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REGION GROUP — AGM Information 2017
Sep 26, 2017
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AGM Information
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27 September 2017
ASX ANNOUNCEMENT
Level 5, 50 Pitt Street Sydney NSW 2000 Tel: (02) 8243 4900 Fax: (02) 8243 4999 www.scaproperty.com.au
SCA PROPERTY GROUP (ASX: SCP)
NOTICE OF 2017 ANNUAL GENERAL MEETING
SCA Property Group (ASX: SCP) (“SCP”) announces its Annual General Meeting will be held at 2pm on Wednesday 22 November 2017 at The Barnet Long Room, Level 1, Customs House, 31 Alfred Street Sydney NSW 2000.
All unitholders have today been mailed the Notice of Meeting in the form attached and a personalised Proxy Form.
ENDS
Media, Institutional investor and analyst, contact:
Mark Fleming Chief Financial Officer SCA Property Group (02) 8243 4900
Unitholders should contact SCP Information Line on 1300 318 976 (or +61 1300 318 976 from outside Australia) with any queries.
Shopping Centres Australasia Property Group RE Limited ABN 47 158 809 851 AFS Licence 426603 as responsible entity of the Shopping Centres Australasia Property Retail Trust ARSN 160 612 788 and as responsible entity of the Shopping Centres Australasia Property Management Trust ARSN 160 612 626
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NOTICE OF ANNUAL GENERAL MEETING
22 November 2017 at 2pm The Barnet Long Room, Level 1, Customs House, 31 Alfred Street Sydney NSW 2000
2 SCA Property Group
Notice of 2017 Annual General Meeting
Notice is given by Shopping Centres Australasia Property Group RE Limited (ABN 47 158 809 851) (AFSL 426603) ( SCPRE ) as responsible entity of Shopping Centres Australasia Property Retail Trust (ARSN 160 612 788) ( SCA Retail Trust ) and Shopping Centres Australasia Property Management Trust (ARSN 160 612 626) ( SCA Management Trust ) that the Annual General Meeting for holders of stapled units in the SCA Retail Trust and the SCA Management Trust ( Unitholders ) for 2017 will be held on Wednesday 22 November 2017 at 2pm (Sydney time) at the Barnet Long Room, Level 1, Customs House, 31 Alfred Street Sydney NSW 2000 (the Meeting ).
In accordance with section 252S(1) of the Corporations Act, SCPRE has appointed Philip Marcus Clark AM to act as Chair.
Important: The Resolutions set out in this Notice of Meeting should be read together with the accompanying Explanatory Memorandum.
22 November 2017 at 2pm
The Barnet Long Room, Level 1, Customs House, 31 Alfred Street Sydney NSW 2000
Resolution 3: Re-election of Independent Director – Philip Redmond To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
‘‘That Philip Redmond, who retires and being eligible offers himself for re-election as a director of SCPRE, be re-elected as a director of SCPRE.’
Resolution 4: Issue of Short Term Incentive Rights under the Executive Incentive Plan to the Chief Executive Officer, Anthony Mellowes To consider and, if thought fit, to pass the following as an ordinary resolution:
‘That for all purposes, including the purposes of ASX Listing Rule 10.14, approval be given for:
-
(a) the grant to the Chief Executive Officer of SCPRE, Anthony Mellowes, of 122,932 Rights as part of a short term incentive award under the Executive Incentive Plan; and
-
(b) the transfer or allocation of Stapled Units to Anthony Mellowes upon vesting of the Rights described in paragraph (a) of this resolution.
Voting exclusion
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AGENDA
1. Financial Statements and Reports
To consider the annual financial report, directors’ report and the auditor’s report for SCA Property Group for the financial year ended 30 June 2017.
2. Remuneration Report
Resolution 1: Adoption of the Remuneration Report
To consider and, if thought fit, to pass the following resolution as a non-binding ordinary resolution:
‘That the Remuneration Report for the year ended 30 June 2017 be adopted.’
Voting exclusion
SCPRE will disregard any votes cast on this resolution by certain persons. Details of the applicable voting exclusions are set out in the ‘Voting exclusions’ section of the Procedural Notes to this Notice of Meeting.
Please note that the vote on this resolution is advisory only and does not bind the SCPRE Directors or SCA Property Group.
3. Re-election of Directors
Resolution 2: Re-election of Independent Director – Philip Marcus Clark AM
SCPRE will disregard any votes cast on this resolution by certain persons. Details of the applicable voting exclusions are set out in the ‘Voting exclusions’ section of the Procedural Notes to this Notice of Meeting.
Resolution 5: Issue of Long Term Incentive Rights under the Executive Incentive Plan to the Chief Executive Officer, Anthony Mellowes
To consider and, if thought fit, to pass the following as an ordinary resolution:
‘That for all purposes, including the purposes of ASX Listing Rule 10.14, approval be given for:
-
(a) the grant to the Chief Executive Officer of SCPRE, Anthony Mellowes, of 311,828 Rights as part of a long term incentive award under the Executive Incentive Plan; and
-
(b) the transfer or allocation of Stapled Units to Anthony Mellowes upon vesting of the Rights described in paragraph (a) of this resolution.
Voting exclusion
SCPRE will disregard any votes cast on this resolution by certain persons. Details of the applicable voting exclusions are set out in the ‘Voting exclusions’ section of the Procedural Notes to this Notice of Meeting.
