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Qrf

Proxy Solicitation & Information Statement May 3, 2016

3990_rns_2016-05-03_d279fd72-4f20-4680-a076-cc83c72cd9f4.pdf

Proxy Solicitation & Information Statement

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PROXY FORM ANNUAL GENERAL MEETING OF QRF COMM. VA

The Company must be notified of the proxy in writing by depositing it at the Company's registered office (Leopold de Waelplaats 8/1, 2000 Antwerp) or sending it by fax to number +32 3 369 94 24.

The Company must receive the proxy form no later than 11 May 2016.

The undersigned, the Grantor

  1. Legal entity:
1. Legal entity:
Company name:………………………………………………………………………………
Legal form: ……………………………………………………………………………………………………
Company number: ……………………………………………………………………………………
Registered office:…………………………………………………………………………………….
…………………………………………………………………………………….
Duly represented by:…………………………………………………………………………
Residing at: ……………………………………………………………………………………………………
OR
2. Natural person:
Surname: ……………………………………………………………………………………………………
First name: ………………………………………………………………………………………………………
Address: …………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
Holder of:
………………………………dematerialised shares
………………………………ordinary registered shares

in

  • full ownership
  • bare ownership
  • usufruct

of the public Regulated Real Estate Company under Belgian law, the partnership limited by shares, "Qrf", with its registered office at Leopold de Waelplaats 8/1, Antwerp, with enterprise number 0537.979.024, hereby appoints as special proxy:

……………………………………………………………………………………………………………………………………………

(the Representative)

To whom he/she grants all powers with the possibility of substitution to represent him/her at the General Meeting of Shareholders of the aforementioned partnership limited by shares "Qrf" which will be held at Martin's Partershof, Karmelietenstraat 4, 2800 Mechelen on Tuesday, 17 May 2016 at 2 p.m. with the agenda described here below, and to vote for his/her account according to the intention made known here below.

The representatives will have to prove their identity to be admitted to the general meeting and the representatives or special proxies of legal entities will have to present the documents proving their representational authority and no later than immediately prior to the meeting.

The undersigned herewith instructs the representative at the general meeting:

  • to vote according to his own insight;
  • to vote in the manner as stated here below:
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
1 Acknowledgment
and
discussion
of
the
annual
reports
from
the
statutory
manager
in
relation
to
the
statutory
and
consolidated
annual financial statements for
the Company, closing on
30
December 2015.
Since it is purely a matter
of acknowledgement, no
resolution needs to be
adopted by the general
meeting.
2 Acknowledgment
and
discussion of the reports from
the Auditor in relation to the
statutory
and
consolidated
annual financial statements for
the Company, closing on 30
December 2015.
Since it is purely a matter
of acknowledgement, no
resolution needs to be
adopted by the general
meeting.
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
3 Acknowledgment
and
discussion of the consolidated
annual financial statements for
the Company, closing on 30
December 2015.
Since it is purely a matter
of acknowledgement, no
resolution needs to be
adopted by the general
meeting.
4 Approval
of
the
statutory
annual financial statements for
the Company, closing on 30
December 2015.
The
general
meeting
approves the statutory
annual
financial
statements
for
the
Company, closing on 30
December 2015.
5 Approval of the allocation of the
profit for the financial year
ending 30 December 2015.
The
general
meeting
decides to allocate the
profit
for
the
past
financial
year
in
the
manner proposed by the
statutory
manager,
by
which a gross dividend of
1.32 EUR per share will
be paid for
3,466,008
shares entitled to receive
dividends.
6 Approval of the remuneration
report, which forms a specific
part of the statement on sound
governance.
The
general
meeting
approves
the
remuneration
report
in
relation to the financial
year
ending
30
December 2015.
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
7 Remuneration of the Statutory
Manager for the financial year
ending 30 December 2015.
The
general
meeting
approves
the
remuneration
of
the
Statutory
Manager
for
the financial year ending
30 December 2015
for
an
amount of
112.321
EUR.
In
addition,
as
stipulated in the articles
of
association,
costs
incurred for an amount of
658.007
EUR
are
reimbursed.
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
8 Appointment of
BCVBA PwC
Bedrijfsrevisoren,
whose
registered office is situated at
18
Woluwedal,
1932
Sint
Stevens-Woluwe, as company
auditors for a period of three
years.
This
company
has
designated Damien Walgrave,
company
auditor,
as
its
representative,
with
the
authority to represent it. He is
charged with exercising the
mandate in the name and on
behalf of the
BCVBA.
The
mandate
expires
after
the
general
meeting
of
shareholders
convened
to
approve the annual financial
statements on
30 December
2018.
The
general
meeting
appoints
BCVBA
PwC
Bedrijfsrevisoren, whose
registered
office
is
situated
at
18
Woluwedal, 1932 Sint
Stevens-Woluwe,
as
company auditors for a
period of three years.
This
company
has
designated
Damien
Walgrave,
company
auditor,
as
its
representative, with the
authority to represent it.
He
is
charged
with
exercising the mandate
in
the
name
and
on
behalf of the BCVBA.
The
mandate
expires
after the general meeting
of
shareholders
convened to approve the
annual
financial
statements
on
30
December 2018.
The
general
meeting
sets the remuneration for
this task at 21,000 EUR
per
year
(plus
VAT,
expenses and
IBR/IRE
contribution),
subject to
annual
adjustments
based on movements in
the
consumer
price
index,
or
as
agreed
between the parties.
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
9 Approval
of
the
statutory
annual
financial
statements
and
allocation of the profit
relating to the period from
1
January 2015
to
30
March
2015 for the acquired company
ToMa20 NV.
The
general
meeting
approves the statutory
annual
financial
statements relating to the
period from
1 January
2015 to
30 March 2015
for
the
acquired
company ToMa20 NV,
including allocation of the
profit.
10 Approval
of
the
statutory
annual
financial
statements
and
allocation of the profit
relating to the period from 30
December
2014
to
30
September
2015
for
the
acquired
company
LeDi137
NV.
The
general
meeting
approves the statutory
annual
financial
statements relating to the
period
from
30
December
2014
to
30 September 2015
for
the
acquired
company
LeDi137 NV, including
allocation of the profit.
11 Granting of discharge to the
statutory
manager,
the
permanent
representative
of
the statutory manager and the
Auditor.
The
general
meeting
grants, by separate vote,
discharge to the statutory
manager, the permanent
representative
of
the
statutory manager and
the Auditor regarding the
duties
performed
by
them during the financial
year
ending
30
December 2015.
Agenda point Proposal for resolution AGREE NOT
AGREE
ABSTAIN
12 Granting of discharge to the
former directors and permanent
representatives of the former
directors
in
the
acquired
company ToMa20 NV for the
exercise
of
their
mandate
during
the
period
from
1
January
2015
to
30 March 2015.
The
general
meeting
grants discharge to the
former directors of the
acquired
company
ToMa20 NV and their
permanent
representatives
for the
exercise of their mandate
during the period from 1
January
2015
to
30 March 2015.
13 Granting of discharge to the
former directors and permanent
representatives of the former
directors
in
the
acquired
company LeDi137 NV for the
exercise
of
their
mandate
during
the
period
from
30
December
2014
to
30 September 2015.
The
general
meeting
grants discharge to the
former directors of the
acquired
company
LeDi137 NV and their
permanent
representatives for the
exercise of their mandate
during the period from 30
December
2014
to
30 September 2015.
14 Questions
from
the
shareholders to the directors
regarding their reports or the
points
on
the
agenda
and
questions
to
the
auditor
regarding their reports.
No vote required.

The Grantor declares to be aware of the fact that after notification of the convocation to participate in the General Meeting one or more shareholders who together own at least 3% of the share capital of the Company, may place new items on the agenda for the meeting or new proposals for decisions with regard to matters included on the agenda or to be included therein.

No later than 2 May 2016 the Company will publish an amended agenda if it has received in a valid manner new items or proposals for decision which must be included in the agenda of the meeting. In that case the Company will provide the shareholders with a new proxy form containing these new items or proposals for decisions and the following rules shall apply:

(a) if this proxy is duly brought to the notice of the Company prior to the publication of the amended agenda of the meeting, this proxy will remain valid for those items on the agenda of the meeting which were originally stated in the convocation to attend the meeting;

(b) if the Company has published an amended agenda which contains one or more new proposals for decision for items which were originally included on the agenda, the law authorises the Representative during the meeting to deviate from any voting instructions which the Grantor originally gave, if, in the opinion of the Representative, performance of these instructions might damage the interests of the Representative. The Grantor must inform the Representative hereof;

(c) if the Company has published an amended agenda containing new items, the law requires this proxy to state whether the Representative is authorised to vote on these new items or whether he must abstain.

Taking the instructions referred to here above in point (c) into account:

the Grantor authorises the Representative to vote on the new items which have been included on the agenda for the meeting

or

the Representative instructs the Grantor to abstain from voting on the new items which have been included on the agenda for the meeting

If the Grantor has not checked either of the boxes here above or if he has checked them both, the Representative must abstain from voting on the new matters which have been included on the agenda for the meeting.

This proxy is irrevocable. The shareholders who have granted a valid proxy for the meeting can no longer vote in person or by letter.

Done at …………………………………….……………., on ………/…….…/2016

Signatures: ………………………………………. (*)

(*) Legal entities must state the surname, first name and position of the person signing the proxy.

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