Reliable Data Services Limited — AGM Information 2021

Sep 6, 2021

Data Services Ltd.

Notice is heretry given that the 20th Annual General Meeting of the Members of Reliable Data Services Limited will be held on 30th september,202l on Thursday at 04'00 Pm at its Registered oflice at GF-22, Hans Bhawano 1, Bahadur Shah Zafar Marg, ITO New Delhi 110002 India to transact the following Business:-

ORDINARY BUSINESS:-

• 1. To receive, consider and adopt the Audited Financial Statements (including audited consolidated financial Statements) for the financial year ended March 31, 2021 and the Report of the Directors and Auditors thereon'
• 1. To appoint Director in place of Mr. Anil Kumar Jha (DIN: 00912070), who retires by rotation at this Annual General Meeting and being eligible has offered himself for reappointment.
• 1. To regr"rlari ze the appointment of Mrs. Puja Kumari as an Independent Director'
• Recommendation of Final Dividend. 4.
• To Ratify the appointment of Ashutosh Pandey & Associates as statutory Auditors' 5.

M/s Ashutosh Pandey & Associates, chartered Accountants, FRN 021376N appointed as Statutory Auditors for a period of 5 years in the eighteenth Annual General Meeting held as per the provisions of section 139 of the companies Act, 2013, therefore the appointment of Auditors is required to be ratified by members at every Annual General Meeting' Their continuance of appointment and payment of remuneration are to be confirmed and approved in the ensuing Annual General Meeting. The company has received a certifrcate from the above Auditors to the effect that if they are reappointed, it would be in accordance with the provisions of Section 141 of the Companies Act,20l3'

Niharika Gu Date: ^0410912021 M. No. ACS ⁵⁰⁴⁰⁹

Place: Delhi

Corporate Office: G69 & 7O, Sector'2, Near Metro Station Sector - 15, Gautam Budh Nagar, Noida, U.P. - 2O13O1 Ph. : O1 2O4OA9177, 40891 OO

CfN No. L729OODL2OO1PLC1 10145 E-mail : reliable'ho@reliablegroupindia'com Website : www.rdsPl.com

Regd. Office : GF -22, Hans Bhawan, 1, Bahadur Shah Zafar Marg' New Delhi-1'l OOO2 Ph.: O11-23378813 Fax: 01'l'2337AA12

Notes:-

• 1. A member entitlecl to attencl and vote is also entitled to appoint a prox! to attend and vote instead of himsetf/herself and the proxy need not be a member. Proxies in order to be effective must be received by the Company not less than 48 hours before the commencement of the meeting. Members/ Proxies should bring their attendance slip duly fitted in order to attend the meeting, A person can act os prox! on behalf of members' not exceedin7 flifty (50) and hotding in the aggregate not more than ten (10) percent of the total shsre capital of the Company. A member holding more than 10% of the total share capital of the company carrying voting rights may appoint a single person as proxJ) and such person shall not act us a proxy for any other person or shareholder.
• 1. Brief resume of Directors including those proposed to be re-appointed, nature of their expertise in specific functional areas, names of companies in which they hold directorships and memberships/chairmanship of Board Committees, shareholding and relationships between directors inter-se as stipulated under SEBI (LODR) Regulation 2015 are provided in the Corporate Governance Report forming part of the Annuql Report.
• 1. In case of joint holders attending the meeting, only such joint holder who is higher in the order of names will be entitled to vote.
• 4, The Register of Members and Share Transfer Book of the Company shall remain closed from Friday, 24th September 2021 to Thursday, 30th September 2021 (both days inclusive).
• 1. The dividend on Equity Shares, if declared at the Meeting, will be credited / dispatched to those members whose names shall appear on the Company's Register of Members on Thursday, 23'd September, 2021; in respect of the shares held in dematerializedform, the dividend wilt be paid to members whose nomes are furnished by Central Depository Services (lndia) Limited & Nqtional securities depository Limited (NSDL) as beneficial owners on that date.
• 6, Members are requested to bring their copies of the Annual Report with them, since separate copies will not be distributed at the venue of the Annual General Meeting.

The shareholders are hereby informed that all the correspondence in connection with the shares is addressed to the Registrar & Share Transfer Agent M/s Slqtline Financial Services Private Limited, D- I 5 3A, I st Floor, Okhla Industrial Area Phase-l, New Delhi - I 10020.

• Members/Proxies should bring the Attendqnce Slip sent herewith duly filled in for attending the Meeting
• 1. Members are requested to send their queries, ,f ony, at least seven days in advance of the meeting.

