R S Software India Ltd. — AGM Information 2019

Jul 3, 2019

www. rs software. com

[g][o1 2015 ] [and ISO 27001 ] [2013 ] [company] Jul[/(h][�][5f.o]

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The Asst. General Manager Department of Corporate Services, Bombay Stock Exchange Ltd.,

1st Floor, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001

Dear Sir,

Sub: Submission of paper cuting of adverisement afer completion of despatch of 'Notice to Members' under Regulation 47 of SEBI (Listing Obligations and Requirements) Regulation 2015.

We are submitting the copies of paper cutting of advertisement published today i.e. on July 03, 2019 in the 'Business Standard' (all India editions in English) and in 'Eisomoye' (in Vernacular) duly completed the despatch of the followings on June 29, 2019:

• 1) despatch of 'Notice to Members' dated April 30,2019, remote E-voting instructions with login Id[& ] password, Admission Slip, Proxy Form, Road Map and Company's letter requesting the Members to up-date Bank Mandate, PAN[& ] contact details along with the Bank Mandate / PAN and E-mail Id Registration Form in accordance with the SEBI ( Listing Obligations and Disclosure Requirements) Regulations, 2015, SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018 through Registered Post to the shareholders who have not up-dated their e-mail contacts with the Company

• 2) despatch of 'Notice to Members' dated April 30,2019, remote E-voting instructions with login Id & password, Admission Slip, Proxy Form, Road Map and Company's le� requesting the Members to up-date Bank Mandate, PAN & contact details along wi� the Bank Mandate I PAN and E-mail Id Registration Form in accordance with the SEBI ( Listing Obligations and Disclosure Requirements) Regulations, 2015, SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018 through e-mail to the shareholders who have up-dated their e-mail contacts with the Company

This is for your information and records please.

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Glo a Lva1b n P o� d '1J Le� olog1 Solut,of's to the E ect'on•c Pa;me11•s Industry E ~~Mt.: As~~ ebo'i'e : ► RS Softv,are (India) ltd A-2, FMC Fortuna. 23413A. A JC Bose Road Kolkata 700020 India Tel. 91 33 2287 5746. 91 33 2281 0106 Fax 91 33 2287 6256

Registered Office:

• RS Tower, Block ON - 9. Sector - V Salt La�e Electronics Complex. Kolkata 700091. India Tel: 91 33 6601 8899 Fax. 91 33 2367 4469

Computer Centers:

• 0 McCarthy Boulevard, Suite #103, Milpitas CA 95035 Tel 408 382 1200 Fax. 408 382 0083

US Offices:

• 555 North Point Center East, 4th floor. Alpharetta GA 30022 Tel: 6i8 366 5179 Fax 678 366 5001

UK Office:

• Suite 218. Onan House, 104 - 106 Cranbrook Road. lllford, Essex IG1 4LZ Ph. 02386363996

Subsidiaries:

• Responsive Solutions Inc Cailforn1a, US

•

• R S Software (As,a) Pie. Limited, Singapore. Asia

• Paypermmt Pvt L1m1ted

Business Standard KOLKATA WEDNESDAY, 3 JULY 2019

- t< S SOFTWARE (INDIA) LIMI I t:.u

CIN: L72200WB19e7PLC04337G A-2, 234/3A, A.J.CRegd. Office: "FMC FORTUNA", 1st Floor, . Bose Road, Kolkata - 700 020 Tel.: •91-33-2287-6254/6255/5746, F�x: +91-33-2287-6256 WebSJte: wwv,:.rssoftware.com

NOTICE OF 31ST ANNUAL GENERAL MEETING, E VOTING AND BOOK CLOSURE

Notice is hereby given to the Members or R S Software (India) Ltd., Company II scheduled lo be �eld on Friday, July 26, 201W at 11 :30 A.M. ("Company") that the 31st Annual General Meeting (AGM) of the at Rabindra Tirtha, 33-1111, Major A:1erial Road, 3rd Rotary, New Town, the said AGM · Kolkata-700156 to transact the business as set out In the Notice oonvenlng

• I. Ordinary Resolution for adoption of Audited Financial Statements ii. Ordinary Resolution lo appoint a Di'ector In place of Mrs. Sarita Jain for the year ending March 31, 2019. (holding DIN 00206743), who retires by rotation and, being eligible, seeks re-appoint"l9nl

• Ordinary Resolubon for the re-Rppomtment of Mis. Deokl Bljay & Co (Registration No. 313105E), the Statutory Auditor or the Company of next Annual General MeeUng and to fixing their remuneration. from the oondus10n or this Annual General Meeting lilt the conclusion Scheme

The Company hlfs on June 29, 2019, duly complet!'d: ,v Special Resolution for approving the Employe6s Stodc Option 2019 (ESOP Scheme 2019) qi the Compa�y.

