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PRAIRIE LITHIUM LIMITED — AGM Information 2018
Oct 28, 2018
65572_rns_2018-10-28_32bfda0b-1fe6-41d6-b3cf-5d35e61fb33b.pdf
AGM Information
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HAWKSTONE MINING LIMITED ACN 008 720 223
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at the offices of the Company, at Suite 23, 513 Hay Street, Western Australia on Thursday, 29 November 2018 at 10.00 am (WST).
The Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how to vote, they should seek advice from their accountant, solicitor or other professional advisor prior to voting.
Should you wish to discuss any matter, please do not hesitate to contact the Company Secretary by telephone on (08) 6143 6705.
Shareholders are urged to attend or vote by lodging the proxy form enclosed with the Notice
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HAWKSTONE MINING LIMITED
A C N 0 0 8 7 2 0 2 2 3
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of Shareholders of Hawkstone Mining Limited ( Company ) will be held at the offices of the Company, at Suite 23, 513 Hay Street, Subiaco, Western Australia on Thursday, 29 November 2018 at 10.00 am (WST) ( Meeting ).
The Explanatory Memorandum provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of the Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Tuesday, 27 November 2018 at 5:00pm (WST).
Terms and abbreviations used in the Notice are defined in Schedule 1.
AGENDA
1. Annual Report
To consider the Annual Report of the Company and its controlled entities for the financial year ended 30 June 2018, which includes the Financial Report, the Directors' Report and the Auditor's Report.
2. Resolution 1 – Remuneration Report
To consider and, if thought fit, to pass with or without amendment, as a non-binding ordinary resolution the following:
"That the Remuneration Report be adopted by Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Prohibition
In accordance with sections 250BD and 250R of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by or on behalf of a member of the Key Management Personnel details of whose remuneration are included in the Remuneration Report, or a Closely Related Party of such a member.
A vote may be cast by such person if the vote is not cash on behalf of a person who is excluded from voting on this Resolution, and:
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(a) the person is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy does not specify the way the proxy is to vote on this Resolution, but expressly authorises the Chair to exercise the proxy even if this Resolution is connected with the remuneration of a member of the Key Management Personnel.
3. Resolution 2 – Re-election of Director – Ms Oonagh Malone
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
"That Ms Oonagh Malone, who retires by rotation in accordance with Article 6.3(c) of the Constitution and for all other purposes, and, being eligible and offering herself for re-election, is re-elected as a Director on the terms and conditions in the Explanatory Memorandum."
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4. Resolution 3 – Approval of 10% Placement Facility
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
"That, pursuant to and in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities totalling up to 10% of the issued capital of the Company at the time of issue, calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
The Company will disregard any votes cast in favour of this Resolution by or on behalf of any persons who are expected to participate in, or who will obtain a material benefit as a result of, an issue under the 10% Placement Facility (except a benefit solely by reason of being a holder of Shares) or any associate of those persons.
However, the Company need not disregard a vote if:
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(a) it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form; or
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(b) it is cast by the Chair as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
5. Resolution 4 – Replacement of Constitution
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
"That, pursuant to and in accordance with section 136(2) of the Corporations Act and for all other purposes, approval is given for the Company to repeal its existing Constitution and adopt a new constitution in its place in the form of the document tabled at the Meeting and signed by the Chair for the purposes of identification, with effect from the close of the Meeting."
6. Resolution 5 – Removal of Auditor
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
"That, pursuant to section 329 of the Corporations Act and for all other purposes, approval is given for the removal of William Buck Audit as the current auditor of the Company effective from the date of the Meeting."
7. Resolution 6 – Appointment of Auditor
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
"That, subject to the passing of Resolution 5, pursuant to and in accordance with section 327 of the Corporations Act and for all other purposes, HLB Mann Judd, being qualified to act as auditor of the Company and having consented in writing to act as auditor of the Company, be appointed as the auditor of the Company effective from the date of the Meeting and the Directors be authorised to agree the remuneration of HLB Mann Judd."
BY ORDER OF THE BOARD
Oonagh Malone Non-Executive Director and Company Secretary Dated: 29 October 2018
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HAWKSTONE MINING LIMITED A C N 0 0 8 7 2 0 2 2 3
EXPLANATORY MEMORANDUM
1. Introduction
The Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at the offices of the Company, at Suite 23, 513 Hay Street, Subiaco, Western Australia on Thursday, 29 November 2018 at 10.00 am (WST).