• 1. The Securities ond Exchange Board of India (SEB, has mandated the submission of Permanent Account Number (PAN) by every participant in Securities market. Members hotding shares in electronic form are, therefore, requested to submit their PAN to their Depository Participant with whom they are maintaining their demat accounts. Members holding shares in physical form can submit their PAN to the Company/ Share Transfer Agent.
• 1. Members holding shares in single name and physical form are advised to mal<e nomination in respect of their shareholding in the Company.
• 1. Members holding shares in electronic form are hereby informed that bank particulars registered against their respective depository accounts will be used by the Company for payment of dividend.

The Company or its Registrars cannot act on any request received directly from the Members holding shares in electronic form for any change of bank particulars or bank mandates. Such changes ore to be advised only to the Depository Participant of the Members. Members hotding shares in physical form and desirous of either registering bank particulars or changing bank particulars already registered against their respective folios for payment of dividend are requested to write to the Company.

• 12, To prevent fraudulent transactions, members are advised to exercise due diligence and notify the Company of ony change in address or demise of any member os soon as possible. Members are also advised not to leqve their demat account(s) dormant for long. Periodic statement of holdings should be obtained from the Concerned Depository Participant and holdings should be verified.
• L3. Electronic copy of the Annual Report is being sent to all the members whose email IDs are registered with the Company/Depository Participant!) "fo, communication purposes unless any member has requested for a hard copy of the same. For members who have not registered their email address, physical copies of the Annual Report is being sent in the permitted mode.
• 1. Electronic copy of the Notice of the 20th Annual General Me'eting of the Company inter alia indicating the process and manner of E-voting along with Anendance Slip and Proxy Form is being sent to qll the members whose email IDs are registered with the Company/Depository Participant(s) for communication purposes unless any member has requestedfor a hard copy of the same. For members who have not registered their email qddress, physical copies of the Notice of the 20th Annual General Meeting of the Company inter alia indicating the process and monner of E-voting along with Attendance Slip and Proxy Form is being sent in the permitted mode.

• 15, Members may also note that the Notice o.f the 20th Annual General Meeting and the Annual Report for 2020-21 will also be available on the Company's website at www.rdspl.com. The physical copies of the aforesaid documents will also be available at the Company's Registered Office for inspection during normal business hours (11.00 A.M. to 5.00 P.M.) on all working days except Saturdays and Sundays, up to and including the date of the Annual General Meeting of the Compony. Even after registering for e-communication, members are entitled to receive such communication in physical form, upon making a request.for the same, by post free of cost. For any communication, the shareholders may also send requests to the Company's investor email id: cs@dspl.com.
• l6.Pursuant to provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended by the Companies (Management and Administration) Amendment Rules, 2015 and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015, the Company is pleased to provide members focility to exercise their right to vote at the Annual General Meeting (AGM)/ EGM by electronic means and the business may be trunsacted through e' Voting Services. The facitity of casting the votes by the members using an electronic voting system from a pluce other than venue of the AGM ("remote e-voting") will be provided by Nationul Securities Depository Limiled (NSDL).

The Company has approached NSDL for providing e-voting services through our e-voting platform. In this regard, your Demat Account/Folio Number has been enrolled by the Company for your participation in e-voting on resolution placed by the Company on e-Voling syslem.

The Notice of the Annual General Meeting of the Company inter slia indicating the process and manner of e-Voting process along with printed Attendance Slip and Proxy Form can be downloadedfrom the tink https://www.evoting.nsdl.com or (ink of website of company).

The e-voting period commences end at 5:00 p.m. on WednesdaY, the Company, may cast their vote for voting thereafter. Once the vote on shareholder shall not be allowed to change at 9:00 a.m. on Monday, 2/h September, 2021 and wilt 29tt' September, 2021. During this period shareholders' of electronically. The e-voting module shall also be disabled a resolution is cast by the shareholder, tlte it subsequently.

The voting rights of members shall be in proportion to thei,r shares of the paid up equity share capital of the Company as on the cut-off date of 23'o September, 2021. Any person, who acquires shares of the Company and become member,of the Company after dispatch of the notice andholding shares as of the cut-off date i.e. 23'a September,202l, may obtainthe login ID and password by sending a request at evoting@nsdl.co.in or (company/ RTA email id)

The facitity for voting through remote e-voting / ballot pqper / Poling Paper shall be made available qt the AGM and the members attending the meeting who have not cast their vote by remote e-voting shall be able to exercise their right at the meeting through ballot paper.

17.F,-Voting: The Instructions For Members For Remote E-Voting Are As Under:-

The remote e-voting period begins on 27" September, 2021 at 09;00 A.M. and ends on 29'h September, 2021 at 05:00 P.M, The remote e-voting module shall be disabled by NSDLfor voting thereafter. The Members, whose nomes appear in tke Register of Members / Beneficial Owners as on the record date (cut-offdate) i.e. 23.09.2021 may cast their vote electronically. The voting right of shareholders shqll be in proportion to their share in the paid-up equity share capital of the Company as on the cut-offdqte, being 23.09.2021

How do I vote electronically using NSDL e-Voting system?

