Premier Polyfilm Ltd. — AGM Information 2021

Aug 23, 2021

Mirs. of : Vinyl Floor Covering, PVC Sheetings. PVC Geomembranes & Artificial Leather, H.O. & Works : 40/1A, Site IV, Industrial Area, Sahibabad, Ghaziabad, U.P., INDIA. Phone: 0120-3364500, Fax: 91-120-2896982

PPL:SECT/2021-22

23/08/2021

BSE LIMITED

NATIONAL STOCK EXCHANGE OF INDIA LTD

SUBJECT: SUBMISSION OF SOFT COPY OF NOTICE OF ANNUAL GENERAL MEETING OF THE COMPANY FOR THE YEAR 2020-2021

REGARDING COMPANY CODE : NSE : PREMIERPOL, BSE 514354

Dear Sır/Madam.

This is to inform you that The Twenty Ninth Annual General Meeting of the Company will be held on Friday, the 17th day of September, 2021 at 12.30 P.M. through Video Conferencing/Other Audio Visual Means. A soft copy of the Notice of the Annual General Meeting is attached herewith.

The soft copies of the Annual Report which includes Notice also are being sont to shareholders by RTA of the Company to those Members whose e-mail addresses are registered with the Company/Depositories and RTA of the Company.

This is for your information and records.

Thanking you,

Yours faithfully, For PREMIER POLYFILM LTD.,

N K BHANDARI

N. K. BHANDARI COMPANY SECRETARY

Enclosed: As above

Digitally signed by N K BHANDARI

$DN: c=IN$ . st=Delhi. Dut. C=ut, sc=Defin;^2.5:4.20=9bf69cb810ce35e9592ec1b4eb5443d83784d37fdd29b163e88b6ddcba86b0bd.postalCode=110070, street=106/1-B WARD NO S KISHAN GARH VASANT KUNJ,serialNumber=af82b91d988d8339994a7fff0d2f4b81e927dc7286b c=Personal, cn=N k 3HANDARI, pseudonym=d452623e4b156c3b275088fb2c1a3092 Date: 2021.08.19 12:28:38 +05'30'

Regd. Off. : 305 filed Floor. Elite House 36, Community Center, Kailash Colony Extn. (Zamroodpur) New Delhi-110048 E-mail : premierpoly@premierpoly.com Website : www.premierpoly.com CIN No.: L25209DL1992PLC049590

NOTICE

Notice is hereby given that the 7ZHQW\1LQWK$QQXDO*HQHUDO0HHWLQJRI3UHPLHU3RO\¿OP/WG. will be held on **Friday, the 17th day of September, 2021 at 12.30 P.M.**WKURXJK9LGHR&RQIHUHQFLQJ2WKHU$XGLR9LVXDO0HDQV 9&?WRWUDQVDFWWKHIROORZLQJ business:

ORDINARY BUSINESS:

• 1) 7RFRQVLGHUDQGDGRSW%DODQFH6KHHWRIWKH&RPSDQ\DVDWVW0DUFK3UR¿W /RVV$FFRXQWIRUWKHSHULRGIURPVW $SULOWRVW0DUFKDQGWKHUHSRUWVRI$XGLWRUV¶DQG'LUHFWRUV¶WKHUHRQ
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SPECIAL BUSINESS

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³RESOLVED THAT WKH WHUPV RI DSSRLQWPHQW UHPXQHUDWLRQ LQFOXGLQJ SHUTXLVLWHV SD\DEOH WR 6KUL 5DP %DEX 9HUPD Executive Director, shall be as under:

a. Period: Twelve (12) months from 27/12/2021 to 26/12/2022.

b. Remuneration:

• i. Basic Salary per month: Rs. 90,500/- (Rupees Ninety Thousand Five Hundred only) .
• ii. Perquisites and other amenities payable :
• a) Housing:
• 7KH([HFXWLYH'LUHFWRUVKDOOEHSDLG+RXVH5HQW$OORZDQFH#RIWKHEDVLFVDODU\SHUPRQWK
• b) Conveyance
• 7KH([HFXWLYH'LUHFWRUVKDOOEHSURYLGHGZLWKWKHIDFLOLW\RIFRPSDQ\¶VFDU
• c) Leave, Telephone Expenses & Others

