Reliable Data Services Limited — AGM Information 2020

Oct 2, 2020

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INTRODUCTORY PROCEEDINGS

CHAIRMAN

At 04.00 Pm Mr. Sanjay Kumar Pathak, the Chairman of the Company took the Chair. He extended warm welcome to all the Members Directors.iscrutinizer and all others present at the 19th Annual General Meeting of the Company.

QUORUM FOR THE MEETING

Ms. Niharika Gupta, Company Secretary, welcomed Directors, Scrutinizer and all Members of the Company to the 19th Annual General Meeting.

The Company Secretary introduced the Directors and informed the Members that Mr. Parbind Kumar Jha CFO of the Company is available, and He will be replying to the querries of the members relating to the Accounts of the Company. The Chairman thereafter delivered his speech to the members at the Annual General Meeting.

The Chairman further informed that the Notice of convening the 19th Annual General Meeting along with Financial statements containing the Audited Balance Sheet as at 31st March 2020 and the statement of Profit and Loss and Cash Flow for the year ended 31st March 2020 along with notes, the Auditors and Secretarial Auditors report have already been dispatched to the members by electronic mode as per the records made available by the NSDL and to other members of the Company physically.

With the permission of the Members present at the meeting, the notice of the 19th Annual General Meeting and Annual Report for the year 2019-2020 was taken as read.

The Chairman further informed the members that the members who do not have the copy the Annual Report of the Company can collect the same from the desk where it is made available.

The Chairman announced that the quorum was present and called the meeting in order.

ANNOUNCEMENTS

The Chairman declared that the Statutory Registers are available for inspection and would remain open and accessible during the continuance of the meeting to all persons having a right to attend the meeting. He announced that pursuant to ·the provisions of Section 171 of the Companies Act, 2013 the Register of Directors and Key Managerial Personnel and their Shareholding is kept open for inspection and is accessible to all persons having right to attend the meeting.

AUDITORS REPORT

" The Chairman informed that since the Auditors Report did not contain any qualification, observation or comments on financial transactions or matters having adverse effect on the functioning of the Company, there was no need to read the said Report at the Annual General Meeting in terms of Section 145 of the Companies Act, 2013.

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The Chairman briefed the Members about E-voting facility provided by the Company.

The Chairman briefed the Members about the e-Voting facility provided by the Company and stated that some of the Members might have exercised their voting rights through electronically and those who had not done so, for them the Ballot Papers will be arranged and he ordered Poll for all the items of the Notice of the 19th Annual General Meeting for the members who had not availed the facility of e-Voting.

The Chairman further informed the Members that Mrs. Neha Mehra, Practicing Company Secretary has been appointed Scrutinizer for e-Voting and poll and is present at the Meeting .

The Chairman stated that the results of both the voting will be announced within 48 hours to the Stock Exchanges and will be hosted on the website of the Company.

Thereupon, at the request of the Chairman, Company Secretary, Mrs. Neha Mehra explained the Poll Procedure and also stated the items on the agenda of the Notice convening 19th Annual General Meeting.

Thereupon the Company Secretary, Ms. Niharika Gupta explained the Poll Procedure to the Members present.

~ The Company Secretary, Ms. Niharika Gupta requested the Members to cast their Vote by Poll and deposit the Ballot Papers in the Ballot Box.

The Chairman then invited the Members to express their views or seek information. Some Members raised few queries which were replied by tpe Chairman to the satisfaction of the Members.

The Chairman thereupon stated that since question and answer was over and everybody had exercised hislher voting right, he once again conveyed his thanks to all the members present and declared the meeting closed and it will be deemed to be concluded with the declaration of the results.

Ms. Niharika Gupta, Company Secretary proposed a vote of thanks to the Chair.

·l The Company received the Scrutinizers Report regarding e-Voting and Poll of the 19th Annual General Meeting on 30th September 2020.

Presented herein below are the item wise combined results of the eVoting and the Poll at the AGM.

ITEM NO. 1

ORDINARY RESOLUTION

TO RECEIVE, CONSIDER AND ADOPT THE AUDITED FINANCIAL STATEMENTS OF THE COMPANY (INCLUDING AUDITEP CONSOLIADTED FINANCIAL STATEMENTS) FOR THE FINANCIAL YEAR ENDED MARCH 31,2020 AND THE REPORTS OF THE BOARD OF DIRECTORS AND AUDITORS THEREON.

The resolution was proposed by Mr. Sanjay Kumar Pathak and Seconded by Mr. Sandeep Kumar Jha.

