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QUESTE COMMUNICATIONS LIMITED — AGM Information 2024
Oct 17, 2024
65653_rns_2024-10-17_f355fc86-28aa-4ee2-8e51-b22642225bd1.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL MEETING and EXPLANATORY STATEMENT
TO SHAREHOLDERS
Date and Time of Meeting: 12:30 pm (Perth time)
on Thursday, 28 November 2024
Place of Meeting: Queste Communications Ltd Suite 1, Level 1 680 Murray Street West Perth, Western Australia
IMPORTANT NOTICE
It is recommended that shareholders read this Notice of Annual General Meeting and Explanatory Statement in full and if there is any matter that you do not understand, you should contact your financial adviser, stockbroker or solicitor for advice.
The Chairman of the Annual General Meeting will vote open proxies received in favour of Advisory, Non-Binding Resolution 1 (Adoption of Remuneration Report) and Resolution 2 (Re-election of Director) considered at the Annual General Meeting.
This Notice of Annual General Meeting and Explanatory Statement is dated 18 October 2024.

Queste Communications Ltd A.B.N. 58 081 688 164
Automic
Level 5, 126 Philip Street Sydney, New South Wales 2000
Local T | 1300 288 664 T | (02) 9698 5414 E | [email protected] W | www.automic.com.au
GPO Box 5193 Sydney NSW 2001
Investor Portal: https://investor.automic.com.au
REGISTERED OFFICE: SHARE REGISTRY:
Suite 1, Level 1 680 Murray Street West Perth, Western Australia 6005
T | (08) 9214 9777 F | (08) 9214 9701 E | [email protected]
NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting (AGM) of shareholders of Queste Communications Ltd A.B.N. 58 081 688 234 (Queste or QUE or Company) will be held at Queste Communications Ltd, Suite 1, Level 1, 680 Murray Street, West Perth, Western Australia at 12:30 pm (Perth time) on Thursday, 28 November 2024.
AGENDA
ORDINARY BUSINESS
1. 2024 Annual Report
To consider and receive the Directors' Report, Financial Statements and Auditor's Report of the Company for the financial year ended 30 June 2024.
The 2024 Annual Report will be sent to those shareholders who have elected to receive a printed version. Otherwise, an electronic version of the 2024 Annual Report may be viewed and downloaded from the Company's website: www.queste.com.au or emailed to shareholders upon request to [email protected], when available.
2. Resolution 1 – Adoption of Remuneration Report
To consider, and if thought fit, to pass the following resolution as an advisory, non-binding resolution:
"That the Remuneration Report as detailed in the Directors' Report for the financial year ended 30 June 2024 be adopted."
Note: The vote on Resolution 1 is advisory only and does not bind the Directors or the Company. Shareholders are encouraged to read the Explanatory Statement for further details on the consequences of voting on this resolution.
VOTING EXCLUSIONS AND RESTRICTIONS ON RESOLUTION 2
The Company will disregard any votes cast on this resolution (in any capacity, except as specified below) by or on behalf of a member of "Key Management Personnel" (as defined in the Accounting Standards) and their "Closely Related Parties" (as defined in the Corporations Act 2001 (Cth)) (together, the Restricted Voters).
Key Management Personnel (KMP) are the Company's Directors and Executives identified in the Company's Remuneration Report (which is included in the 2024 Annual Report).
A Closely Related Party of a KMP means a spouse or child of the KMP, a child of the KMP's spouse, a dependant of the KMP or of the KMP's spouse, anyone else who is one of the KMP's family and may be expected to influence the KMP, or be influenced by the KMP, in the KMP's dealings with the Company or a company the KMP controls.
However, a Restricted Voter may cast a vote on this resolution as a proxy, for a person other than a Restricted Voter, on the basis that either:
- (a) the appointment specifies the way the proxy is to vote on the resolutions; or
- (b) the proxy is the Chair of the meeting and the appointment expressly authorises the Chair of the meeting to exercise the proxy even if the resolutions are connected directly or indirectly with the remuneration of a member of the KMP for the Company.