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However, the unavailed privilege leave may be encashed by the Executive Director as per the leave UXOHVRIWKH&RPSDQ\DSSOLFDEOHWRVHQLRUPDQDJHULDOSHUVRQQHORIWKH&RPSDQ\

The Executive Director shall also be entitled to contribution to Superannuation Fund or Annuity as DSSOLFDEOHWRWKH VHQLRURI¿FHUVRIWKH&RPSDQ+H VKDOODOVREHHQWLWOHGWR*UDWXLW\DVSHUWKH JRYHUQPHQWUXOHVDSSOLFDEOHDWWKHWLPHRIKLVUHWLUHPHQWWHUPLQDWLRQ

The Executive Director shall be provided with a cell phone expenses on actual basis.

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e) Resignation/termination

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(C) OVERALL REMUNERATION

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(D) MINIMUM REMUNERATION

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Place : New Delhi N. K. BHANDARI 'DWH &203$1<6(&5(7$5< 5HJG2I¿FH $&6 305, III Floor, 'Elite House', 36, Community Centre, Kailash Colony Extension (Zamroodpur) New Delhi 110048 CIN : L25209DL1992PLC049590

NOTES

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• ,QVWLWXWLRQDO&RUSRUDWH6KDUHKROGHUV LHRWKHUWKDQLQGLYLGXDOV+8)15,HWF?DUH UHTXLUHGWRVHQGDVFDQQHGFRS\ 3')-3*)RUPDW?RILWV%RDUGRUJRYHUQLQJERG\5HVROXWLRQ$XWKRUL]DWLRQHWFDXWKRUL]LQJLWV UHSUHVHQWDWLYHWRDWWHQG WKH$*0WKURXJK9&2$90RQLWVEHKDOIDQGWRYRWHWKURXJKUHPRWHHYRWLQJ7KHVDLG5HVROXWLRQ$XWKRUL]DWLRQVKDOOEH VHQWWRWKH6FUXWLQL]HUE\HPDLOWKURXJKKLVUHJLVWHUHGHPDLODGGUHVVWRDEKLVKHNFV#JPDLOFRPZLWKDFRS\PDUNHGWR HYRWLQJ#FGVOLQGLDFRP7KHFXWRIIGDWHWRGHFLGHWKHHOLJLELOLW\RIPHPEHUVWRDWWHQGDQGYRWHDW$*0LVWK6HSWHPEHU 2021.
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• (YRWLQJIDFLOLW\ZLOOEHDYDLODEOHLVDYDLODEOHWRDOOWKHVKDUHKROGHUVRIWKH&RPSDQ\
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• 7KH([SODQDWRU\6WDWHPHQW SXUVXDQWWR6HFWLRQ RIWKH&RPSDQLHV$FW VHWWLQJ RXW GHWDLOV UHODWLQJWR6SHFLDO Business at the meeting, is provided hereto.
• 0HPEHUVKROGLQJVKDUHVLQSK\VLFDOPRGHDUHUHTXHVWHGWRFRPPXQLFDWHWKHLUFKDQJHRISRVWDODGGUHVVHQFORVHFRS\RI$DGKDU &DUG?HPDLODGGUHVVLIDQ\3$1HQFORVHVHOIDWWHVWHGFRS\RI3$1&DUG?DQG%DQNDFFRXQWGHWDLOVHQFORVHFDQFHOOHGFKHTXH OHDI?TXRWLQJWKHLUIROLRQXPEHUVWRWKH5HJLVWUDUVDQG6KDUH7UDQVIHU$JHQWV0V%HHWDO)LQDQFLDO &RPSXWHU6HUYLFHV3?/WG Beetal House, 99, Madangir, Behind Local Shopping Centre, Near Dada Harsukh Das Mandir, New Delhi – 110062. Similarly PHPEHUVKROGLQJVKDUHVLQ'HPDWIRUPVKDOOLQWLPDWHWKHDERYHGHWDLOVWRWKHLUUHVSHFWLYH'HSRVLWRU\3DUWLFLSDQWV
• 3XUVXDQWWR)LQDQFH$FWGLYLGHQGLQFRPHZLOOEHWD[DEOHLQWKHKDQGVRIVKDUHKROGHUVZHI$SULODQGWKH &RPSDQ\LVUHTXLUHGWRGHGXFWWD[DWVRXUFHIURPGLYLGHQGSDLGWRVKDUHKROGHUVDWWKHSUHVFULEHGUDWHV)RUWKHSUHVFULEHG UDWHVIRUYDULRXVFDWHJRULHVWKHVKDUHKROGHUVDUHUHTXHVWHGWRUHIHUWRWKH)LQDQFH$FWDQGDPHQGPHQWVWKHUHRI7KH VKDUHKROGHUVDUHUHTXHVWHGWRXSGDWHWKHLU3$1ZLWK6KDUH7UDQVIHU$JHQWV0V%HHWDO)LQDQFLDO &RPSXWHU6HUYLFHV3? /WGLQFDVHRIVKDUHVKHOGLQSK\VLFDOPRGH?DQGGHSRVLWRULHVLQFDVHRIVKDUHVKHOGLQGHPDWPRGH?$5HVLGHQWLQGLYLGXDO shareholder with PAN and who is not liable to pay income tax can submit an yearly declaration in Form No. 15G/15H, to avail WKHEHQH¿WRIQRQGHGXFWLRQRIWD[DWVRXUFHE\HPDLOWREHHWDOUWD#JPDLOFRPRQRUEHIRUHWKHHQGRIWKHEXVLQHVVKRXUVRI 10th September, 2021.