Resolution 6: Issue of Short Term Incentive Rights under the Executive Incentive Plan to the Chief Financial Officer, Mark Fleming
To consider and, if thought fit, to pass the following as an ordinary resolution:
‘That for all purposes, including the purposes of ASX Listing Rule 10.14, approval be given for:
-
(a) the grant to the Chief Financial Officer of SCPRE, Mark Fleming, of 56,197 Rights as part of a short term incentive award under the Executive Incentive Plan; and
-
(b) the transfer or allocation of Stapled Units to Mark Fleming upon vesting of the Rights described in paragraph (a) of this resolution.
Voting exclusion
SCPRE will disregard any votes cast on this resolution by certain persons. Details of the applicable voting exclusions are set out in the ‘Voting exclusions’ section of the Procedural Notes to this Notice of Meeting.
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
‘‘That Philip Marcus Clark AM, who retires and being eligible offers himself for re-election as a director of SCPRE, be re-elected as a director of SCPRE.’
Annual General Meeting 2017 3
Notice of 2017 Annual General Meeting
Resolution 7: Issue of Long Term Incentive Rights under the Executive Incentive Plan to the Chief Financial Officer, Mark Fleming
To consider and, if thought fit, to pass the following as an ordinary resolution:
‘That for all purposes, including the purposes of ASX Listing Rule 10.14, approval be given for:
-
(a) the grant to the Chief Financial Officer of SCPRE, Mark Fleming, of 142,778 Rights as part of a long term incentive award under the Executive Incentive Plan; and
-
(b) the transfer or allocation of Stapled Units to Mark Fleming upon vesting of the Rights described in paragraph (a) of this resolution.
Voting exclusion
SCPRE will disregard any votes cast on this resolution by certain persons. Details of the applicable voting exclusions are set out in the ‘Voting exclusions’ section of the Procedural Notes to this Notice of Meeting.
By order of the Board of Directors of Shopping Centres Australasia Property Group RE Limited
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Voting by proxy
An eligible Unitholder can vote in person at the Meeting or appoint a proxy or, where a Unitholder is entitled to two or more votes, two proxies. Where two proxies are appointed, a Unitholder may specify the number or proportion of votes to be exercised by each proxy appointed. If no number or proportion of votes is specified, each proxy appointed will be taken to exercise half of that Unitholder’s votes (disregarding fractions).
An appointed proxy need not themselves be a Unitholder.
To be valid, the appointment of a proxy (made using a properly completed and executed Proxy Form) must be received by SCPRE no later than 2pm (Sydney time) on Monday, 20 November 2017.
Proxy Forms can be submitted in the following ways:
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Online at www.linkmarketservices.com.au; or
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By mail to Link Market Services Limited at Locked Bag A14, Sydney South, NSW 1235 Australia using the enclosed return envelope; or
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By facsimile to +61 2 9287 0309; or
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By hand to Link Market Services Limited, 1A Homebush Bay Drive, Rhodes NSW 2138.
Instructions on how to complete the Proxy Form are on the reverse of the Proxy Form attached to this Notice of Meeting.
If a Proxy Form is signed by an attorney, a Unitholder must also send in the original or a certified copy of the power of attorney or other authority under which the Proxy Form is signed.
Undirected proxies
Mark Lamb Company Secretary Dated 27 September 2017
PROCEDURAL NOTES
SCA Property Group is the collective name of the SCA Management Trust and SCA Retail Trust (each a Trust ). Each unit in the SCA Management Trust is stapled to one unit in SCA Retail Trust to form a Stapled Unit.
As each Trust is a separate entity, each is required to conduct a separate meeting. However, rules 25.10(b) and 34.8(b) of the constitution of each Trust provides that meetings of Unitholders may be held in conjunction and SCPRE, as the responsible entity of each Trust, may make any rules for the conduct of unitholder meetings as SCPRE determines.
The Board of SCPRE has determined that, because the Resolutions to be proposed at each meeting of the Trust are the same, each of the meetings will be conducted concurrently so that, from an administrative and attendee point of view, the conduct of the meetings will be as if they were one single meeting and any reference to “Meeting” in this Notice of Meeting is to the contemporaneous meetings of the Trusts convened by this Notice of Meeting and any reference to a “resolution” is an identical resolution to be approved simultaneously by members of each Trust.
Quorum
The quorum necessary for this Meeting is two Unitholders present in person or by proxy. If a quorum is not present within 30 minutes after the scheduled time for the Meeting, the Meeting will be adjourned as SCPRE directs.
Eligibility to vote
The Chair of the Meeting intends to vote undirected proxy votes in favour of all Resolutions (subject to the voting exclusions below).
Voting by corporate representative
A Unitholder or proxy which is a corporation and entitled to attend and vote at the Meeting may appoint an individual to act as its corporate representative to vote at the Meeting. The appointment must comply with section 253B of the Corporations Act. The representative should bring to the Meeting evidence of his or her appointment unless it has previously been provided to SCPRE.
Voting by attorney
A Unitholder entitled to attend and vote at the Meeting is entitled to appoint an attorney to attend and vote at the Meeting on the Unitholder’s behalf. An attorney need not themselves be a Unitholder.
The power of attorney appointing the attorney must be signed and specify the name of each of the Unitholder, each Trust and the attorney, and also specify the meeting(s) at which the appointment may be used. The appointment may be a standing one.
To be effective, the power of attorney must also be returned in the same manner, and by the same time, as specified for Proxy Forms.
Voting exclusions
In accordance with section 253E of the Corporations Act, SCPRE and its associates are not entitled to vote their interest on any Resolution if they have an interest in the Resolution other than as a member.