The Explanatory Memorandum forms part of the Notice which should be read in its entirety. The Explanatory Memorandum contains the terms and conditions on which the Resolutions will be voted.
The Explanatory Memorandum includes the following information to assist Shareholders in deciding how to vote on the Resolutions:
| Section 2 | Action to be taken by Shareholders |
|---|---|
| Section 3 | Annual Report |
| Section 4 | Resolution 1 – Remuneration Report |
| Section 5 | Resolution 2 – Re-election of Director – Ms Oonagh Malone |
| Section 6 | Resolution 3 – Approval of 10% Placement Facility |
| Section 7 | Resolution 4 – Replacement of Constitution |
| Section 8 | Resolutions 5 and 6 – Removal and Appointment of Auditor |
| Schedule 1 | Definitions |
| Schedule 2 | Securities issued in the previous 12 months |
| Schedule 3 | Nomination of Auditor |
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice including the Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
2.1 Voting in person
To vote in person, attend the Meeting on the date and at the place set out above.
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2.2 Proxies
- (a) Voting by proxy
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(i) a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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(ii) a proxy need not be a member of the Company; and
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(iii) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
- (b) Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
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(i) the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed);
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(ii) if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands;
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(iii) if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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(iv) if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
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(c) Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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(i) an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members;
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(ii) the appointed proxy is not the chair of the meeting;
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(iii) at the meeting, a poll is duly demanded on the resolution; and
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(iv) either the proxy is not recorded as attending the meeting or the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
2.3 Voting Prohibition by Proxy Holders (Remuneration of Key Management Personnel)
In accordance with sections 250BD and 250R of the Corporations Act, votes on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
-
(a) a member of the Key Management Personnel; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if the vote is not cast on behalf of a person who is excluded from voting on the relevant Resolution and:
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(a) the person is appointed as proxy by writing that specifies the way the proxy is to vote on the Resolution; or
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(b) the person is the Chair and the appointment of the Chair as proxy does not specify the way the proxy is to vote on the resolution, but expressly authorises the Chair to exercise the proxy even if the Resolution is connected with the remuneration of a member of the Key Management Personnel.
2.4
Chair's voting intentions
The Chair intends to exercise all available proxies in favour of all Resolutions unless the Shareholder has expressly indicated a different voting intention.
If the Chair is appointed as your proxy and you have not specified the way the Chair is to vote on Resolution 1 by signing and returning the Proxy Form, you are considered to have provided the Chair with an express authorisation for the Chair to vote the proxy in accordance with the Chair's intention, even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel of the Company.
3. Annual Report
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Report, including the Financial Report, the Directors' Report and the Auditor's Report for the financial year ended 30 June 2018.
There is no requirement for Shareholders to approve the Annual Report.
At the Meeting, Shareholders will be offered the opportunity to:
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(a) discuss the Annual Report which is available online at www.hawkstonemining.com;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor's Report.
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In addition to taking questions at the Meeting, written questions to the Chair about the management of the Company, or to the Company's auditor about:
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(a) the preparation and content of the Auditor's Report;
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(b) the conduct of the audit;
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(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company's registered office.
4. Resolution 1 – Remuneration Report
In accordance with subsection 250R(2) of the Corporations Act, the Company must put the Remuneration Report to the vote of Shareholders. The Directors' Report contains the Remuneration Report which sets out the remuneration policy for the Company and the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
In accordance with subsection 250R(3) of the Corporations Act, Resolution 1 is advisory only and does not bind the Directors. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report.
If the Company's Remuneration Report receives a 'no' vote of 25% or more ( Strike ) at two consecutive annual general meetings, Shareholders will have the opportunity to remove the whole Board, except the managing director (if any).
Where a resolution on the Remuneration Report receives a Strike at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director, if any) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
The Company's Remuneration Report did not receive a Strike at the 2017 annual general meeting. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that if a second Strike is received at the 2019 annual general meeting, this may result in the re-election of the Board.
The Chair will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
Resolution 1 is an ordinary resolution.
5. Resolution 2 – Re-election of Director – Ms Oonagh Malone
5.1 General
Article 6.3(c) of the Constitution requires that one third of the Directors (excluding the Managing Director) must retire at each annual general meeting (or if that is not a whole number, the whole number nearest to one third, rounded down). Article 6.3(e) of the Constitution requires that the Directors to retire are those who have held their
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office as Director for the longest period since their last election or appointment to that office.
Article 6.3(f) of the Constitution provides that a Director who retires in accordance with Article 6.3(c) is eligible for re-election.