• 6KDUHKROGHUVDUHUHTXHVWHGWRQRWHWKDWLQFDVHWKHLU3$1LVQRWUHJLVWHUHGWKHWD[ZLOOEHGHGXFWHGDWDKLJKHUUDWHRI
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• $13.$ Shareholders holding shares in the physical form and wish to avail National Electronic Clearing Services (NECS) facility may authorize the Company with NECS mandate in the prescribed form as per attached Annexure and the same should be lodged with the Registrars and Share Transfer Agents, M/s. /s Beetal Financial & Computer Services (P) Ltd. for payment of dividend in future through NECS, if eligible.
• Members who require any clarifications on accounts or operations of the Company are requested to write to the Company 14. Secretary so as to reach him before September 10, 2021 (5.00 pm IST). The queries will be answered accordingly
• $15$ In view of the Green Initiative adopted by MCA, the Company proposes to send the Annual Reports, Notices and its annexures in electronic form to the e-mail addresses of the members. In order to serve the documents in electronic mode, members holding shares in physical form are requested to communicate their e-mail address quoting their folio numbers to the Registrars and Share Transfer Agents. Similarly members holding shares in Demat form shall intimate their e-mail address to their respective Depository Participants at the earliest on the attached form as per attached Annexure.
• In compliance with the aforesaid MCA Circulars and SEBI Circulars dated May 12, 2020 and January 15, 2021, Electronic 16. copy of the Notice of the AGM along with the Annual Report 2020 - 21 is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/ Depositories. Members may note that the Notice and Annual Report 2020 - 21 will also be available on the Company's website www.premierpoly.com and website of the BSE Limited at www.bseindia.com and at website of NSE Limited at www.nseindia.com.
• Members attending the AGM through VC / OAVM shall be counted for the purpose of reckoning the quorum under Section 17. 103 of the Act. In case of Joint holders, the member whose name appears as First Holder in the order of names on the Register of Members of the Company will be entitled to vote.
• 1. Since the AGM will be held through VC / OAVM, the Route Map of the venue is not annexed to this Notice.
• The results of the remote e-voting and e-voting during the Annual General Meeting will be announced by the Chairman 19 or person authorised by the Chairman within 2 days from the date of conclusion of the Annual General Meeting at the Registered office of the Company. A copy of which will be posted on the Company's website and forwarded to Stock Exchange
• $20.$ The Registers and documents maintained under the Act, which are eligible for inspection, will be available electronically for inspection by the members during the AGM
• Members who have not encashed their dividend warrants towards the Dividend for the year ended 31st March, 2016, 31st March, 21 2017,31st March,2018 and 31st March,2019 are requested to write to the Company to claim duplicate Dividend Warrant

