AGM Information • Apr 27, 2012
AGM Information
Open in ViewerOpens in native device viewer
The undersigned (for private individuals: surname, first name, occupation and place of residence; for legal entities: company name, company type, registered office and identity and position of the representative(s) - see instruction 1 below)
Owner of ___________________ ordinary shares in public limited company RECTICEL, with its registered office at Avenue des Olympiades/Olympiadenlaan 2, 1140 Evere, Brussels,
hereby states that it wishes to participate in the Ordinary General Meeting of the abovementioned Company, which shall take place at the Company's registered office at Avenue des Olympiades/Olympiadenlaan 2 in Evere, on Tuesday 29 May 2012 at 10 a.m.,
wishes to use the possibility to vote by correspondence before the Annual General Meeting for the above-mentioned number of shares adequately registered on the Registration Date, as mentioned in the notice convening the General Meeting,
and wishes to enforce the following irrevocable voting instructions (see instruction 2 below):
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
Resolution No 1.2: Approval of the appropriation of the result, i.e.:
| Profit for the financial year: | + € 12,037,723.14 |
|---|---|
| Profit brought forward from the previous year: | + € 63,045,822.56 |
| Result to be appropriated: | = € 75,083,545.70 |
| Gross dividend on shares (*): | - € 8,100,807.68 |
| Profit to be carried forward: | = € 66,982,738.02 |
(*) Gross dividend per share of € 0.28, giving an entitlement to a dividend net of withholding tax of € 0.21 per ordinary share and € 0.2212 per ordinary share linked to VVPR strips.
| FOR: _ AGAINST : ABSTAIN : __ |
||||
|---|---|---|---|---|
| -------------------------------------------------- | -- | -- | -- | -- |
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
Resolution No 4.2: Renewal of the term of office of OLIVIER CHAPELLE SPRL, represented by Mr. Olivier CHAPELLE, as Executive Director and Managing Director, for a further period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
Resolution No 4.3: Renewal of the term of office of VEAN NV, represented by Mr. Luc VANSTEENKISTE, as Non-executive Director and Vice-Chairman of the Board of Directors, for a further period of four years expiring at the end of the General Meeting in 2016.
| ٠ | |
|---|---|
| ۰. יי ı × |
|
FOR: _____ AGAINST : _____ ABSTAIN : _____
Resolution No 4.4: Renewal of the term of office of Mr. Guy PAQUOT, as Non-executive Director and Vice-Chairman of the Board of Directors, for a further period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
Resolution No 4.5: Renewal of the term of office of Mrs. Jacqueline ZOETE, as Nonexecutive Director, for a further period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
Resolution No 4.6: Replacement of Mr. Wilfried VANDEPOEL, whose term of office as a Director expires at the end of the present General Meeting, and election as a Director of REVAM BVBA, represented by Mr. Wilfried VANDEPOEL, for a period of one year expiring at the end of the General Meeting in 2013.
| FOR: _ AGAINST : ABSTAIN : __ |
|---|
| -------------------------------------------------- |
Resolution No 4.7: Replacement of SOGELAM NV, represented by Mr. Luc WILLAME, whose term of office as a Director expires at the end of the present General Meeting, and election as a Director of Mr. Patrick VAN CRAEN for a period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
Resolution No 4.8: Replacement of LOUIS VERBEKE BVBA, represented by Mr. Louis H. VERBEKE, whose term of office as a Director expires at the end of the present General Meeting, and election as a Director of Mrs. Marion DEBRUYNE for a period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
Resolution N° 4.9 : Election of Mrs. Ingrid MERCKX as Director for a period of four years expiring at the end of the General Meeting in 2016.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
Resolution n°5.1 : Election of Mrs. Marion DEBRUYNE as an independent Director of the Company within the meaning of Articles 524 §2 and 526bis §2 of the Company Code. She meets all the criteria laid down in Article 526ter of the Company Code and the criteria of independence set out by the 2009 Code of Corporate Governance.
FOR: _____ AGAINST : _____ ABSTAIN : _____
Resolution N° 5.2: Election of Mrs. Ingrid MERCKX as an independent Director of the Company within the meaning of Articles 524 §2 and 526bis §2 of the Company Code. She meets all the criteria laid down in Article 526ter of the Company Code and the criteria of independence set out by the 2009 Code of Corporate Governance.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
| FOR: _ AGAINST : ___ |
ABSTAIN : _____ |
|---|---|
| ------------------------------- | ----------------- |
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
Resolution No 7.2: Fixing and approval of the Directors' emoluments, i.e.:
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
Resolution No 7.3: Fixing of the amount of fees for the members of the Audit Committee at € 2,500 per meeting and for the Chairman of the Audit Committee at € 3,750 per meeting.
