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RAPTOR METALS LTD Governance Information 2021

Oct 21, 2021

65663_rns_2021-10-21_45336d63-792e-4b18-b30b-548615e17fd9.pdf

Governance Information

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Eastern Metals Limited (“Company”) ACN 643 902 943

Corporate Governance Statement

This Corporate Governance Statement discloses the extent to which Eastern Metals Limited will follow, as at the date of its admission to the official list of the ASX, the recommendations set by the ASX Corporate Governance Council in the Corporate Governance Principles and Recommendations (Recommendations). The Recommendations are not mandatory, however this statement also identifies Recommendations that will not be followed and gives reasons for not following them.

In the table below, a reference to:

  • the Board is a reference to the Board of the Company

  • Directors is a reference to the Directors of the Company

  • Shareholders is a reference to Shareholders of the Company

Each of the policies referred to in the table below have been adopted by the Company.

Principle
number
Best Practice Recommendation Compliance Explanation
1. Lay solid foundations for management and oversight
1.1 A listed entity should disclose:
(a)the respective roles and responsibilities of
its board and management; and
(b)those matters expressly reservedto the
board and those delegated to
management.
Yes The Company’s Board Charter sets out (amongst other things):
(a)the roles and responsibilities of the board and of Management; and
(b)the matters expressly reserved to the Board and those delegated to
Management.
A copy of the Board Charter is available on the Company website
(https://easternmetals.com.au/)
1.2 A listed entity should:
(a)undertake appropriate checks before
appointing a director or senior executive or
putting someone forward for election as a
Director; and
(b)provide security holders with all material
information in theCompany’s possession
relevantto a decision on whether or not to
Yes Prior to the appointment of a person as a Director, or putting forward to
Shareholders a candidate for election as a Director, the Company
undertakes checks which it believes are appropriate to verify a Director’s
character, experience, education, criminal record and bankruptcy history
(including for new Directors).
The Company will ensure that all material information in its possession
relevant to a Shareholder’s decision whether to elect or re-elect a Director,
including the information referred to in Recommendation 1.2, is provided to
Principle
number
Best Practice Recommendation Compliance Explanation
elect or re-elect a director. shareholders in any Notice of Annual or General Meeting or meeting of
members.
1.3 A listed entity should have a written agreement
with each director and senior executive setting out
the terms of their appointment.
Yes Each Director and senior executive of the Company has an agreement in
writing with the Company which sets out the key terms and conditions of
their appointment including their duties, rights and responsibilities and (to
the extent applicable) the matters referred to in the commentary to
Recommendation 1.3.
1.4 The company secretary of a listed entityshould be
accountable directly to the board, through the chair,
on all matters to do with the proper functioning of the
board.
Yes The responsibilities of the Company Secretary are set out in the Board
Charter. The Company Secretary has a direct line of reporting to the
Chairperson and is responsible for:
(a) advising and supporting the Chairperson and the Board and its
committees to manage the day-to-day governance framework of the
Company;
(b) assisting with Board effectiveness by monitoring whether
applicable Board and committee policies, procedures and
charters are followed and coordinating timely completion and
dispatch of Board agendas and papers; and
(c) assisting with all matters to do with the proper functioning of
the Board including advising on governance matters and
assisting with induction and professional development of
Directors.
1.5 A listed entity should:
(a) have and disclose a diversity policythroughits
board or a committee of the board set
measurable objectives for achieving gender
diversity in the composition of its Board, senior
executives and workforce generally; and
(b) disclosein relation to eachreporting period:
(1)
the measurable objectives set for that
period to achieve gender diversity;
(2)
the entity’s progress towards achieving
those objectives; and
either the respective proportions of men and women
on the board, in senior executive positions and across
the whole workforce (including how the entity has
Yes The Company seeks to treat everyone with fairness and respect which
includes valuing diversity and difference and acting without prejudice.
The Company believes that decision- making is enhanced through
diversity and supports and encourages diversity at all levels of the
organisation in accordance with the Company’s Diversity Policy.
A copy of the Diversity Policy is available on the Company website.
The Board assesses any measurable objectives for achieving gender
diversity and annually reviews any such objectives and the Company’s
progress towards achieving them.
The Board reports at least annually on the relative proportion of women
and men appointed or employed within the Company group. A Senior
Executive is defined as an executive that reports directly to the Chief
Executive Officer or Board.
The DiversityPolicyoutlines requirements for the Board to develop
Principle
number
Best Practice Recommendation Compliance Explanation
defined “senior executive” for these purposes) or, if
the company is a relevant employer” under the
Workplace Gender Equality Act 2012 (Cth), the
Company’s most recent “Gender Equality Indicators”,
as defined in and published under that Act.
measurable objectives for achieving diversity, and annually assess both
the objectives and the progress in achieving those objectives.
