the Placement were used to fund exploration activities at the Company's Fisher East Nickel Project in Western Australia and to meet the expenses of the issue.
GLOSSARY
"Annual General Meeting" means the annual general meeting the subject of the Notice;
"ASX" means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited;
"Board" means the board of Directors of the Company;
"Chairman" means the chairman of the Meeting;
"Company" means Rox Resources Limited ABN 53 107 202 602;
"Constitution" means the constitution of the Company;
"Corporations Act" means the Corporations Act 2001 (Cth);
"Director" means a director of the Company;
"Explanatory Memorandum" means the explanatory memorandum accompanying this Notice;
"Listing Rules" means the Listing Rules of the ASX;
"Meeting" means the annual general meeting the subject of the Notice;
"Notice" means the notice of annual general meeting which accompanies this Explanatory Memorandum;
"Resolution" means a resolution proposed pursuant to the Notice;
"Share" means a fully paid ordinary share in the capital of the Company; and
"WST" means Western Standard Time.

*S000001Q01*
T 000001 000 RXL MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 850 505 (outside Australia) +61 3 9415 4000
Proxy Form
For your vote to be effective it must be received by 11:00am (WST) Wednesday, 20 November 2013
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate "Certificate of Appointment of Corporate Representative" prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
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View the annual report, 24 hours a day, 7 days a week: www.roxresources.com.au
To view and update your securityholding:
www.investorcentre.com
Your secure access information is:
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
| MR SAM SAMPLEFLAT 123123 SAMPLE STREETTHE SAMPLE HILLSAMPLE ESTATESAMPLEVILLE VIC 3030 | Change of address. If incorrect,mark this box and make thecorrection in the space to the left.Securityholders sponsored by abroker (reference numbercommences with 'X') should advise | |
|---|---|---|
| Proxy Form | your broker of any changes.Please mark | I9999999999INDto indicate your directions |
| STEP 1Appoint a Proxy to Vote on Your Behalf | XX | |
| I/We being a member/s of Rox Resources Limited hereby appointthe ChairmanORof the Meeting | PLEASE NOTE: Leave this box blank ifyou have selected the Chairman of theMeeting. Do not insert your own name(s). | |
| or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxyto act generally at the Meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, andto the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Rox Resources Limited to be held at the PresidentsRoom, The Celtic Club, 48 Ord Street, West Perth, Western Australia on Friday, 22 November 2013 at 11.00am (WST) and at any adjournmentor postponement of that Meeting. | ||
| Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman ofthe Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/ourproxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly orindirectly with the remuneration of a member of key management personnel, which includes the Chairman.Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain fromvoting on Resolution 1 by marking the appropriate box in step 2 below. | ||
| STEP 2Items of Business | PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on yourbehalf on a show of hands or a poll and your votes will not be counted in computing the required majority. | |
| Resolution 1Adoption of the Remuneration Report | ||
| Resolution 2Re-Election of Mr Dickson as a Director | ||
The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
| Individual or Securityholder 1 | Securityholder 2 | Securityholder 3 | |||||
|---|---|---|---|---|---|---|---|
| Sole Director and Sole Company Secretary | Director | Director/Company Secretary | |||||
| ContactName | ContactDaytimeTelephone | Date | / | / |
Resolution 3 Approval to Issue Shares
Resolution 4 Ratification of Prior Share Issue