Certain other persons are not entitled to vote on the Resolutions in accordance with the Corporations Act, the ASX Listing Rules and SCA Property Group’s corporate governance framework.
The Board of SCPRE has determined that the registered holders of Stapled Units at 7pm (Sydney time) on Monday, 20 November 2017 will be taken to be Unitholders for the purposes of the Meeting and accordingly, will be entitled to attend and, subject to any applicable voting exclusions, vote at the Meeting.
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Notice of 2017 Annual General Meeting
The relevant voting exclusions are described below:
| Resolution no Resolution description |
Who is excluded from voting on the Resolution? |
|---|---|
| As a Unitholder? As holder of a directed proxy? As holder of an undirected proxy? |
|
| Resolution 1 Adoption of the Remuneration Report |
KMP named in the Remuneration Report and their CRP. Proxy holder for KMP named in the Remuneration Report or their CRP. Proxy holder for KMP named in the Remuneration Report or their CRP. Proxy holder who is a KMP or a CRP (subject to Note 1 on page 5). |
| Resolution 2 Re-election of Independent Director – Philip Marcus Clark AM |
No exclusions. No exclusions. No exclusions. |
| Resolution 3 Re-election of Independent Director – Philip Redmond |
No exclusions. No exclusions. No exclusions. |
| Resolution 4 Approval of issue of STI Rights under the Executive Incentive Plan to the Chief Executive Offcer, Anthony Mellowes |
Any Director of SCPRE who is eligible to participate in SCA Property Groups’ Executive Incentive Plan and their associates. For the purposes of this meeting, the only directors of SCPRE who are eligible to participate in the SCA Property Group Executive Incentive Plan are Anthony Mellowes and Mark Fleming (Relevant Directors). Proxy holder for Relevant Directors and their associates. Proxy holder for Relevant Directors and their associates. Proxy holder who is a KMP or a CRP (subject to Notes 1 and 2 on page 5). |
| Resolution 5 Approval of issue of LTI Rights under the Executive Incentive Plan to the Chief Executive Offcer, Anthony Mellowes |
Any Director of SCPRE who is eligible to participate in SCA Property Groups’ Executive Incentive Plan and their associates. For the purposes of this meeting, the only directors of SCPRE who are eligible to participate in the SCA Property Group Executive Incentive Plan are Anthony Mellowes and Mark Fleming (Relevant Directors). Proxy holder for Relevant Directors and their associates. Proxy holder for Relevant Directors and their associates. Proxy holder who is a KMP or a CRP (subject to Notes 1 and 2 on page 5). |
| Resolution 6 Approval of issue of STI Rights under the Executive Incentive Plan to the Chief Financial Offcer, Mark Fleming |
Any Director of SCPRE who is eligible to participate in SCA Property Groups’ Executive Incentive Plan and their associates. For the purposes of this meeting, the only directors of SCPRE who are eligible to participate in the SCA Property Group Executive Incentive Plan are Anthony Mellowes and Mark Fleming (Relevant Directors). Proxy holder for Relevant Directors and their associates. Proxy holder for Relevant Directors and their associates. Proxy holder who is a KMP or a CRP (subject to Notes 1 and 2 on page 5). |
| Resolution 7 Approval of issue of LTI Rights under the Executive Incentive Plan to the Chief Financial Offcer, Mark Fleming |
Any Director of SCPRE who is eligible to participate in SCA Property Groups’ Executive Incentive Plan and their associates. For the purposes of this meeting, the only directors of SCPRE who are eligible to participate in the SCA Property Group Executive Incentive Plan are Anthony Mellowes and Mark Fleming (Relevant Directors). Proxy holder for Relevant Directors and their associates. Proxy holder for Relevant Directors and their associates. Proxy holder who is a KMP or a CRP (subject to Notes 1 and 2 on page 5). |
Annual General Meeting 2017
Notice of 2017 Annual General Meeting
Note 1: The Chair of the Meeting will be entitled to vote an undirected proxy if the proxy appointment expressly authorises the Chair of the Meeting to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the KMP.
Note 2: The Chair of the Meeting will be entitled to vote an undirected proxy if the proxy appointment includes a direction to vote as the proxy decides.
For the purposes of these voting exclusions:
Key management personnel (or KMP) are those persons having authority and responsibility for planning, directing and controlling the activities of the SCA Property Group consolidated group either directly or indirectly. It includes all Directors (Executive and Non Executive) of SCPRE. The KMPs during the year ended 30 June 2017 are listed in the Remuneration Report contained in the Directors’ Report.
-
A closely related party (or CRP) of a KMP means:
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a spouse or child of the KMP;
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a child of the KMP’s spouse;
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a dependant of the KMP or of the KMP’s spouse;
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anyone else who is one of the KMP’s family and may be expected to influence the KMP, or be influenced by the KMP, in the KMP’s dealings with the SCA Property Group consolidated group; or
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a company the KMP controls.
A Relevant Director means any Director of SCPRE (except one who is ineligible to participate in any employee incentive scheme in relation to SCA Property Group). For the purposes of this meeting, only each of Anthony Mellowes and Mark Fleming are considered a “Relevant Director”.
Majority required to pass the Resolutions
All items of business involving a vote by Unitholders, require ordinary resolutions, which means that, to be passed, the item needs the approval of a simple majority of the votes cast by Unitholders entitled to vote on the Resolution.