"RESOL VED THAT the Audited Balance Sheet as at 31st March, 2020 and Statement of Profit and Loss for the year ended on that date together with Notes, Schedules and Cash Flow Statement, Directors' Report (including Report on Management Discussion) and the Report of the Auditors thereon placed before this meeting be and are hereby received, approved and adopted."

TOTAL PAID UP SHARES	1,03,20,000 Equity Shares
	•
	No. of Votes	%ages on Votes polled
Total Votes Polled (e-Voting and Poll)
No. of Votes polled (e-Voting in and Poll) Favour and %age thereof	12 "	100.00%
No. of Votes polled Against and %age thereof	0	0

Accordingly, the Chairman declared that the Resolution is PASSED as an ORDINARY RESOLUTION.

,.

ITEM NO. 2:

ORDINARY RESOLUTION

TO APPOINT DIRECTOR IN PLACE OF MR. SUNIL KUMAR RAI (DIN: 01989744), WHO RETIRES BY ROTATION AT THIS ANNUAL GENERAL MEETING AND BEING ELIGIBLE HAS OFFERED HIMSELF FOR RE-APPOINTMENT.

The resolution was proposed by Mr. Sanjay Kumar Pathak and Seconded by Mr. Sandeep Kumar Jha.

"RESOLVED THAT Mr. Sunil Kumar Rai (DIN: 01989744), a Director retiring by rotation at this meeting and being eligible for re-appointment be and is hereby re-appointed as a Director of the Company whose term of office shall be liable to determination by retirement by rotation."

TOTAL PAID UP SHARES	1,03,20,000 Equity Shares
	, No. of Votes	%ages on Votes polled
Total Votes Polled (e-Voting and Poll)
No. of Votes polled (e-Voting and Poll) in Favour and %age thereof	12	100.00%
No. of Votes polled Against and %age thereof	0	0

Accordingly, the Chairman declared that the Resol,ution is PASSED as an ORDINARY RESOLUTION.

ITEM NO. 3 :-

ORDINARY RESOLUTION

TO REGULARIZE THE APPOINTMENT OF MR. PRAMOD KUMAR TIWARI AND MRS. ANITA JHA AS AN INDEPENDENT DIRECTOR

The resolution was proposed by Mr. Sanjay Kumar Pathak and Seconded by Mr. Anil Kumar Jha.

RESOLVED THAT with the consent of members Mr. Pramod Kumar Tiwari and Mrs. Anita Jha whose term of office as an Additional Non-Executive Independent Director taken to be noted as expired from the company and at this Annual General Meeting they are regularize to the designation of Non-Executive Independent Director and the same be and is hereby approved by the members of company .

.TOTAL PAID UP SHARES	1,03,20,000 Equity Shares
	No. of Votes	%ages on Votes polled
Total Votes Polled (e-Voting
and Poll)
No. of Votes polled (e-Voting	12	100.00%
and Poll) in Favour and %age
thereof
No. of Votes polled Against	0	0
and %age thereof

Accordingly, the Chairman declared that the Resolution is PASSED as an ORDINARY RESOLUTION.

ITEM NO. 4:-

ORDINARY RESOLUTION

TO RATIFY THE APPOINTMENT OF ASHUTOSH PANDEY & ASSOCIATES AS STATUTORY AUDITORS

The resolution was proposed by Mr. Sanjay Kumar Pathak and Seconded by Mr. Anil Kumar Jha.

Mis Ashutosh Pandey & Associates, Chartered Accountants, FRN 021376N appointed as Statutory Auditors for a period of 5 years in the last Annual General Meeting held as per the provisions of section 139 of the Companies Act, 2013, therefore the appointment of Auditors is required to be ratified by members at every Annual General Meeting. Their continuance of appointment and payment of remuneration are to be confirmed and approved in the ensuing Annual General Meeting. The Company has received a certificate from the above Auditors to the effect that if they are reappointed, it would be in accordance with the provisions of Section 141 of the Companies Act, 2013.

.TOTAL PAID UP SHARES	1,03,20,000 Equity Shares
	No. of Votes ,~	%ages on Votes polled
Total Votes Polled (e-Voting and Poll)
No. of Votes polled (e-Voting and Poll) in Favour and %age thereof	12	100.00%
No. of Votes polled Against and %age thereof	f,' 0	0

The chairman further authorized the company secretary and compliance officer to communicate the aforesaid results of the 19th Annual General Meeting to the NSE , NSDI and CDSL and host on website of the Company.

^J' L'~-----= \~aYKUma Chairman

Place: New Delhi Date: 01.10.2020

The aforesaid minutes were recorded in the Minute Book of the Members General Meeting with the Authority of the chairman

Place: New Delhi Date: 01.10.2020