As at the date of this Notice, the Company has three Directors and accordingly, one Director must retire.
Non-Executive Director Ms Oonagh Malone was last elected at the 2015 annual general meeting and has held office the longest since being last elected. Accordingly, Ms Malone retires by rotation at this Meeting and, being eligible, seeks re-election pursuant to Resolution 2.
If elected, the Board considers Ms Malone to be an independent director.
Resolution 2 is an ordinary resolution.
The Board (other than Ms Malone) recommends that Shareholders vote in favour of Resolution 2.
5.2 Ms Oonagh Malone
Ms Malone is a principal of a corporate advisory firm which provides company secretarial and administrative services. She has almost 10 years’ experience in administrative and company secretarial roles for listed companies and is a member of the Governance Institute of Australia. She is currently a non-executive director of Carbine Resources Limited, and acts as company secretary for ASX-listed Boss Resources Limited, Bunji Corporation Limited, Carbine Resources Limited, Clancy Exploration Limited and New Century Resources Limited.
Ms Malone was appointed to the Board of the Company on 23 February 2015.
6. Resolution 3 – Approval of 10% Placement Facility
6.1 General
Listing Rule 7.1A enables an eligible entity to issue Equity Securities up to 10% of its issued share capital through placements over a 12 month period after the annual general meeting ( 10% Placement Facility ). The 10% Placement Facility is in addition to the Company's 15% annual placement capacity under Listing Rule 7.1.
Resolution 3 seeks Shareholder approval by way of a special resolution to provide the Company the ability to issue Equity Securities under the 10% Placement Facility during the 10% Placement Period (refer to Section 6.2(f) below). The number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 6.2(c) below).
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Board recommends that Shareholders vote in favour of Resolution 3.
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6.2 Listing Rule 7.1A
(a) Is the Company an eligible entity?
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less.
The Company is an eligible entity as it is not included in the S&P/ASX 300 Index and has a market capitalisation of approximately $14.26 million, based on the closing price of Shares ($0.025) on 26 October 2018.
(b)
What Equity Securities can be issued?
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the company.
As at the date of the Notice, the Company has on issue one quoted class of Equity Securities; Shares.
(c) How many Equity Securities can be issued?
Listing Rule 7.1A.2 provides that under the approved 10% Placement Facility, the Company may issue or agree to issue a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
Where:
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A is the number of Shares on issue 12 months before the date of issue or agreement:
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(A) plus the number of fully paid Shares issued in the 12 months under an exception in Listing Rule 7.2;
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(B) plus the number of partly paid shares that became fully paid in the 12 months;
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(C) plus the number of fully paid Shares issued in the 12 months with Shareholder approval under Listing Rule 7.1 and 7.4. This does not include any issue of Shares under the Company's 15% annual placement capacity without Shareholder approval; and
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(D) less the number of fully paid Shares cancelled in the 12 months.
Note that "A" has the same meaning in Listing Rule 7.1 when calculating the Company's 15% annual placement capacity.
- D is 10%.
E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue that are not issued with Shareholder approval under Listing Rule 7.1 or 7.4.
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(d) What is the interaction with Listing Rule 7.1?
The Company's ability to issue Equity Securities under Listing Rule 7.1A will be in addition to its 15% annual placement capacity under Listing Rule 7.1.
(e) At what price can the Equity Securities be issued?
The issue price of Equity Securities issued under Listing Rule 7.1A must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued,
( Minimum Issue Price ).
(f)
When can Equity Securities be issued?
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A will be valid from the date of Meeting and will expire on the earlier to occur of:
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(i) the date that is 12 months after the date of the Meeting; or
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(ii) the date of Shareholder approval of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
( 10% Placement Period ).
(g) What is the effect of Resolution 3?
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under Listing Rule 7.1A during the 10% Placement Period without further Shareholder approval or using the Company's 15% annual placement capacity under Listing Rule 7.1.
6.3 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, the following information is provided in relation to the 10% Placement Facility:
(a) Minimum issue price
If the Company issues Equity Securities for cash consideration under the 10% Placement Facility, then the issue price will be not less than the Minimum Issue Price.
If the Company issues Equity Securities for non-cash consideration under the 10% Placement Facility, then, in accordance with the Listing Rules, the Company will provide a valuation of the non-cash consideration to the market that demonstrates that the issue price of the Equity Securities complies with Listing Rule 7.1A.3.