Enquiries
If you have any questions about the Resolutions, attending the Annual General Meeting of SCA Property Group, how to vote on the Resolutions or completing Proxy Forms, please contact the SCA Property Group Information Line on 1300 318 976 (within Australia) or +61 1300 318 976 (outside Australia) or consult your financial or other professional adviser.
6 SCA Property Group
Notice of 2017 Annual General Meeting
EXPLANATORY MEMORANDUM
This Explanatory Memorandum and Annexure A form part of the Notice of Meeting convening the Annual General Meeting of Unitholders of the SCA Retail Trust and the SCA Management Trust being held simultaneously.
Defined terms have the meaning attributed to them in the Glossary.
Remuneration Report
Resolution 1: Adoption of the Remuneration Report
The purpose of Resolution 1 is to adopt the Remuneration Report for the year ended 30 June 2017. The Remuneration Report, set out in the SCA Property Group 2017 Annual Report, is available on the SCA Property Group website at www.scaproperty.com.au.
Under the Corporations Act, a listed company is required at its annual general meeting to put a vote to its shareholders to approve its remuneration report. Consistent with the corporate governance framework adopted by SCA Property Group, the Board has determined that SCA Property Group will be subject to this obligation even though it is a listed stapled group comprising real estate investment trusts.
Unitholders will have an opportunity to ask questions and make comments about the Remuneration Report at the Meeting.
For the year ended 30 June 2017, the Board believes the structure, performance conditions and philosophy set in FY16 remained the appropriate remuneration framework for SCA Property Group, providing a clear link between executive remuneration and the achievement of investor outcomes in line with SCA Property Group’s business strategy.
A number of key initiatives have contributed to SCA Property Group’s performance in the financial year ending 30 June 2017. These include the ongoing optimisation of the core business, prudent debt and capital management, continuing to acquire accretive neighbourhood centres and recycle assets that do not fit the Group’s growth profile. Many of the achievements in the financial year ending 30 June 2017 are also contributors to medium and long term performance.
While the vote on Resolution 1 is advisory only and does not bind the Board or SCPRE, the Board will take the outcome of the vote into consideration in future reviews of the remuneration policy for Directors and executives of SCPRE.
Directors’ recommendation: The Directors unanimously recommend that Unitholders vote in favour of the adoption of the Remuneration Report.
Re-election of Directors
Resolutions 2 and 3 ask Unitholders to re-elect Independent Non-Executive Directors Philip Marcus Clark AM and Philip Redmond who are retiring as Directors by rotation. In accordance with the corporate governance framework adopted by SCA Property Group, Unitholders are entitled to nominate and elect members of the Board having regard to the Board composition and membership criteria adopted by the Board. The Board has determined that each Director will retire and stand for re-election no later than every three years in accordance with the ASX Listing Rules.
Resolution 2: Re-election of Independent Director – Philip Marcus Clark AM
Mr Clark was appointed as a non-executive Director on 19 September 2012.
He has significant board experience in the listed REIT sector having been, since February 2006, a Director of a number of listed REITs. Mr Clark was Chair of the Audit Committee for 5 externally managed REITs from 2006 to 2012.
Mr Clark was formerly Managing Partner of the law firm Minter Ellison from 1995 to 2005. Prior to joining Minter Ellison, Mr Clark was a Director and Head of Corporate with ABN Amro Australia, and prior to that he was the Managing Partner of the law firm Mallesons Stephen Jaques for 16 years.
He is a Director of Ingenia Communities Group, a member of the J.P. Morgan Advisory Council and chairs government and private company boards.
Mr Clark was made a Member of the Order of Australia in June 2007 for service to the legal profession and business.
He is Chairman of the Board and a member of the Nominations Committee.
Directors’ recommendation: The Directors (with the candidate abstaining) unanimously recommend that Unitholders vote in favour of Philip Marcus Clark’s election as a Director.
Resolution 3: Re-election of Independent Director – Philip Redmond
Mr Redmond was elected as a non-executive Director on 26 September 2012.
He has over 30 years of experience in the real estate industry including over five years with AMP’s real estate team and over 12 years with the investment bank UBS from 1993 to 2005.
Mr Redmond has prior Board experience in the listed REIT sector, having been a director on a number of listed REITs since August 2006. Mr Redmond is currently a director of Galileo Funds Management Limited.
He is Chairman of the Investment Committee, a member of the Audit Risk Management and Compliance Committee and a member of the Remuneration Committee.
Directors’ recommendation: The Directors (with the candidate abstaining) unanimously recommend that Unitholders vote in favour of Philip Redmond’s election as a Director.
Resolution 4: Issue of Short Term Incentive Rights under the Executive Incentive Plan to the Chief Executive Officer, Anthony Mellowes
Resolution 4 seeks Unitholder approval for the grant to the Chief Executive Officer of SCPRE, Anthony Mellowes, of a maximum of 122,932 STI Rights as part of a short term incentive award for FY17 under the Executive Incentive Plan which would entitle him on vesting to a maximum of 122,932 Stapled Units together with an amount of Stapled Units calculated by reference to the distributions announced by SCA Property Group during the vesting period (see “Allocation of Stapled Units” in the STI Rights summary below for details).
Directors’ recommendation: The Directors (other than Mr Mellowes) unanimously recommend that Unitholders vote in favour of Resolution 4.
Philip Marcus Clark AM and Philip Redmond retire at this Meeting as they were last elected as Directors on 5 November 2014.
