PSP Projects Limited — AGM Information 2024

Sep 18, 2024

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Ref No: PSPPROJECT/SE/52/24-25

September 18, 2024

Corporate Relations Department BSE Limited Floor 25, P.J. Towers, Dalal Street, Mumbai- 400 001 Scrip code: 540544

Listing Department National Stock Exchange of India Limited Exchange Plaza, Bandra Kurla Complex, Bandra (East), Mumbai – 400 051 Scrip Symbol: PSPPROJECT

Dear Sir/Madam,

Subject: Summary of Proceedings of the 16[th] Annual General Meeting (AGM) of the company held on September 18, 2024.

Pursuant to Regulation 30(2) read with Para A of Part A of Schedule III of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time, please find enclosed herewith a summary of the proceedings of the 16[th] Annual General Meeting of the members of the company held today, i.e. September 18, 2024 at 11:00 A.M. through Video Conferencing.

Kindly take the same on your record.

Thanking You,

Yours faithfully,

For PSP Projects Limited

PATEL Digitally signed by PATEL KENAN KENAN SURESHBHAI SURESHBHAI Date: 2024.09.18 17:38:26 +05'30'

Kenan Patel Company Secretary and Compliance Officer

Encl: As Above

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SUMMARY OF PROCEEDINGS OF THE 16[TH] ANNUAL GENERAL MEETING OF THE MEMBERS OF PSP PROJECTS LIMITED (‘THE COMPANY’)

A. Date, time and venue of the 16[th] Annual General Meeting (AGM):

The 16[th] Annual General Meeting (“AGM”) of the members of the company was held on Wednesday, September 18, 2024 through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”).

The meeting commenced at 11:00 A.M. and concluded at 11.44 A.M.

B. Attendees of the Meeting:

The meeting was attended by the following:

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Sr.no Names of the Attendees Designation
Directors:
1. Mr. Prahaladbhai Patel Chairman, Managing Director & CEO
(Chairman of Risk Management Committee and
Corporate Social Responsibility Committee)
2. Ms. Pooja Patel Whole time Director
3. Mr. Sagar Patel Executive Director
4. Mr. Vasishtha Patel Independent Director
(Chairman of Audit Committee & Stakeholders
Relationship Committee)
5. Mrs. Achala Patel Independent Director
(Chairperson of Nomination and Remuneration
Committee)
6. Mrs. Swati Mehta Additional Independent Director
Key Managerial Personnels:
7. Mrs. Hetal Patel Chief Financial Officer
8. Mr. Kenan Patel Company Secretary and Compliance Officer
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Other Representatives:

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9. Mr. Jinal Patel Partner (Representative) - M/s. Kantilal Patel & Co.,
Joint Statutory Auditor
10. Mr. Prakash Sheth Proprietor - Prakash B Sheth & Co., Joint Statutory
Auditor
11. Ms. Koushalya Melwani Proprietor – M/s. KVM & Co., Cost Auditor
12. Mr. Chirag Shah M/s. Chirag Shah & Associates, Secretarial Auditor
13. Mr. Jignesh Shah M/s. Manubhai & Shah LLP
14. Mr. Rohit Dudhela Scrutinizer
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C. Proceedings in brief:

Mr. Prahaladbhai S. Patel, Chairman, Managing Director & CEO chaired the proceeding of the Meeting.

The Company Secretary, on the instruction of the Chairman, provided general instructions to the members regarding participation and e-voting at the meeting. He informed the members that the meeting was convened and conducted through VC in accordance with the circulars issued by Ministry of Corporate Affairs and Securities and Exchange Board of India (SEBI).

He stated that the e-voting commenced on September 14, 2024 at 9:00 AM and ended on September 17, 2023 at 5:00 PM. He also stated that the Statutory Registers and other documents were available for inspection electronically on NSDL Platform.

Thereafter, the Chairman welcomed all the attendees and shareholders joined through VC and requested Board Members attending the AGM through VC to introduce themselves.

All the directors present through VC introduced themselves after which the Chairman informed that alongwith him, the Company Secretary & Compliance officer and Chief Financial Officer of the Company were attending the meeting from the Registered Office of the company.

The Chairman thereafter, informed the members that the representatives of M/s. Kantilal Patel & Co. and Prakash B Sheth & Co., Joint Statutory Auditors, M/s. KVM & Co., Cost Auditor, M/s. Chirag Shah & Associates, Secretarial Auditors, M/s. Manubhai & Shah LLP,

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Internal Auditors and Rohit S. Dudhela, Scrutiniser of the meeting were also present at the meeting through VC.

On requisite quorum being present, the Chairman called the meeting in order and commenced the proceedings of the meeting.

The Chairman then addressed the members on the topic “Building for India” and briefed on the performance and progress of the Company during the financial year 2023-24, recent developments and future prospects of the company.

The detailed Chairman’s speech delivered at the 16[th] Annual General Meeting shall be available on the website of the Company as well as of BSE Limited and National Stock Exchange of India Limited.

Thereafter, the notice of the 16[th] AGM and the Board’s Report were taken as read. The Chairman informed the Members that the Auditors’ Reports on the standalone and consolidated financial statements and the Secretarial Audit Report of the Company for the financial year ended March 31, 2024 forming part of the Annual Report do not contain any qualification, reservation, adverse remark or disclaimer, which have any adverse effect on the functioning of the company. Accordingly, the Reports were not required to be read out, as provided in the Companies Act, 2013.

Thereafter the Chairman took up the following six resolutions as set forth in the Notice convening the 16[th] AGM.

Ordinary Businesses:

1. To receive, consider and adopt –

2. a. the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2024, together with the Reports of the Board of Directors and the Auditors thereon;

3. b. the Audited Consolidated Financial Statements of the Company for the financial year ended March 31, 2024, together with the Reports of Auditors thereon. (Ordinary Resolution)

4. To appoint a director in place of Mr. Sagar P. Patel, who retires by rotation and being eligible, offers himself for re-appointment (Ordinary Resolution)

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Special Businesses:

1. To re-appoint Mr. Prahaladbhai S. Patel as Chairman, Managing Director and CEO of the Company. (Special Resolution)

2. To re-appoint Mr. Sagar P. Patel as an Executive Director of the Company. (Special Resolution)

3. To appoint Mrs. Swati H. Mehta as Non-Executive Independent Director of the Company. (Special Resolution)

4. Ratification of Cost Auditors’ remuneration. ( Ordinary Resolution)

Thereafter, the chairman answered the questions of speaker shareholders. Then after, Company Secretary informed the members that the NSDL platform for e-voting will remain open for 15 minutes after the conclusion of the meeting. He stated that the Company had appointed Mr. Rohit S. Dudhela, Practising Company Secretary, as the Scrutinizer to supervise the e-voting process.

He further added that the consolidated results of e-voting will be declared within 48 hours from the conclusion of the meeting and shall be placed on the website of the company (www.pspprojects.com) as well as of BSE Limited (www.bseindia.com) and National Stock Exchange of India Limited (www.nseindia.com) and National Securities Depository Limited (www.evoting@nsdl.com).

50 (Fifty) members attended the meeting through VC.

The Chairman then thanked the members present for sparing their time to attend the meeting and declared the meeting as closed at 11:44 A.M.

All the resolutions proposed at the AGM were approved with requisite majority through e-voting.

Note: This document does not constitute minutes of the proceedings of the 16[th] Annual General meeting of the Company.

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