AGM Information • Jun 18, 2013
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. IF YOU ARE IN ANY DOUBT AS TO THE ACTION YOU SHOULD TAKE, YOU SHOULD IMMEDIATELY CONSULT YOUR STOCKBROKER, SOLICITOR, ACCOUNTANT OR OTHER PROFESSIONAL ADVISOR DULY AUTHORISED UNDER THE FINANCIAL SERVICES AND MARKETS ACT 2000.
IF YOU HAVE SOLD OR OTHERWISE TRANSFERRED ALL YOUR SHARES IN THE COMPANY, PLEASE SEND THIS DOCUMENT, AND THE ACCOMPANYING FORM OF PROXY, TO THE PURCHASER OR TRANSFEREE OR THE STOCKBROKER, BANK OR OTHER AGENT THROUGH WHOM THE SALE OR TRANSFER WAS EFFECTED FOR ONWARD TRANSMISSION TO THE PURCHASER OR TRANSFEREE.
NOTICE IS HEREBY GIVEN that the Annual General Meeting of QinetiQ Group plc (the `Company') will be held at The Royal Berkshire Hotel, London Road, Sunninghill, Ascot, Berkshire, SL5 0PP on Thursday, 25 July 2013 at 11.00 am, or at any adjournment thereof, to consider and, if thought fit, to pass the following 18 resolutions. Resolutions 1 to 15 will be proposed as ordinary resolutions and will be passed if more than 50% of the total votes cast are in favour of each such resolution. Resolutions 16 to 18 will be proposed as special resolutions and will be passed if not lessthan 75% of the total votes cast are in favour of each such resolution.
To receive the accounts and the reports of the Directors and the Auditorsthereon for the year ended 31 March 2013.
To receive and approve the Directors' Remuneration Report for the year ended 31 March 2013.
To declare a final dividend for the year ended 31 March 2013 of 2.70 pence per ordinary share in the capital of the Company.
To re‐elect Colin Balmer as a Director of the Company.
Resolution 5 – Re‐election of Admiral Sir James Burnell‐Nugent To re‐elect Admiral Sir James Burnell‐Nugent as a Director of the Company.
To re‐elect Noreen Doyle as a Director of the Company.
Resolution 8 – Re‐election of Michael Harper To re‐elect Michael Harper as a Director of the Company.
To re‐elect David Mellors as a Director of the Company.
Resolution 11 – Re‐election of Leo Quinn To re‐elect Leo Quinn as a Director of the Company.
To authorise the Audit Committee of the Board to determine the remuneration of the auditor.
THAT in accordance with Part 14 of the Companies Act 2006 (the "2006 Act"), during the period beginning with the date of the passing of this Resolution 14 and ending at the conclusion of the Annual General Meeting to be held in 2014, the Company and all companies which are subsidiaries of the Company during that period be and are hereby generally and unconditionally authorised:
b) to make political donationsto political organisations other than political parties not exceeding £100,000 in total; and
c) to incur political expenditure not exceeding £100,000 in total, provided that:
For the purposes of this Resolution 14, the terms'political donation', 'political parties', 'independent election candidates', 'political organisation' and 'political expenditure' have the meanings given to them by sections 363 to 365 of the 2006 Act.
THAT the Directors be and are hereby generally and unconditionally authorised in accordance with section 551 of the 2006 Act to exercise all the powers of the Company to allotsharesin the Company and to grant rightsto subscribe for, or convert, any security into sharesin the Company ("Rights"):
provided that this authority shall expire on the date of the next Annual General Meeting of the Company or, if earlier, on 25 October 2014,save that the Company shall be entitled to make offers or agreements before the expiry ofsuch authority which would or might require sharesto be allotted or Rightsto be granted aftersuch expiry and the Directorsshall be entitled to allotshares or grant Rights pursuant to any such offer or agreement asif this authority had not expired; and all unexercised authorities previously granted to the Directorsto allotshares and grant Rights be and are hereby revoked.
THAT the Directors be and are hereby empowered pursuant to section 570 and 573 of the 2006 Act to allot equity securities(within the meaning ofsection 560 of that Act) for cash either pursuant to the authority conferred by Resolution 15 above or by way of a sale of treasury shares asifsection 561(1) of that Act did not apply to any such allotment provided that this powershall be limited to:
THAT the Company be and is hereby generally and unconditionally authorised to make market purchases(within the meaning of section 693(4) of the 2006 Act) of ordinary shares of 1 pence each of the Company on such terms and in such manner asthe Directors may from time to time determine, provided that:
b) the minimum price which may be paid for any such share is 1.00 pence;
c) the maximum price which may be paid for any such share isthe higher of:
THAT a general meeting, other than an annual general meeting, may be called on not lessthan 14 clear days' notice.