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(b) Risk of economic and voting dilution
If this Resolution is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders' economic and voting power in the Company will be diluted as shown in the below table (in the case of Options, only if the Options are converted into Shares).
The below table shows:
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(i) the dilution of existing Shareholders based on the current market price of Shares and the current number of Shares for "A" calculated in accordance with the formula in Listing Rule 7.1A.2 (see Section 6.2(c)) as at the date of the Notice ( Variable A );
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(ii) two examples where Variable A has increased, by 50% and 100%; and
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(iii) two examples of where the issue price of Shares has decreased by 50% and increased by 100% as against the current market price.
| Share on issue Variable A in Listing Rule 7.1A.2 |
Dilution | Dilution | ||
|---|---|---|---|---|
| Issue price per Share |
$0.0125 50% decrease in Issue Price |
$0.025 Issue Price |
$0.05 100% increase in Issue Price |
|
| 570,317,995 Shares Current Variable A |
10% Voting Dilution |
57,031,800 Shares |
57,031,800 Shares |
57,031,800 Shares |
| Funds raised |
$712,897.49 | $1,425,794.99 | $2,851,589.98 | |
| 855,476,993 Shares 50% increase in current Variable A |
10% Voting Dilution |
85,547,699 Shares |
85,547,699 Shares |
85,547,699 Shares |
| Funds raised |
$1,069,346.24 | $2,138,692.48 | $4,277,384.96 | |
| 1,140,635,990 Shares 100% increase in current Variable A |
10% Voting Dilution |
114,063,599 Shares |
114,063,599 Shares |
114,063,599 Shares |
| Funds raised |
$1,425,794.99 | $2,851,589.98 | $5,703,179.95 |
Notes:
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The table has been prepared on the following assumptions:
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(a) the issue price is $0.025 being the closing price of the Shares on ASX on 26 October 2018, being the last day that the Company's Shares traded on the ASX before this Notice was printed;
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(b) Variable A is 570,317,995 comprising existing Shares on issue as at the date of this Meeting, assuming the Company has not issued any Shares in the 12 months prior to the Meeting that were not issued under an exception in Listing Rule 7.2 or with Shareholder approval under Listing Rule 7.1 and 7.4;
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(c) the Company issues the maximum number of Equity Securities available under the 10% Placement Facility;
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(d) no convertible securities (including any issued under the 10% Placement Facility) are exercised or converted into Shares before the date of the issue of the Equity Securities; and
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(e) the issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes Options, it is assumed that those Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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The number of Shares on issue (i.e. Variable A) may increase as a result of issues of Shares that do not require Shareholder approval (for example, a pro rata entitlements issue, scrip issued under a takeover offer or upon exercise of convertible securities) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders' meeting.
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The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder's holding at the date of the Meeting.
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The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
Shareholders should note that there is a risk that:
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(i) the market price for the Company's Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
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(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company's Equity Securities on the issue date or the Equity Securities are issued as part of consideration for the acquisition of a new asset,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
(c) Final date for issue
The Company will only issue the Equity Securities under the 10% Placement Facility during the 10% Placement Period.
Shareholder approval of the 10% Placement Facility will cease to be valid if Shareholders approve a transaction under Listing Rule 11.1.2 or 11.2.
(d) Purposes of issues under 10% Placement Facility
The Company may seek to issue Equity Securities under the 10% Placement Facility for the following purposes:
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(i) cash consideration, in which case the Company intends to use funds raised for continued investment in the Company's current assets, including the Big Sandy Lithium Clay Project, the Lordsburg Lithium Brine Project and the Kangwane South Project, as well as for the
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acquisition of new assets or investments (including expenses associated with such an acquisition), and/or for general working capital; or
- (ii) non-cash consideration for the provision of services to the Company or the acquisition of new projects, assets and investments. In such circumstances the Company will provide a valuation of the non-cash consideration as required under Listing Rule 7.1A.3.
The Company will comply with the disclosure obligations under Listing Rules 7.1A.4 and 3.10.5A upon issue of any Equity Securities.
(e)
Allocation policy
The Company's allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(i) the methods of raising funds that are available to the Company, including but not limited to, rights issue or other issue in which existing security holders can participate;
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(ii) the effect of the issue of the Equity Securities on the control of the Company;
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(iii) financial situation and solvency of the Company; and
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(iv) advice from corporate, financial and broking advisers (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of the Notice but may include existing substantial Shareholders and/or new Shareholders who are not a related party or an associate of a related party of the Company.