Shareholders should note that if a shareholder appoints the Chair as a proxy, or the Chair is appointed by default under the Appointment, and the Chair is not directed as to how to vote on Resolutions 1 then, on the poll for those items, the Chair intends to vote any undirected proxies in favour of Resolution 1 (Adoption of Remuneration Report).
Shareholders may also choose to direct the Chair to vote against Resolution 1, in favour of Resolution 1 or to abstain from voting on this resolution.
3. Resolution 2 – Re-Election of Victor Ho as Director
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That Mr Victor Poh Hong Ho, who retires (by rotation) at this Annual General Meeting pursuant to the Constitution of the Company, being eligible, be re-elected as a Director of the Company."
DATED THIS 18th DAY OF OCTOBER 2024
BY ORDER OF THE BOARD
VICTOR HO COMPANY SECRETARY
EXPLANATORY STATEMENT
- This Explanatory Statement is provided to Queste shareholders pursuant to and in satisfaction of the Corporations Act 2001 (Cth) (Corporations Act) and the ASX Listing Rules.
- This Explanatory Statement is intended to be read in conjunction with the Notice of AGM (Meeting Document).
- Shareholders should read this Meeting Document in full to make an informed decision regarding the resolutions considered at this AGM.
1. 2024 ANNUAL REPORT
Section 317 of the Corporations Act requires the Directors of the Company to lay before the AGM the Directors' Report, Financial Report and the Auditor's Report for the last financial year that ended before the AGM. These reports are contained within the Company's 2024 Annual Report.
A copy of the 2024 Annual Report will be sent to those shareholders who have elected to receive a printed version. Otherwise, an electronic version of the 2024 Annual Report may be viewed and downloaded from the Company's website: www.queste.com.au or the ASX website (www.asx.com.au) under ASX Code: QUE or emailed to shareholders upon request to [email protected], when available.
Shareholders as a whole will be provided with a reasonable opportunity to ask questions or make statements in relation to these reports and on the business and operations of the Company but no resolution to adopt the reports will be put to shareholders at the AGM.
Shareholders will also be given a reasonable opportunity to ask the Auditor questions about the Auditor's Report and the conduct of the audit of the Financial Report.
2. ADVISORY, NON-BINDING RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
Resolution 1 seeks shareholder approval to adopt the 30 June 2024 Remuneration Report as disclosed in the Company's 2024 Annual Report (refer above for information on accessing the report).
Section 250R(2) of the Corporations Act requires the Company to present to its shareholders for adoption the Remuneration Report.
The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to "Key Management Personnel" (being the Company's Directors and Executives identified in the Remuneration Report) (KMP), sets out remuneration details for each KMP and any service agreements and sets out the details of any performance based and equity based benefits provided to KMP (where applicable).
Shareholders attending the AGM will be given a reasonable opportunity as a whole to ask questions about, or make comments on, the Remuneration Report.
The vote on Resolution 1 is advisory only and does not bind the Directors or the Company.
Directors' Recommendations
Noting that each Director has a personal interest in their own remuneration from the Company (as such interests are described in the Remuneration Report) and, as described in the voting exclusions on this resolution (set out in the Notice of AGM) that each Director (or any Closely Related Parties of a Director) are excluded from voting their shares on this resolution, the Directors recommend that shareholders vote in favour of Resolution 1 to adopt the Remuneration Report.
Voting Exclusion and Restriction
A voting exclusion applies to Resolution 1 in the terms set out in the Notice of AGM, broadly as follows:
• Restricted Voters may not vote on this resolution and may not cast a vote as proxy, unless the appointment gives a direction on how to vote or the proxy is given to the Chair and expressly authorises the Chair to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a KMP. The Chair will use any undirected/open proxies to vote in favour of Resolution 1.
The Company encourages shareholders to indicate their voting direction FOR or AGAINST, or to ABSTAIN, opposite each resolution, including Resolution 1.
If shareholders have appointed the Chair of the Meeting as their proxy (or the Chair of the Meeting becomes their proxy by default) under the Proxy Form, shareholders can direct the Chair of the Meeting to vote FOR or AGAINST, or to ABSTAIN from voting on Resolution 1 by marking the appropriate Voting Direction box opposite that resolution.
