Remuneration Information • Mar 30, 2018
Remuneration Information
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This document ("The Annual Report on Remuneration", the "Report"), was prepared and approved by the Board of Directors on 13 March 2018 according to Article 123-ter of Legislative Decree No. 58/1998 ("TUF") and Article 6 of the Corporate Governance Code, the July 2015 version, approved by the Corporate Governance Committee established at Borsa Italiana S.p.A.. The Report describes the Remuneration policy adopted by Reply S.p.A (hereon "Reply") with reference to remuneration to (i) members of the Board of Directors and in particular to Executive Directors and Directors invested with special charges (ii) Directors with Strategic Responsibility.
The corporate bodies and persons responsible for drafting, approving and implementing the remuneration Policy are the following:
With regard to remuneration, the Shareholders' meeting:
• Resolves on the Remuneration Plans based on shares or other financial instruments for Directors, employees and collaborators, including Managers with strategic responsibilities pursuant to Article 114-bis TUF.
The Board of Directors:
Considering the current structure of the Board of Directors and the shares held in Reply S.p.A., by various members, no succession plan which regulates the substitution of Executive Directors or Directors with Strategic position or those who have ceased has been implemented. In particular, the substitution of an Executive is carried out in accordance to Article 2386 of the Italian Civil Code, in which the Board of Directors chooses the Executive. Whereas the substitution of Directors with strategic responsibility is agreed upon by top management of the company.
The remuneration committee:
On 23 April 2015, Reply S.p.A.'s Board of Directors appointed the members of the Remuneration and Nominating Committee. As at the date of approval of this Report, the Remuneration and Nominating Committee was comprised as follows: Fausto Forti, Chairman of the Committee and Lead Independent Director; Maria Letizia Jaccheri, Independent Director; Enrico Macii, Independent Director.
The Chairman of the Remuneration and Nominating Committee has gained adequate knowledge and experience on financial issues and remuneration policy given his professional experience characterized by operational responsibility in large companies.
In 2017 the Remuneration Committee did not rely on the support of independent remuneration policy experts to draw up the Remuneration Policy.
For further information regarding the operation and activities of the Remuneration and Nominating Committee for the financial year ended as at 31 December 2017, see the 2017 Report on Corporate Governance and Ownership Structure.
Executive Directors:
The Board of Statutory Auditors has the task of providing opinion in relation to the Remuneration Policy; in particular the Board provides opinions on the remuneration of Executive Directors and Directors invested with special charges; in expressing their opinion the Board verifies the consistency of the proposals with the Remuneration Policy:
The 2017 Remuneration Policy has undergone some changes with respect to 2017, in view of the assessments made by the Remuneration and Nominating Committee at the meeting of 13 March 2018 and subsequently, on the same date, by the Board of Directors. The Remuneration Policy is intended to ensure the Company has the ability to attract, retain and motivate individuals who have professional skills and experience to pursue the achievement of the Company's objectives. The Policy is also instrumental in aligning the interests of the Company's management with those of the shareholders, pursuing the primary objective of the creation of value over a medium-long term period, through the creation of a strong link between remuneration and individual performance.
With reference to 2017 the Directors were as follows:
| Mario Rizzante | Chairman and Chief Executive Officer |
|---|---|
| Tatiana Rizzante | Chief Executive Officer |
| Oscar Pepino | Executive Director |
| Claudio Bombonato | Executive Director |
| Daniele Angelucci | Executive Director |
| Filippo Rizzante | Executive Director |
| Fausto Forti | Non-Executive Director, Independent and Lead Independent Director |
| Maria Letizia Jaccheri | Non-Executive Director and Independent |
| Enrico Macii | Non-Executive Director and Independent |
In 2017 remuneration of Directors not invested with operational proxies is as follows:
• 30,000 Euros annually for each member of the Board, as resolved by the Shareholders' meeting of 23 April 2015.
In 2017 the remuneration of Board members of the Supervisory Body – with reference to Mr. Fausto Forti – was determined as follows:
• 1,000 Euros for each participation in the Supervisory Body meeting.
A specific remuneration component in relation to the participation in the Committee meetings or to the execution of specific engagements not related to operational proxies is not foreseen, being the beneficiaries of the compensation only the Executive Directors that are also members of the Committee, the compensation to the Directors already takes into consideration the commitment deriving from the participation in the Committee meetings.
In line with best practices, Non-Executive Directors are not eligible for any variable form of compensation linked to the achievement of financial targets.