Accordingly, the Board is developing objectives regarding gender
diversity and aims to achieve these objectives over the next five years as
Director and senior executive positions become vacant and
appropriately qualified candidates become available.
Disclosure of measurable objectives, progress and respective
proportions will be disclosed in the Annual Report.
1.6 A listed entity should:
(a)
have and disclose a process for
periodically evaluating the performance of
the board, its committees and individual
directors; and
(b)
disclose for each reporting period whether
a performance evaluation was undertaken
in accordance with that process during or
in respect of that period.
No The Company’s Corporate Governance Plan details the Company’s
commitment, responsibility and process to evaluate the performance of
the Board, individual Directors, the Chairperson and Committees of the
Board. The Board Charter is available on the Company website.
The Board is responsible for the evaluation of its performance and the
performance of individual Directors. This evaluation shall involve evaluating
the performance of each Director against appropriate measures
(including if warranted by considering the use of external advisers to
conduct this performance review).
The Board is also responsible for evaluating the performance of the Non-
Executive Directors, including the Chairperson, against the requirements
of the Board Charter. The Board must also set out its future goals and
objectives, and review and recommend any changes to the Board Charter
deemed necessary or appropriate. The performance evaluation shall be
conducted in such manner as the Board deems appropriate.
The review of the Board’s performance also addresses the ability for
Directors to access continuing education to update and enhance their
skills and knowledge as they relate to the Company’s strategy and
objectives.
Since the incorporation of the Company inSeptember 2020, the
Companyhas not undertakenan evaluation of the performance of the
Board, individual Directors or Committees of the Board.
1.7 A listed entity should:
(a)
have and disclose a process for
periodically evaluating the performance of
its senior
executives at least once every reporting
No The Chief Executive Officer intends to review the performance of the
senior executives on an informal basis as appropriate. These evaluations
take into account criteria such as the achievement and performance
towards the Company’s objectives and (where appropriate) performance
benchmarks and the achievement of individual performance objectives.
Principle
number
Best Practice Recommendation Compliance Explanation
period; and
disclose for each reporting period whether a
performance evaluation was undertaken in
accordance with that process during or in respect of
that period.
However, the Board also recognises the need for flexibility in defining
performance objectives which must reflect the current status of the
company and the development of its projects.
The Board did not conduct a performance evaluation of senior executives
during the last 12 months and has not adopted a performance evaluation
policy.
The Company believes that the small size of the executive team and the
current scale of the Company’s activities make the establishment of a
formal performance evaluation procedure unnecessary.
Performance evaluation is a discretionary matter for consideration by the
entire Board. In the normal course of events the Board reviews
performance of the Management, Directors and the Board as a whole.
Achievement of goals and business development and compliance
issues are evaluated regularly on an informal basis.
2. Structure the board to be effective and add value
2.1 The board of a listed entity should:
(a)have a nomination committee which:
(1)has at least three members,a majority of
whom areindependent directors; and
(2)is chaired by an independent director;
and disclose:
(3)the charter of the committee;
(4)the members of the committee; and
(5)as at the end of each reporting period,
the number of times the committee met
throughout the period and the individual
attendances of the membersat those
meetings; or
(b)if it does not have a nomination
committee, disclose that fact and the
processes it employs toaddress Board
succession issuesand to ensure that the
Board has the appropriate balance of
skills,knowledge,experience,
Yes The Board has a formal nomination committee function as part of its
Corporate Governance and Nominations Committee Charter.
The Committee consists of the Company’s three Non-Executive
Directors and is chaired by Ms Moises, who is an Independent Director.
One other member of the committee is also independent.
The Corporate Governance and Nominations Committee Charteris
available on the Company website.
Principle
number
Best Practice Recommendation Compliance Explanation
independence and diversity to enable it to
discharge its dutiesand responsibilities
effectively.
2.2 A listed entity should have and disclose a board skills
matrix setting out the mix of skills and diversity that
the board currently has or is looking to achieve in its
membership.
No The Board regularly evaluates the mix of skills, experience and diversity
at Board level. The Board believes that a highly credentialed Board, with a
diversity of background, skills and perspectives, will be effective in
supporting and enabling delivery of good governance for the Company
and value for the Company’s shareholders.
The Board comprises four Directors from diverse backgrounds with a
range of business experience, skills and attributes. Biographical information
on each Director is contained on the Company website. These details, plus
a record of attendance at meetings, will be includedin theDirectors’ Report
within the annual reportin the future. No specific skills matrix is currently
prepared and disclosed as the Company does not believe its current size
and scale warrants that level of detail.
2.3 A listed entity should disclose:
(a)
the names of the directors considered
by the board to be independent directors;
(b)
if a Director has an interest, position or
relationship that might cause doubts about
theindependence of a director but the
board is of the opinion that it doesnot
compromise the independenceof the
Director, the nature of the interest,
position or relationship inquestion and an
explanation of whythe Board is of that
opinion; and
(c)
the length of service of each director.
Yes The Board comprises the following Directors:
-
Mr Robert H Duffin (Non-Executive Chairperson) – appointed as
Chairman on 2 September 2020, which appointment was further
ratified on 9 July 2021.
Mr Duffin is not considered an independent Director because he is
a promoter and substantial Shareholder of the Company.
-
Ms Cathy Moises (Deputy Chair and Lead Independent Non-
Executive Director) – appointed as Non-Executive Director on 25
July 2021.
-
Dr Jason Berton (independent Non- Executive Director) –
appointed as Non-Executive Director on 23 July 2021.
-
Mr Wayne Rossiter – appointed as Managing Director and Chief
Operating Officer on 2 September 2020, and further ratified on 9
July 2021
Wayne Rossiter is not considered an independent Director due to
his status as Managing Director.
2.4 The majority of the board should be independent
directors.
No The Company does not have of a majority of independent Directors
although Ms Moises and Dr Berton are considered independent.
Therefore, one half of the Board is considered independent.
The Board will consider appointing further independent Directors in the
future,when the Companyis of sufficient size and havingregard to the
Principle
number
Best Practice Recommendation Compliance Explanation
scale and nature of its activities. In the meantime, the Company
believes that given the size and scale of its operations, non- compliance
by the Company with this recommendation will not be detrimental to the
Company or its Shareholders.
Ms Cathy Moises is Deputy Chair and Lead Independent Director. In this
role she will deputise for the Chair from time to time as well as when the
Chair recuses himself due to a conflict of interest.
As the business develops, changes to the Board may be warranted and
the Board will consider the need to appoint new independent Directors.
2.5 The chair of the board should be anindependent
director and, in particular,should not be the same
person as the CEO of the entity.
Partially The Chairman of the Board is not an independent Director as he has
within the last 3 years been a Promoter and a substantial shareholder of
Eastern Metals.
The Chairman is not the current CEO or previous CEO of the Company.
The Company has appointed Cathy Moises as Deputy Chair. Ms Moises
is an independent director.
2.6 A listed entity should have a program for inducting
new directors and for periodically reviewing
whether there is a need for existing directors to
undertake professional developmentopportunities
for directors to developand maintain the skills and
knowledgeneeded to perform their role as
directors effectively.
Yes All new Directors are offered induction training, tailored to their existing
skills, knowledge and experience, to position them to discharge their
responsibilities, including gaining an understanding of the Company’s
structure, business operations, culture and key risks.
The Board will periodically review whether there is a need for existing
Directors to undertake professional development to develop and
maintain the skills and knowledge needed to perform their roles as
Directors effectively.
3. Instil a culture of acting lawfully, ethically and responsibly
3.1 A listed entity should articulate and disclose its values. Yes The Company’s Board Charter and Code of Conduct articulate and
discloses its values.
The Company’s Board Charter and Code of Conduct are available on the
Company website.
3.2 A listed entity should:
(a)have and disclose a code of conduct for its
directors, senior executives and employees;
and
(b) ensure that the board or a committee of the
Yes The Company has a Code of Conduct that is available on the
Company website.
Any breach of compliance with the Code of Conduct is to be
reported directly to the Board or a committee of the board.
Principle
number
Best Practice Recommendation Compliance Explanation
board is informedof any material breaches of
that code
3.3 A listed entity should:
(a)have and disclose a whistleblower policy; and
(b)ensure that the board or a committee of the
board is informed of any material incidents
reported under that policy.
Yes The Company has adopted a whistleblower policy that is available
on the Company website (the Whistleblower Policy). Any material
incidents reported under that policy are reported to the Board.
3.4 A listed entity should:
(a)have and disclose an anti-bribery and
corruption policy; and
(b)ensure that the Board or a committee of the
Board is informed of any material breaches
of that policy.
Yes The Company has an Anti-bribery and Corruption Policy available on the
Company website. Any material incidents reported under that policy are
reported to the Board.
Under the Anti-bribery and Corruption Policy, any company personnel or
stakeholder who believes a violation of the policy or any laws is being
committed or is being planned should report the matter to the Board and the
Company Secretary.
4.Lay solid foundations for management and oversight
4.1 The board of a listed entity should:
(a)
have an audit committee which:
(1)
has at least three members, all of whom
are non- executive directors and a majority
of whom are independent Directors;
and
(2)
is chaired by an independent director, who
is not the chair of the board; and
and disclose:
(3)
the charter of the committee;
(4)
the relevant qualifications and experience
of the members of the committee; and
(5)
in relation to each reportingperiod, the
number of times thecommittee met
throughout the period and the individual
attendances of the members at those
meetings; or