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Notice of 2017 Annual General Meeting
Resolution 5: Issue of Long Term Incentive Rights under the Executive Incentive Plan to the Chief Executive Officer, Anthony Mellowes
Resolution 5 seeks Unitholder approval for the grant to the Chief Executive Officer of SCPRE, Anthony Mellowes, of a maximum of 311,828 LTI Rights as part of a long term incentive award for FY18 under the Executive Incentive Plan which would entitle him on vesting to a maximum of 311,828 Stapled Units together with an amount of Stapled Units calculated by reference to the distributions announced by SCA Property Group during the vesting period (see “Allocation of Stapled Units” in the LTI Rights summary below for details).
Directors’ recommendation: The Directors (other than Mr Mellowes) unanimously recommend that Unitholders vote in favour of Resolution 5.
Resolution 6: Issue of Short Term Incentive Rights under the Executive Incentive Plan to the Chief Financial Officer, Mark Fleming
Resolution 6 seeks Unitholder approval for the grant to the Chief Financial Officer of SCPRE, Mark Fleming, of a maximum of 56,197 STI Rights as part of a short term incentive award for FY17 under the Executive Incentive Plan which would entitle him on vesting to a maximum of 56,197 Stapled Units together with an amount of Stapled Units calculated by reference to the distributions announced by SCA Property Group during the vesting period (see “Allocation of Stapled Units” in the STI Rights summary below for details).
Directors’ recommendation: The Directors (other than Mr Fleming) unanimously recommend that Unitholders vote in favour of Resolution 6.
Resolution 7: Issue of Long Term Incentive Rights under the Executive Incentive Plan to the Chief Financial Officer, Mark Fleming
Unitholder approval of grant of Rights to Mr Mellowes and Mr Fleming (Resolutions 4, 5, 6 and 7)
The grant of Rights to each of Mr Mellowes and Mr Fleming under the SCA Property Group Executive Incentive Plan is conditional on Unitholder approval. The Board of SCPRE strongly believes that an equity-based short and long-term incentive is an important component of executive remuneration to ensure alignment with Unitholders’ interests. If Unitholder approval is not obtained in respect of any Rights, then the grant of those Rights will not be made under the Executive Incentive Plan. In that case, issues may arise with the competitiveness of the relevant executive’s total remuneration package, both relative to the market as well as to other senior executives of SCA Property Group. Accordingly, the Board may exercise its discretion under the Plan to provide an equivalent cash incentive award, subject to substantially the same terms and conditions as outlined below in respect of the Rights.
Unitholder approval of the grant to each of Mr Mellowes and Mr Fleming of STI Rights in respect of FY18 will be sought at the FY18 AGM when the actual number of securities awarded (but unvested) will be known.
ASX Listing Rule 10.14 requires Unitholder approval for the issue of new securities to directors. It aims to minimise the dilution of Unitholders and to protect them against related party transactions. Each of Mr Mellowes and Mr Fleming is a Director of SCPRE, and the SCPRE Board considers that as a matter of good corporate governance, approval of Unitholders should be obtained to the grant of Rights to each of Mr Mellowes and Mr Fleming under ASX Listing Rule 10.14 (and for all other purposes).
Resolution 7 seeks Unitholder approval for the grant to the Chief Financial Officer of SCPRE, Mark Fleming, of a maximum of 142,778 LTI Rights as part of a long term incentive award for FY18 under the Executive Incentive Plan which would entitle him on vesting to a maximum of 142,778 Stapled Units together with an amount of Stapled Units calculated by reference to the distributions announced by SCA Property Group during the vesting period (see “Allocation of Stapled Units” in the LTI Rights summary below for details).
Directors’ recommendation: : The Directors (other than Mr Fleming) unanimously recommend that Unitholders vote in favour of Resolution 7.
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Notice of 2017 Annual General Meeting
GLOSSARY
Associate has the meaning given to that term in Section 12(2) of the Corporations Act.
ASX means the ASX Limited or the market operated by ASX Limited, as applicable.
ASX Listing Rules means the listing rules of ASX.
Board means the board of Directors.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the directors of SCPRE.
Executive Incentive Plan or Plan means the SCA Property Group Executive Incentive Plan adopted by the Board on 29 June 2016 and previously approved by Unitholders on 23 November 2016.
LTI Right means a Right designated as a Long Term Incentive in the terms of the award for that Right.
Meeting means the annual general meeting of Unitholders convened in accordance with the Notice of Meeting.
Notice of Meeting means the notice convening the Meeting which is set out at the beginning of this document.
Related Party has the meaning given to it in the ASX Listing Rules.
Right means a right to receive, on vesting, a rights certificate that can be redeemed in the next seven years, under the terms of the Executive Incentive Plan.
SCA Management Trust means Shopping Centres Australasia Property Management Trust (ARSN 160 612 626).
SCA Property Group means either:
(a) the Trusts and their controlled entities; or
(b) SCPRE,
as applicable.
SCA Retail Trust means Shopping Centres Australasia Property Retail Trust (ARSN 160 612 788).
SCPRE means Shopping Centres Australasia Property Group RE Limited (ACN 158 809 851) as responsible entity of SCA Retail Trust and SCA Management Trust.
Stapled Unit means one unit in SCA Management Trust stapled to one unit in SCA Retail Trust.
STI Right means a Right designated as a Short Term Incentive in the terms of the award for that Right.
Trusts means each of SCA Retail Trust and SCA Management Trust.
Unitholder means a registered holder of a Stapled Unit.