In line with best practice, the Company has an insurance policy on third party liability for damage inflicted by the Board of Directors (apart from the General Manager, but also Directors with Strategic Responsibilities) in performing their duties, with the aim of safeguarding the beneficiaries and the Company from any connected indemnity, excluding cases of malice or gross negligence.
Under a legal and statutory perspective, remuneration of the Company's Executive Directors is established in accordance with:
From the perspective of the Remuneration Policy, the remuneration of the Executive Directors is generally comprised of the following elements:
The Board of Directors keeps in mind two factors when determining remuneration and its single components: (i) the specific proxy that each Executive Directors holds and/or (ii) the function and the role actually carried out by each Executive Director within the Company, thus ensuring that the variable component is coherent with the tasks assigned.
Under an accounting perspective, the remuneration of the Executive Directors is recorded in the Financial Statements in the year in which the services are rendered both for the fixed gross annual component and the variable component, even though payment is made through profit sharing in accordance with Article 22 of the Company By-laws; This is consistent with the International Financial Reporting Standards IAS/IFRS in as much as profit-sharing is considered to all effects as part of the remuneration and therefore the relative al location is recorded in the Financial Statements in the year in which the Executive Directors' services are rendered; for such reason, the proposal to attribute profit-sharing is the object of resolution by the Board of Directors at the same time as approval of the draft annual Financial Statements.
With reference to 2018, remuneration is based on the following criteria:
• The correct balance between the fixed and variable component of short and long term based on the strategic objectives and risk management policy of the Company, keeping in mind the field in which it operates and the characteristics of the activities concretely carried out;
• The weight of the variable component is approximately 2/3 of the whole remuneration package, being understood that the fixed component must be sufficient to compensate the performance of Executive Directors in case the variable component is not paid out when performance objectives established by the Board of Directors are not achieved;
With reference to the variable components of the remuneration for the Executive Directors, the Remuneration Committee proposes objectives and, during the subsequent year, performance checks in order to verify whether the objectives established the previous year were achieved.
The criteria utilized in defining remuneration for Executive Directors for 2017 was established by the Board of Directors and is as follows:
› In oder to verifiy the fullfilment of the objectives, payment of the variable component is deferred by severeal months with respect to when it comes to maturity.
• With reference to the long term variable components:
The Executive Directors can also be granted other types of benefits typical of the office held and recognized within the Group to Directors having strategic responsibilities and/or managers (i.e. company car).
At present, Directors' severance indemnity (TFM) has been allocated for Executive Directors and Managers with strategic responsibilities having analogous characteristics to employee severance indemnity (TFR) pursuant to Article 2120 of the Italian Civil Code to which the Group's Italian managers are legally entitled.
The Board of Directors can propose to the Shareholders the adoption of the incentive mechanisms through the attribution of financial options. At present no incentive plans of this kind have been established.
The Company deems that the Remuneration Policy is consistent with the pursuit of the longterm interests of the company and its risk management.
As at 13 March 2018 the role of General Manager is non existent in the Company's organization.
Four Directors have Strategic Responsibility at 13 March 2018.
Remuneration to Directors with Strategic Responsibilities is composed by a fixed and variable component and established with the same principles and criteria described above for the Executive Directors. For further information see point 2.4 Remuneration to Executive Directors. Directors with Strategic Responsibilities have the right to severance indemnity (TFR) ex Art. 2120 of the Italian Civil Code. Furthermore some Directors who cover strategic positions in subsidiaries have also been assigned post termination treatment determined in the same manner as severance indemnity.
The remuneration to the Director in charge of drawing up the Financial Statements and the Internal Audit manager are in line with the tasks assigned.
At the date of the present Report no allowance has been set in event of cessation of office or termination of employment on behalf of Executives and Directors with Strategic Responsibilities apart from what is provided by the ex law and/or the Collective labor agreement in case the persons have a dependent work contract.
Considering the current structure and how the variable component of remuneration is determined, of the Directors and Directors with strategic responsibility, in the case of cessation of office due to inadequate results achieved, and if remuneration has been paid, no return mechanisms have been defined.