Yes The Board has established an Audit and Risk Management Committee.
All three members of the Audit and Risk Management Committee are Non-
Executive Directors.
The Chair of the Audit and Risk Management Committee is Ms Cathy
Moises, who is Deputy Chair of the Board and Lead Independent Non-
Executive Director.
The majority of members of the Audit and RiskManagement Committee
are Independent Directors.
The Audit and Risk Committee Charter is available on the Company
website.
The Committee’s members (who are also Directors of the company) and
their relevant qualifications and experience, the number of times the
Committee met throughout each reporting period and the attendance of
the Committee’s members at those meetings will be set out in each
Annual Report.
Principle
number
Best Practice Recommendation Compliance Explanation
(b)
if it does not have an auditcommittee,
disclose that fact
and the processes it employs that independently
verify and safeguard the integrity of its corporate
reporting, including the processes for the appointment
and removal of the external auditor and the rotation of
the audit engagement partner.
4.2 The board of a listed entity should, before it
approves the entity’s financial statements for a
financial period, receive from its CEO and CFO a
declaration that, in their opinion, the financial records
of the entity have been properly maintained and that
the financial statements comply with the appropriate
accounting standards and give a true and fair view of
the financial position and performance of the entity
and that the opinion has been formed on the basis of
a sound system of risk management and internal
control which is operating effectively.
Yes The Board is to receive a declaration in the form set out in
Recommendation 4.2 from its CEO and Chief Financial Officer in relation to
the financial statements.
The Audit and Risk Management Committee is responsible for discussing
with management and the external auditor the process surrounding and the
disclosures made by the Chief Executive officer and Chief Financial Officer
in connection with their personal certification of the half yearly and annual
financial statements.
4.3 A listed entity should disclose its process to verify
the integrity of anyperiodic corporate report it
releasesto the market that is not audited or
reviewed by an external auditor.
Yes The Company ensures that any periodic corporate report it releases to the
market that is not audited or reviewed by an external auditor undergoes
review by the Audit and Risk Management Committee. The Audit and Risk
Management Committee is responsible for reviewing, assessing and
recommending release to the Board for allfinancial statements and reports
which are requiredto be publicly released. The review will include a
discussion with management and the external auditors of accounting
issues and board policies.
5.Make timely and balanced disclosure
5.1 A listed entity should have and disclosea written
policy for complying withits continuous disclosure
obligations under ASX Listing Rule 3.1.
Yes The Company has a Continuous Disclosure Policy that outlines the
processes to be followed by the Company to ensure compliance with its
continuous disclosure obligations and the corporate governance
standards applied by the Company in its communications to the market.
The Continuous Disclosure Policy is available on the Company website.
5.2 A listed entity should ensure that its board receives
copies of all material market announcements
promptly after they have been made.
Yes Under the Company’s Board Charter, the Board is responsible for
overseeing the continuous disclosure process to ensure timely and
balanced disclosures and ensuringthat the Companyhas an effective
Principle
number
Best Practice Recommendation Compliance Explanation
process for communicating with shareholders, other stakeholders and
the public.
5.3 A listed entity that gives a new and substantive
investor or analystpresentation should release
a copyof the presentation materials on theASX
Market Announcements Platform ahead of the
presentation.
Yes Under the Company’s Continuous Disclosure Policy, price sensitive
information is publicly released through ASX before it is disclosed to
Shareholders and market participants, and any newand substantive investor
or analyst presentation will be released to the ASX market Announcements
Platform ahead of the presentation.
6. Respect the rights of security holders
6.1 A listed entity should provide information about
itself and itsgovernance to investors via its website.
Yes Information about the Company and its operations is available on the
Company website. Information about the Company’s corporate
governance (including links to the Company’s corporate governance
policies and charters) can be accessed from the Company website.
6.2 A listed entity should have an investor relations
program that facilitates effective two-way
communication with investors.
Yes The Company has a Continuous Disclosure and Communications
Policy that outlines the processes followed by the Company to ensure
communication with shareholders and the investment community is
effective, consistent and adheres to the principles of continuous
disclosure. The Continuous Disclosure and Communications Policy
is available on the Company’s website.
6.3 A listed entity should disclose how itfacilitates and
encourages participationat meetings of security
holders.
Yes The Company’s shareholder communications strategy sets out the
policies and processes the Company has in place to facilitate and
encourage participation at meetings of Shareholders.
6.4 A listed entity should ensure that all substantive
resolutions at a meeting of security holders are
decided by a poll rather than by a show of hands.
Yes The Company’s Constitution states that a poll may be demanded, before
any vote on a resolution is taken, or before the voting results on a show of
hands is declared or immediately after the voting results on a show of
hands are declared.