Further, if the Company is successful in acquiring new projects, assets or investments, it is possible that the allottees under the 10% Placement Facility will be the vendors of the new projects, assets or investments.
(f)
Issues in the past 12 months
The Company has previously obtained Shareholder approval under Listing Rule 7.1A at its annual general meeting held on 30 November 2017.
In the 12 months preceding the date of the Meeting and as at the date of this Notice, the Company has issued 394,690,000 Equity Securities. This represents 143% of the total number of Equity Securities on issue at the commencement of that 12 month period.
Details of each issue of Equity Securities by the Company during the 12 months preceding the date of the Meeting are set out in Schedule 2.
(g)
Voting exclusion statement
A voting exclusion statement is included in the Notice.
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At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities. No existing Shareholder's votes will therefore be excluded under the voting exclusion in the Notice.
7. Resolution 4 – Replacement of Constitution
7.1 General
Under section 136(2) of the Corporations Act, a company may modify or repeal its constitution or a provision of its constitution by special resolution of Shareholders.
Resolution 4 seeks the approval of Shareholders to repeal the Company's existing Constitution and adopt a new constitution ( Proposed Constitution ) which is of the type required for a listed public company limited by shares.
The Proposed Constitution is broadly consistent with the provisions of the existing Constitution. A summary of the proposed material changes is set out below.
A copy of the Proposed Constitution is available for review by Shareholders at the office of the Company. A copy of the Proposed Constitution can also be sent to Shareholders upon request to the Company Secretary.
Shareholders are invited to contact the Company if they have any queries or concerns.
Resolution 4 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Board recommends that Shareholders vote in favour of Resolution 4.
7.2 Summary of material proposed changes
(a) Unclaimed dividends or other distributions (Article 13.11)
The Company has included in the Proposed Constitution a provision whereby unclaimed dividends or other distributions may be reinvested into Shares and/or donated to charity by the Company in accordance with the process set out in that provision.
Article 13.11(a) of the Proposed Constitution provides that unclaimed dividends or other distributions may be reinvested, after deducting reasonable expenses, into shares in the Company on behalf of, and in the name of the Shareholder concerned or dealt with by the Directors as they think fit for the benefit of the Company until claimed, or until required to be dealt with in accordance with any law relating to unclaimed moneys.
Article 13.11(b) of the Proposed Constitution provides that any unclaimed dividend or other distribution, which is less than $100.00 or a residual sum which arises from a reinvestment that has not been claimed for 12 months or more, may, at the discretion of the Directors, be donated to charity on behalf of the Shareholder, as the board of Directors decides.
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(b) Deemed notice to uncontactable Shareholders (Article 14.5)
The Company has included in the Proposed Constitution a provision whereby a Shareholder may be deemed to have been given notice of documents in accordance with the process set out in that provision.
Article 14.5 provides that, if a Shareholder does not have an address in the Register, or has not nominated an alternative address, or if the Company reasonably believes that a Shareholder is not known at the Shareholder's address in the Register or any alternative address provided, a document is taken to be given to the Shareholder if the document is exhibited in the registered office of the Company for 48 hours. The document is taken to be served at the start of that period. It need not be addressed to the Shareholder.
(c) Partial (proportional) takeover provisions (Article 4.9 and schedule 5)
Pursuant to section 648G of the Corporations Act, the Company has included in the Proposed Constitution a provision whereby a proportional takeover bid for Shares may only proceed after the bid has been approved by a meeting of Shareholders held in accordance with the terms set out in the Corporations Act.
A proportional takeover bid is a takeover bid where the offer made to each shareholder is only for a proportion of that shareholder's shares.
This clause of the Proposed Constitution will cease to have effect on the third anniversary of the date of the adoption of last renewal of the clause.
While the original Constitution included a provision regarding proportional takeover bids, this provision will cease to have effect in 2019.
7.3 Information required by section 648G of the Corporations Act
(a) Effect of proposed proportional takeover provisions
Where offers have been made under a proportional off-market bid in respect of a class of securities in a company, the registration of a transfer giving effect to a contract resulting from the acceptance of an offer made under such a proportional off-market bid is prohibited unless and until a resolution to approve the proportional off-market bid is passed.
(b) Reasons for proportional takeover provisions
A proportional takeover bid may result in control of the Company changing without Shareholders having the opportunity to dispose of all their Shares. By making a partial bid, a bidder can obtain practical control of the Company by acquiring less than a majority interest. Shareholders are exposed to the risk of being left as a minority in the Company and the risk of the bidder being able to acquire control of the Company without payment of an adequate control premium. These amended provisions allow Shareholders to decide whether a proportional takeover bid is acceptable in principle, and assist in ensuring that any partial bid is appropriately priced.