By Order of the Board
Company Secretary 18 June 2013
Registered Office Cody Technology Park Ively Road, Farnborough Hampshire GU14 0LX
Registered in England and Wales No. 4586941
A Proxy Form is enclosed with this Notice and instructions for its completion and return by post are shown on the form. Alternatively, you can appoint a proxy online at www.sharevote.co.uk. Further detailsregarding the appointment of proxies and rights ofshareholdersto attend and vote at the Annual General Meeting are set out in the 'Important notesto shareholders'section (and which form part of this Notice).
The Directors are required by law to present to the Meeting the accounts and the reports of the Directors and Auditorsfor the year ended 31 March 2013.
It is mandatory for all listed companiesto seek the approval of the Directors' Remuneration Report by shareholders at the Annual General Meeting. Thisreport can be found on pages 50 to 61 of the Company's Report and Accountsfor the year ended 31 March 2013, copies of which have been sent to those shareholders who elected to receive them and are obtainable from the Company's website – www.QinetiQ.com or from the Registered Office of the Company. The vote is advisory in nature, and notspecific to any Director's level or terms of remuneration.
Final dividends must be approved by shareholders but must not exceed the amount recommended by the Directors. If the Meeting approves Resolution 3, a final dividend in respect of the financial year ended 31 March 2013 of 2.70 pence will be paid on 6 September 2013 to the ordinary shareholders on the register of members at the close of business on 9 August 2013 in respect of each ordinary share.
Each member of the Board has offered himself/herself for re‐election in order to comply with best practice in the Company's application of corporate governance. The Board of Directors unanimously recommendsthat they each be re‐elected as Directors of the Company. The Chairman confirmsthat each of the Non‐ executive Directors who are seeking re‐election at the Annual General Meeting continue to be effective members of the Board and demonstrate their commitment to their roles. The Chairman himself is also seeking re‐election to the Board. Michael Harper, in his capacity as SeniorIndependent Director, has confirmed that the Chairman continuesto be an effective Chairman and demonstrates commitment to hisrole as Chairman.
Colin Balmer, who was appointed to the Board on 28 February 2003, offers himself for re‐election. Colin (66) is currently a member of the Board of the Royal Mint and Chair of its Audit Committee. He has held senior postsin government, including Managing Director of the Cabinet Office from 2003 until hisretirement in 2006. He was previously Finance Director of the MOD and was responsible for QinetiQ's privatisation. Notwithstanding that Colin hasserved on the Board for more than nine years, the Board considersthat he remainsindependent in character and judgement. Further, the Board considersthat Colin's extensive knowledge of the development of QinetiQ, and hisin‐depth understanding of the working of government, continue to provide the Board with a unique insight into the issues government facesin delivering its procurement objectives.
Resolution 5 – Re‐election of Admiral Sir James Burnell‐Nugent Admiral Sir James Burnell‐Nugent, who was appointed to the Board on 10 April 2010, offers himself for re‐election. Sir James(63) commanded the aircraft carrier HMS Invincible and three other ships and submarines during a 37 year career in the Royal Navy that culminated in his appointment as Commander‐in‐Chief Fleet. Between operational duties he held several positions at the MOD and gained cross‐Whitehall experience while on secondment to HM Treasury. The Board considersthat Sir James' expertise in the government contracting domain, particularly with the UK MOD and HM Treasury, is highly beneficial in the context of QinetiQ's government‐sourced operations.
Noreen Doyle, who was appointed to the Board on 26 October 2005, offers herself for re‐election. Noreen (64) is a member of the Board of Credit Suisse Group (Zurich) and Chair of its UK regulated subsidiaries. She is a Non‐executive Director of Newmont Mining Corporation (Denver), where she is Chair of the Audit Committee. From 2005 through 2012 she served on the Board of Rexam plc, where she was Chair of the Finance Committee. She was First Vice President of the European Bank for Reconstruction and Development (EBRD). Before EBRD, Noreen worked in corporate finance and leveraged financing at Bankers Trust Company (now Deutsche Bank). The Board considersthat Noreen's extensive international business experience, particularly in corporate finance, risk management and banking, is ofsignificant benefit to the Board.
