AGM Information • Feb 24, 2017
AGM Information
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If you are in any doubt about the action you should take, you are recommended to seek your own financial advice from your stockbroker, bank manager, auditor, accountant or other independent financial adviser duly authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your ordinary shares in RM plc, please send this document and the accompanying form of proxy, as soon as possible, to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
(Incorporated and registered in England and Wales under the Companies Act 1985 with company number 01749877)
140 Eastern Avenue Milton Park Milton Abingdon Oxfordshire, OX14 4SB
24 February 2017
Dear Shareholder,
Set out in this letter, on pages 4 to 8, is a formal notice of the annual general meeting (the "AGM") of RM plc ("RM" or the "Company") to be held on Wednesday, 22 March 2017 at 11.30 a.m. at 140 Eastern Avenue, Milton Park, Abingdon, Oxfordshire, OX14 4SB. The purpose of this letter is to explain the resolutions numbered 3 to 7 which are proposed in the notice of AGM (the "Notice") as ordinary business, as well as resolutions 10 to 15 which are proposed in the Notice as special business.
The Board has decided that all of the directors of the Company ("Directors") will stand for re-election in accordance with the UK Corporate Governance Code. However, Lord Andrew Adonis's term of appointment expires in September 2017, at which point he will retire, and so he is not standing for re-election at the AGM. Therefore, five Directors (John Poulter, David Brooks, Patrick Martell, Neil Martin and Deena Mattar) are retiring and offering themselves for re-election. Biographical details for each of these Directors are contained in the Company's 2016 Annual Report and Financial Statements.
Patrick Martell was appointed as a Non-Executive Director on 1 January 2014. He was elected by shareholders in March 2014. Deena Mattar was appointed as a Non-Executive Director on 1 June 2011. She was elected by shareholders in March 2012. Each of these Directors' appointment is governed by a fixed-term letter of appointment.
The Board believes that the contribution and commitment of Patrick Martell and Deena Mattar as Non-Executive Directors are beneficial to the Company. As Chairman, I confirm that their performances are effective and demonstrate their commitment to their roles.
David Brooks is an Executive Director and was appointed Chief Executive Officer on 1 March 2013. Neil Martin is an Executive Director and was appointed Chief Financial Officer on 28 September 2015.
The purpose of resolution 10 is to seek the approval of the Directors' Remuneration Report (other than the part containing the Directors' Remuneration Policy) for the financial year ended 30 November 2016. The report is set out in the 2016 Annual Report and Financial Statements. The resolution is advisory in nature and no individual Director's remuneration is dependent on it.
The Directors' Remuneration Policy was approved at the annual general meeting held in 2014 and no changes are proposed. As such, there is no resolution this year in relation to that Policy.
The Notice includes an ordinary resolution renewing the Directors' authority to allot shares, two special resolutions dis-applying shareholders' pre-emption rights to a limited extent and a special resolution authorising the Company to make market purchases of its shares.
Resolution 11 renews the authority granted to the Directors to allot new ordinary shares in accordance with section 551 of the Companies Act 2006 (the "Act") up to a nominal amount of £629,714, being one-third of the issued ordinary share capital of the Company as at 16 February 2017 (being the latest practicable date prior to the publication of this document).
Resolution 12 renews the Directors' authority in accordance with section 561 of the Act to allot further ordinary shares for cash without first being required to offer such shares to existing shareholders. If approved, the resolution will authorise the Directors to issue ordinary shares for cash in connection with a rights issue or open offer and otherwise to issue ordinary shares for cash, including the sale on a non pre-emptive basis of treasury shares for cash, up to a maximum nominal amount of £94,457, being equal to 5 per cent. of the nominal value of the Company's issued ordinary share capital as at 16 February 2017 (being the latest practicable date prior to the publication of this document). The Directors do not intend to issue more than 7.5 per cent. of the issued ordinary share capital of the Company for cash on a non pre-emptive basis in any rolling three year period without prior consultation with the shareholders and the Investment Association and the National Association of Pension Funds.
Resolution 13 authorises the Directors to allot further ordinary shares for cash in connection with acquisitions or other specified capital investments which are announced contemporaneously with the allotment, or which have taken place in the preceding six month period and are disclosed in the announcement of the allotment. This authority, which is being sought in accordance with the Pre–Emption Group's Statement of Principles, is limited to a maximum nominal amount of £94,457, being equal to 5 per cent. of the nominal value of the Company's issued ordinary share capital as at 16 February 2017 (being the latest practicable date prior to the publication of this document).
Each of these authorities will expire on the date of the next annual general meeting of the Company or on 31 May 2018, whichever is the earlier.
Resolution 14 renews the Directors' authority to make market purchases of up to 10 per cent. of the Company's issued ordinary shares. This authority will expire on the date of the next annual general meeting or on 31 May 2018, whichever is the earlier. The Board believes that it would be appropriate to have the option to use a proportion of the Company's cash resources to make market repurchases of ordinary shares. The minimum price which may be paid for each share is the nominal value and the maximum price which may be paid for each share is an amount equal to the higher of 5 per cent above the average of the middle market quotations of the Company's ordinary shares as derived from the London Stock Exchange Daily Official List for the five business days immediately preceding the day on which such share is contracted to be purchased and that stipulated by Article 5(6) of the Market Abuse Regulation (596/2014/EU).