Place: New Delhi	By order of the Board
Date: 22/07/2021	For PREMIER POLYFILM LTD.
Read, Office:	Sd
305, Ill Floor, 'Elite House', 36, Community Centre,	N. K. BHANDARI
Kailash Colony Extension (Zamroodpur)	COMPANY SECRETARY
New Delhi 110048	ACS290
CIN: L25209DL1992PLC049590

EXPLANATORY STATEMENT PURSUANT TO SECTION 102(1) OF THE COMPANIES ACT, 2013.

Item No. 5

Shri Ram Babu Verma was appointed as an Executive Director of the Company by the Board of Directors of the company on the recommendations of the Nomination & Remuneration Committee in their Meeting held on 27/06/2020 for eighteen (18) months with effect from 27-06-2020 till 26-12-2021 at a remuneration of Rs.71,000/- (Rupees Seventy One Thousand only) per month as basic salary plus perquisites admissible under Schedule V to the Companies Act, 2013. His appointment was approved by the Members of the Company in their Meeting held on 01/12/2020.

The present term of Shri Ram Babu Verma expires on 26/12/2021 and the next Annual General Meeting of the company would be held on or before 30th September, 2022 i.e. in any case after the expiry of his present tenure on 26/12/2021. It is, therefore, proposed to reappoint Shri Ram Babu Verma as Executive Director of the Company in the ensui further period of twelve (12) months with effect from 27/12/2021 under Schedule V to the Companies Act, 2013 at the revised basic salary of Rs. 90,500/- (Rupees Ninety Thousand Five Hundred Only) per month plus perquisites as given in the Notice of Twenty Ninth Annual General Meeting

Shri Ram Babu Verma was appointed pursuant to Sections196,197,203 and any other applicable provisions of the Companies Act, 2013 and the rules made thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force), read with Schedule V to the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 (including any statutory modification or re-enactment thereof for the time being in force) and subject to such other approvals, permissions and sanctions and as per Article Number 116 of the Articles of Association of the Company. and subject to the limits specified in Schedule V to the Companies Act, 2013.

As per provisions of the Companies Act, 2013 any appointment of whole time Director including Executive Directors requires approval of the Shareholders in their General Meeting. Further in case of inadequate profit or no profit Executive Director can be appointed under Schedule V of the Companies Act, 2013 upto a period not exceeding thirty six months without obtaining the consent of the Central Government provided that such approval is accorded by the shareholders by a Special Resolution moved in the Notice for Annual General Meeting. It is, therefore, proposed to pass the Special Resolution approving reappointment of Shri Ram Babu Verma as Executive Director for a term of Twelve (12) months on the Terms and Conditions as specified in the Notice of the Twenty Ninth Annual General Meeting under Schedule V of the Companies Act, 2013. The Board of Directors of the company have approved appointment of Shri Ram Babu Verma as Executive Director for Twelve (12) months i.e. upto 26/12/2022 in their Meeting held on 29/06/2021 on the recommendation of the Nomination and Remuneration Committee subject to approval by the Members of the company and subject to such other approvals, permissions and sanctions, as may be necessary.

Shri Ram Babu Verma is not a Director in any other company. However, he is member in Share Transfer Committee, Audit Committee, Stakeholders Relationship Committee, Risk Management Committee, Share Allotment Committee and Corporate Social Responsibility Committee of the Company. Shri Ram Babu Verma holds NIL Equity Shares of the Company.

