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RENT.COM.AU LIMITED — AGM Information 2016
Oct 23, 2016
65722_rns_2016-10-23_f3792ef3-8fb7-4e00-b06a-ba863931e508.pdf
AGM Information
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Rent.com.au Limited ACN 062 063 692
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at Quest West Perth on Friday 25 November 2016 at 10.30 am (WST).
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company by telephone on (08) 6145 2600.
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RENT.COM.AU LIMITED ACN 062 063 692
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of Shareholders of Rent.com.au Limited ( Company ) will be held at Quest West Perth on Friday 25 November 2016 at 10.30am (WST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Wednesday 23 November 2015 at 4.00pm (WST).
Terms and abbreviations used in this Notice and Explanatory Memorandum are defined in Section 6.
AGENDA
Annual Report
To table and consider the Annual Report of the Company and its controlled entities for the six-month period ended 30 June 2016, which includes the Financial Report, the Directors' Report and the Auditor's Report.
1. Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
"That the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on this Resolution if the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above and either:
- (a) the person does so as a proxy appointed in writing that specifies how the proxy is to vote on Resolution 1; or
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- (b) the person is the Chairman voting an undirected proxy which expressly authorises the Chairman to vote the proxy on a resolution connected with the remuneration of a member of the Key Management Personnel.
2. Resolution 2 – Re-election of Mr. Philip Warren as a Director
To consider and, if thought fit, to pass with or without amendment, the following resolution as an ordinary resolution:
"That Mr. Philip Warren, who retires in accordance with Article 6.3(b) of the Constitution, being eligible and offering himself for re-election, be re-elected as a Director."
Dated 24 October 2016
BY ORDER OF THE BOARD
Mr. Jan Ferreira Joint Company Secretary
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RENT.COM.AU LIMITED ACN 062 063 692
EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at Quest West Perth on Friday 25 November 2016 at 10.30am (WST).
This Explanatory Memorandum should be read in conjunction with and forms part of the accompanying Notice. The purpose of this Explanatory Memorandum is to provide information to Shareholders in deciding whether or not to pass the Resolutions set out in the Notice.
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
2.1 Proxies
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgment of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(a) a member of the Company entitled to attend and vote at the General Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company; and
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(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
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2.2 Voting Prohibition by Proxy Holders
In accordance with section 250R of the Corporations Act, a vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above and either:
-
(a) the person does so as a proxy appointed in writing that specifies how the proxy is to vote on Resolution Error! Reference source not found. ; or
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(b) the person is the Chair voting an undirected proxy which expressly authorises the Chair to exercise the proxy even if Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
In accordance with section 250BD of the Corporations Act, a person appointed as a proxy must not vote on the basis of that appointment on Resolution 1 if:
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(a) the person is either:
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(i) a member of the Key Management Personnel of the Company; or
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(ii) a Closely Related Party of such a member, and
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(b) the appointment does not specify the way the proxy is to vote on Resolution 1.
However, the prohibition does not apply if:
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(a) the proxy is the Chairman; and
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(b) the appointment expressly authorises the Chairman to exercise the proxy even if Resolution 1 are connected directly or indirectly with remuneration of a member of the Key Management Personnel of the Company.
3. Annual Report
Shareholders will be offered the opportunity to discuss the Annual Report at the Meeting. Copies of the report can be found on the Company’s website http://investors.rent.com.au/ or by contacting the Company on (08) 6145 2600.
There is no requirement for Shareholders to approve the Annual Report.
Shareholders will be offered the following opportunities:
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(a) discuss the Annual Report;
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(b) ask questions about, or make comment on, the management of the Company;
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(c) ask questions about, or make comment on, the Remuneration Report;
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(d) ask the auditor questions about:
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(i) the conduct of the audit;
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(ii) the preparation and content of the Auditor's Report;
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(iii) the accounting policies adopted by the Company in relation to the preparation of the financial statements; and
(iv) the independence of the auditor in relation to the conduct of the audit.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company's auditor about:
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(a) the content of the Auditor's Report; and
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(b) the conduct of the audit of the Financial Report,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company's registered office.
4. Resolution 1 – Adoption of Remuneration Report
Section 250R(2) of the Corporations Act provides that the Company is required to put the Remuneration Report to the vote of Shareholders. The Directors' Report contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the executive and non-executive directors.
Section 250R(3) of the Corporations Act provides that Resolution 1 is advisory only and does not bind the Directors of the Company. Of itself, a failure of Shareholders to pass Resolution 1 will not require the Directors to alter any of the arrangements in the Remuneration Report. However, the Directors take the decision at the Meeting and the outcome of the vote into account when considering the Company’s remuneration policy.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
If at least 25% of the votes cast are voted against adoption of the Remuneration Report at two consecutive annual general meetings, the Company will be required to put to shareholders at the second annual general meeting a resolution proposing that another general meeting be held within 90 days, at which all of the Company’s Directors (other than the Managing Director) who were in office at the date of approval of the applicable Directors' Report would go up for re-election.
At the Company’s 2015 Annual General Meeting held on 27 November 2015 the remuneration report was approved by over 75% of shareholders.
The Chairman intends to exercise all undirected proxies in favour of Resolution 1. If the Chairman of the Meeting is appointed as your proxy and you have not specified the way the Chairman is to vote on Resolution 1, by signing and returning the Proxy Form, you are considered to have provided the Chairman with an express authorisation for the Chairman to vote the proxy in accordance with the Chairman’s intention.
