Pre-Annual General Meeting Information • Jun 5, 2020
Pre-Annual General Meeting Information
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English office translation In case of discrepancies the Norwegian version shall prevail
Til aksjeeierne
Aksjeeierne i Quantafuel AS (org.nr. 915 119 484, "Selskapet") innkalles til ordinær generalforsamling fredag, 12. juni 2020 kl. 11:00 i Selskapets forretningskontor i Lilleakerveien 2C, 0283 Oslo.
Som følge av restriksjonene pålagt eller oppfordret til av norske myndigheter for å redusere spredning av koronaviruset, oppfordres aksjeeiere til å gi fullmakt til styreleder med eller uten stemmeinstruks.
Aksjeeiere som ønsker å delta på den ordinære generalforsamlingen, selv eller ved fullmektig, bes To the shareholders
5 June 2020
The Shareholders in Quantafuel AS (reg. no. 915 119 484, the "Company") are hereby given notice of the Annual General Meeting on Friday, 12 June 2020 at 11:00 CET at the Company's offices at Lilleakerveien 2C, 0283 Oslo.
Due to the restrictions imposed or urged by the Norwegian authorities to decrease the spread of the coronavirus, shareholders are urged to grant the Chair of the Board an authorisation with or without voting instructions.
Shareholders who wish to attend the General Meeting, in person or by proxy, are asked to notify the Company by completing and returning the
om å fylle ut og returnere påmeldings-/ fullmaktsskjema som er vedlagt som Vedlegg 2 (engelsk versjon) ved post til Quantafuel AS, Lilleakerveien 2C, 0283 Oslo, eller epost til [email protected] innen torsdag, 11. juni kl. 12:00.
Aksjeeiere som ikke har registrert sin deltakelse innen fristen kan nektes adgang med hjemmel i midlertidig lov om unntak fra krav til fysisk møte mv. for å avhjelpe konsekvenser av utbrudd av COVID-19.
Personer med luftveisinfeksjon eller som er pålagt karantene- eller isolasjonsplikt skal ikke delta fysisk på generalforsamlingen. Det samme gjelder reisende som har returnert fra land utenfor Norge ti dager før generalforsamlingen. Den som åpner generalforsamlingen kan nekte personer adgang til fysisk deltagelse hvis deres tilstedeværelse etter møteåpners skjønn antas å utgjøre en smitterisiko av ovennevnte grunner. Selskapet vil i så fall legge til rette for at aksjeeiere som på denne måten nektes adgang, gis anledning til å gi fullmakt til styreleder eller andre som er til stede.
Aksjeeiere som ønsker å delta ved fullmektig kan gi fullmakt til styrets leder eller andre til å stemme for sine aksjer ved å benytte vedlagte fullmaktsskjema. Hvis det gis fullmakt til styrets leder, bør vedlagte skjema med fullmakt med stemmeinstruks fylles ut. Dersom instruksen ikke fylles ut, anses dette som en instruks om å stemme "for" styrets forslag, valgkomiteens innstilling og styrets anbefaling knyttet til innkomne forslag.
I samsvar med vedtektene § 7 sendes ikke vedleggene til innkallingen med post til aksjeeierne. Enhver aksjeeier kan likevel kreve at vedleggene sendes vederlagsfritt til vedkommende med post. Hvis en aksjeeier ønsker å få tilsendt dokumentene, kan henvendelse rettes til Selskapet per e-post til [email protected].
Innkallingen med vedlegg er også tilgjengelig på Selskapets nettside https://quantafuel.com/.
Vedlegg 1: Styrets forslag til beslutninger Appendix 1: The Board's proposed resolutions Vedlegg 2: Påmeldings- og fullmaktsskjema Appendix 2: Notice of attendance and proxy
attendance or proxy form, attached as Appendix 2, by mail to Quantafuel AS, Lilleakerveien 2C, 0283 Oslo, or by email to [email protected] no later than Thursday, 11 June at 12:00 CET.
Shareholders who have not registered attendance within the deadline may be denied access pursuant to the Provisional Act on exemptions from the requirement of physical meetings to relief the consequences of COVID 19.
Persons with respiratory infection or who are subject to isolation or quarantine, shall not attend the General Meeting in person. The same applies to persons who have returned from travels outside Norway in the last ten days prior to the General Meeting. The opener of the General Meeting may deny persons entry to the General Meeting if their presence in the meeting opener's opinion can be assumed to represent a risk of infection. In such event, the Company will arrange for shareholders who are denied entry the ability to grant a proxy to the Chair of the Board or others present.