However, if the Chair of the Meeting is proxy under the Proxy Form (including by default) and shareholders do not mark any of the Voting Direction boxes opposite Resolution 1, shareholders are, in effect, directing the Chair to vote "FOR" the resolution as the Chair of the Meeting intends to vote undirected proxies in favour of Resolution 1.
Shareholders are urged to carefully read the Proxy Form and provide a direction to the proxy on how to vote on this resolution.
3. ORDINARY RESOLUTION 2 – RE-ELECTION OF VICTOR HO AS DIRECTOR
Resolution 2 seeks shareholder approval for the re-election of Victor Ho as a Director of the Company.
The Company's Constitution requires one-third of the Directors (or if that is not a whole number, the whole number nearest to one-third) to retire at each AGM. The Director(s) who retire under this rule are those who have held office the longest since last being elected or appointed. If two or more Directors have been in office for the same period, those Directors may agree which of them will retire. No Director may retain office for more than 3 years without submitting himself for reelection even though this would result in more than one-third of the Company's Directors retiring from office. These rules do not apply to the Managing Director.
Victor Ho retires at the AGM under these rules. However, being eligible, he has offered himself for re-election as a Director of the Company.
Victor Ho has been a Director of the Company since 3 April 2013 and was most recently re-elected a Director at the 2022 AGM held on 24 November 2022.
Victor Ho's experience, qualifications and other listed directorships are detailed in the Directors' Report in the Company's 2024 Annual Report.
Directors' Recommendation
The Board (other than Victor Ho, who makes no recommendation in respect of his own re-election as a Director) supports the re-election of Victor Ho to the Board and recommends that shareholders vote in favour of Resolution 2.
TIME AND PLACE OF AGM AND HOW TO VOTE
Venue
The Annual General Meeting of the shareholders of Queste Communications Ltd will be held at:
Queste Communications Ltd commencing 12:30 pm (Perth time) Suite 1, Level 1, Thursday, 28 November 2024 680 Murray Street West Perth, Western Australia
Voting Rights (subject to the voting exclusion and restriction noted in the Notice of AGM)
- At any meeting of the shareholders, each shareholder entitled to vote may vote in person or by proxy or by power of attorney or, in the case of a shareholder which is a corporation, by representative.
- Every person who is present in the capacity of shareholder or the representative of a corporate shareholder shall, on a show of hands, have one vote.
- Every shareholder who is present in person, by proxy, by power of attorney or by corporate representative shall, on a poll, have one vote in respect of every fully paid share held by him or her.
Voting in Person
To vote in person, attend the Annual General Meeting on the date and at the venue set out above.
Voting by Proxy
To vote by proxy, please lodge your vote online via the Internet or complete and sign the Proxy Form enclosed with this Notice of AGM and return it as soon as possible:
Online - https://investor.automic.com.au/#/loginsah : Log into the Share Registry website with your Holder Number (Securityholder Reference Number (SRN) or Holder Identification Number (HIN)) as shown on your Proxy Form
| By Facsimile: | (02) 8583 3040 (Automic) |
|---|---|
| By Mail: | Automic, GPO Box 5193, Sydney NSW 2001, or |
By Hand Delivery: Automic, Level 5, 126 Philip Street, Sydney, New South Wales
so that it is received not later than 12:30 pm (Perth time) on Tuesday, 26 November 2024.
Proxy Forms received after that time will not be effective.
Proxy Forms received by Email will be disregarded by the Company.
Bodies Corporate
A body corporate may appoint an individual as its authorised corporate representative to exercise any of the powers the body may exercise at meetings of a company's shareholders. A properly executed original (or certified copy) of the appropriate "Appointment of Corporate Representative" should be produced for admission to the Annual General Meeting. Previously-lodged appointments will be disregarded by the Company.
Voting by Attorney
A shareholder may appoint an attorney to vote on his or her behalf. For an appointment to be effective for the Annual General Meeting, the instrument effecting the appointment (or a certified copy of it) must be received by the Company at its Registered Office or one of the addresses listed above for the receipt of proxy appointments at least 48 hours before the Annual General Meeting. Previously lodged Powers of Attorney will be disregarded by the Company.
