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PTR MINERALS LTD — AGM Information 2017
Oct 26, 2017
65621_rns_2017-10-26_352b91a9-a439-44eb-ba77-50e0406488f8.pdf
AGM Information
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PETRATHERM LIMITED ACN 106 806 884
NOTICE OF ANNUAL GENERAL MEETING
________________________________________________________________
EXPLANATORY MEMORANDUM
PROXY FORM
________________________________________________________________
Date of Meeting 28 November 2017
Time of Meeting 11.00 am (Adelaide time)
Place of Meeting HLB Mann Judd 169 Fullarton Road DULWICH SA 5065
NOTICE OF ANNUAL GENERAL MEETING
PETRATHERM LIMITED ACN 106 806 884
Notice is hereby given that the Annual General Meeting of shareholders of Petratherm Limited (Company) will be held at HLB Mann Judd, 169 Fullarton Road, Dulwich, South Australia at 11.00 am (Adelaide time) on 28 November 2017.
Ordinary Business
To consider the Financial Statements for the financial year ended 30 June 2017 and accompanying reports of the Directors and Auditor.
Resolution 1: Adoption of Remuneration Report
To consider and, if thought fit, pass, with or without amendment, the following resolution as an ordinary resolution:
'That the Company adopt the Remuneration Report for the year ended 30 June 2017 as set out in the Company's Annual Report for the year ended 30 June 2017.'
Resolution 2: Re-election of Donald Stephens as Director
To consider and, if thought fit, pass, with or without amendment, the following resolution as an ordinary resolution:
'That Mr Donald Stephens, having voluntarily retired in accordance with rule 6.1 of the Constitution and being eligible, and offering himself, for re-election, is re-elected as a Director with effect immediately following the conclusion of the meeting.'
DATED 27 October 2017
BY ORDER OF THE BOARD PETRATHERM LIMITED
DONALD STEPHENS COMPANY SECRETARY
NOTES:
1. Explanatory Memorandum
The Explanatory Memorandum accompanying this Notice of Annual General Meeting is incorporated in and comprises part of this Notice of Annual General Meeting and should be read in conjunction with this Notice of Annual General Meeting.
Shareholders are specifically referred to the Glossary in the Explanatory Memorandum which contains definitions of capitalised terms used in both this Notice of Annual General Meeting and the Explanatory Memorandum.
2. Voting Exclusion Statement
(a) Resolution 1
A vote on Resolution 1 must not be cast (in any capacity) by or on behalf of any of the following persons:
- (i) a member of the Key Management Personnel details of whose remuneration are included in the Remuneration Report; or
- (ii) a Closely Related Party of such a member.
However, a person described above may cast a vote on Resolution 1 as a proxy if the vote is not cast on behalf of a person described above and either:
- (i) the person is appointed as a proxy by writing that specifies the way the proxy is to vote on the resolution; or
- (ii) the person is the chair of the meeting and the appointment of the chair as proxy:
- does not specify the way the proxy is to vote on the resolution; and
- expressly authorises the chair to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company or, if the Company is part of a consolidated entity, for the entity.
3. Proxies
A shareholder entitled to attend this Meeting and vote is entitled to appoint a proxy to attend and vote for the shareholder at the Meeting. A proxy need not be a shareholder. If the shareholder is entitled to cast two or more votes at the Meeting the shareholder may appoint two proxies and may specify the proportion or number of votes which each proxy is appointed to exercise. A form of proxy accompanies this Notice.
To record a valid vote, a shareholder will need to take the following steps:
- 3.1 complete and lodge the manual proxy form at the share registry of the Company, Computershare Investor Services Pty Limited:
- (a) by post at the following address:
Computershare Investor Services Pty Limited GPO Box 242 MELBOURNE VIC 3001
(b) by facsimile on 1800 783 447 (within Australia) or +61 3 9473 2555 (outside Australia); or
- (c) Voting online, including by smartphone, at www.investorvote.com.au. To use this facility you will need your holder number (SRN or HIN), postcode and the control number shown on your proxy form.
- 3.2 for Intermediary Online subscribers only (custodians), cast the shareholder's vote online by visiting www.intermediaryonline.com,
so that it is received no later than 11.00 am (Adelaide time) on 26 November 2017.
