AGM Information • Jun 20, 2011
AGM Information
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Dear Shareholder
The 2011 Annual General Meeting (AGM) for QinetiQ Group plc will be held at The Auditorium, JP Morgan Cazenove, 20 Moorgate, London, EC2R 6DA on Tuesday, 2 August 2011 at 1.00 pm.
Depending on your personal election on how to receive Company notifications, details of the AGM and the Report and Accounts for the year ended 31 March 2011 are either enclosed with this Notice (if you elected for a paper copy) or can be viewed and downloaded from www.QinetiQ.com.
If you have become a shareholder since 4 May 2011, and have yet to make an election on how to receive Company notifications, please turn to the enclosed annex where full details of the options available to you are explained, together with the actions you need to take.
I and my fellow Directors look forward to meeting as many shareholders as possible at the AGM. However, if you are unable to attend, you can register your vote as follows:
The results of the voting will be announced to the UK Listing Authority and will be shown on our website www.QinetiQ.com as soon as practicable after the AGM.
I look forward to seeing you at 20 Moorgate, London on 2 August.
Yours sincerely
Mark Elliott Chairman
Registered in England and Wales Number 4586941 Cody Technology Park, Ively Road, Farnborough, GU14 0LX
The Auditorium, JP Morgan Cazenove, 20 Moorgate, London EC2R 6DA
Tuesday, 2 August 2011 at 1.00 pm
NOTICE IS HEREBY GIVEN that the Annual General Meeting of QinetiQ Group plc (the 'Company') will be held at The Auditorium, JP Morgan Cazenove, 20 Moorgate, London EC2R 6DA on Tuesday, 2 August 2011 at 1.00 pm, or at any adjournment thereof, for the following purposes:
To consider and, if thought fit, to pass the following 17 resolutions, all of which are ordinary resolutions, with the exception of resolutions numbered 15 to 17 which are special resolutions. The ordinary resolutions will be passed if more than 50% of the total votes cast are in favour of each such resolution.
Resolutions 15 to 17, being special resolutions, will be passed if not less than 75% of the total votes cast are in favour of each such resolution.
The Board considers that each of the resolutions detailed in this Notice of Meeting will promote the success of the Company and are in the best interests of the Company and its shareholders as a whole. The Directors intend to vote in favour of all resolutions in respect of their own beneficial holdings of ordinary shares in the Company and unanimously recommend that you do the same.
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. IF YOU ARE IN ANY DOUBT AS TO THE ACTION YOU SHOULD TAKE, YOU SHOULD IMMEDIATELY CONSULT YOUR STOCKBROKER, SOLICITOR, ACCOUNTANT OR OTHER PROFESSIONAL ADVISOR DULY AUTHORISED UNDER THE FINANCIAL SERVICES AND MARKETS ACT 2000.
IF YOU HAVE SOLD OR OTHERWISE TRANSFERRED ALL YOUR SHARES IN THE COMPANY, PLEASE SEND THIS DOCUMENT AND THE ACCOMPANYING FORM OF PROXY, TO THE PURCHASER OR TRANSFEREE OR THE STOCKBROKER, BANK OR OTHER AGENT THROUGH WHOM THE SALE OR TRANSFER WAS EFFECTED FOR ONWARD TRANSMISSION TO THE PURCHASER OR TRANSFEREE.
Resolutions
To receive the accounts and the reports of the Directors and the Auditors thereon for the year ended 31 March 2011.
Resolution 2 – Remuneration Report To receive and approve the Directors' Remuneration Report for the year ended 31 March 2011.
Resolution 3 – Declaration of dividend To declare a dividend.
Resolution 4 – Re-election of Colin Balmer To re-elect Colin Balmer as a Director of the Company.
Resolution 5 – Re-election of Admiral Sir James Burnell-Nugent To re-elect Admiral Sir James Burnell-Nugent as a Director of the Company.
To re-elect Noreen Doyle as a Director of the Company.