(c) Knowledge of any acquisition proposals
As at the date of this Notice, no Director is aware of any proposal by any person to acquire, or to increase the extent of, a substantial interest in the Company.
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(d) Potential advantages and disadvantages of proportional takeover provisions
The Directors consider that the proportional takeover provisions have no potential advantages or disadvantages for them and that they remain free to make a recommendation on whether an offer under a proportional takeover bid should be accepted.
The potential advantages of the proportional takeover provisions for Shareholders include:
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(i) the right to decide by majority vote whether an offer under a proportional takeover bid should proceed;
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(ii) assisting in preventing Shareholders from being locked in as a minority;
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(iii) increasing the bargaining power of Shareholders which may assist in ensuring that any proportional takeover bid is adequately priced; and
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(iv) each individual Shareholder may better assess the likely outcome of the proportional takeover bid by knowing the view of the majority of Shareholders which may assist in deciding whether to accept or reject an offer under the takeover bid.
The potential disadvantages of the proportional takeover provisions for Shareholders include:
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(i) proportional takeover bids may be discouraged;
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(ii) lost opportunity to sell a portion of their Shares at a premium; and
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(iii) the likelihood of a proportional takeover bid succeeding may be reduced.
(e) Recommendation of the Board
The Directors do not believe the potential disadvantages outweigh the potential advantages of adopting the proportional takeover provisions and as a result consider that the proportional takeover provision in the Proposed Constitution is in the interest of Shareholders and unanimously recommend that Shareholders vote in favour of Resolution 4.
8. Resolutions 5 and 6 – Removal and Appointment of Auditor
Under section 329 of the Corporations Act, an auditor of a company may be removed from office by resolution at a general meeting of which 2 months' notice of intention to move the resolution has been given.
It should be noted that under this section, if a company calls a meeting after the notice of intention has been given, the meeting may pass the resolution even though the meeting is held less than 2 months after the notice of intention is given.
The notice of intention to remove William Buck Audit (WA) Pty Ltd ( William Buck Audit ) was served on the Company and the Company has sent a copy of the notice of intention to William Buck Audit and ASIC in accordance with section 329(2) of the Corporations Act.
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Resolution 5 is an ordinary resolution seeking the approval of Shareholders to remove William Buck Audit as the Company's auditors. If Resolution 5 is passed, the removal of William Buck Audit as the Company's auditors will take effect at the close of the Meeting. If Resolution 5 is not passed, William Buck Audit will remain the Company's auditor.
Under section 327D of the Corporations Act, the Company in a general meeting may appoint an auditor to replace an auditor removed under section 329 of the Corporations Act, provided that a copy of the notice of nomination of auditor has previously been sent to the proposed replacement auditor and each person entitled to receive a notice of general meeting.
Resolution 6 is a special resolution seeking the appointment of HLB Mann Judd ( HLB Mann Judd ) as the new auditor of the Company. The Company has received a nomination from one of the Company's members for HLB Mann Judd to be appointed as the new auditor of the Company, and a copy of the nomination has been sent to HLB Mann Judd. A copy of the nomination is also attached to the Notice at Annexure A.
HLB Mann Judd is a registered company auditor, has previous experience in conducting audits of public listed companies, and is a well-known and respected firm. HLB Mann Judd has given its written consent to act as the Company's auditor in accordance with section 328(A)(1) of the Corporations Act subject to Shareholder approval of Resolution 6.
The Company does not believe that the audit quality will be diminished as a result of changing auditors.
Resolution 6 is subject to the passing of Resolution 5. If Resolutions 5 and 6 are passed, the appointment of HLB Mann Judd as the Company's auditor will take effect from the close of the Meeting.
Resolution 6 is a special resolution and as such requires approval of at least 75% of the votes cast by Shareholders present and eligible to vote at the Meeting (by proxy, attorney or otherwise).
The Board recommends that Shareholders vote in favour of Resolutions 5 and 6.
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Schedule 1 - Definitions
In the Notice, words importing the singular include the plural and vice versa.
10% Placement Facility has the meaning given in Section 6.1.
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10% Placement Period has the meaning given in Section 6.2(f).
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$ means Australian Dollars.
Annual Report means the Directors' Report, the Financial Report, and Auditor's Report, in respect to the year ended 30 June 2018.