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5. Resolution 2 – Re-election of Mr Philip Warren as a Director
Article 6.3(c) of the Constitution requires that a Director must retire from office no later than the longer of:
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(i) the third annual general meeting of the Company; or
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(ii) 3 years following that Director's last election or appointment.
Mr. Warren was appointed on 18 September 2014, with this 2016 annual general meeting being the third since his appointment.
Article 6.3(f) provides that a Director who retires under Article 6.3(b) is eligible for reelection.
Pursuant to these Articles of the Constitution, Mr. Philip Warren will retire by rotation and, being eligible, seek re-election.
Mr. Warren is a corporate advisor and an executive director of Grange Consulting Group Pty Ltd. He has over 20 years of experience in finance and corporate roles in Australia and Europe. Mr. Warren has specialised in company valuations, mergers and acquisitions, capital raisings, debt financing, financial management, corporate governance and company secretarial services for a number of public and private companies.
Mr. Warren is currently a non-executive Director of Cassini Resources Limited and Family Zone Cyber Safety Limited, both of whom are ASX-Listed companies.
The Board believes that Mr Warren has performed the duties and responsibilities of a Director diligently and professionally, in the best interests of all Shareholders.
The Board unanimously supports the re-election of Mr. Philip Warren.
Resolution 2 is an ordinary Resolution.
6. Definitions
In this Notice, Explanatory Memorandum and Proxy Form:
$ means Australian Dollars.
Annual Report means the Directors' Report, the Financial Report and Auditor's Report in respect to the year ended 30 June 2016.
Article means an article of the Constitution.
ASIC means Australian Securities and Investments Commission.
ASX means ASX Limited (ACN 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Chairman means the person appointed to chair the Meeting.
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Closely Related Party has the meaning in section 9 of the Corporations Act.
Company means Rent.com.au Limited ACN 062 063 692.
Constitution means the current constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors' Report means the annual directors report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Equity Securities has the same meaning as in the Listing Rules.
Explanatory Memorandum means the explanatory memorandum attached to the Notice.
Financial Report means the financial report prepared under Chapter 2M of the Corporations Act of the Company and its controlled entities.
Key Management Personnel means a person having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of ASX.
Meeting has the meaning in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Option means an option which entitles the holder to subscribe for one Share.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution contained in this Notice.
Section means a section contained in this Explanatory Memorandum.
Securities means Shares and/or Options.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
Trading Day means a day determined by ASX to be a trading day in accordance with the Listing Rules.
VWAP means volume weighted average price.
WST means Western Standard Time, being the time in Perth, Western Australia.
In this Notice, words importing the singular include the plural and vice versa.
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AGM Registration Card
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If you are attending the meeting in person, please bring this with you for Securityholder registration.
Rent.com.au | ACN 062 063 692
Holder Number: Appointment of Proxy
Appoint a proxy:
I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of the Company, to be held at 10.30 am (WST) on Friday 25 November 2016 at The Quest West Perth, West Perth, Western Australia, 6005 hereby:
Appoint the Chairman of the Meeting (Chair) OR if you are not appointing the
Chairman of the Meeting as your proxy, please write the name of the person or body
corporate you are appointing as your proxy
or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote.
Unless indicated otherwise by ticking the “for”,” against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s voting intention.
AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS
Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
Resolutions
1 Adoption of Remuneration Report
2 Re-election of Mr. Philip Warren as a Director
For Against Abstain
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Please note: If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name…………………………………………….. Contact Daytime Telephone……………………………… Date / / 2016 Email Address
HOW TO COMPLETE THIS PROXY VOTING FORM
LODGING YOUR PROXY VOTE
This Proxy Voting Form (and any Power of Attorney under which it is signed) must be received at an address given below by 10.30am (WST) on Wednesday, 23 November, 2016, being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting Forms received after that time will not be valid for the scheduled Meeting.
VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
Voting Forms can be lodged:
APPOINTMENT OF SECOND PROXY
BY MAIL PO Box 1263 WEST PERTH WA 6005
BY HAND C/ - Grange Consulting 945 Wellington Street WEST PERTH WA 6005 FAX AND EMAIL ( 08) 9322 7602 (within Australia) +61 8 9322 7602 (outside Australia) [email protected]
YOUR NAME AND ADDRESS
This is your name and address as it appears on the Company’s share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their broker of any changes.
VOTING UNDER STEP 1 - APPOINTING A PROXY
If you wish to appoint someone other than the Chairman of the Meeting as your proxy, please write the name of that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise if you leave this box blank, the Chairman of the Meeting will be appointed as your proxy by default.
DEFAULT TO THE CHAIRMAN OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote these proxies as directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of KMP.
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services on 1300 288 664 or you may copy this form.
SIGNING INSTRUCTIONS
You must sign this form as follows in the spaces provided Individual : Where the holding is in one name, the Shareholder must sign. Joint holding : Where the holding is in more than one name, all of the Shareholders should sign.
Power of attorney : If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it.
Companies : To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you. Email Address : Please provide your email address in the space provided. By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate Representative’ should be produced prior to admission. A form may be obtained from the Company’s share registry online at https://automic.com.au.
ATTENDING THE MEETING
Completion of a Proxy Voting Form will not prevent individual Shareholders from attending the Meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Voting Form and attends the Meeting in person, then the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the Meeting.