Resolution 7 – Re-election of Mark Elliott To re-elect Mark Elliott as a Director of the Company.
To re-elect Sir David Lees as a Director of the Company.
Resolution 9 – Election of Paul Murray To elect Paul Murray as a Director of the Company.
Resolution 10 – Re-election of David Mellors To re-elect David Mellors as a Director of the Company.
To re-elect Leo Quinn as a Director of the Company.
To re-appoint KPMG Audit plc as auditors of the Company until the conclusion of the Annual General Meeting to be held in 2012 and to authorise the Audit Committee of the Board to determine their remuneration.
THAT in accordance with Part 14 of the Companies Act 2006 (the "2006 Act"), during the period beginning with the date of the passing of this Resolution 13 and ending at the conclusion of the Annual General Meeting to be held in 2012, the Company and all companies which are subsidiaries of the Company during that period be and are hereby generally and unconditionally authorised:
provided that: (i) in any event, the aggregate amount of political donations and political expenditure made or incurred by the Company and its subsidiaries pursuant to this Resolution 13 shall not exceed £100,000 in total; and (ii) the authorised sum referred to in paragraphs (a), (b) and (c) above may be comprised of one or more amounts in different currencies which, for the purposes of calculating the said sum, shall be converted into pounds sterling at the exchange rate published in the London edition of the Financial Times on the date on which the relevant donation is made or expenditure incurred (or the first business day thereafter) or, if earlier, on the day in which the Company enters into any contract or undertaking in relation to the same.
For the purposes of this Resolution 13, the terms 'political donation', 'political parties', 'independent election candidates', 'political organisation' and 'political expenditure' have the meanings given to them by sections 363 to 365 of the 2006 Act.
THAT the Directors be and are hereby generally and unconditionally authorised in accordance with section 551 of the 2006 Act to exercise all the powers of the Company to allot shares in the Company and to grant rights to subscribe for, or convert any security into shares in the Company ("Rights"):
a) up to an aggregate nominal amount of £2,201,587; and
b) up to a further aggregate nominal amount of £2,201,587 provided that: (i) they are equity securities (within the meaning of section 560(1) of the 2006 Act); and (ii) they are offered by way of a rights issue to holders of ordinary shares on the register of members at such record dates as the Directors may determine where the equity securities respectively attributable to the interests of the ordinary shareholders are proportionate (as nearly as may be practicable) to the respective numbers of ordinary shares held or deemed to be held by them on any such record dates, subject to such exclusions or other arrangements as the Directors may deem necessary or expedient to deal with treasury shares, fractional entitlements or legal or practical problems arising under the laws of any overseas territory or the requirements of any regulatory body or stock exchange or by virtue of shares being represented by depositary receipts or any other matter,
provided that this authority shall expire on the date of the next Annual General Meeting of the Company or, if earlier, on 2 November 2012, save that the Company shall be entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or Rights to be granted after such expiry and the Directors shall be entitled to allot shares or grant Rights pursuant to any such offer or agreement as if this authority had not expired; and all unexercised authorities previously granted to the Directors to allot shares and grant Rights be and are hereby revoked.
THAT the Directors be and are hereby empowered pursuant to section 570 and 573 of the 2006 Act to allot equity securities (within the meaning of section 560 of that Act) for cash either pursuant to the authority conferred by Resolution 14 above or by way of a sale of treasury shares as if section 561(1) of that Act did not apply to any such allotment provided that this power shall be limited to:
THAT the Company be and is hereby generally and unconditionally authorised to make market purchases (within the meaning of section 693(4) of the 2006 Act) of ordinary shares of 1 pence each of the Company on such terms and in such manner as the Directors may from time to time determine, provided that:
THAT a general meeting, other than an annual general meeting, may be called on not less than 14 clear days' notice.