The way to vote electronically on NSDL e-Voting system consists of "Two Steps" which are mentioned below:

Step 1: Access to NSDL e-Voting system

A) Login method for e-Votins for Individual mode

In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility.

Type of shareholders	Login Method
Individual Shareholders holding securities in demat mode with NSDL.	Existing IDeAS user can visit the e-services website of NSDL viz. https://eservices.nsdl.com either on a Personal computer or on a mobile. On the e-Services home page click on the "Beneficial Owner" icon under "Login'o which is available under 'IDeASo section . this will prompt you to enter your existing User ID and Password. After successful authentication, you will be able to see e-Voting services under value added services. click on "Access to e-voting" under e-voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider i.e. NSDL and you will be re directed to e-voting website of NSDL for casting your vote during the remote e-Voting period.
	lf you are not registered for IDeAS e-Services, option to register is available at https:lleservices.nsdl.com. select "Register online for or click IDeAS Portal'o at https ://eservi ces. nsdl.com/S ecureWeb/IdeasDirectReg j sp Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a personal Computer or on a mobile. Once the home page of e-Voting system is

Iaunched; click on the icon o'Login" which is available under 'Shareholder/Member' section. A new screen wiil open. you wilr have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), password/orp and a verification code as shown on the screen' After successful authentication, you wiil be redirected to NSDL Depository site wherein you can see e-voti-ng page. crick on company name or e-voting servica provider i.e. NSDL and you wiil be redirected to e-voting website of NSDL for casting yor. u*, during the remote e-Voting period.

1. Shareholders/Members can arso downroad NSDL Mobire Speede" facility by scanning the eR code mentioned below voting experience. App "NSDI. for seamless

S\$\$fi3il ffieafu\${m &pgs q*vmi\$c\$fp\$s mrt i npp Store @. Google Ptoy

Individual Shareholders holding securities in demat mode with CDSL

l. Existing urets their user id and password. option will be made available to reach e- voting page without any further authentication. The uRL for users to login to Easi / Easiest are https://web.cdsl india.com/myeasi/home/login or www'cdsrindia.com and crick on New System tvty"asi.

1. After successfur login of Easi/Easiest the user will be also able to see the ^EVoting Menu. The Menu wiil have rinks of e-voting service provider i.e. NSDL. Click on NSDL to cast your vote.

3' If the user is not registered for Easi/Easiest, option to register is available at https ://web.cdsr india.com/myeasi/Regi stration/EasiRegistration

4' Alternatively, the user can directly access e-voting page by providing demat Account Number and pAN No. from a rink in www.cdl,io",".""ri home page. The system wiil authenticate the user by sending orp on registered Mobile & Email as recorded in the demat Account. After successful authentication, user wiil be provided links for the respective ESP i.e. NSDL where the e-Voting is in progress.

Individual	gin credentials of your demat account through
Shareholders	your Depository Participant registered with NSDL/CDSL for e-Voting facility.
(holding securities in	Upon logging in, you will be able to see e-Voting option. Click on e-Voting
demat mode) login	option, you will be redirected to NSDL/CDSL Depository site after successful
through their	authentication, wherein you can see e-Voting feature. Click on company name
depository	or e-Voting service provider i.e. NSDL and you will be redirected to e-Voting
participants	website of NSDL for casting your vote during the remote e-Voting period.

c

Login method for Individual shareholders holding securities in demat mode is given below:

Important note: Members who are unable to retrieve User lD/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website'

Hetpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i'e' NSDL'

Loein Wpe	Helpdesk details
lndividual Shareholders holding securities in demat mode with NSDL	Members facing any technical issue in login can contact NSDL helpdesk by sending a request at evoting@nsdl.co.in or call at toll free no.:1800 1020990 and 180022443Q
Individual Shareho lders holding securities in demat mode with CDSL	Me.b. f*g any technical issue in login can contact CDSL helpdesk by sending a request at helpdesk.evoting@cdslindia'com or contact aI 022- 230587 38 or 022-230585 42-43

B) Login Method for e-Voting shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode.

How to Log-in to NSDL e-Voting website?

• 1. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile.
• 1. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under'Shareholder/Member' section.
• 1. A new screen will open. You will have to enter your User ID, your Password/OTP and ^a Verification Code as shown on the screen.

Alternatively, rf you are registered for NSDL eservices i.e. IDEAS, you can log-in at hnps;//eservices.nsdl,com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credenttqls, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically.