Remuneration paid in 2017 to members of the Board of Directors, Statutory Auditors, General Managers with Strategic Responsibilities
(figures in thousands of Euros)
| Name Surname | Office held Reply S.p.A. | Period of office | Term of office(*) | Fixed Remuneration |
Remuneration for the participation in internal committees |
|
|---|---|---|---|---|---|---|
| Chairman and Chief Executive Officer |
1/01/2015-31/12/2017 | 31/12/2017 | 460 (1) | - | ||
| Mario Rizzante | Remuneration paid by subsidiaries | 270 (2) | - | |||
| Total | 730 | |||||
| Chief Executive Officer | 1/01/2015-31/12/2017 | 31/12/2017 | 210 (3) | - | ||
| Tatiana Rizzante | Remuneration paid by subsidiaries | 348 (4) | - | |||
| Total | 558 | - | ||||
| Oscar Pepino | Executive Director | 1/01/2015-31/12/2017 | 31/12/2017 | 300 | - | |
| Claudio Bombonato | Executive Director | 1/01/2015-31/12/2017 | 31/12/2017 | 400 | - | |
| Executive Director | 1/01/2015-31/12/2017 | 31/12/2017 | 100 | - | ||
| Filippo Rizzante | Remuneration paid by subsidiaries | 348 | - | |||
| Total | 448 | - | ||||
| Executive Director | 1/01/2015-31/12/2017 | 31/12/2017 | 220 | - | ||
| Daniele Angelucci | Remuneration paid by subsidiaries | 147 (5) | - | |||
| Total | 367 | - | ||||
| Fausto Forti | Non-Executive Director and Independent |
1/01/2015-31/12/2017 | 31/12/2017 | 34 (7) | - | |
| Maria Letizia Jaccheri | Non-Executive Director and Independent |
23/4/2015-31/12/2017 | 31/12/2017 | 30 | - | |
| Enrico Macii | Non-Executive Director and Independent |
23/4/2015-31/12/2017 | 31/12/2017 | 30 | - | |
| Cristiano Antonelli | Chairman of the Board of Statutory Auditors |
1/01/2015-31/12/2017 | 31/12/2017 | 48 | - | |
| Statutory Auditor | 1/01/2015-31/12/2017 | 31/12/2017 | 32 | - | ||
| Ada Alessandra Garzino Demo |
Remuneration paid by subsidiaries | 10 (8) | - | |||
| Total | 42 | - | ||||
| Paolo Claretta-Assandri | Statutory Auditor | 1/01/2015-31/12/2017 | 31/12/2017 | 32 | - | |
| Remuneration paid by Reply S.p.A. | 72 | - | ||||
| Directors with Strategic Responsibility | Remuneration paid by subsidiaries | 816 | - | |||
| Total | 888 | - |
(*) Office expires upon approval of the financial statements.
To be noted that where no indication has been made, no compensation has been given to Reply S.p.A. subsidiaries. Remuneration to Directors is as follows:
(1) Gross emolument for the office of Chairman and Chief Executive Officer of the Board of Directors in Reply S.p.A.;
(2) Gross emolument for the office of Chief Executive Officer in subsidiaries;
(3) Gross emolument for the office of Chief Executive Officer in Reply S.p.A.;
| Post mandate indemnity |
Fair value of the equity remuneration - - - - - - - - - - - - - - |
Total | Other remuneration |
Non monetary benefits |
Profit Sharing | Bonus and other incentives |
|---|---|---|---|---|---|---|
| 1,060 | - | - | 600 | - | ||
| 270 | - | - | - | - | ||
| 1,330 | - | 600 | ||||
| 810 | - | - | 600 | - | ||
| 348 | - | - | - | - | ||
| 1,158 | - | - | 600 | - | ||
| 500 | - | - | 200 | - | ||
| 1,000 | - | - | 600 | - | ||
| 550 | - | - | 450 | - | ||
| 348 | - | - | - | - | ||
| 898 | - | - | 450 | - | ||
| 720 | - | - | 500 | - | ||
| 177 | 30 (6) | - | - | - | ||
| 897 | 30 | - | 50 | - | ||
| 34 | - | - | - | - | ||
| 30 | - | - | - | - | ||
| 30 | - | - | - | - | ||
| 48 | - | - | - | - | ||
| - | 32 | - | - | - | - | |
| 10 | - | - | - | - | ||
| 42 | - | - | - | - | ||
| - | 32 | - | - | - | - | |
| - | 82 | - | - | - | - | |
| - | 1,870 | 54 (6) | - | 1,000 | - | |
| - | 1,942 | 54 | - | 1,000 | - |
non equity variable remuneration
(4) Gross emolument for the office of Chief Executive Officer in subsidiaries equal to 60,000 Euros. The remaining amount refers to the gross salary received as an employee,
(5) Gross emolument for the office of Chief Executive Officer in subsidiaries equal to 72,000 Euros. The remaining amount refers to the gross salary received as an employee,
(6) Post termination treatment.