By Order of the Board Jon Messent Company Secretary
20 June 2011
Registered Office Cody Technology Park Ively Road, Farnborough Hampshire GU14 0LX Registered in England and Wales No. 4586941
You can appoint a proxy online at www.sharevote.co.uk. A Proxy Form is enclosed with this Notice and instructions for its completion and return by post are shown on the form. Further details regarding the appointment of proxies and rights of shareholders to attend and vote at the Annual General Meeting are set out in the 'Important notes to shareholders' section below (and which form part of this Notice).
The Directors are required by law to present to the Meeting the accounts and the Report of the Directors and Auditors' Report for the year ended 31 March 2011.
It is mandatory for all listed companies to seek the approval of the Directors' Remuneration Report by shareholders at the Annual General Meeting. This report can be found on pages 36 to 44 of the Company's Report and Accounts for the year ended 31 March 2011, copies of which have been sent to those shareholders who elected to receive them and are obtainable from the Company's website – www.QinetiQ.com or from the Registered Office of the Company. The vote is advisory in nature, and not specific to any Director's level or terms of remuneration.
Final dividends must be approved by shareholders but must not exceed the amount recommended by the Directors. If the Meeting approves Resolution 3, a final dividend in respect of the financial year ended 31 March 2011 of 1.60 pence will be paid on 2 September 2011 to the ordinary shareholders on the register of members at the close of business on 5 August 2011 in respect of each ordinary share.
Each member of the Board with the exception of Admiral Edmund P Giambastiani has offered himself/herself for election/ re-election in order to comply with best practice in the Company's application of corporate governance. The Board of Directors unanimously recommends that they each be elected/re-elected as Directors of the Company. The Chairman confirms that each of the Non-executive Directors who are seeking reelection at the Annual General Meeting continue to be effective members of the Board and demonstrate their commitment to their roles. This is supported by the performance evaluation that the Board undertook recently. The Chairman himself is also seeking re-election to the Board. Sir David Lees, in his capacity as Senior Independent Director, has confirmed that the Chairman continues to be an effective Chairman and demonstrates commitment to his role as Chairman.
Colin Balmer CB, who was appointed to the Board on 28 February 2003, offers himself for re-election. Mr Balmer (64) served as Managing Director of the Cabinet Office from 2003 until his retirement in 2006. Previously, he was Finance Director of the MOD, with responsibility for QinetiQ's privatisation and the subsequent investment by Carlyle as part of the PPP Transaction. Mr Balmer has extensive experience across the MOD and has been a member of the Foreign and Commonwealth Office's Audit and Risk Committee. He is currently on the Board of the Royal Mint, chairing their Audit Committee. The Board considers that Mr Balmer's extensive
Explanatory notes continued
knowledge of the development of QinetiQ throughout its public-private partnership, and his in-depth understanding of the working of Government, particularly the UK MOD, provides the Board with a unique insight into the issues facing Government in delivering its procurement objectives and partnering with industry suppliers.
Admiral Sir James Burnell-Nugent, who was appointed to the Board on 10 April 2010, offers himself for re-election. Sir James (61) commanded the aircraft carrier HMS Invincible and three other ships and submarines during a 37 year career in the Royal Navy which culminated in his appointment as Commander-in-Chief Fleet. In between operational duties he served in several appointments in the Ministry of Defence and gained cross- Whitehall experience while on secondment to HM Treasury. The Board considers that Sir James' expertise in the Government contracting domain, particularly with the UK MoD and HM Treasury, is highly beneficial in the context of QinetiQ's Government sourced operations.
Noreen Doyle, who was appointed to the Board on 26 October 2005, offers herself for re-election. Ms Doyle (62) sits on the Board of Credit Suisse Group (Zurich) and is a Non-executive Director of Newmont Mining Corporation (Denver) where she is chair of the Audit Committee, and Rexam plc where she is chair of the Finance Committee. Prior to her appointment in 2001 as First Vice President of the European Bank for Reconstruction and Development (EBRD), Ms Doyle was head of Risk Management. Previously, Ms Doyle had a distinguished career at Bankers Trust Company (now Deutsche Bank) in corporate finance and leveraged financing with a concentration in oil, gas and mining. The Board considers that Ms Doyle's extensive international business experience, particularly in the areas of corporate finance, risk management and banking, is of significant benefit to the Board.
