RKEC Projects Limited — AGM Information 2024

Sep 26, 2024

26 Sept, 2024

To, The Officer in Charge National Stock Exchange of India Ltd Exchange Plaza, C-1, Block G Bandra Kurla Complex, Bandra (E) Mumbai – 400 051

NSE Symbol: RKEC NSE Series: EQ

Sub: Proceedings of 19th Annual General Meeting of the Members of the Company.

Dear Sir/Madam,

Further to our letter dated 4[th] Sep 2024 wherein we had forwarded Notice of the 19th Annual General Meeting (AGM) of the Members of the Company to be held on Thursday, September 26, 2024 at 11:30 a.m. by means of Video Conferencing (VC) / Other Audio Visual means (OAVM), we would like to inform that the 19th AGM of the Company was held on aforesaid day, date and time by means of VC/OAVM and the business(s) mentioned in the aforesaid notice were duly transacted by the Members. Pursuant to Regulation 30 of SEBI read with Part A of Schedule III (Listing Obligations and Disclosure Requirements) Regulations 2015, we enclose, summary of proceedings of the 19th AGM. Kindly take the same on your record.

Yours faithfully,

For RKEC Projects Limited

DEEPIKA Digitally signed by DEEPIKA RATHI RATHI Date: 2024.09.26 16:39:56 +05'30' Deepika Rathi Company Secretary and Compliance Officer

SUMMARY OF THE PROCEEDINGS OF THE 19TH ANNUAL GENERAL MEETING OF THE MEMBERS OF RKEC PROJECTS LIMITED HELD ON THURSDAY, SEPTEMBER 26, 2024 AT 11:30 A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT DOOR No.-10-12-1, 3[RD] FLOOR REDNAM ALCAZAR, REDNAM GARDENS, VISAKHAPATNAM-530002 THROUGH VIDEO CONFERENCE (VC) / OTHER AUDIO-VISUAL MEANS (OAVM).

The 19[th] Annual General Meeting (AGM) of the Members of RKEC Projects Limited (the Company) was held on Thursday, September 26, 2024 at 11:30 a.m. (IST) through VC and OAVM. The Meeting was held in compliance with the General Circular No. 20/2020 dated May 5, 2020 read with other General circulars dated April 8, 2020, April 13, 2020, January 13, 2021 and September 25, 2023 issued from time to time by Ministry of Corporate Affairs (MCA Circulars) and relevant circulars issued by the Securities and Exchange of Board of India (SEBI) allowing, inter-alia, conduct of AGMs by Companies through VC/OAVM facility, in accordance with the requirements provided in paragraph 3 and 4 of the MCA General Circular No. 20/2020. The deemed venue for the AGM shall be Registered Office of the Company situated at Door No, 10-12-/, 3[rd] Floor, Rednam Alcazar, Rednam Gardens, Opp. SBI Main Branch, Visakhapatnam-530002, Andhra Pradesh, India.

Directors in Attendance

• 1.Mr. G Radhakrishna-Chairman

• 2.Mr. R Jayachandran-Managing Director

• 3.Mr. G V Rama Mohan-Whole Time Director/COO

• Mrs. G Parvathi Devi-Whole Time Director

• Vice Admiral Satish Soni-Independent Director

• Brig J K Rao-Independent Director

• Shri Lucas Peter-Independent Director

• Lt Gen P R Kumar-Independent Director

• Shri S M Jain-Independent Director

Key Managerial Personnel Present:

Mr. R Jayachandran – Chief Financial Officer Ms. Deepika Rathi – Company Secretary & Compliance Officer

Other Representative:

Mr. Harish- Representative of Statutory Auditor (M/s Sarc & Associates) Mrs. Ashwini Inamdar– Secretarial Auditor [Scrutinizer] (Partner of M/s Mehta & Mehta)

Quorum for the Meeting

A total of 41 members attended the meeting.

The meeting commenced at 11.30 a.m. (IST) and concluded at 12:30. p.m.

Mrs. Deepika Rathi- Company Secretary welcomed the Members to the Meeting and explained them the procedural/technical points relating to the participation at the Meeting through VC and also informed that the Company had provided its Members, the facility to cast their vote electronically through the e-voting system before the Meeting. She further informed that the remote e-voting facility was also made available during the AGM for the benefit of Members who were present during the Meeting and had not cast their votes earlier through remote e-voting.

Mr. G Radhakrishna, Chairman of the Company, chaired the meeting. The Company Secretary introduced Board Members. The requisite quorum being present, the Chairman called the meeting to order. Shri G Radhakrishna-Chairman, Shri R Jayachandran-Managing Director/ Chief Financial Officer, Shri G V Rama Mohan-WTD/COO, Smt. Parvathi Devi-WTD and Mrs. Deepika RathiCompany Secretary attended the Meeting from the Registered Office of the Company at Door No, 1012-/, 3rd Floor, Rednam Alcazar, Rednam Gardens, Opp. SBI Main Branch, Visakhapatnam-530002, Andhra Pradesh, India. All other Directors attended the Meeting through VC from their respective locations. Mr. Lucas Peter Thalakala, Independent Director attended the Meeting as the Chairman of Audit Committee, Nomination & remuneration Committee, and Stakeholder Relationship Committee. Mr. G Radhakrishna, Chairman attended the Meeting as chairman of Stakeholders Relationship Committee.

The Chairman welcomed all Members, auditors and other invitees joining over VC and delivered his speech. With the consent of the Members, the Notice convening the 19[th] AGM was taken as read. As the Auditors Report on the Financial Statements (Standalone and Consolidated) for the year ended March 31, 2024, had no qualifications, reservations, observations, adverse remarks or disclaimer, the same was not read by the Company Secretary. It was further informed that there would be no voting by show of hands. The Company Secretary informed the Members about the proposed Resolutions as per the notice:

Sr No.	Particulars	Type of resolution
1(a)	To receive, consider and adopt the Audited Standalone Financial Statements of the Company with notes forming part thereof, for the Financial Year ended 31st March 2024 together with the Reports of the Board of the Directors and Auditors thereon;	Ordinary
1(b)	To receive, consider and adopt the Audited Consolidated Financial Statements of the Company with notes forming part thereof, for the Financial Year-end 31st March 2024 together with the Report of the Auditors thereon	Ordinary
2	To re-appoint Mrs. G Parvathi Devi (DIN: 00094961), who retires by rotation and being eligible, offer herself for re- appointment as a Director	Ordinary
3	To ratifythe remuneration of Cost Auditors of the Company	Ordinary

The Company Secretary then invited the members who had registered themselves as speakers to ask questions or express their views. The members who had registered as speakers expressed their views and raised a few questions and the same were duly responded by the Managing Director and the Chief Financial Officer of the Company.

The Company Secretary informed that Mrs. Ashwini Inamdar– Secretarial Auditor [Scrutinizer] (Partner of M/s Mehta & Mehta) was appointed as a Scrutinizer to supervise the e-voting process. She further added that, results of the AGM will be declared within 2 working days from the conclusion of the 19[th] AGM.

After the completion of the transactions of the business as per the Notice dated August 13, 2024, the Chairman declared the Meeting concluded giving vote of thanks to the Members, Director, Auditors attending for attending the meeting.