Shareholders who wish to attend the General Meeting by proxy may authorise the Chair of the Board or another person to vote for their shares by using the attached proxy form. If a proxy is given to the Chair of the Board, the attached form with voting instructions should be completed. If such form is not completed, this will be deemed as an instruction to vote "in favour" of the Board's proposals; the Nomination Committee's recommendations and the Board's proposals in relation to any proposal received.
In accordance with § 7 of the Articles of Association, the appendices to this notice are not sent by mail to the shareholders. A shareholder may nonetheless require to be sent the appendices by post free of charge. If a shareholder wishes to have the documents sent to him or her, such request can be addressed to the Company by email to [email protected].
The notice with appendices are also available on the Company's websitehttps://quantafuel.com/
Med vennlig hilsen/Yours sincerely the Board of Directors of Quantafuel AS
* * * * * *
Styrets forslag til årsregnskap og styrets årsberetning for 2019 samt revisors beretning er tilgjengelige på https://quantafuel.com/.
Årsregnskapet og styrets årsberetning for 2019 godkjennes.
Selskapets revisor, RSM Norge AS, har i henhold til avtale med Selskapet mottatt godtgjørelse etter regning på NOK 152 994 for revisjon av årsregnskapet for 2019.
Revisors godtgjørelse på NOK 152 994 for 2019 godkjennes.
Det vises til valgkomiteens innstilling som følger vedlagt Selskapets børsmelding av 5. juni 2020 og er tilgjengelig på https://quantafuel.com/.
Det vises til valgkomiteens innstilling som følger vedlagt Selskapets børsmelding av 5. juni 2020 og er tilgjengelig på https://quantafuel.com/.
Det vises til valgkomiteens innstilling som følger vedlagt Selskapets børsmelding av 5. juni 2020 og er tilgjengelig på https://quantafuel.com/.
The Board's proposal for the annual accounts and the Board' report for 2019, as well as the auditor's report, are available at https://quantafuel.com/.
The annual accounts and the Board of Directors' report for 2019 are approved.
The Company's auditor, RSM Norge AS, has in accordance with an agreement with the Company received remuneration as per invoice of NOK 152,994 for the statutory audit of the annual accounts for 2019.
The auditor's remuneration of NOK 152,994 for 2019 is approved.
Reference is made to the Nomination Committee's recommendations which are enclosed to the Company's stock exchange notice of 5 June 2020 and available on https://quantafuel.com/.
Reference is made to the Nomination Committee's recommendations which are enclosed to the Company's stock exchange notice of 5 June 2020 and available on https://quantafuel.com/.
Reference is made to the Nomination Committee's recommendations which are enclosed to the Company's stock exchange notice of 5 June 2020 and available on https://quantafuel.com/.
Per datoen for denne innkallingen har styret to fullmakter til å forhøye aksjekapitalen i forbindelse med Selskapets opsjonsprogram slik gitt av Selskapets generalforsamling henholdsvis 27. juni 2018 og 25. februar 2019. Det samlede utestående beløpet aksjekapitalen kan forhøyes med under fullmaktene er NOK 5 660, ved utstedelse av inntil 566,000 aksjer.
Styret foreslår at generalforsamlingen gir styret en ny fullmakt til å forhøye aksjekapitalen i forbindelse med Selskapets opsjonsprogram som erstatter fullmaktene angitt over. Styrets forslag innebærer at aksjekapitalen skal kunne forhøyes med inntil NOK 9 000, tilsvarende inntil 8,05 % av aksjekapitalen, ved utstedelse av inntil 900 000 aksjer.
Vedrørende forhold som må tillegges vekt ved en investering i Selskapets aksjer vises det til Selskapets årsregnskap for 2019 og øvrige børsmeldinger offentliggjort via www.newsweb.no og på Selskapets hjemmeside.
Forslaget innebærer at aksjeeiernes fortrinnsrett til å tegne aksjer i henhold til aksjeloven § 10-4 kan fravikes, jf. § 10-5. Styret anser det imidlertid for å være i Selskapets og aksjeeiernes interesse at styret gis nødvendig fleksibilitet til å gjennomføre kapitalforhøyelser med det formål som nevnt ovenfor.
Styrets forslag til årsregnskap og styrets årsberetning for 2019 samt revisors beretning er tilgjengelige påhttps://quantafuel.com/ og på Selskapets forretningskontorer.
1. Styret gis fullmakt til å forhøye Selskapets aksjekapital med inntil NOK 9 000, ved utstedelse av inntil 900 000 aksjer hver pålydende NOK 0,01, tilsvarende inntil 8,05 % av aksjekapitalen. Fullmakten kan brukes én eller flere ganger. Rammen for denne fullmakten må ses i sammenheng med rammen for fullmakten til å erverve Selskapets egne aksjer, jf. sak 10 under.