Mark Elliott, who was appointed to the Board on 1 June 2009 and as Chairman of the Company on 1 March 2010, offers himself for re-election. Mr Elliott (62) was previously General Manager, IBM Europe, Middle East and Africa and sat on IBM's Worldwide Management Council. Mr Elliott currently serves as a Non-executive Director on the boards of Reed Elsevier Group PLC (in respect of which he is also Chairman of the Remuneration Committee), Reed Elsevier NV and G4S plc. The Board considers that Mr Elliott's extensive experience in the technology services sector, both in the US and Europe, coupled with his exposure to a variety of industry sectors on the boards of FTSE listed companies, is a valuable asset to the Group in terms of leadership and addressing the strategic issues affecting the Group.
Sir David Lees, who was appointed to the Board on 1 August 2005, offers himself for re-election. Sir David (74) is currently Chairman of the Court of the Bank of England and has also been a member of the UK Panel on Takeovers and Mergers since June 2001. Sir David joined GKN plc in 1970 and has held the position of Group Finance Director, Chief Executive and Executive Chairman before becoming Non-executive Chairman in 1997 until his retirement in May 2004. Other notable roles include being a member of the National Defence Industries Council between 1995 and 2004, Chairman of Courtaulds plc from 1996 to 1998, a Non-executive Director of the Bank of England between 1991 and 1999, and Chairman of Tate & Lyle plc from 1999 until 2009. From 2001 to 2006, he was Nonexecutive Joint Deputy Chairman of Brambles Industries plc and Brambles Industries Limited. Sir David is a Fellow of the Institute of Chartered Accountants in England and Wales. The Board considers that Sir David's detailed understanding of the Defence sector, coupled with his extensive experience of corporate governance and the City and its institutions, together with his industrial experience, significantly enhances the operation of the Board, particularly in the context of Sir David's dual role of Deputy Chairman and Senior Independent Non-executive Director.
Article 115 of the Company's Articles of Association requires any Director newly appointed by the Board to offer himself/herself for reappointment at the first annual general meeting following his/her appointment. Paul Murray was appointed to the Board on 25 October 2010 and accordingly, offers himself for election in accordance with the Company's Articles of Association. Mr Murray (49) is currently a non-executive director and Audit Committee chair at Royal Mail Holdings plc. He is also a director at Knowledge Peers plc and is a Trustee of Pilotlight. He was previously senior independent director of Taylor Nelson Sofres plc, a non-executive director of Thomson SA and Tangent Communications plc, and has also been Group Finance Director of Carlton Communications plc and LASMO plc. The Board considers that Mr Murray brings a broad range of experience in finance and corporate governance from a cross section of industries, all of which leverage technology, and which is of significant benefit to the Board.
David Mellors, who was appointed to the Board on 20 August 2008, offers himself for re-election. Mr Mellors (42) is the Chief Financial Officer of QinetiQ having previously been deputy Chief Financial Officer of Logica plc. Mr Mellors has also held the position of Chief Financial Officer of Logica's international division covering operations in North America, Australia, Middle East and Asia and prior to that he was the Group Financial Controller. Earlier experience included various roles with CMG Plc, Rio Tinto plc and Price Waterhouse. Mr Mellors is a member of the Institute of Chartered Accountants in England and Wales
Leo Quinn, who was appointed to the Board on 16 November 2009, offers himself for re-election. Mr Quinn (54), QinetiQ's Chief Executive Officer, was Chief Executive Officer of De La Rue plc between 2005 and 2009. Before that he was Chief Operating Officer of Invensys plc's Production Management Division. Prior to this time, he spent 16 years with Honeywell Inc. in a variety of senior management roles in the USA, Europe, the Middle East and Africa. Mr Quinn was formerly a Non-executive Director of Tomkins plc.