Article means an article of the Constitution.
ASIC means Australian Securities and Investments Commission.
ASX means the ASX Limited (ABN 98 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX Limited.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Chair means the person appointed to chair the Meeting of the Company convened by the Notice.
Closely Related Party means:
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(a) a spouse or child of the member; or
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(b) has the meaning given in section 9 of the Corporations Act.
Company means Hawkstone Mining Limited (ACN 008 720 223).
Constitution means the constitution of the Company as at the date of the Meeting.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors' Report means the annual directors' report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Equity Security has the same meaning as in the Listing Rules.
Explanatory Memorandum means the explanatory memorandum which forms part of the Notice.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
HLB Mann Judd means HLB Mann Judd (ABN 22 193 232 714).
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly,
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including any Director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the listing rules of ASX.
Meeting has the meaning given in the introductory paragraph of the Notice.
Minimum Issue Price has the meaning given in Section 6.2(e).
Notice means this notice of annual general meeting.
Option means an option to acquire a Share.
Proposed Constitution means the proposed new constitution of the Company, a copy of which may be sent to Shareholders upon request to the Company Secretary, which is the subject of Resolution 4.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution referred to in the Notice.
Schedule means a schedule to the Notice.
Section means a section of the Explanatory Memorandum.
Securities means any Equity Securities of the Company (including Shares and Options).
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means the holder of a Share.
Strike means a 'no' vote of 25% or more on the resolution approving the Remuneration Report.
Trading Day has the meaning given in the Listing Rules.
VWAP means volume weighted average market price.
William Buck Audit means William Buck Audit (WA) Pty Ltd (ACN 125 012 124).
WST means Western Standard Time being the time in Perth, Western Australia.
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Schedule 2 – Securities issued in the previous 12 months
Details of each issue of Equity Securities by the Company during the 12 months preceding the date of the Meeting are set out in the table below:
| Date of Issue |
Number of Securities |
Type of Security |
Recipient of Security | Issue Price and details of any discount to Market Price1 (if applicable) |
Consideration, Use of Funds and Current Value2 as at the date of this Notice |
|---|---|---|---|---|---|
| 21/12/17 | 6,000,000 | Unquoted Options3 |
Directors of the Company as approved at 2017 annual general meeting |
Nil issue price (nil cash consideration) |
Performance based remuneration for services provided to the Company. Current Value: $61,980 |
| 10/04/18 | 12,500,000 | Shares | Sophisticated and professional investors under a placement ratified at the Shareholders’ meeting on 3 August 2018 |
$0.02 per Share, representing a discount of 48.7% to the Market Price on the date of issue |
$250,000 (before costs) was raised, of which all has been expended on the development of the Company’s Kangwane Anthracite Project in South Africa, due diligence exercises on USA Lithium Limited and general working capital. |
| 10/04/18 | 12,500,000 | Shares | Nominees of USA Lithium Limited |
Nil issue price (nil cash consideration) |
Consideration for an option to acquire USA Lithium Limited. Current Value: $312,500 |
| 29/06/18 | 12,500,000 | Shares | Sophisticated and professional investors under a placement ratified at the Shareholders’ meeting on 3 August 2018 |
$0.02 per Share, representing a discount of 41.18% to the Market Price on the date of issue |
$250,000 (before costs) was raised, of which all has been expended. |
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| Date of Issue |
Number of Securities |
Type of Security |
Recipient of Security | Issue Price and details of any discount to Market Price1 (if applicable) |
Consideration, Use of Funds and Current Value2 as at the date of this Notice |
|---|---|---|---|---|---|
| 29/06/18 | 1,500,000 | Shares | Longreach Capital Pty Ltd |
Nil issue price (nil cash consideration) |
Consideration for brokering services provided to the Company in connections with placements made by the Company on 10 April 2018 and 29 June 2018. Current Value: $37,500 |
| 7/09/18 | 125,000,000 | Shares | Nominees of USA Lithium Limited as approved at Shareholders’ meeting on 3 August 2018 |
Nil issue price (nil cash consideration) |
Consideration for the acquisition of USA Lithium Limited. Current Value: $3,125,000 |
| 7/09/18 | 125,000,000 | Shares | Sophisticated and professional investors under a placement approved at the Shareholders’ meeting on 3 August 2018 |
$0.02 per Share, representing a discount of 31.03% to the Market Price on the date of issue |
