Ponni Sugars (Erode) Ltd. — AGM Information 2024

May 13, 2024

PONNI SUGARS (ERODE) LIMITED

NOTICE OF ANNUAL GENERAL MEETING

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ORDINARY BUSINESS

1. Adoption of Financial Statements

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1. Dividend declaration

3. Reappointment of retiring Director

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SPECIAL BUSINESS

1. Reclassification of the status of Mr Bimal K Poddar from “Promoter” to “Public” category

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28th Annual Report 2023-24

5. Remuneration to Cost Auditor

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PONNI SUGARS (ERODE) LIMITED

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3. Particulars of Directors

R Madhusudhan

NOTES:

1. AGM thro VC/OAVM:

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2. Quorum / Proxy form / Attendance slip

A shareholder entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote on his / her behalf and the proxy need not be a shareholder of the company.

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4. Explanatory Statement / Special Business

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5. Book Closure

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Ponni Sugars (Erode) Limited

6. Dividend

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7. Unpaid Dividend

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8. Attending e-AGM

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1. Voting Process

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1. Mailing of AGM Notice & Annual Report

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1. Procedure for obtaining the Annual Report, AGM Notice and e-Voting instructions by shareholders whose email addresses are not registered with the DPs/ RTA

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12. Inspection of documents

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28th Annual Report 2023-24

STATEMENT PURSUANT TO SECTION 102(1) OF THE COMPANIES ACT, 2013 AND REGULATION 17 (1A) OF THE LISTING REGULATIONS FORMING PART OF THE NOTICE.

Item No.3

Reappointment of retiring Director

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Item No.4

Reclassification of the status of Mr Bimal K Poddar from “Promoter” to “Public” category

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Ponni Sugars (Erode) Limited

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Item No.5

Remuneration to Cost Auditor

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For PONNI SUGARS (ERODE) LIMITED

R Madhusudhan

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28th Annual Report 2023-24

Appendix ‘A’

Details of the Directors seeking reappointment at the 28th Annual General Meeting

Mr Arun G Bijur

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Ponni Sugars (Erode) Limited

Appendix ‘B’

Procedure for participation in the 28th AGM through VC/ OAVM

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Help Center

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Login type Helpdesk details
CDSL
NSDL
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28th Annual Report 2023-24

Appendix ‘C’

Voting Process & Instructions

• A) Remote e-Voting Facility

• (B) Login for Remote e-Voting / joining the meeting

• I Demat Holders

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Type of shareholders Login Method
CDSL
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Ponni Sugars (Erode) Limited

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Type of shareholders Login Method
NSDL
Depository
Participants
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28th Annual Report 2023-24

5. Registration of e-mail with DPs

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II. Login method for e-voting and joining virtual meeting for Physical shareholders & Non individual shareholders

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• use the sequence number

• OR

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Ponni Sugars (Erode) Limited

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• (C) Additional Facility for Non – Individual Shareholders and Custodians –Remote Voting only.

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• (D) Voting at e-AGM

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• (E) General Instructions

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28th Annual Report 2023-24

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1. Voting Results

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Request to Shareholders

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For shareholders holding shares in physical form

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