As of the date of this notice, the Board has two authorisations to increase the share capital in connection with the Company's share option program, granted by the Company's general meeting on 27 June 2018 and 25 February 2019, respectively. The aggregated outstanding amount by which the share capital may be increased under said authorisations are NOK 5,660, by the issuance of up to 566,000 shares.
The Board proposes that the General Meeting grants the Board a new authorisation to increase the Company's share capital in connection with the Company's share option program, which shall replace the aforementioned authorisations. The Board's proposal involves that the share capital may be increased by up to NOK 9,000, equivalent to 8.05% of the share capital, by the issuance of up to 900,000 shares.
With respect to matters that should be taken into account when investing in the Company's shares, reference is made to the Company's annual accounts for 2019 and to stock exchange notices made by the Company via www.newsweb.no and on the Company's website.
The proposal involves that the shareholders' preferential rights to subscribe for shares pursuant to section 10-4 of the Norwegian Private Limited Liability Companies Act (the "NPLCA") may be set aside, cf. section 10-5. The Board however considers it to be in the best interest of the Company and its shareholders that the Board is given the necessary flexibility to increase the share capital for the purpose set out above.
The Board's proposal for the annual accounts and the Board' report for 2019, as well as the auditor's report, are available at https://quantafuel.com/ and at the Company's offices.
1. The Board of Directors is authorised to increase the Company's share capital by up to NOK 9,000 by issuance of up to 900,000 shares each with a par value of NOK 0.01, equivalent to up to 8.05% of the share capital. The authorisation may be used one or several times. The number of shares to be issued under this authorisation shall be bound up with the number of shares to be
For å ha fleksibilitet ved oppfyllelse av Selskapets forpliktelser under Selskapets opsjonsprogram, jf. sak 9 over, har styret vedtatt å be generalforsamlingen om en fullmakt til å gjennomføre tilbakekjøp av Selskapets egne aksjer.
Styrets forslag innebærer en fullmakt til å erverve Selskapets egne aksjer med samlet pålydende verdi tilsvarende 8,05% av Selskapets aksjekapital, i forbindelse med Selskapets opsjonsprogram.
Styret foreslår at generalforsamlingen treffer følgende beslutning:
repurchased under the authorisation to acquire the Company's own shares, cf. item 10 below.
In order to have flexibility to fulfil the Company's obligations under the Company's share option program, cf. item 9 above, the Board has resolved to ask the General Meeting for an authorisation to repurchase the Company's own shares.
The Board's proposal involves that the General Meeting authorises the Board to acquire shares in the Company, with an aggregated par value of 8.05% of the Company's share capital, in connection with the Company's share option program.
The Board proposes that the General Meeting passes the following resolution:
Siden det ikke lenger stilles krav etter aksjeloven om at vedtektene angir i hvilken kommune Selskapet skal ha sitt forretningskontor foreslår styret at vedtektene § 2 slettes.
Vedtektene § 2, som angir at Selskapet skal ha sitt forretningskontor i Bærum kommune, slettes.
Nummereringen av vedtektene §§ 3 til 9 endres tilsvarende.
1. On behalf of the Company, the board is authorised to acquire the Company's own shares with an aggregated par value of up to NOK 9,000, equivalent to up to 8.05% of the share capital. The authorisation may be used one or several times. The number of shares to be acquired under this authorisation shall be bound up with the number of shares to be issued under the authorisation to increase the share capital, cf. item 9 above.
As there is no longer a requirement pursuant to the NPLCA to state the municipality in which the Company shall have its registered office, the Board proposes that Article 2 of the Articles of Association is deleted.
Article 2 of the Company's Articles of Association, stating that the Company shall have its registered office in the municipality of Bærum, is deleted.
The numbering of Articles 3 to 9 is amended accordingly.
* * * * * *
The undersigned will attend the Annual General Meeting of Quantafuel AS on Friday, 12 June 2020 at 11:00 CET and vote for:
| Place | Date | Shareholder's signature |
|---|---|---|
| Name of enterprise's representative (To grant a proxy, use the form below) ___________________ |
||
| If the above-mentioned shareholder is an enterprise, it will be represented by: |
_______ | |
| 0283 Oslo, or by email to [email protected]. | Attendance is registered by completing and returning this notice of attendance by mail to Quantafuel AS, Lilleakerveien 2C, | |
| This notice of attendance must be received no later than Thursday, 11 June at 12:00 CET. | ||
| A total of | Shares | |
| Other shares in accordance with enclosed Power of Attorney | ||
| Own shares |
Proxy without voting instructions
This form is to be used for a proxy without voting instructions. To grant a proxy with voting instructions, see next page.