The Company’s Constitution also provides that the Chairperson has
charge of the general conduct of a general meeting of Shareholders and
may require adoption of any procedure which is in the Chairman’s opinion
necessary or desirable, including the proper and orderly casting or
recording of votes at the general meeting of Shareholders.

The Shareholder communications strategy states that all substantive
resolutions at shareholder meetings will be decided by a poll rather than a
show of hands.
Principle
number
Best Practice Recommendation Compliance Explanation
6.5 A listed entity should give security holders the
option to receive communications from, and send
communications to, the entity and its security
registry electronically.
Yes The Company gives Shareholders the option to receive communications
from, and send communications to, the Company and its Share Registry
electronically, as provided for in the Company’s Continuous Disclosure and
Communication Policy.
7. Recognise and manage risk
7.1 The Board of a listed entity should:
(a)have a committee or committees to oversee
risk, each of which:
(1)has at least three members,a majority
of whom areindependent Directors; and
(2)is chaired by an independent Director;
and disclose:
(3)the charter of the committee;
(4)the members of the committee;
and
(5)as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)if it does not have a risk committee or
committees that satisfy (a) above, disclose
that fact and
(c)the processes it employs for overseeing the
entity’s risk management framework.
Yes See 4.1 above.
A copy of the Audit and Risk Management Committee Charter is
available on the Company website.

