AI assistant
PRAIRIE LITHIUM LIMITED — AGM Information 2011
Oct 30, 2011
65572_rns_2011-10-30_86c5d066-e578-4016-a955-a7b61bf2168b.pdf
AGM Information
Open in viewerOpens in your device viewer
ZYL LIMITED
ACN 008 720 223
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS
Date of Meeting 30 November 2011
Time of Meeting 11.00am WST
Place of Meeting The Melbourne Hotel 942 Hay Street PERTH WA 6000
A Proxy Form is enclosed
Please read this Notice and Explanatory Memorandum carefully.
If you are unable to attend the General Meeting please complete and return the enclosed Proxy Form in accordance with the specified directions.
ZYL LIMITED ACN 008 720 223
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Shareholders of ZYL Limited ACN 008 720 223 (Company) will be held at 11am WST on Wednesday 30 November 2011 at the Melbourne Hotel, 942 Hay Street Perth, for the purpose of transacting the following business referred to in this Notice of Annual General Meeting.
AGENDA
ITEMS OF BUSINESS
Financial Reports
To receive and consider the financial statements of the Company for the year ended 30 June 2011, together with the Directors Report and the Auditor's Report as set out in the Annual Report.
1. Resolution 1 – Non Binding Resolution to adopt Remuneration Report
To consider and, if thought fit, pass the following as an ordinary resolution :
"That the Remuneration Report as set out in the Annual Report for the year ended 30 June 2011 be adopted."
Note : The vote on this Resolution is advisory only and does not bind the Directors or the Company. Shareholders are encouraged to read the Explanatory Memorandum for further details on the consequences of voting on this Resolution.
The Company will disregard any votes cast on Resolution 1 by or on behalf of a Restricted Voter[1] . However, the Company need not disregard a vote if: (a) it is cast by a person as a proxy appointed by writing that specifies how the proxy is to vote on the proposed resolution; and (b) it is not cast on behalf of a Restricted Voter. Further, the Company will not disregard a vote cast by the Chair of the meeting as a proxy, if the appointment of the Chair expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, Shareholders should note that the Chair intends to vote any undirected proxies in favour of Resolution 1. Shareholders may also choose to direct the Chair to vote against Resolution 1 or to abstain from voting.
2. Resolution 2 – Re-election of Mr Bevan Tarratt as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
" That, Mr Bevan Tarratt, who retires in accordance with clause 95 and clause 96 of the Constitution and, being eligible for re-election, be re-elected as a Director. "
1 “Restricted Voter” means Key Management Personnel and their Closely Related Parties as defined in the glossary.
2
3. Resolution 3 – Election of Mr John Beck as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution
" That, Mr John Beck, in accordance with clause 98 of the Constitution, being eligible for election, be elected as a Director. "
OTHER BUSINESS
To deal with any other business which may be brought forward in accordance with the Constitution and the Corporations Act.
For the purposes of Resolutions 1 - 3, the following definitions contained in the glossary to the Explanatory Memorandum apply to this Notice.
By order of the Board
Nicholas Ong Company Secretary Dated: 27 October 2011
How to vote
Shareholders can vote by either:
-
attending the meeting and voting in person or by attorney or, in the case of corporate shareholders, by appointing a corporate representative to attend and vote; or
-
appointing a proxy to attend and vote on their behalf using the proxy form accompanying this Notice of Meeting and by submitting their proxy appointment and voting instructions in person, by post or by facsimile.
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to attend the meeting are asked to arrive at the venue 15 minutes prior to the time designated for the meeting, if possible, so that their holding may be checked against the Company's share register and attendance recorded. Attorneys should bring with them an original or certified copy of the power of attorney under which they have been authorised to attend and vote at the meeting.
Voting by a Corporation
A Shareholder that is a corporation may appoint an individual to act as its representative and vote in person at the meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed.
Voting by proxy
-
A Shareholder entitled to attend and vote is entitled to appoint not more than two proxies. Each proxy will have the right to vote on a poll and also to speak at the meeting.