(Only if attending personally. To grant a proxy, use the form below)
If you are unable to attend the Annual General Meeting in person, you may grant a proxy to another individual. If such proxy holder is not named, the proxy will be deemed given to the Chair of the Board or a person authorised by the Chair. If the proxy form with voting instructions is not completed, this will be deemed as an instruction to vote "in favour" of the Board of Directors' proposals in the notice of the general meeting; the recommendations by the Nominating Committee and the Board of Directors' recommendations in relation to any proposal received. If proposals are put forward, in addition to or replacing any of the Board's proposals in the notice of the general meeting, the proxy holder determines the voting.
The proxy form must be received no later than Thursday, 11 June at 12:00 CET by mail to Quantafuel AS, Lilleakerveien 2C, 0283 Oslo, or by email to [email protected].
| The undersigned _________ | |
|---|---|
| hereby grants (tick one of the two): |
the Chair of the Board of Directors (or a person authorised by the Chair), or
_____________________________________________
(Name of proxy holder in capital letters)
proxy to attend and vote for my/our shares at the Annual General Meeting of Quantafuel AS on 12 June 2020.
| _____________ | |||
|---|---|---|---|
| Place | Date | Shareholder's signature | |
| (Only if granting a proxy) |
With regards to rights of attendance and voting, please refer to the Norwegian Private Limited Liability Companies Act, in particular Chapter 5. When granting a proxy, a written and dated proxy from the shareholding's beneficial owner has to be presented. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
This form is to be used for a proxy with voting instructions. If you are unable to attend the Annual General Meeting in person, you may use this proxy form to give proxy and voting instructions to another individual. If such proxy holder is not named, the proxy will be deemed given to the Chair of the Board or a person authorised by the Chair.
The proxy form must be dated, signed and received no later than Thursday, 11 June at 12:00 CET by mail to Quantafuel AS, Lilleakerveien 2C, 0283 Oslo, or by email to [email protected].
The undersigned: __________________________________ hereby grants (tick one of the two):
the Chair of the Board of Directors (or a person authorised by the Chair), or
___________________________________ Name of proxy holder (in capital letters)
a proxy to attend and vote for my/our shares at the Annual General Meeting of Quantafuel AS on 12 June 2020.
The votes shall be exercised in accordance with the instructions below. Please note that if any items below are not ticked off, this will be deemed as an instruction to vote "in favour" of the Board of Directors' proposals in the notice of the general meeting; the recommendations by the Nominating Committee and the Board of Directors' recommendations in relation to any proposal received. If any motions are made from the floor in addition to or in replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In such case, the proxy holder will vote on the basis of his reasonable understanding of the motion. If there is any doubt as to how the instructions should be understood, the proxy holder may abstain from voting.
| Agenda Annual General Meeting 12 June 2020 | In favour | Against | Abstention | ||
|---|---|---|---|---|---|
| Item 2: | Election of a chairman of the meeting and one person to co-sign the minutes | | | | |
| Item 3: | Approval of the notice and the proposed agenda | | | ||
| Item 4: | Approval of the annual accounts and annual report for 2019 | | | | |
| Item 5: | Remuneration to the auditor for 2019 | | | | |
| Item 6: | Remuneration to the members of the Board of Directors for 2019 | | | ||
| Item 7: | Remuneration to the members of the Nomination Committee for 2019 | | | ||
| Item 8: | Election of members to the Board of Directors: | ||||
| Oscar Spieler, Chair of the Board (re-election) | | | | ||
| Ragnar Søegaard, Deputy Chair of the Board (re-election) | | | | ||
| Thorleif Enger, Board member (re-election) | | | | ||
| Maximilian Walter, Board member (re-election) | | | | ||
| Ann-Christin Gjerdseth Andersen, Board member (re-election) | | | | ||
| Jim Dåtland, Board member (re-election) | | | | ||
| Wenche Nistad, Board member (new) | | | | ||
| Wenche Teigland, Board member (new) | | | | ||
| Item 9: | Authorisation to the Board to increase the share capital in connection with the | | | | |
| Company's share option program | |||||
| Item 10: | Authorisation to the Board to acquire own shares in connection with the | | | | |
| Company's share option program | |||||
| Item 11: | Amendment to the Articles of Association | | | |
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
With regards to rights of attendance and voting, please refer to the Norwegian Private Limited Liability Companies Act, in particular Chapter 5. When granting a proxy, a written and dated proxy from the shareholding's beneficial owner has to be presented. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
____________________________________________________________________________________________
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