Resolution 13 is designed to deal with rules on political donations and expenditure contained in Part 14 of the 2006 Act (sections 362 to 379). Under section 378 of the 2006 Act, a company may not make donations to an EU political party, or other EU political organisation, or to an independent election candidate in the EU of more than £5,000 in total, or incur any EU political expenditure, without first obtaining shareholder approval.
It is the Company's policy not to make donations or other contributions to political parties. There is no intention to change that policy. What constitutes a 'political donation', a 'political party', a 'political organisation' or 'political expenditure' under the 2006 Act is not clear, as the legislation is capable of wide interpretation and may have the effect of covering a number of normal business activities that would not be thought to be political donations in the usual sense. To avoid any possibility of inadvertently contravening the 2006 Act, the Board considers that it would be prudent to follow the procedure specified in the 2006 Act to obtain shareholder approval for the Company and its subsidiaries to make political donations or incur political expenditure in the forthcoming year until the conclusion of the Annual General Meeting of the Company in 2012 (up to a total amount of £100,000 either individually or in aggregate). This authority will not be used to make any political donations as that expression would normally be understood.
Resolution 14 deals with the Directors' authority to allot shares. At the last Annual General Meeting of the Company held on 29 July 2010, the Directors were given authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount of £4,403,174 representing approximately 66% of the Company's issued ordinary share capital as at 31 May 2010. Of this amount 220,158,700 shares (representing approximately 33% of the Company's issued ordinary share capital as at 31 May 2010) could only be allotted pursuant to a rights issue. This authority expires on the date of this year's Annual General Meeting.
Resolution 14 will, if passed, renew this authority to allot.
The ABI guidelines state that ABI members will permit, and treat as routine, resolutions seeking authority to allot shares representing up to one-third of the Company's issued share capital. In addition, they will treat as routine a request for authority to allot shares representing an additional one-third of the Company's issued share capital provided that it is only used to allot shares pursuant to a pre-emptive rights issue.
In light of these guidelines, the Board considers it appropriate that Directors be granted authority to allot shares in the capital of the Company up to a maximum nominal amount of £4,403,174 representing the guideline limit of approximately 66% of the Company's issued ordinary share capital as at 31 May 2011 (the latest practicable date prior to publication of this notice). Of this amount 220,158,700 shares (representing approximately 33% of the Company's issued ordinary share capital) can only be allotted pursuant to a rights issue. The power will last until the conclusion of the next Annual General Meeting in 2012 or, if earlier, 2 November 2012.
The Directors have no present intention of exercising this authority.
As at the date of this Notice, the Company does not hold any ordinary shares in the capital of the Company in treasury.
Resolution 15 will give the Directors authority to allot shares in the capital of the Company, pursuant to the authority granted under Resolution 14 above, for cash without complying with the pre-emption rights in the 2006 Act in certain circumstances. In line with the ABI guidelines described in relation to Resolution 14 above, this authority will permit the Directors to allot:
The Directors have no present intention of exercising this authority.
The Directors confirm their intention to follow the provisions of the Preemption Group's Statement of Principles ("Principles") regarding cumulative usage of authorities within a rolling three-year period. The Principles provide that companies should not issue shares for cash representing more than 7.5% of the company's issued share capital in any rolling three-year period, other than to existing shareholders, without prior consultation with shareholders.
Resolution 16 gives the Company the authority to purchase its own ordinary shares in the market (as permitted by the 2006 Act) up to a maximum of 66,047,637 ordinary shares until the conclusion of the Annual General Meeting to be held in 2012. This represents approximately 10% of the ordinary shares in issue as at 31 May 2011 (the latest practicable date prior to publication of this Notice) and the Company's exercise of this authority is subject to the maximum and minimum prices specified in Resolution 16.
The Directors have no present intention of exercising this authority. The authority will be exercised only if the Directors believe that it will be in the best interests of the Company to purchase ordinary shares to satisfy awards or the exercise of options under employee share schemes or if the Directors otherwise believe that this will improve earnings per share. The current expectation is that any shares purchased under this authority would either be used to satisfy awards or the exercise of options under employee share schemes or would be held as treasury shares, but the Company would retain the flexibility to cancel any such shares or sell them for cash if it considers this to be in its best interests. The Company is only permitted to hold a maximum of up to 10% of its issued share capital in treasury.