-
The appointment of the proxy may specify the proportion or the number of votes that the proxy may exercise. Where more than one proxy is appointed and the appointment does not specify the proportion or number of the shareholder's votes each proxy may exercise, the votes will be divided equally among the proxies (i.e. where there are two proxies, each proxy may exercise half of the votes).
-
A proxy need not be a shareholder.
-
The proxy can be either an individual or a body corporate.
-
If a proxy is not directed how to vote on an item of business, the proxy may generally vote, or abstain from voting, as they think fit. However, where a Restricted Voter is appointed as a proxy, the proxy may only vote on Resolution 1, if the proxy is the Chair of the Meeting and the appointment expressly authorises the Chair to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
-
Should any resolution, other than those specified in this Notice, be proposed at the meeting, a proxy may vote on that resolution as they think fit.
-
If a proxy is instructed to abstain from voting on an item of business, they are directed not to vote on the shareholder's behalf on the poll and the shares that are the subject of the proxy appointment will not be counted in calculating the required majority.
-
Shareholders who return their proxy forms with a direction how to vote but do not nominate the identity of their proxy will be taken to have appointed the Chairman of the meeting as their proxy to vote on their behalf. If a proxy form is returned but the nominated proxy does not attend the meeting, the Chairman of the meeting will act in place of the nominated proxy and vote in accordance with any instructions. Proxy appointments in favour of the Chairman of the meeting, the secretary or any Director that do not contain a direction how to vote will be used where possible to support each of the resolutions proposed in this Notice, provided they are entitled to cast votes as a proxy under the voting exclusion rules which apply to some of the proposed resolutions. These rules are explained in this Notice.
-
To be effective, proxies must be lodged by 11am WST on 28 November 2011. Proxies lodged after this time will be invalid.
-
Proxies may be lodged using any of the following methods: - by returning a completed proxy form by post to PO Box 7653 Cloisters Square, Perth 6850; or:
-
by faxing a completed proxy form to (+61 8) 9486 4799.
The proxy form must be signed by the shareholder or the shareholder's attorney. Proxies given by corporations must be executed in accordance with the Corporations Act. Where the appointment of a proxy is signed by the appointer's attorney, a certified copy of the power of attorney, or the power itself, must be received by the Company at the above address, or by facsimile, and by 11am WST on 28 November 2011. If facsimile transmission is used, the power of attorney must be certified.
Shareholders who are entitled to vote
In accordance with Regulations 7.11.37 and 7.11.38 of the Corporations Regulations 2001, the Board has determined that a person's entitlement to vote at the Annual General Meeting will be the entitlement of that person set out in the Register of Shareholders as at 5.00pm WST on 28 November 2011.
4
ZYL LIMITED
ACN 008 720 223
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting of ZYL Limited ( ZYL or the Company ).
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
FINANCIAL REPORTS
The first item of the Notice of Annual General Meeting deals with the presentation of the consolidated annual financial report of the Company for the financial year ended 30 June 2011 together with the Directors' declaration and report in relation to that financial year and the auditor's report on those financial statements. Shareholders should consider these documents and raise any matters of interest with the Directors when this item is being considered.
No resolution is required to be moved in respect of this item.
Shareholders will be given a reasonable opportunity at the Annual General Meeting to ask questions and make comments on the accounts and on the business, operations and management of the Company.
The Chairman will also provide shareholders a reasonable opportunity to ask the Auditor questions relevant to:
-
the conduct of the audit;
-
the preparation and content of the independent audit report;
-
the accounting policies adopted by the Company in relation to the preparation of accounts; and
-
the independence of the auditor in relation to the conduct of the audit.
RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to its shareholders the Remuneration Report as disclosed in the Company's 2011 Annual Report.
The vote on the Resolution is advisory only and does not bind the Directors or the Company. The Remuneration Report is set out in the Company’s 2011 Annual Report and is also available on the Company’s website (www. zyllimited.com.au).
