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Rio2 Limited — Proxy Solicitation & Information Statement 2023
Feb 22, 2023
47654_rns_2023-02-22_4776adc8-6a0f-4566-837e-0afd7d6ffa16.pdf
Proxy Solicitation & Information Statement
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NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
WHEN: Monday, March 27, 2023 at 3:00 p.m. (Eastern Time)
WHERE: Online at https://meetnow.global/MNS2ZN4
PURPOSE: 1. APPROVAL OF SECURITY BASED COMPENSATION TO NON-ARM'S LENGTH PARTIES
During the Meeting, the Company's disinterested Shareholders will be invited to consider and, if deemed advisable, to adopt, with or without amendment, a resolution to approve security based compensation to non-arms’ length parties as more fully described in the accompanying management information circular (“Circular”).
Shareholders will also transact any other business properly brought before the meeting.
NOTICE-AND-ACCESS
The Company is delivering its management proxy circular and proxy materials to both registered and non-registered shareholders using notice-and-access as permitted by NI 54-101 and NI 51-102. The Meeting materials are available under the Company’s profile on SEDAR at https:www.sedar.com and on the Company's website at https://www.rio2.com/investors and will remain on the website for at least one full year from the date that the Meeting materials are posted on SEDAR.
To obtain additional information about notice-and-access provisions, shareholders may contact the Company’s transfer agent, Computershare, at www.computershare.com/noticeandaccess or 1-855-8051250 (toll-free).
You may request a paper copy of the Meeting Materials and Financial Information by calling by calling 1 604 762-4720.
PLEASE REFER TO SECTION “RECEIVING DOCUMENTS” OF THE INFORMATION CIRCULAR FOR MORE INFORMATION.
MEETING FORMAT
This will be a completely virtual Meeting, to be conducted via live webcast, where all Shareholders regardless of geographic location will have an equal opportunity to participate online. Shareholders will not be able to attend the Meeting in person.
Registered Shareholders and their duly appointed proxyholders can attend, participate and vote at the Meeting online, all in real time, at https://meetnow.global/MNS2ZN4 , provided they are connected to the Internet and comply with all of the requirements set out in the Circular. Beneficial Shareholders (being Shareholders who hold their Common Shares through a broker, investment dealer, bank, trust company, custodian, nominee or other intermediary) will be able to attend the Meeting, ask questions and vote, all in real time, only if they duly appoint themselves as their own proxy holder and comply with all of the requirements set out in the Circular relating to that appointment and registration.
VOTING
You may vote your shares on the Internet, by phone, fax, mail, or by attending the virtual meeting at https://meetnow.global/MNS2ZN4 . Please refer to the instructions on your separate proxy or voting instruction form on how to vote using these methods.
Please refer to the instructions provided in section “Voting at the Meeting” of the Information Circular for more information.
COMPLETED PROXIES OR VOTING INFORMATION FORMS MUST BE RECEIVED BY 5:00 P.M. (EASTERN TIME) ON MARCH 23, 2023.
DATED at Vancouver, British Columbia, this 15th day of February, 2023.
BY ORDER OF THE BOARD
(signed) “Alex Black”
Alex Black, Executive Chairman
Have questions about this notice? Call the Toll Free Number below or scan the QR code to find out more.
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Toll Free 1-866-964-0492
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www.computershare.com/ noticeandaccess
Notice of Availability of Proxy Materials for RIO2 LIMITED Special Meeting
Meeting Date and Location:
When: March 27, 2023 Where: Virtually at https://meetnow.global/MNS2ZN4 3:00 pm (Eastern Time)
You are receiving this notice to advise that the proxy materials for the above noted securityholders' meeting are available on the Internet. This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. We remind you to access and review all of the important information contained in the information circular and other proxy materials before voting.
The information circular and other relevant materials are available at:
www.rio2.com/investors
OR
www.sedar.com
How to Obtain Paper Copies of the Proxy Materials
Securityholders may request to receive paper copies of the current meeting materials by mail at no cost. Requests for paper copies may be made using your Control Number as it appears on your enclosed Voting Instruction Form or Proxy. To ensure you receive the materials in advance of the voting deadline and meeting date, all requests must be received no later than March 17, 2023. If you do request the current materials, please note that another Voting Instruction Form/Proxy will not be sent; please retain your current one for voting purposes.
For Holders with a 15 digit Control Number:
For Holders with a 16 digit Control Number:
Request materials by calling Toll Free, within North America - 1-866-962-0498 or direct, from Outside of North America - (514) 982-8716 and entering your control number as indicated on your Voting Instruction Form or Proxy.
Request materials by calling Toll Free, within North America - 1 (877) 359-0906 Ext. 101or direct, from Outside of North America - 1 (604) 260-2696 Ext. 101 and providing your control number as indicated on your Voting Instruction Form.
To obtain paper copies of the materials after the meeting date, please contact 1-604-762-4720.
To obtain paper copies of the materials after the meeting date, please contact 1-604-762-4720.
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Securit holder Meetin Notice y g
The resolutions to be voted on at the meeting are listed below along with the Sections within the Information Circular where disclosure regarding the matter can be found.
- Approval of Security Based Compensation - Particulars of matters to be acted upon, 1. APPROVAL OF SECURITY BASED COMPENSATION TO NON-ARM'S LENGTH PARTIES
Voting
PLEASE NOTE - YOU CANNOT VOTE BY RETURNING THIS NOTICE. To vote your securities you must vote using the methods reflected on your enclosed Voting Instruction Form or Proxy.
PLEASE VIEW THE INFORMATION CIRCULAR PRIOR TO VOTING
Annual Financial statement delivery
- No Annual Report (or Annual Financial Statements) is (are) included in this mailing