As at 31 May 2011 (the latest practicable date prior to publication of this Notice), there were options outstanding over 22,946,228 ordinary shares, representing approximately 3.47% of the Company's issued share capital. If this authority were exercised in full and the purchased shares were cancelled, then these options would represent approximately 3.86% of the Company's then issued share capital.
Resolution 17 is a resolution to allow the Company to hold general meetings (other than annual general meetings) on 14 days' notice.
Before the introduction of the Companies (Shareholders' Rights) Regulations 2009 in August 2009, the minimum notice period permitted by the 2006 Act for general meetings (other than annual general meetings) was 14 days. One of the amendments that the Companies (Shareholders' Rights) Regulations 2009 made to the 2006 Act was to increase the minimum notice period for listed company general meetings to 21 days, but with an ability for companies to reduce this period back to 14 days (other than for annual general meetings) provided that: (i) the Company offers facilities for shareholders to vote by electronic means; and (ii) there is an annual resolution of shareholders approving the reduction in the minimum notice period from 21 days to 14 days. The Board is therefore proposing Resolution 17 as a special resolution to approve 14 days as the minimum period of notice for all general meetings of the Company other than annual general meetings. The approval will be effective until the Company's next Annual General Meeting, when it is intended that the approval be renewed. The Company will use this notice period when permitted to do so in accordance with the 2006 Act and when the Directors consider that it is appropriate to do so.
The following notes explain your general rights as a shareholder and your right to attend and vote at this Meeting or to appoint someone else to vote on your behalf.
and in each case must be received not later than 1.00 pm on Sunday 31 July 2011 or 48 hours before the time for holding any adjourned Meeting (or in the case of a poll taken subsequently to the date of the Meeting or adjourned meeting, not less than 24 hours before the time appointed for the taking of the poll).
a) copies of the Directors' Service Contracts with the Company;
b) copies of the Non-executive Directors' letters of appointment;
c) copy of the Company's current Articles of Association; and
d) minutes of the last Annual General Meeting.
Explanatory notes continued
of a proxy or an instruction to a previously appointed proxy, which are to be transmitted through CREST, must be received by Equiniti (ID RA19) no later than 1.00 pm on Sunday 31 July 2011, or 48 hours before the time for holding any adjourned Meeting (or in the case of a poll taken subsequently to the date of the Meeting or adjourned meeting, not less than 24 hours before the time appointed for the taking of the poll).
Annual General Meeting. A resolution may properly be moved, or a matter properly included in the business unless: (i) (in the case of a resolution only) it would, if passed, be ineffective (whether by reason of any inconsistency with any enactment or the Company's constitution or otherwise); (ii) it is defamatory of any person; or (iii) it is frivolous or vexatious. A request made pursuant to this right may be in hard copy or electronic form, must identify the resolution of which notice is to be given or the matter to be included in the business, must be authenticated by the person(s) making it and must be received by the Company not later than 20 June 2011, being the date 6 clear weeks before the Annual General Meeting, and (in the case of a matter to be included in the business only) must be accompanied by a statement setting out the grounds for the request.
You can do this by electing to receive future Company communications by email rather than in paper form. Simply visit the Shareholders page on the QinetiQ website at www.QinetiQ.com.
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The Annual General Meeting will be held at The Auditorium, JP Morgan Cazenove, 20 Moorgate, London EC2R 6DA on Tuesday 2 August 2011 at 1.00 pm.
| 11.30 pm | Doors open. |
|---|---|
| Registration, please bring your admission card and | |
| register at the registration desks. | |
| 11.45 pm | Tea, coffee and cold beverages will be served. |
| 12.45 pm | Take seats in the auditorium. |
| 1.00 pm | The Annual General Meeting will begin. |
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