However, if at least 25% of the votes cast are against adoption of the Remuneration Report at the 2011 AGM, and then again at the 2012 AGM, the Company will be required to put a resolution to the 2012 AGM, to approve calling an extraordinary general meeting ( spill resolution ). If more than 50% of
5
Shareholders vote in favour of the spill resolution, the Company must convene an extraordinary general meeting ( spill meeting ) within 90 days of the 2012 AGM. All of the Directors who were in office when the 2012 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for re-election at the spill meeting.
The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to Directors, sets out remuneration details for each Director and any service agreements and sets out the details of any share based compensation.
Voting
Note that a voting exclusion applies to Resolution 1 in the terms set out in the Notice of Meeting. In particular, the directors and other Restricted Voters may not vote on this Resolution and may not cast a vote as proxy, unless the appointment gives a direction on how to vote or the proxy is given to the Chair and expressly authorises the Chair to exercise your proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel. The Chair will use any such proxies to vote in favour of the Resolution.
Shareholders are urged to carefully read the proxy form and provide a direction to the proxy on how to vote on this Resolution.
RESOLUTION 2 – RE-ELECTION OF MR BEVAN TARRATT AS A DIRECTOR
Pursuant to Clause 95 and Clause 96 of the Company's Constitution, Mr Bevan Tarratt, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
Mr Tarratt has an extensive background in the accounting industry with over 10 years’ experience in the industry primarily focused on small cap resource companies. In addition, Mr Tarratt has a comprehensive practical business background having owned various medium sized retail businesses.
Mr Tarratt also has several years’ experience in the evaluation of mineral resources acquisitions, principally in Africa, and has previous equity markets experience with Paterson Securities Limited.
Mr Tarratt has extensive experience in primary and secondary capital raisings and corporate strategic consulting having managed several Initial Public and Re-compliance offerings on the ASX and having participated in the re-structuring and re-compliance of numerous ASX listed companies.
Mr Tarratt is currently an Executive Director of ZYL Limited (ASX:ZYL) and a Non-Executive Director of Minerals Corporation Limited (ASX:MSC) and of Stonehenge Metals Ltd (ASX:SHE).
RESOLUTION 3 – ELECTION OF MR JOHN BECK AS A DIRECTOR
Pursuant to Clause 98 of the Company's Constitution, Mr John Beck, being eligible for election, offers himself for election as a Director.
Mr John Beck is a qualified chartered accountant based in South Africa and is currently the Chief Executive Officer of Mbila Resources (Pty) Limited. Mr Beck has extensive experience in corporate finance and management and is also actively involved in the anthracite and coal markets both within South Africa as well as internationally since year 2000.
Mr Beck has an exclusive Marketing Agreement with an anthracite producer in the KwaZulu Natal region in South Africa for the sales and marketing of all of their anthracite.
6
GLOSSARY
Accounting Standards has the meaning given to that term in the Corporations Act.
Annual Report means the annual report of the Company for the year ended 30 June 2011.
ASX means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited.
Board means the current board of Directors of the Company.
Closely Related Party has the meaning given to that term in the Corporations Act.
Company means ZYL Limited ACN 008 720 223.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a current director of the Company.
Explanatory Memorandum means this explanatory memorandum accompanying the Notice.
Key Management Personnel has the meaning given to that term in the Accounting Standards.
Listing Rules means the Listing Rules of the ASX.
Meeting means the annual general meeting the subject of the Notice.
Notice means the notice of annual general meeting which accompanies this Explanatory Memorandum.
Resolution means a resolution proposed pursuant to the Notice.
Restricted Voter means Key Management Personnel and their Closely Related Parties.
Share means a fully paid ordinary share in the capital of the Company.
WST means Western Standard Time as observed in Perth, Western Australia.
7
PROXY FORM ZYL LIMITED ACN 008 720 223
Name Address 1 Name Address 2 Name Address 3 Name Address 4
Appointment of Proxy
If appointing a proxy to attend the Annual General Meeting on your behalf, please complete the form and submit it in accordance with the directions on the reverse of the page.