Mark Elliott, who was appointed to the Board on 1 June 2009 and as Chairman of the Company on 1 March 2010, offers himself for re‐election. Mark (64) is a Non‐executive Director of G4S plc. He was a Non‐executive Director of Reed Elsevier Group PLC (and also Chairman of its Remuneration Committee) and Reed Elsevier NV from April 2003 until April 2013. He was previously General Manager of IBM Europe, Middle East and Africa and was a member of IBM's Worldwide Management Council. The Board considers that Mark's extensive experience in the technology servicessector, in the US and Europe, together with his exposure to a variety of industry sectors on the boards of FTSE listed companies, is a valuable asset to the Group in terms of leadership and of addressing the strategic issuesthat affect the Group.
Michael Harper, who was appointed to the Board on 22 November 2011 and as Deputy Chairman and Senior Independent Non‐ executive Director in February 2012, offers himself for re‐election. Michael (68) was appointed Chairman of BBA Aviation plc in June 2007, having joined the Board in February 2005. He is also Chairman of Ricardo plc. He was Chairman of Vitec Group plc from 2004 to 2012 and was previously a director of Williams plc where, at the time of the demerger in 2000, he became Chairman of Kidde plc. The Board considersthat Michael's wealth of operational and corporate experience enables him to make a significant contribution to the Board.
David Mellors, who was appointed to the Board on 20 August 2008, offers himself for re‐election. David (44) isthe Chief Financial Officer of QinetiQ having previously been deputy Chief Financial Officer of Logica plc. He was also Chief Financial Officer of Logica's international division covering operationsin North America, Australia, Middle East and Asia and, before that, wasthe Group Financial Controller. His earlier experience includes variousroles with CMG Plc, Rio Tinto plc and Price Waterhouse. David is a member of the Institute of Chartered Accountantsin England and Wales.
Paul Murray, who was appointed to the Board on 25 October 2010, offers himself for re‐election. Paul (51) is currently a Non‐executive Director and Chair of the Audit &Risk Committee at Royal Mail Holdings plc. He is also a director of Naked Energy Ltd and Knowledge Peers plc and a Trustee of Pilotlight. He was previously Senior Independent Director of Taylor Nelson Sofres plc, a Non‐executive Director of Thomson SA and Tangent Communications plc, and has also been Group Finance Director of Carlton Communications plc and LASMO plc. The Board considers that Paul brings a broad range of experience in finance and corporate governance from a cross‐section of industries, all of which leverage technology.
Leo Quinn, who was appointed to the Board on 16 November 2009, offers himself for re‐election. Leo (56), QinetiQ's Chief Executive Officer, was Chief Executive Officer of De La Rue plc between 2005 and 2009. He was previously Chief Operating Officer of Invensys plc's Production Management Division and before that he spent 16 years with Honeywell Inc. in a variety ofsenior management rolesin the USA, Europe, the Middle East and Africa. Leo was formerly a Non‐executive Director of Tomkins plc.
The Company is required to appoint an auditor at each general meeting at which accounts are laid, to hold office until the end of the next such meeting. Following their intention to gradually wind down the activity in their registered firm, KPMG Audit Plc, KPMG have proposed that an alternative entity, KPMG LLP, become the Company's auditor in the future. Accordingly, KPMG have notified the Company that KPMG Audit Plc are not seeking reappointment and have provided a statutory statement of circumstances upon ceasing to hold office pursuant to section 519 of the 2006 Act. In accordance with section 520 of the 2006 Act, a copy of this statement is enclosed as an appendix to this Notice. Resolution 12, which is recommended by the Audit Committee, proposes therefore the appointment of KPMG LLP as auditor of the Company and Resolution 13 follows best practice in giving authority to the Audit Committee to determine their remuneration.
Resolution 14 is designed to deal with rules on political donations and expenditure contained in Part 14 of the 2006 Act (sections 362 to 379). Undersection 378 of the 2006 Act, a company may not make donationsto an EU political party, or other EU political organisation, or to an independent election candidate in the EU, of more than £5,000 in total, or incur any EU political expenditure, without first obtaining shareholder approval. It isthe Company's policy not to make donations or other contributionsto political parties. There is no intention to change that policy. What constitutes a 'political donation', a 'political party', a 'political organisation' or 'political expenditure' under the 2006 Act is not clear, asthe legislation is capable of wide interpretation and may have the effect of covering a number of normal business activities that would not be thought to be political donationsin the usual sense. To avoid any possibility of inadvertently contravening the 2006 Act, the Board considersthat it would be prudent to follow the procedure specified in the 2006 Act to obtain shareholder approval for the Company and itssubsidiariesto make political donations or incur political expenditure in the forthcoming year until the conclusion of the Annual General Meeting of the Company in 2014
(up to a total amount of £100,000 either individually or in aggregate). This authority will not be used to make any political donations asthat expression would normally be understood.