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Notice of 2017 Annual General Meeting
ANNEXURE A
Summary of key terms of Rights
The key features of the Rights proposed to be granted to each of Mr Mellowes and Mr Fleming are summarised in the table below (including the information required by ASX Listing Rule 10.15).
| STI Rights | |
|---|---|
| Maximum number of Rights granted |
Anthony Mellowes, CEO 122,932 STI Rights For an STI Grant Value of $269,062.50 Mark Fleming, CFO 56,197 STI Rights For an STI Grant Value of $123,000 |
| For each executive, the maximum number of STI Rights is calculated by dividing the intended STI Grant Value by the volume weighted average price for the 5 trading days following the release of SCA Property Group’s 2017 full year results ($2.1887). |
|
| Summary of Performance Conditions |
There are no performance conditions for the vesting of the STI Rights (but see below for information regarding the operation of the malus provisions during the vesting period relevant to the STI Rights). These STIP Rights were granted following an assessment by the Board of performance against a scorecard comprising fnancial metrics and strategic business objectives set at the commencement of FY17. The Remuneration Report included in our FY17 Annual Report describes the basis on which these Rights were awarded. |
| Performance and vesting period |
The STI Rights are subject to a 2-year deferral period ending on or about 1 July 2019 (the_vesting period_). The STI Rights will vest at the end of the vesting period unless the Board exercises its discretion to forfeit the awarded STI Rights under the malus provisions of the SCA Property Group Executive Incentive Plan Rules. For example, the Board has discretion to forfeit some or all of the STI Rights where the FY17 distribution levels are not maintained during FY18 and FY19. Any STI Rights which do not vest at the end of the vesting period will lapse. |
| Allocation of Stapled Units | Each vested STI Right entitles the relevant executive to acquire one Stapled Unit plus an additional number of Stapled Units calculated on the basis of the distributions that would have been paid in respect of those Stapled Units over the vesting period calculated as the number of Stapled Units that would have been acquired if distributions as announced to ASX had been paid during the vesting period on the Stapled Units received on vesting of the STI Rights and those distributions were reinvested in Stapled Units applying the formula set out in clause 3.3 of SCA Property Group’s Distribution Reinvestment Plan (DRP) (whether nor not that plan is operative at the relevant time) assuming a discount of 0.0%. Fractions of Stapled Units will be rounded down to the nearest whole number and no residual positive balance carried forward. No distributions accrue in respect of STI Rights that lapse. |
| Price payable for Rights | No amount is payable upon the grant or vesting of the STI Rights. |
| Other required information – ASX Listing Rules |
Mr Mellowes and Mr Fleming are the only Directors of SCPRE who are eligible to participate in the SCA Property Group Executive Incentive Plan at this time. Approvals were last received at the 2016 AGM for the grant to Mr Mellowes of STI Rights and LTI Rights. In accordance with those approvals, Mr Mellowes was granted 116,497 FY16 STIP Rights and 294,230 FY17 LTIP Rights totalling 410,727 Rights since the last approval. No amount was payable upon the grant of those Rights, or will be payable on vesting of those Rights. As at the date of this notice of meeting, none of those Rights have vested. Approvals were last received at the 2016 AGM for the grant to Mr Fleming of STI Rights and LTI Rights. In accordance with those approvals, Mr Fleming was granted 52,596 FY16 STIP Rights and 134,505 FY17 LTIP Rights totalling 187,101 Rights since the last approval. No amount was payable upon the grant of those Rights, or will be payable on vesting of those Rights. As at the date of this notice of meeting, none of those Rights have vested. |
| Terms of any loan in relation to the acquisition |
No loan will be provided in connection with the grant or the acquisition of the STI Rights. |
| Date by which securities will be issued |
It is intended that the STI Rights will be granted following Unitholder approval, and in any event, within 12 months after Unitholder approval is obtained pursuant to Resolutions 4 and 6 set out in this Notice of Meeting. |
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Notice of 2017 Annual General Meeting
| LTI Rights | |
|---|---|
| Maximum number of | Anthony Mellowes, CEO Mark Fleming, CFO |
| Rights granted | 311,828 LTI Rights 142,778 LTI Rights |
| For an LTI Grant Value of $682,500 For an LTI Grant Value of $312,500 |
|
| For each executive, the maximum number of LTI Rights is calculated by dividing the intended LTI Grant Value by the volume | |
| weighted average price for the 5 trading days following the release of SCA Property Group’s 2017 full year results ($2.1887). | |
| Summary of Performance | Satisfaction of specifed performance hurdles weighted as follows: |
| Conditions | – 33.33% to a Relative TSR Performance Condition measuring SCA Property Group’s total security holder return |
| performance over the Tranche 1 LTI Performance Period (being from 1 October 2017 to 30 September 2020) relative to | |
| the change in the ASX 200 A-REIT Accumulation Index over that same period (Tranche 1 - RTSR Tranche); | |
| – 33.33% to a FFO Performance Condition requiring the growth in SCA Property Group’s funds from operation per unit over |
|
| the Tranche 2 LTI Performance Period (being from 1 July 2017 to 30 June 2020) to exceed a certain level (Tranche 2 - | |
| FFO Tranche); and | |
| – 33.33% to a Return on Equity Performance Condition requiring SCA Property Group’s total return on equity over the |
|