I/We _______ of _________being a
shareholder/shareholders of ZYL Limited pursuant to my/our right to appoint not more than two proxies, appoint:
| Write here the name of the person you are appointing if this | |||
|---|---|---|---|
| The Chairman of the | person is someone other than the Chairman of the Meeting. | ||
| Meeting (mark with an "X") |
OR | Write here the name of the person you are appointing as a second proxy (if any). |
or failing him/her, (if no proxy is specified above), the Chairman of the meeting, as my/our proxy to vote for me/us and on my/our behalf at the Annual General Meeting to be held at 11am WST on Wednesday 30 November 2011 at the Melbourne Hotel, 942 Hay Street Perth and at any adjournment of that meeting.
This proxy is to be used in respect of ______% of the ordinary shares I/we hold.
Important for Resolution 1- If the Chair of the Meeting is your proxy or is appointed as your proxy by default
By marking this box, you are directing the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolution 1 as set out in the Notice of Meeting. If you do not mark this box, and you have not directed your proxy how to vote on Resolution 1, the Chair of the Meeting will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on these items. If you appoint the Chair of the Meeting as your proxy you can direct the Chair how to vote by either marking the boxes below (for example if you wish to vote against or abstain from voting) or by marking this box (in which case the Chair of the Meeting will vote in favour of Resolution 1).
The Chair of the Meeting intends to vote all available proxies in favour of Resolution 1.
I/We direct the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolution 1 (except where I/we have indicated a different voting intention below) and acknowledge that the Chairman of the Meeting may exercise my proxy even though Resolution 1 are connected directly or indirectly with the remuneration of a member of Key Management Personnel
| RESOLUTION | For | Against | **Abstain *** |
|---|---|---|---|
| 1. Non Binding Resolution to adopt Remuneration Report | | | |
| 2. Re-election of Mr Bevan Tarratt as a Director | | | |
| 3. Election of Mr John Beck as a Director | | | |
- If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
PLEASE SIGN HERE
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
| _Executed_in accordance with section 127 of the | Corporations Act: | |
|---|---|---|
| Individual or Shareholder 1 | Joint Shareholder 2 | Joint Shareholder 3 |
| Sole Director & Sole Company Secretary | Director | Director/ Company Secretary |
| Dated this ____ day of __________ 2011 | ||
| _______ _________ |
||
| Contact Name | Contact Business Telephone / Mobile |
8
Annual General Meeting Proxy Form
ZYL Limited ACN 008 720 223
INSTRUCTIONS FOR COMPLETING PROXY FORM
-
Completion of a proxy form will not prevent individual shareholders from attending the Annual General Meeting in person if they wish. Where a shareholder completes and lodges a valid proxy form and attend the Annual General Meeting in person, then the proxy's authority to speak and vote for that shareholder is suspended while the shareholder is present at the Annual General Meeting.
-
A shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder's voting rights. If the shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes.
-
A proxy need not be a shareholder of the Company.
-
If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
-
Should any resolution, other than those specified in this Notice, be proposed at the meeting, a proxy may vote on that resolution as they think fit.
-
If a representative of a company shareholder is to attend the Meeting, a properly executed original (or certified copy) of evidence of appointment. The appointment must comply with section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment to including any authority under which it is signed.
-
If a representative as power of attorney of a shareholder is to attend the meeting, a properly executed original (or certified copy) of the appropriate power of attorney under which they have been authorised should be produced for admission to the Annual General Meeting.
-
Signing Instructions
You must sign this form as follows in the spaces provided:
Individual: Where the holding is in one name, the holder must sign. Joint Holding: Where the holding is in more than one name, all of the shareholders should sign.
Power of Attorney: If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary this form must be signed by that person.
If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone.
Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
- Lodgement of a Proxy
This Proxy Form (and any power of attorney under which it is signed) must be received at the address below not later than 11am WST on 28 November 2011 (48 hours before the commencement of the Meeting). Any Proxy Form received after that time will not be valid for the scheduled Meeting.
Postal address: ZYL Limited, PO Box 7653 Cloisters Square, Perth 6850 Fax number: (+61 8) 9486 4799
9