FOR: _____ AGAINST : _____ ABSTAIN : _____
Resolution No 7.4: Fixing of the amount of fees for the members of the Remuneration and Nomination Committee at € 2,500 a year and for the Chairman of the Remuneration and Nomination Committee at € 3,750 a year.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
In respect of the provisions laid down under Article 520ter of the Company Code concerning variable remuneration for the members of the Management Committee and the need to defer variable remuneration payments over a three year period in case certain thresholds are passed, examination of the conclusion and proposal of the Board of Directors summarized as follows:
The principle of a deferral over a three year period of variable remuneration payment would only be applicable to the Managing Director and CEO, Olivier Chapelle SPRL, as all other members of the Management Committee remain below the 25% threshold.
The Remuneration Committee and the Board of Directors reviewed the various possibilities that the legislation offers for its application and finally decided that it would be in the best interest of the company to keep the variable remuneration payment structure at the same level for all Management Committee members. As the target variable remuneration bonus pay-out for the Managing Director and CEO surpasses the 25% maximum threshold, the Board of Directors proposes to the General Shareholder meeting to approve the said deviation from the principle of a deferral over three years, and hence to allow the full payment of the variable remuneration within one year.
Resolution No 7.5: Approval of the deviation from the principle of a deferral over three years to allow, for the benefit of the Managing Director and CEO, Olivier Chapelle SPRL, the full payment of the variable remuneration within one year.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ | |
|---|---|---|---|
| ------------ | ----------------- | ----------------- | -- |
The Board of Directors intends to publish at the end of the year, within the framework of the authorised capital, a new edition of the Stock Option Plan of the Recticel Group. To this effect, it requests the authorisation of the General Meeting in accordance with the 2009 Code of Corporate Governance.
The Meeting is requested to give its authorisation to the Board of Directors so that, if appropriate, it can publish a new edition of the Stock Option Plan of the Recticel Group in favour of the senior managers of the Recticel Group. If the Board of Directors decides to do this, the new edition will include the issue of a maximum of 480.000 stock options, with a period for exercising the option of a minimum of six years and an unavailability period of a minimum of three years, to be allocated to the beneficiaries free of charge. The issue price will be fixed on the basis of the average price of a Recticel share over the normal period preceding the offer.
FOR: _____ AGAINST : _____ ABSTAIN : _____
Further to the execution on 9 December 2011 of a credit facility agreement between Recticel SA/NV and Recticel International Services NV on the one hand, and Fortis Bank SA/NV, ING Belgium SA/NV, Commerzbank Aktiengesellschaft Filiale Luxemburg and KBC Bank NV, on the other hand, for an amount of EUR 175,000,000, approval by the shareholders of the Company, for the purpose of Article 556 of the Belgian Companies Code, of Clause 9.2 (Mandatory prepayment – Change of control) and Clause 24.10 (Ownership of the Obligors) of aforementioned credit facility agreement.
The said clauses provide that in case of a change of control over the Company, or over a subsidiary that is also an obligor under the Facility agreement, each of the banks participating in the Facility will have the right to request prepayment and cancellation of their respective Facility commitment, and if banks representing a special majority of the total Facility amount request such, then the total Facility will have to be prepaid and cancelled.
In line with the Belgian Companies Code, for such a clause to take effect requires the approval of the General Shareholder meeting.
| FOR: _____ | AGAINST : _____ | ABSTAIN : _____ |
|---|---|---|
| Name and surname : | ______ | |
| Function: | ______ | |
| Place and date : | ______ | |
| Signature : | ______ |
(1) In order to attend, or to be represented at, the Annual General Meeting, shareholders must present proof of their identity (identity card or passport) and representatives of legal entities must, in addition, provide proof of their power of representation (relevant legal company documents).
Copies of the relevant proof must be attached to this form.
The Company must receive the voting form no later than 23 May 2012. The signed original form, together with the relevant proof, must be handed to the members of the Executive Committee no later than the day of the Annual General Meeting.
In the absence of the original form and relevant proof at the Annual General Meeting, the voting form is made null and void.
(2) A vote by correspondence is final.
A lack of voting choices is regarded as abstention.
If shareholders exercise their right under the legal and statutory provisions to submit new motions for resolutions regarding the items on the agenda, the votes by correspondence submitted before the publication of the updated agenda remain valid for the unchanged agenda items included in the current form. Votes on agenda items for which new motions for resolutions have been submitted, shall be considered as abstentions if there is no new vote.
In this case, shareholders can vote by correspondence on these new motions for resolutions by using the updated voting by correspondence form that the Company shall make available.
If shareholders exercise their right under the legal and statutory provisions to put new items on the agenda of the Annual General Meeting, shareholders can vote by correspondence on these new agenda items by using the updated voting by correspondence form that the Company shall make available in that case. The votes included in the current form on existing and unchanged agenda items shall remain valid. If no vote is cast on the new agenda items, this is considered as abstention.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.