All three members of the Audit and Risk Committee are Non-Executive
Directors. The Chair of the Audit and Risk Management Committee is Ms
Cathy Moises, who is Deputy Chair of the Board and Lead Independent
Non- Executive Director.

The majority of members of the Audit and Risk Management Committee
are Independent Directors. The Committee’s members (who are also
Directors of the company) and their relevant qualifications and experience,
the number of times the Committee met throughout the each reporting
period and the attendance of the Committee’s members at those meetings
will be set out in each Annual Report.

In addition, the Board has established a Risk Management Policy. Under
this policy, the Board determines the Company’s “risk profile” and is
responsible for overseeing and approving risk management strategy and
policies, internal compliance and internal control.
7.2 The board or a committee of the board should:
(a)review the entity’s risk management
framework at least annually to satisfy itself
that it continues to be sound and that the
entity is operating with due regard to the risk
appetite set by the board; and
(b)disclose, in relation to each reporting period,
whether such a review has taken place.
Yes The Company’s Audit and Risk Management Committee Charter
provides for the review of the Company’s risk management framework at
least annually. The Risk Management Policy has been described in
Recommendation 7.1.
In addition, the Board has established a Risk Management Policy, under
which the Board determines the Company’s “risk profile” and is responsible
for overseeing and approving risk management strategy and policies,
internal compliance and internal control.
Principle
number
Best Practice Recommendation Compliance Explanation
The Board as a whole also addresses individual risks.
7.3 A listed entity should disclose:
(a)if it has an internal audit function, how the
function is structured and what role it
performs; or
(b)if it does not have an internal audit
function, that fact and the
processes it employs for evaluationand continually
improving theeffectiveness of its governance, risk
management and internal control processes.
No The Company is committed to understanding and managing risk and to
establishing an organisational culture that ensures risk management is
included in all activities, decision making and business processes. The
company does not have a formal internal audit function due to its size and
business needs.
Under the Company’s Audit and Risk Management Committee Charter, the
Audit and Risk Management Committee is charged with the review of the
Company’s internal controls and monitoring the need for a formal internal
audit function. A copy of the Company’s Audit and Risk Management
Committee Charter and the Risk Management Policy is available on the
Company website.
7.4 A listed entity should disclose whether it has any
material exposure to environmental or social risks
and if it does, how it manages or intends to
manage those risks.
Yes The Company’s Risk Management Policy notes that the Audit and Risk
Management Committee will (amongst other matters) assist
management to determine whether the Company has any material
exposure to environmental risks, and how it intends to manage such risk.
The Company may be exposed to such environmental risks as
disclosed in the Company’s prospectus.
The Company operates only in Australia, which is a mature and well-
regulated mining jurisdiction. As part of the Company’s mining
development approvals process, the Company must adhere to strict
environmental and social regulations.
8.Remunerate fairly and responsibly
8.1 The Board of a listed entity should:
(a)have a remuneration committee which:
(1)has at least three members,a majority
of whom areindependent directors; and
(2)is chaired by an independent director,
and disclose:
(3)the charter of the committee;
(4) the members of the committee;
No The Board is of the view that the Company is not currently of the size to
justify the formation of a separate remuneration committee.
The Board currently performs the functions of a remuneration committee
and where necessary will seek the advice of external advisors in relation to
this role.
The Board shall, upon the Company reaching the requisite corporate and
commercial maturity, approve the constitution of a remuneration
committee to assist the Board in relation to the appointment of Directors
and senior management as required and determine the level and
Principle
number
Best Practice Recommendation Compliance Explanation
and
(5)as at the end of each reporting period, the
number of
times the committee met throughout the
period and the individual attendances of
the members at those meetings; or
(b)if it does not have a remuneration committee,
disclose that fact and the processes it
employs for setting the level and
composition of remuneration for directors
and
(c)senior executives and ensuring thatsuch
remuneration is appropriate and not
excessive.
composition of remuneration for Directors and senior executives and
ensuring that such remuneration is appropriate and not excessive.
8.2 A listed entity should separately disclose its
policies and practices regarding the
remuneration of non-executive Directors and
the remuneration of executive Directors and
other senior executives.
Yes The remuneration of the Directors of the Company is set out in the
Company’s prospectus.
The Company’s policies and practices regarding the remuneration of Non-
Executive Directors and the remuneration of Executive Directors and
other senior executives will be set out in the Remuneration Report
contained in each Annual Report.
8.3 A listed entity which has an equity- based
remuneration scheme should:
(a)have a policy on whether participants are
permitted to enterinto transactions (whether
throughuse of derivatives or otherwise)
which limit the economic risk of participating
in the scheme; and
(b)disclose that policy or a summary of it.
Yes The Company has an equity-based remuneration scheme comprising an
Employee Share Option Plan. The Securities Trading Policy is available on
the Company website.

11 October 2021