1. Your User ID details are siven below :

Manner of holding shares i.e. Demat (NSDL or CDSL) or Physical	Your User ID is:
a) For Members who hold shares in demat account with NSDL.	8 Character DP ID followed by 8 Digit Client ID For example if your DP ID is IN300 and Client ID is 12{<{<* then yOUr USer ID iS IN300* l2>k,r{.,r,1.{
b) For Members who hold shares in demat account with CDSL.	l6 Digit Beneficiary ID For example if your Beneficiary [D is 12:l'{<'t.{<{< then your user ID is 12'k{<' .'k{ <i<{<< td=""></i<**{<<>
c) For Members holding shares in Physical Form.	EVEN Number followed by Folio Number registered with the company For example if folio number is 001{< and EVEN is 101456 then user ID is 101456001**{<

1. Pas.sword details for shareholders other than Individual shareholders are given below:

a) If you are already registered for e-Voting, then you can user your existing password to login and cast your vote.

b) If you are using NSDL e-Voting system for the first time, you will need to retrieve the 'initial password' which was communicated to you. Once you retrieve your 'initial password', you need to enter the 'initial password' and the system will force you to change your password.

c) How to retrieve your'initial password'?

• i. If your emaiI ID is registered in your demat account or with the company, your 'initial password' is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment i.e. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8 digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your 'User ID' and your'initial password'.
• ii. If your email ID is not registered, please follow steps mentioned below in process for those shareholders whose email ids are not registered.
• 1. If you are unable to retrieve or have not received the o' Initial password" or have forgotten your password:
• a) Click on "Forgot User Details/Password?"(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com.

• b) Physical User Reset Password?" (If you are holding shares in physical mode) option available on www.evoting.nsdl.com.
• c) If you are still unable to get the password by aforesaid two options, you can send ^a request at evoting@nsdl'co.in mentioning your demat account number/folio number. your PAN, your name and your registered address etc.

Members can also use the OTP (One Time Password) based login for casting the votes on the e-Voting system of NSDL.

1. After entering your password, tick on Agree to "Terms and Conditions,, by selectins on the check box.

2. Now, you will have to click on ,,Login,, button.

3. After you click on the "Login" button, Home page of e-voting will open.

How to cast your vote electronically on NSDL e-voting systemt

• l. After successful login at Step l, you will be able to see all the companies .,EVEN,, in which you are holding shares and whose voting cycle
• 2' Select "EVEN" of company for which you wish to cast your vote during the remote e- voting period Now you are ready for e-Voting as the voting page opens.
• 3' Cast your vote by selecting appropriate options i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on ,,Submit,, and also "Confirm" when prompted.
• 1. Upon confirmation, the message "vote cast successfully,, will be displayed.
• 5' You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page.
• 1. Once you confirm your vote on the resolution, you will not be allowed to modify vour vote.

General Guidelines for shareholders

• ^I' Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory (ies) who are authorized to vote, to the Scrutinizer by e-mail to nehamehraassociates@gmail.com with a copy marked to evoting@nsdl.co.in.
• 1. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the "Forgot User Details/Password?" or "Physical User Reset password?,' option available on www.evoting.nsdl.com to reset the password.
• 1. In case of any queries, you may refer the Frequently Asked Questions (FAes) for Shareholders and e-voting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call on toll free no.: 1800 1020 990 and lg00 22 44 30 or send ^a request to (Name of NSDL Official) at evoting@nsdl.co.in

Process ftir those shareholders whose email ids are not registered with the depositories/ company for procuring user id and password and registration of e mail ids for e-voting for the resolutions set out in this notice:

• ^I. In case shares are held in physical mode please provide Folio No., Name of shareholder, scanned copy ofthe share certificate (front and back), PAN (selfattested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by emaillo rel iable.ho@reliablegroupindia.com.
• 1. In case shares are held in demat mode, please provide DPID-CLID (16 digit DpID ⁺ CLID or l6 digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) to reliable.ho@reliablegroupindia.com. If you are an Indiv,idual shareholders holding securities in demat mode, you are requested to refer to the login method explained at step 1 (A) i.e. Login method for e-Votins for
• Indiniduul rhu."hold... holding .*"r.iti.r in.d.-ut -od". 3. Alternatively shareholder/members may send a request to evoting@nsdl.co.in for procuring user id and password for e-voting by providing above mentionid documents.
• 1. In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository

Participants. Shareholders are required to update their mobile number and email ID correctly in their demat acceunt in order to aqcess e-voting facility

iharikdrGiipta CompanySecretary

Place: Delhi Date: 04.09,2021 Details of Directors seeking re-appointment at the forthcoming Annual General Meeting:-

Name of Director	Mr. Anil Kumar Jha
Date of Birth	t6nU1963
Expertise in specific functional areas	Experience over 18 Years in the field of Marketing Management.
Date of appointment	31.07.2020
No. of Equity Share held in the Company	I 184400 Equity Shares
disclosure of relationships between directors inter se
Qualification
List of outside Directorship held in Public Company
Chairman/Member of the Committee of the Board of Directors of the Company.
Chairman/Member of the Committee of the Board of Directors of other Companies