Resolution 15 deals with the Directors' authority to allotshares. At the last Annual General Meeting of the Company held on 26 July 2012, the Directors were given authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount of £4,403,174 representing approximately 66% of the Company's issued ordinary share capital as at 31 May 2012. Of this amount 220,158,700 shares(representing approximately 33% of the Company'sissued ordinary share capital as at 31 May 2012) could only be allotted pursuant to a rightsissue. This authority expires on the date of this year's Annual General Meeting. Resolution 15 will, if passed, renew this authority to allot. The ABI guidelinesstate that ABI members will permit, and treat asroutine, resolutions seeking authority to allotsharesrepresenting up to one‐third of the Company'sissued share capital. In addition, they will treat asroutine a request for authority to allotsharesrepresenting an additional one‐third of the Company'sissued share capital provided that it is only used to allotshares pursuant to a pre‐ emptive rightsissue.
In light of these guidelines, the Board considersit appropriate that Directors be granted authority to allotsharesin the capital of the Company up to a maximum nominal amount of £4,403,174 representing the guideline limit of approximately 66% of the Company'sissued ordinary share capital as at 31 May 2013 (the latest practicable date prior to publication of this notice). Of this amount 220,158,700 shares(representing approximately 33% of the Company'sissued ordinary share capital) can only be allotted pursuant to a rightsissue. The power will last until the conclusion of the next Annual General Meeting in 2014 or, if earlier, 25 October 2014.
The Directors have no present intention of exercising this authority.
As at the date of this Notice, the Company does not hold any ordinary sharesin the capital of the Company in treasury.
Resolution 16 will give the Directors authority to allotsharesin the capital of the Company, pursuant to the authority granted under Resolution 15 above, for cash without complying with the pre‐emption rightsin the 2006 Act in certain circumstances. In line with the ABI guidelines described in relation to Resolution 15 above, this authority will permit the Directorsto allot:
The Directors have no present intention of exercising this authority.
The Directors confirm their intention to follow the provisions of the Pre‐emption Group's Statement of Principles("Principles") regarding cumulative usage of authorities within a rolling three year period. The Principles provide that companiesshould not issue sharesfor cash representing more than 7.5% of the company's issued share capital in any rolling three year period, other than to existing shareholders, without prior consultation with shareholders.
Resolution 17 givesthe Company the authority to purchase its own ordinary sharesin the market (as permitted by the 2006 Act) up to a maximum of 66,047,637 ordinary shares until the conclusion of the Annual General Meeting to be held in 2014. Thisrepresents approximately 10% of the ordinary sharesin issue as at 31 May 2013 (the latest practicable date prior to publication of this Notice) and the Company's exercise of this authority issubject to the maximum and minimum pricesspecified in Resolution 17.
The Directors have no present intention of exercising this authority. The authority will be exercised only if the Directors believe that it will be in the best interests of the Company to purchase ordinary sharesto satisfy awards or the exercise of options under employee share schemes or if the Directors otherwise believe that this will improve earnings pershare. The current expectation isthat any shares purchased under this authority would either be used to satisfy awards or the exercise of options under employee share schemes or would be held astreasury shares, but the Company would retain the flexibility to cancel any such shares orsell them for cash if it considersthisto be in its best interests.
As at 31 May 2013 (the latest practicable date prior to publication of this Notice), there were options outstanding over 23,703,143 ordinary shares, representing approximately 3.59% of the Company'sissued share capital. If this authority were exercised in full and the purchased shares were cancelled, then these options would represent approximately 3.99% of the Company'sthen issued share capital.