(7) Gross emolument for the office of Independent Directors in 2017 equal to 30,000 Euros. The residual amount is referred to the presence tokens in 2017 for the participation in the Internal control Committee meetings;
(8) Gross emolument for the office of Chairman of the Board of Statutory Auditors in 2017 in subsidiaries.
At present no stock options are held, have been assigned, exercised or have expired in 2017.
| ANTE SPLIT | POST SPLIT | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| AND SURNAME FIRST NAME |
OFFICE | SHARES HELD |
NO. OF SHARES HELD AT 31/12/2016 |
NO. OF SHARES BOUGHT |
N.O OF SHARES SOLD |
NO. OF SHARES HELD AT 15/10/2017 |
NO. OF SHARES HELD AT 15/10/2017 |
NO. OF SHARES BOUGHT |
N.O OF SHARES SOLD |
NO. OF SHARES HELD AT 31/12/2017 |
|
| Mario Rizzante |
Chairman Reply and Chief Executive Officer |
S.p.A. | 11,381 | - | 11,381 | - | - | - | - | - | |
| Tatiana Rizzante |
Chief Executive Officer |
Reply S.p.A. 1 | 15,734 | - | - | 15,734 | 62,936 | - | - | 62,936 | |
| Oscar Pepino |
Executive Director |
Reply S.p.A. 2 | 12,252 | 21 | 8,011 | 4,262 | 17,048 | - | - | 17,048 | |
| Claudio Bombonato |
Executive Director |
Reply S.p.A. | 17,500 | - | 17,500 | - | - | - | - | - | |
| Filippo Rizzante |
Executive Director |
Reply S.p.A. | 3,400 | - | - | 3,400 | 13,600 | - | - | 13,600 | |
| Daniele Angelucci |
Executive Director |
Reply S.p.A. 3 | 139,090 | - | 16,679 | 122,411 | 489,644 | - | - | 489,644 | |
| Fausto Forti |
Non - Executive Reply S.p.A. Director and Independent |
- | - | - | - | - | - | - | - | ||
| Maria Letizia Jaccheri |
Non - Executive Director and Independent |
Reply S.p.A. | - | - | - | - | - | - | - | - | |
| Enrico Macii | Non - Executive Reply S.p.A. Director and Independent |
- | - | - | - | - | - | - | - | ||
| Cristiano Antonelli |
President of the Reply S.p.A. Board of Statutory Auditors |
- | - | - | - | - | - | - | - | ||
| Ada Alessandra Statutory Garzino Demo |
Auditor | Reply S.p.A. | - | - | - | - | - | - | - | - | |
| Paolo Claretta Assandri |
Statutory Auditor |
Reply S.p.A. | - | - | - | - | - | - | - | - |
1 of which 48,680 shares held personally;
2 of which 17,048 shares held personally;
3 di cui 307,600 shares held personally and 153,600 shares held in usufruct.
At 31/12/2017 the following members of the Board of Directors hold shares in the Company:
| NUMBER OF DIRECTORS HAVING STRATEGIC RESPONSIBILITY |
SHARES IN | NO. OF SHARES HELD AT 31/12/2015 |
NO. OF SHARES BOUGHT |
NO. OF SHARES SOLD |
NO. OF SHARES HELD AT 15/10/2017 |
NO. OF SHARES HELD AT 15/10/2017 |
NO. OF SHARES BOUGHT |
NO. OF SHARES SOLD |
NO. OF SHARES HELD AT 31/12/2017 |
|---|---|---|---|---|---|---|---|---|---|
| ANTE SPLIT | POST SPLIT 1:4 | ||||||||
| 4 | Reply S.p.A. | 306,058 | - | 30,961 | 275,097 | 1,100,388 | - | - | 1,100,388 |
In the present document the definitions of the words in upper case is as follows:
"Board": means all the Board members of Reply, whether Executive, Non- Executive, Independent, etc.;
"Executive Directors": means, in accordance with the criteria of the Corporate governance Code for Listed Companies:
"Other Directors invested with special charges" means Directors who are assigned special charges (i.e. Chairman, Vice- Chairman), different from the Executive Directors;
"Executives with Strategic responsibilities" means those who have power and responsibility in – directly or indirectly- planning, managing and controlling the activities of the Company, in accordance with the Market Abuse Regulation (Regolamento UE n. 596/2014), pursuant to art. 3, paragraph 1, point 25, let. b).
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