The Company will only exercise the authority granted by the proposed resolution where the Board reasonably believes that repurchasing its ordinary shares will increase earnings per share of the ordinary shares in issue after the purchase and, accordingly, is in the best interests of shareholders generally. Any ordinary shares purchased by the Company pursuant to the authority conferred by resolution 14 will either be cancelled and the number of shares reduced accordingly or, if the Directors think fit, they may be held as treasury shares.
As at 16 February 2017 (being the latest practicable date prior to the publication of this document), options were outstanding to subscribe for 682,500 ordinary shares of 2 2/7 pence each. This represents 0.83 per cent. of the issued ordinary share capital of the Company. If the full authority to purchase shares (existing and sought) is utilised by the Directors, the proportion of the issued ordinary share capital represented by such share options would increase to 0.92 per cent. There are no warrants outstanding and no treasury shares in issue.
Resolution 15 seeks approval, subject to the Company's Articles of Association, for the Company to call general meetings (other than annual general meetings) on 14 clear days' notice. The notice period required by the Act for general meetings of the Company is 21 days unless shareholders approve a shorter notice period, which cannot, however, be less than 14 clear days. Annual general meetings will continue to be held on at least 21 clear days' notice. Resolution 15 seeks the approval required by the Act, which will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed. In order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting. The flexibility offered by resolution 15 will be used when, taking into account the circumstances, the Directors consider this appropriate in relation to the business of the meeting and in the interests of the Company and the shareholders as a whole.
Whether or not you intend to attend the AGM, please complete the accompanying form of proxy ("Form of Proxy") and return it to Capita Asset Services PXS1, 34 Beckenham Road, Beckenham, Kent, BR3 4ZF. Alternatively, you may give voting instructions online at www.capitashareportal.com. If you have not already done so, you will have to register to use this facility; you will need your Investor code (IVC) which can be found on your Form of Proxy, family name and post code (if resident in the UK). Completion and return of the Form of Proxy will not preclude you from attending and voting in person at the AGM should you wish to do so.
CREST members who wish to appoint a proxy or proxies by utilising the CREST electronic proxy appointment service should refer to note 2 of the Notice set out in Part 2 of this document.
Please note that the deadline for the receipt of proxy appointments and online voting instructions by Capita Asset Services is 11.30 a.m. on 20 March 2017.
The Directors believe that the adoption of all the resolutions to be put to the AGM are in the best interests of the Company and its shareholders as a whole. The Directors unanimously recommend that you vote in favour of all the resolutions to be proposed at the AGM, as they themselves intend to do in respect of their own beneficial shareholdings which in aggregate, as at 16 February 2017 (being the latest practicable date prior to the publication of this document), amount to a total of 456,728 ordinary shares, representing approximately 0.55 per cent. of the existing issued ordinary share capital of the Company.
Yours faithfully
John Poulter Chairman
Notice is hereby given that the annual general meeting of RM plc (the "Company") will be held at 140 Eastern Avenue, Milton Park, Abingdon, Oxfordshire, OX14 4SB on Wednesday, 22 March 2017 at 11.30 a.m. (or at any adjournment thereof) to consider and, if thought fit, pass resolutions 1 to 11, which will be proposed as ordinary resolutions of the Company, and resolutions 12 to 15, which will be proposed as special resolutions of the Company:
in either case as if section 561 of the Act did not apply to the allotment but this power shall be limited:
and so that the Directors may make such exclusions or other arrangements as they consider expedient in relation to treasury shares, fractional entitlements, record dates, shares represented by depositary receipts, legal or practical problems under the laws in any territory or the requirements of any relevant regulatory body or stock exchange or any other matter; and
in either case as if section 561 of the Act did not apply to the allotment but this power shall be:
(c) all previous unutilised authorities under sections 570 and 573 of the Act shall cease to have effect; and
(d) the Company may, before this power expires, make an offer or agreement which would or might require equity securities to be allotted after it expires and the Directors may allot equity securities in pursuance of such offer or agreement as if this power had not expired.
By order of the Board
Company Secretary 24 February 2017
Registered Office: 140 Eastern Avenue Milton Park Milton Abingdon Oxfordshire OX14 4SB
The appointment of proxy must be received by the Company's registrars not less than 48 hours before the time of the annual general meeting. Appointment of a proxy does not preclude a shareholder from attending the annual general meeting and voting in person.
In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual available via www.euroclear.com/CREST. The message (regardless of whether it relates to the appointment of a proxy or to an amendment to the instruction given to a previously appointed proxy) must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID: RA10) by the latest time(s) for receipt of proxy appointments specified in, or in a note to, the notice of annual general meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.
CREST members (and, where applicable, their CREST sponsors or voting service providers) should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider, to procure that his CREST sponsor or voting service provider takes) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members (and where applicable, their CREST sponsors or voting service providers) are referred, in particular, to those sections of the CREST manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
The right to appoint proxies does not apply to persons nominated to receive information rights under section 146 of the Companies Act 2006. Persons nominated to receive information rights under section 146 of the Companies Act 2006 who have been sent a copy of this notice of annual general meeting are hereby informed, in accordance with section 149(2) of the Companies Act 2006, that they may have a right under an agreement with the registered member by whom they were nominated to be appointed, or to have someone else appointed, as a proxy for this annual general meeting. If they have no such right, or do not wish to exercise it, they may have a right under such an agreement to give instructions to the member as to the exercise of voting rights. Nominated persons should contact the registered member by whom they were nominated in respect of these arrangements.
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