Voting Entitlement
In accordance with section 1074E(2)(g)(i) of the Corporations Act and regulation 7.11.37 of the Corporations Regulations, the Company has determined that for the purposes of the Annual General Meeting all shares in the Company will be taken to be held by the persons who held them as registered shareholders at 6:00 pm (Perth time) on 26 November 2024 (Voting Entitlement Time). Accordingly, share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the meeting. Subject to the voting exclusions noted earlier in the Notice of AGM, each shareholder present has one vote on a show of hands, and one vote for every fully paid ordinary share held on a poll.

Proxy Voting Form
If you are attending the Meeting in person, please bring this with you for Securityholder registration.
QUESTE COMMUNICATIONS LTD | ABN 58 081 688 164
Your proxy voting instruction must be received by 12.30pm (AWST) on Tuesday, 26 November 2024, being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled Meeting.
SUBMIT YOUR PROXY
Complete the form overleaf in accordance with the instructions set out below.
YOUR NAME AND ADDRESS
The name and address shown above is as it appears on the Company's share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their broker of any changes.
STEP 1 – APPOINT A PROXY
If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name of that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise if you leave this box blank, the Chair of the Meeting will be appointed as your proxy by default.
DEFAULT TO THE CHAIR OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting, who is required to vote these proxies as directed. Any undirected proxies that default to the Chair of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of Key Management Personnel.
STEP 2 - VOTES ON ITEMS OF BUSINESS
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF SECOND PROXY
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services.
SIGNING INSTRUCTIONS
Individual: Where the holding is in one name, the Shareholder must sign.
Joint holding: Where the holding is in more than one name, all Shareholders should sign.
Power of attorney: If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it.
Companies: To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you.
Email Address: Please provide your email address in the space provided.
By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate 'Appointment of Corporate Representative' should be produced prior to admission. A form may be obtained from the Company's share registry online at https://automicgroup.com.au.
Lodging your Proxy Voting Form:
Online
Use your computer or smartphone to appoint a proxy at
https://investor.automic.com.au/#/loginsah or scan the QR code below using your smartphone
Login & Click on 'Meetings'. Use the Holder Number as shown at the top of this Proxy Voting Form.

BY MAIL:
Automic GPO Box 5193 Sydney NSW 2001
IN PERSON:
Automic Level 5, 126 Phillip Street Sydney NSW 2000
BY EMAIL:
BY FACSIMILE: +61 2 8583 3040
All enquiries to Automic: WEBSITE:
PHONE:
1300 288 664 (Within Australia) +61 2 9698 5414 (Overseas)
STEP 1 - How to vote
APPOINT A PROXY:
I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of QUESTE COMMUNICATIONS LTD, to be held at 12.30pm (AWST) on Thursday, 28 November 2024 at Queste Communications Ltd, Suite 1, Level 1, 680 Murray Street, West Perth, Western Australia hereby:
Appoint the Chair of the Meeting (Chair) OR if you are not appointing the Chair of the Meeting as your proxy, please write in the box provided below the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the Chair's nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
| $\overline{\phantom{a}}$ | |
|---|---|
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote.
Unless indicated otherwise by ticking the "for", "against" or "abstain" box you will be authorising the Chair to vote in accordance with the Chair's voting intention.
AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS
Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
| STEP 2 - Your voting direction | ||||||
|---|---|---|---|---|---|---|
| Resolutions | For | Against | Abstain | |||
| 1 | Adoption of Remuneration Report | |||||
| 2 | Re-Election of Victor Ho as Director | |||||
| Please note: If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or ona poll and your votes will not be counted in computing the required majority on a poll. |
STEP 3 – Signatures and contact details
| Individual or Securityholder 1 | Securityholder 2 | Securityholder 3 | |||||
|---|---|---|---|---|---|---|---|
| Sole Director and Sole Company Secretary | Director | Director / Company Secretary | |||||
| Contact Name: | |||||||
| Email Address: | |||||||
| Contact Daytime TelephoneDate (DD/MM/YY) | |||||||
| // | |||||||
| By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible). |
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