Please note that if the chair of the meeting is your proxy (or becomes your proxy by default), you expressly authorise the chair to exercise your proxy on Resolution 1 even though it is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company, which includes the chair. If you appoint the chair as your proxy you can direct the chair to vote for or against or abstain from voting on Resolution 1 marking the appropriate box on the proxy form.
The chair intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the chair may change his or her voting intention on any resolution, in which case an ASX announcement will be made.
4. 'Snap Shot' Time
The Company may specify a time, not more than 48 hours before the Meeting, at which a 'snapshot' of shareholders will be taken for the purposes of determining shareholder entitlements to vote at the Meeting. The Directors have determined that all shares of the Company that are quoted on ASX as at 7.00 pm (Adelaide time) on 26 November 2017 shall, for the purposes of determining voting entitlements at the Meeting, be taken to be held by the persons registered as holding the shares at that time.
5. Corporate Representative
Any corporate shareholder who has appointed a person to act as its corporate representative at the Meeting should provide that person with a certificate or letter executed in accordance with the Corporations Act authorising him or her to act as that company's representative. The authority may be sent to the Company and/or registry in advance of the Meeting or handed in at the Meeting when registering as a corporate representative.
EXPLANATORY MEMORANDUM
This Explanatory Memorandum forms part of the Notice convening the Annual General Meeting of shareholders of Petratherm Limited to be held on 28 November 2017. This Explanatory Memorandum is to assist shareholders in understanding the background to and the legal and other implications of the Notice and the reasons for the resolutions proposed. Both documents should be read in their entirety and in conjunction with each other.
Other than the information set out in this Explanatory Memorandum, the Directors believe that there is no other information that could reasonably be required by shareholders to consider Resolutions 1 and 2.
1. RESOLUTION 1: ADOPTION OF REMUNERATION REPORT
The Annual Report for the year ended 30 June 2017 contains a Remuneration Report which sets out the remuneration policy of the Company.
An electronic copy of the 2017 Annual Report is available to download or view on the Company's website at www.petratherm.com.au/reports.html. The 2017 Annual Report has also been sent by post to those shareholders who have previously elected to receive a hard copy.
Section 250R(2) of the Corporations Act requires that a resolution to adopt the Remuneration Report be put to the vote of the Company. Shareholders should note that the vote on Resolution 1 is advisory only and, subject to the matters outlined below, will not bind the Company or the Directors. However, the Board will take the outcome of the vote into consideration when reviewing the Company's remuneration policy.
Section 250R(4) of the Corporations Act prohibits a vote on this resolution being cast (in any capacity) by or on behalf of any of the following persons:
- (a) a member of the Key Management Personnel details of whose remuneration are included in the Remuneration Report; or
- (b) a Closely Related Party of such a member.
However, under section 250R(5) of the Corporations Act a person described above may cast a vote on Resolution 1 as a proxy if the vote is not cast on behalf of a person described above and either:
- (a) the person is appointed as a proxy by writing that specifies the way the proxy is to vote on the resolution; or
- (b) the person is the chair of the meeting and the appointment of the chair as proxy:
- (i) does not specify the way the proxy is to vote on the resolution; and
- (ii) expressly authorises the chair to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company or, if the Company is part of a consolidated entity, for the entity.
Please note that if the chair of the meeting is your proxy (or becomes your proxy by default), you expressly authorise the chair to exercise your proxy on Resolution 1 even though it is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company, which includes the chair. If you appoint the chair as your proxy you can direct the chair to vote for or against or abstain from voting on Resolution 1 by marking the appropriate box on the proxy form.
Resolution 1 is an ordinary resolution.
The chair intends to vote undirected proxies in favour of Resolution 1.
Please also note that under sections 250U and 250V of the Corporations Act, if at two consecutive annual general meetings of a listed company at least 25% of votes cast on a resolution that the remuneration report be adopted are against adoption of the report, at the second of these annual general meetings there must be put to the vote a resolution that another meeting be held within 90 days at which all directors (except the managing director) who were directors at the date the remuneration report was approved at the second annual general meeting must stand for reelection. So, in summary, shareholders will be entitled to vote in favour of holding a general meeting to re-elect the Board if the Remuneration Report receives 'two strikes'. The Remuneration Report did not receive a 'first strike' at the Company's 2016 annual general meeting.