Resolution 18 is a resolution to allow the Company to hold general meetings(other than annual general meetings) on 14 days' notice. Before the introduction of the Companies(Shareholders' Rights) Regulations 2009 in August 2009, the minimum notice period permitted by the 2006 Act for general meetings(other than annual general meetings) was 14 days. One of the amendmentsthat the Companies(Shareholders' Rights) Regulations 2009 made to the 2006 Act wasto increase the minimum notice period for listed company general meetingsto 21 days, but with an ability for companiesto reduce this period back to 14 days(other than for annual general meetings) provided that: (i) the Company offers facilitiesforshareholdersto vote by electronic means; and (ii) there is an annual resolution ofshareholders approving the reduction in the minimum notice period from 21 daysto 14 days. The Board is therefore proposing Resolution 18 as a special resolution to approve 14 days asthe minimum period of notice for all general meetings of the Company other than annual general meetings. The approval will be effective until the Company's next Annual General Meeting, when it isintended that the approval be renewed. The Company will use this notice period when permitted to do so in accordance with the 2006 Act and when the Directors consider that it is appropriate to do so.
The following notes explain your general rights as a shareholder and your right to attend and vote at this Meeting or to appointsomeone else to vote on your behalf.
(b) in the case of CREST members, lodged using the CREST proxy voting service – see note 10 below, and in each case must be received not later than 11.00 am on Tuesday 23 July 2013 or 48 hours before the time for holding any adjourned Meeting (or in the case of a poll taken subsequently to the date of the Meeting or adjourned meeting, not lessthan 24 hours before the time appointed for the taking of the poll).
message by enquiry to CREST in the manner prescribed by CREST. After thistime, any change of instructionsto proxies appointed through CREST should be communicated to the appointee through other means. CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special proceduresin CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It isthe responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member orsponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s))such action asshall be necessary to ensure that a message istransmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy Instruction in the circumstancesset out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001. All messagesrelating to the appointment of a proxy or an instruction to a previously appointed proxy, which are to be transmitted through CREST, must be received by Equiniti (ID RA19) no later than 11.00 am on Tuesday 23 July 2013, or 48 hours before the time for holding any adjourned Meeting (or in the case of a poll taken subsequently to the date of the Meeting or adjourned meeting, not lessthan 24 hours before the time appointed for the taking of the poll).
(b) to include in the businessto be dealt with at the Annual General Meeting any matter (other than a proposed resolution) which may properly be included in the business at the Annual General Meeting. A resolution may properly be moved, or a matter properly included in the business unless: (i) (in the case of a resolution only) it would, if passed, be ineffective (whether by reason of any inconsistency with any enactment or the Company's constitution or otherwise); (ii) it is defamatory of any person; or (iii) it isfrivolous or vexatious. A request made pursuant to thisright may be in hard copy or electronic form, must identify the resolution of which notice isto be given or the matter to be included in the business, must be authenticated by the person(s) making it and must be received by the Company not later than 11 June 2013, being the date 6 clear weeks before the Annual General Meeting, and (in the case of a matter to be included in the business only) must be accompanied by a statementsetting out the groundsfor the request.
You can do this by electing to receive future Company communications by email rather than in paper form. Simply visit the Shareholders Services page on the QinetiQ website at www.QinetiQ.com.
By making this election you are helping usreduce print, paper and postage costs and the associated environmental impact. You will be able to view the Report and Accountsthe day they are published. You will also be able to access your individualshareholding quickly.
Protecting yourshareholding isimportant to us. Please read the tips below to help safeguard yourshareholding.
The Annual General Meeting will be held at The Royal Berkshire Hotel, London Road, Sunninghill, Ascot, Berkshire, SL5 0PP on Thursday, 25 July 2013 at 11.00 am.
| 9.30 am | Doors open. |
|---|---|
| Registration. Please bring your admission card and register at the registration desk. |
|
| 9.45 am | Tea, coffee and cold beverages will be served. |
| 10.45 am | Take seatsin the auditorium. |
| 11.00 am | The Annual General Meeting will begin. |
Appendix
15 Canada Square DX 157460 Canary Wharf 5 Canary Wharf London E14 5GL United Kingdom
KPMG Audit Plc Tel +44 (0) 20 7694 3323 London Corporates Audit Fax +44 (0) 20 7311 3311
5 June 2013
Dear Sirs,
The circumstances connected with our ceasing to hold office are that our company, KPMG Audit Plc, has instigated an orderly wind down of business. KPMG LLP, an intermediate parent, will immediately be accepting appointment as statutory auditor.
Yours faithfully,
KPMG Audit Plc
KPMG Audit Plc, a UK public limited company, is a subsidiary of KPMG Europe LLP and a memberfirm of the KPMG network of independentmemberfirms affiliated with KPMG International Cooperative, a Swiss entity.
Registered in England No 3110745 Registered office: 15 Canada Square, London, E14 5GL
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