| Tranche 3 LTI Performance Period (being from 1 July 2017 to 30 June 2020) to exceed a certain level (Tranche 3 - | |
| ROE Tranche). | |
| Performance and vesting | The LTI Rights are subject to a 4 year vesting period comprising a 3 year forward-looking performance period and a 1 year |
| period | deferral period (together the_vesting period_). |
| The performance period for: | |
| – Tranche 1 – RTSR Tranche commences on 1 October 2017 and is tested following 30 September 2020; and |
|
| – Tranche 2 – FFO Tranche commences 1 July 2017 and is tested following 30 June 2020; and |
|
| – Tranche 3 – ROE Tranche commences 1 July 2017 and is tested following 30 June 2020. |
|
| Any LTI Rights awarded then vest on or about 1 July 2021, following the end of the deferral period, unless the Board exercises | |
| its discretion to forfeit the awarded Rights under the malus provisions of the SCA Property Group Executive Incentive Plan | |
| Rules. Any LTI Rights which do not vest following testing of the performance conditions will lapse. | |
| Allocation of Stapled Units | Each vested LTI Right entitles the relevant executive to acquire one Stapled Unit plus an additional number of Stapled Units |
| calculated on the basis of the distributions that would have been paid in respect of those Stapled Units over the vesting period | |
| calculated as the number of Stapled Units that would have been acquired if distributions as announced to ASX had been paid | |
| during the vesting period on the Stapled Units received on vesting of the LTI Rights and those distributions were reinvested | |
| in Stapled Units applying the formula set out in clause 3.3 of SCA Property Group’s Distribution Reinvestment Plan (DRP) | |
| (whether or not that plan is operative at the relevant time) assuming a discount of 0.0%. Fractions of Stapled Units will be | |
| rounded down to the nearest whole number and no residual positive balance carried forward. | |
| No distributions accrue in respect of LTI Rights that lapse. | |
| Price payable for Rights | No amount is payable upon the grant or vesting of the LTI Rights. |
| Other required information | Mr Mellowes and Mr Fleming are the only Directors of SCPRE who are eligible to participate in the SCA Property Group |
| – ASX Listing Rules | Executive Incentive Plan at this time. |
| Approvals were received at the 2016 AGM for the grant to Mr Mellowes of STI Rights and LTI Rights. In accordance with those | |
| approvals, Mr Mellowes was granted 116,497 FY16 STI Rights and 294,230 FY17 LTI Rights totalling 410,727 Rights since | |
| the last approval. No amount was payable upon the grant of those Rights, or will be payable on vesting of those Rights. | |
| As at the date of this notice of meeting, none of those Rights have vested. | |
| Approvals were received at the 2016 AGM for the grant to Mr Fleming of STI Rights and LTI Rights. In accordance with those | |
| approvals, Mr Fleming was granted 52,596 FY16 STI Rights and 134,505 FY17 LTI Rights totalling 187,101 Rights since the | |
| last approval. No amount was payable upon the grant of those Rights, or will be payable on vesting of those Rights. | |
| As at the date of this notice of meeting, none of those Rights have vested. | |
| Terms of any loan in | No loan will be provided in connection with the grant or the acquisition of the LTI Rights. |
| relation to the acquisition | |
| Date by which securities | It is intended that the LTI Rights will be granted following Unitholder approval, and in any event, within 12 months after |
| will be issued | Unitholder approval is obtained pursuant to Resolutions 5 and 7 set out in this Notice of Meeting. |
Shopping Centres Australasia Property Group RE Limited ABN 47 158 809 851
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Shopping Centres Australasia Property Group RE Limited
ABN 47 158 809 851 AFS Licence 426603 as responsible entity of the Shopping Centres Australasia Property Retail Trust ARSN 160 612 788 and as responsible entity of the Shopping Centres Australasia Property Management Trust ARSN 160 612 626 (SCA Property Group)
LODGE YOUR VOTE
ONLINE www.linkmarketservices.com.au
BY MAIL
SCA Property Group C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
BY HAND Link Market Services Limited 1A Homebush Bay Drive, Rhodes NSW 2138; or Level 12, 680 George Street, Sydney NSW 2000
ALL ENQUIRIES TO Telephone: +61 1300 318 976
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PROXY FORM
I/We being a member(s) of SCA Property Group comprising SCA Retail Trust and SCA Management Trust and entitled to attend and vote hereby
appoint:
APPOINT A PROXY
the Chairman of the OR if you are NOT appointing the Chairman of the Meeting
as your proxy, please write the name of the person or
Meeting (mark box)
body corporate you are appointing as your proxy
or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/our proxy to act on
my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent permitted by the law,
as the proxy sees fit) at the Annual General Meeting for holders of stapled units in the SCA Retail Trust and the SCA Management Trust to be held at
2:00pm on Wednesday, 22 November 2017 at The Barnet Long Room, Level 1, Customs House, 31 Alfred Street Sydney NSW 2000 (the
Meeting ) and at any postponement or adjournment of the Meeting.
Important for Resolution 1: If the Chairman of the Meeting is your proxy, either by appointment or by default, and you have not indicated your voting
intention below, you expressly authorise the Chairman of the Meeting to exercise the proxy in respect of Resolution 1, even though the Resolution is
connected directly or indirectly with the remuneration of a member of the SCA Property Group’s Key Management Personnel ( KMP ).
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
VOTING DIRECTIONS
Proxies will only be valid and accepted by the SCA Property Group if they are signed and received no later than 48 hours before the Meeting.