2. RESOLUTION 2: RE-ELECTION OF DONALD STEPHENS AS DIRECTOR
In accordance with rule 6.1 of the Constitution at every annual general meeting one third of the Directors for the time being or, if their number is not three or a multiple of three, then the number nearest to but not exceeding one third (excluding those who retire under rule 9.2 of the Constitution) must retire from office and are eligible for re-election. Accordingly, Mr Donald Stephens retires as a Director of the Company and, being eligible, offers himself for re-election.
Mr Stephens is a Chartered Accountant and corporate adviser with over 25 years' experience in the accounting industry, including 14 years as a partner of HLB Mann Judd, a firm of Chartered Accountants. He is a Director of Lawson Gold Limited, Gooroo Ventures Limited and Mithril Resources Limited, and is company secretary to these companies as well as Highfield Resources Limited and Duxton Water Limited. In the last three years he has been a Director of Papyrus Australia Limited and Reproductive Health Science Limited.
Mr Stephens holds other directorships with private companies and provides corporate advisory services to a wide range of organisations. He is a member of the Company's Audit Committee.
Resolution 2 is an ordinary resolution.
The Directors (other than Mr Stephens) recommend that shareholders vote in favour of Resolution 2.
The chair intends to vote undirected proxies in favour of Resolution 2.
3. GLOSSARY
In this Explanatory Memorandum and Notice of Annual General Meeting the following expressions have the following meanings unless stated otherwise or unless the context otherwise requires:
ASX means ASX Limited ACN 008 624 691;
Board means the board of directors of the Company;
Closely Related Party of a member of the Key Management Personnel for an entity means:
- (a) a spouse or child of the member;
- (b) a child of the member's spouse;
-
(c) a dependant of the member or of the member's spouse;
-
(d) anyone else who is one of the member's family and may be expected to influence the member, or be influenced by the member, in the member's dealings with the entity;
- (e) a company the member controls; or
- (f) a person prescribed as such by the Corporations Regulations 2001 (Cth);
Company means Petratherm Limited ACN 106 806 884;
Constitution means the existing constitution of the Company;
Corporations Act means Corporations Act 2001 (Cth);
Director means a director of the Company;
Key Management Personnel has the same meaning as in the accounting standards as defined in section 9 of the Corporations Act (so the term broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director, whether executive or otherwise, of the Company);
Meeting means the meeting of shareholders convened by the Notice; and
Notice means the notice of meeting to which this Explanatory Memorandum is attached.

Lodge your vote:
Online: www.investorvote.com.au
$\bowtie$ By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For Intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call: (within Australia) 1300 556 161
(outside Australia) +61 3 9415 4000
00003001/
Proxy Form

Vote and view the annual report online
. Go to www.investoryote.com.au or scan the QR Code with your mobile device. • Follow the instructions on the secure website to vote.
Your access information that you will need to vote:
Control Number:
SRN/HIN:
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.

$\mathbb{M}$ For vour vote to be effective it must be received by 11:00am (Adelaide time) Sunday 26 November 2017
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf
A proxy need not be a securityholder of the Company.
Signing Instructions for Postal Forms
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate "Certificate of Appointment of Corporate Representative" prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the help tab, "Printable Forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
GO ONLINE TO VOTE, or turn over to complete the form $\rightarrow$
XX
Change of address. If incorrect. mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with 'X') should advise your broker of any changes.
Proxy Form
Please mark
to indicate your directions
For
XX
STEP1 Appoint a Proxy to Vote on Your Behalf
I/We being a member/s of Petratherm Ltd hereby appoint

or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Petratherm Limited to be held at HLB Mann Judd, 169 Fullarton Road, Dulwich SA 5065 on Tuesday 28 November 2017 at 11:00am (Adelaide Time) and at any adjournment or postponement of that Meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Item 1 (except where I/we have indicated a different voting intention below) even though Item 1 is connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Item 1 by marking the appropriate box in step 2 below.
>>> ELEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your STEP 2 Items of Business behalf on a show of hands or a poll and your votes will not be counted in computing the required majority. Against Albstain
Ordinary Business
- $\mathbf{1}$ Adoption of Remuneration Report
- $2.$ Re-election of Donald Stephens as Director
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
| Individual or Securityholder 1 | Securityholder 2 Director |
Securityholder 3 | ||||
|---|---|---|---|---|---|---|
| Sole Director and Sole Company Secretary | Director/Company Secretary | |||||
| Contact | Contact Daytime |
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| Name | Telephone | Date |