The disclosure under Securities & Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 is provided at Annexure "V" of this Notice.

Shri Ram Babu Verma is 58 years of age and holds a Bachelor Degree in Science, M.A. in Economics and also MSW (HR & IR). He has experience of around 32 years as an Executive Director and hence the salary and perquisites proposed to provide to him are considered reasonable. Further the remuneration and perks given in the Notice convening the Twenty Ninth Annual General Meeting are within the prescribed limits of Schedule V of the Companies Act, 2013.

The Company has earned a net profit of Rs. 842/- Lakhs for the year ended 31st March, 2021. Section II of Part II of Schedule V of the Companies Act,2013 prescribes that in case of no profits or inadequate profits, the remuneration can be paid to the managerial personnel within the limits arrived at in accordance with the provisions of the said Section II.

The following additional detailed information as per Section II of Schedule V is as follows:

	General Information:
	Nature of Industry	The Company carries business of manufacturing of Vinyl
		Flooring, Sheeting and Leather cloth etc
2.	Date or expected date of commencement of commercialproduction	Commercial Operations commenced on 1stNovember, 1993.
3.	In case of new companies, expected date of commencement	Not applicable as company is old and established company
	of activities as per project approved by financial institutions
4.	Financial performances based on given indicators

As per Audited financial results for the year
		(Rs. In Lakhs)
	2020-2021	2019-2020
Paid up Capital	1.059	1.059
Reserves & Surplus	4,380	3,570
Revenue from Operations	17,173	16804
Other Income	160	149
Total Revenue	17,332	16953
Total Expenses	16,237	16083
Profit after Tax	842	621
Foreign investments or collaborations, if any.	Nil

Ш.	Information about the appointee :
	Background details	Shri Ram Babu Verma is 58 years of age and holds a Bachelor Degree inScience, M.A. in Economics and also MSW (HR & IR). He has experienceof around 32 years as an Executive/ Executive Director.
	Past remuneration	Rs. 71,000/- (Rupees Seventy Thousand only) per month plus perks.
	Recognition or awards	NIL

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5.	Remuneration proposed	$VPHQWLRQHGLQWKH5HVROXWLRQ1RRI1RWLFHRI$QQXDO*HQHUDO0HHWLQJ
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2.	Pecuniary relationship directly or indirectlywith the company or relationship with thePDQDJHULDOSHUVRQQHOLIDQ\	Besides the remuneration proposed Shri Ram Babu Verma does not haveDQ\SHFXQLDU\UHODWLRQVKLSZLWKWKH&RPSDQ+HLVQRWUHODWHGWRDQ\RIWKH'LUHFWRURU.H\PDQDJHULDOSHUVRQQHORIWKHFRPSDQ\
III.	Other Information :
1.	5HDVRQRIORVVRULQDGHTXDWHSUR¿WV	N.A.
2.	6WHSV WDNHQ RU SURSRVHG WR EH WDNHQ IRUimprovement	The Company has initiated certain steps such as cost control, borrowing atFKHDSHUUDWHVLPSURYLQJHI¿FLHQF\SUR¿WDELOLW\DQGGLYHUVL¿FDWLRQLQ39&PDQXIDFWXULQJDQGDOVRHVWDEOLVKHGSODQWWRSURGXFH6RIW7RXFK&XVKLRQW\SH RI $UWL¿FLDO 39& /HDWKHU FORWK 39& 6KHHWLQJV DQG )LOPV .QLWWHGFabric etc.
3.	([SHFWHGLQFUHDVHLQSURGXFWLYLW\DQGSUR¿WVin measurable terms.	The Company is committed to build the business operations within budgetand considering that the business operates on a going concern basis,3URJUHVVRIEXVLQHVVFDQ¶WEHDVVHVVHGDWWKLVVWDJHDVLWLVQRWSRVVLEOHWRDVVHVVWKHLPSDFWRI&RYLG

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Item No. 6

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