Please read the voting instructions overleaf before marking any boxes with an T
Resolutions For Against Abstain * For Against Abstain
1 Adoption of the Remuneration Report 5 Issue of Long Term Incentive Rights under the
Executive Incentive Plan to the Chief Executive
Officer, Anthony Mellowes
2 Re-election of Independent Director – Philip 6 Issue of Short Term Incentive Rights under the
Marcus Clark AM Executive Incentive Plan to the Chief Financial
Officer, Mark Fleming
3 Re-election of Independent Director – Philip 7 Issue of Long Term Incentive Rights under the
Redmond Executive Incentive Plan to the Chief Financial
Officer, Mark Fleming
4 Issue of Short Term Incentive Rights under the
Executive Incentive Plan to the Chief Executive
Officer, Anthony Mellowes
* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
S A M P L E
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SIGNATURE OF UNITHOLDERS – THIS MUST BE COMPLETED
| Unitholder 1 (Individual) Sole Director and Sole Company Secretary |
Joint Unitholder 2 (Individual) Director/Company Secretary (Delete one) |
Joint Unitholder 3 (Individual) Director |
|---|---|---|
This form should be signed by the unitholder. If a joint holding, either unitholder may sign. If signed by the unitholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
SCP PRX1701C
HOW TO COMPLETE THIS UNITHOLDER PROXY FORM
YOUR NAME AND ADDRESS
LODGEMENT OF A PROXY FORM
This is your name and address as it appears on the SCA Property Group’s unit register. If this information is incorrect, please make the correction on the form. Unitholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your units using this form.
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 2:00pm on Monday, 20 November 2017, being not later than 48 hours before the commencement of the Meeting. Any Proxy Form received after that time will not be valid for the scheduled Meeting.
APPOINTMENT OF PROXY
Proxy Forms may be lodged using the reply paid envelope or:
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting as your proxy, please write the name of that individual or body corporate in Step 1. A proxy need not be a unitholder of the SCA Property Group.
-
ONLINE
www.linkmarketservices.com.au
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, unitholders will need their “Holder Identifier” (Securityholder Reference Number (SRN) or Holder Identification Number (HIN) as shown on the front of the Proxy Form).
DEFAULT TO CHAIRMAN OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as on the front of the Proxy Form). directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy BY MOBILE DEVICE Form, including where the Resolution is connected directly or indirectly Our voting website is designed specifically with the remuneration of KMP. for voting online. You can now lodge VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT your proxy by scanning the QR code adjacent or enter the voting link You may direct your proxy how to vote by placing a mark in one of the www.linkmarketservices.com.au boxes opposite each item of business. All your units will be voted in your mobile device. Log in using the accordance with such a direction unless you indicate only a portion of Holder Identifier and postcode for your voting rights are to be voted on any item by inserting the percentage or unitholding. number of units you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid. BY MAIL APPOINTMENT OF A SECOND PROXY SCA Property Group You are entitled to appoint up to two persons as proxies to attend the C/- Link Market Services Limited Meeting and vote on a poll. If you wish to appoint a second proxy, an Locked Bag A14 additional Proxy Form may be obtained by telephoning the SCA Property Sydney South NSW 1235 Group’s unit registry or you may copy this form and return them both Australia together. To appoint a second proxy you must: BY FAX (a) on each of the first Proxy Form and the second Proxy Form state the +61 2 9287 0309 percentage of your voting rights or number of units applicable to that form. If the appointments do not specify the percentage or number of BY HAND votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and 1A Homebush Bay Drive Rhodes NSW 2138 (b) return both forms together. or SIGNING INSTRUCTIONS Level 12 You must sign this form as follows in the spaces provided: 680 George Street Individual: where the holding is in one name, the holder must sign. Sydney NSW 2000 Joint Holding: where the holding is in more than one name, either unitholder may sign.
QR Code
Our voting website is designed specifically for voting online. You can now lodge your proxy by scanning the QR code adjacent or enter the voting link www.linkmarketservices.com.au into your mobile device. Log in using the Holder Identifier and postcode for your unitholding.
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To scan the code you will need a QR code reader application which can be downloaded for free on your mobile device.
delivering it to Link Market Services Limited* 1A Homebush Bay Drive Rhodes NSW 2138
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the SCA Property Group’s unit registry or online at www.linkmarketservices.com.au.
- During business hours (Monday to Friday, 9:00am–5:00pm)
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
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Notice of 2017 Annual General Meeting
QUESTIONS
Name:
Address:
As a Unitholder in SCA Property Group, we invite you to submit questions relating to SCA Property Group or the business of the meeting prior to the 2017 Annual General Meeting.
Your questions can be directed toward the Chair, SCA Property Group’s Auditor or the Chief Executive Officer.
Questions must be received by SCA Property Group’s security registrar, Link Market Services Limited, by 2pm (Sydney time) on Monday, 20 November 2017 by:
-
posting it in the reply paid envelope provided; or
-
posting it to Link Market Services Limited at Locked Bag A14, Sydney South, NSW 1235 Australia; or
-
faxing it to +61 2 9287 0309.
We will endeavour to respond to as many questions as possible during the 2017 Annual General Meeting. We may address questions together with one response, however there may not be sufficient time during the meeting to address all questions or topics.
Please note individual responses will not be sent to Unitholders.
Question for the:
[Chair ][Auditor ][Chief Executive Officer]
Question for the:
[Chair ][Auditor ][Chief Executive Officer]
CONTACT THE REGISTRY
Unitholders seeking information about their holding or distribution payments can contact the registry.
1300 318 976 (toll free within Australia) + 61 1300 318 976 (outside of Australia)
The Registrar Link Market Services Locked Bag A14 Sydney South NSW 1235 Australia
UNITHOLDER REGISTER DETAILS
You can view your holdings, access information and make changes by visiting https://investorcentre.linkmarketservices.com.au/Login/Login