1. despatch of Notice to Members along with E-voting Instructions dated April 30, 2019 for 31st Annual General Meeting for the Financial Year 2018-19 through registered post along with the instructions of remote e•voting to the Members whose email•id is not regl;tered with the Company; and

2. 2 despatch of Notice to Members a!ong with E�vot,ng Instructions {India) Limited (CDSL), along with the details of Login ID and dated April 30, 2019 for 31stAnn<ial General Meeting for Financial Year 201ij -19 by e-mails t:.,ough Central Oeposi!oc/ Services Password 10 the members whose emall id is registered with the Company;

Pursuant to the pro·11slons of Section 91 of the Companies Act, 2013 ("Act") read with relevant applicable rules, as amended and Regulation 42 of Securities And Exchange Board Of India (Listing Obligations And Disclosure Requirements) Regulallons, 2015 notice Is also given that the Register or Members and Share Transfer Books or the Company will remain clcsed from Friday, July 20, 2019 lo Friday, July 26, 2019, (both days Inclusive) for the purpose of AGM

Further pursuant lo the pro,lslons or Seotion 108 or the Companies M, 2013 ('the Act') read with, Rule 20 or the Companies (Management and Companies (Management and Administration) Amendment Rules, 2015 and Adr.imistralion) Rules 2014 as amended and subs!ituted by Regulation 44 or Securities And Exchange Board or India (Listing Company Is pleaseri to provide members facility to exercise their right Obligations And Disclosure Requirement.a) Regulations, 2015, the to vote on resolutions proposed lo be passed at the 31st Annual General Meeting (AGM) by e eeling ('remote a-voting'). The facility for voling through Ballot ectror c means from a place other than the venue (Polling) paper shall be made avalla�le at the AGM and Members or the rr[,] attending the meeting who have not cast their vote by remote a-voting sh911 be ellQ1ble to oxercise their right lo vote at the meeting through Polling Paper The Company t.as engaged the services of c,ntral as Depository Services (India) Limited (hereinafter referred as ·cosL ") a9ency to provide &-voting facility The details pursuant to the provisions of the Act and Rules are given hereunder1 The remote &-vobng period commences on July 23, 2019 (9:00 a.m.) shall .be llisabled by CDSL for voling thereafter. and ends on July 25, 201�(5:00 p.m.). The remote &-voting module[. ]

• 2 Members or the Company holding shares either in physical form or in dematenali,ed form, along with person whose name is reoorded in the register of members or In the register of beneficial owners maintained by the Depositories as on the cut.off date of Juiy 19, 2013 only shall be entitled to avail the facility of remote a-voting as well as voting at the AGM throuQh Ballot (Polling) papar.

• 3 Any Persons who have acquired shares and became Members after the dispatch of the Notice of the AGM but before the 'Cut-olf Date' of July 19, 2019 may obtain their user ID and Password ior a-voting and Company's Registrars & Transfer Agent, C.B.Management Services (P) Ltd, P-22. Bondel Road, Kolkata 700 019 (Ph. No. 033-228fl6692/40116700/22823643/22070263 Fax No. 91-033 - 40116739). However, if the member it already

• 4 The Notice or AGM Is available at company'S reg•stered with COSL for remote e-voUng then he can use his exiting user 10 and passw'>rd for casting the vote through e-veling. website at www.nsoftware.com and also at COSL- websUe https://www.cbmsl.com/groen.php.

• 5 For detailed Instructions pertai�lng to remote •-voting, Members may refer in the seebon 'Notes' m Notice of the 31stAGM.

\ ..

1. Members who have cast �eir votes by remot, a-voting prior to the meebng may also attend the meeting but shall not be entitled to cast ll)eir vote again t'irough PolNng Papers. 7. In case you have any quenes or isslA!s regarding &-voling, you may refor the FrequenUy Asked QuestJons ("FAQs') and a-voting manual available al www.evotlngindla.com, under help section or write an email to helpdesk.evotlng@cdsllndla.com or oontacl Mr. Vi)endra Surana, CFO & Company Secretary of the Company at the &-mall 1d: vljendras@rssoftwaro.co.ln. For R S. Software (India) Limited Sd/. VIJendra Suran ■ Place Kolkata CFO & Company Secretary Date July 02, 201� (Membership No. 11559) I

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