$2,500,000 (before costs) was raised, of which approximately $600,000 has been expended, and the remainder is intended to be spent on development of the Company’s Big Sandy and Lordsburg Lithium Projects in the United States, the Kangwane Anthracite Project in South Africa and for general working capital. |
| 7/09/18 | 15,000,000 | Unquoted Options4 |
Longreach Capital Pty Ltd (or its nominees), as approved at the Shareholders' meeting on 3 August 2018 |
Nil issue price (nil cash consideration) |
Part consideration for corporate advisory services provided to the Company in connection with the acquisition of USA Lithium Limited. Current Value: $237,900 |
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| Date of Issue |
Number of Securities |
Type of Security |
Recipient of Security | Issue Price and details of any discount to Market Price1 (if applicable) |
Consideration, Use of Funds and Current Value2 as at the date of this Notice |
|---|---|---|---|---|---|
| 7/09/18 | 15,000,000 | Unquoted Options5 |
Longreach Capital Pty Ltd (or its nominees), as approved at the Shareholders' meeting on 3 August 2018 |
Nil issue price (nil cash consideration) |
Part consideration for corporate advisory services provided to the Company in connection with the acquisition of USA Lithium Limited. Current Value: $223,800 |
| 7/09/18 | 5,190,000 | Shares | Longreach Capital Pty Ltd |
Nil issue price (nil cash consideration) |
Consideration for brokering services provided to the Company in connections with placement made by the Company on 7 September 2018. Current Value: $129,750 |
| 7/09/18 | 17,250,000 | Unquoted Options4 |
Directors of the Company as approved at a Shareholders’ meeting on 3 August 2018 |
Nil issue price (nil cash consideration) |
Performance based remuneration for services provided to the Company. Current Value: $277,550 |
| 7/09/18 | 17,250,000 | Unquoted Options5 |
Directors of the Company as approved at a Shareholders’ meeting on 3 August 2018 |
Nil issue price (nil cash consideration) |
Performance based remuneration for services provided to the Company. Current Value: $261,100 |
| 7/09/18 | 15,000,000 | Unquoted Options4 |
Employees under the Company's Employee Securities Incentive Plan approved at the 2017 annual general meeting |
Nil issue price (nil cash consideration) |
Performance based remuneration for services provided to the Company. Current Value: $237,900 |
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| Date of Issue |
Number of Securities |
Type of Security |
Recipient of Security | Issue Price and details of any discount to Market Price1 (if applicable) |
Consideration, Use of Funds and Current Value2 as at the date of this Notice |
|---|---|---|---|---|---|
| 7/09/18 | 15,000,000 | Unquoted Options5 |
Employees under the Company's Employee Securities Incentive Plan approved at the 2017 annual general meeting |
Nil issue price (nil cash consideration) |
Performance based remuneration for services provided to the Company. Current Value: $223,800 |
Notes:
-
"Market Price" means the closing price on ASX (excluding special crossings, overnight sales and exchange traded option exercises). For the purposes of this table the discount is calculated on the Market Price on the last trading day on which a sale was recorded prior to the date of issue of the relevant Equity Securities.
-
In respect of quoted Equity Securities the current value is based on the closing price of the Shares ($0.025) on ASX on 26 October 2018. The value of unquoted Equity Securities (unquoted Options) is measured using the Black Scholes pricing model. Measurement inputs include the Share price on the measurement date, the exercise price, the term of the Equity Security, the impact of dilution, the expected volatility of the underlying Share (based on weighted average historic volatility adjusted for changes expected due to publicly available information), the expected dividend yield and the risk-free interest rate for the term of the Equity Security. No account is taken of any performance conditions included in the terms of the Equity Security other than market-based performance conditions (i.e. conditions linked to the price of Shares).
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Unquoted Options exercisable at $0.048 each on or before 21 December 2020.
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Unquoted Options exercisable at $0.04 each on or before 7 September 2022.
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Unquoted Options exercisable at $0.05 each on or before 7 September 2022.
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Schedule 3 – Nomination of Auditor
26 October 2018
The Directors Hawkstone Mining Limited Suite 23, 513 Hay Street SUBIACO WA 6008
Dear Sirs,
Nomination of Auditor
For the purposes of section 328B(1) of the Corporations Act 2001, I, Adam Kiley, being a member of Hawkstone Mining Limited ( Company ), hereby nominate HLB Mann Judd of Level 4, 130 Stirling Street, Perth, Western Australia for appointment as auditor of the Company at the Company's annual general meeting.
Yours faithfully,
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Adam Kiley
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