Polyfair Holdings Limited — AGM Information 2021

Jun 29, 2021

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Polyfair Holdings Limited 寶發控股有限公司

(Incorporated in the Cayman Islands with limited liability)

(Stock Code: 8532)

(the ‘‘Company’’)

PROXY FORM FOR ANNUAL GENERAL MEETING

Proxy form for use at the annual general meeting of the Company to be held on Friday, 20 August 2021 (or any adjournment thereof) (the ‘‘Meeting’’)

I/We[(1)]

of

being the registered holder(s) of[(2)]

shares of HK$0.01 each

in the capital of the Company hereby appoint the Chairman of the Meeting, or[(3)]

of

as my/our proxy/proxies to attend and vote for me/us and on my/our behalf as directed below at the Meeting (and at any adjournment thereof) to be held at 14/F., Fairmont House, 8 Cotton Tree Drive, Central, Hong Kong, on Friday, 20 August 2021 at 10: 00 a.m. (or any adjournment thereof) and to vote in respect of the following resolutions as indicated and on any other business that may properly come before the Meeting, and, if no such indication is given, as my/our proxy thinks fit:

Please tick (‘‘✓’’) the appropriate boxes to indicates how you wish your vote(s) to be cast.[(4)]

	ORDINARY RESOLUTIONS	ORDINARY RESOLUTIONS	FOR (4)	AGAINST (4)
	1.	To receive and adopt the audited financial statements of the Company and its subsidiaries and thereports of the directors and of the independent auditors of the Company for the year ended 31March 2021.
	2.	(i)To re-elect Mr. Wong Kam Man as an executive director of the Company.
		(ii)To re-elect Dr. Lung Cheuk Wah as an independent non-executive director of the Company.
		(iii)To authorise the board of directors of the Company to fix the remuneration of the directorsof the Company.
	3.	To re-appoint ZHONGHUI ANDA CPA Limited as auditors of the Company and to authorise theboard of directors of the Company to fix their remuneration.
	4.	To give a general mandate to the directors of the Company to issue, allot and deal with additionalshares not exceeding 20% of the total number of issued shares of the Company as at the date ofpassing this Resolution.
	5.	To give a general mandate to the directors of the Company to repurchase shares not exceeding 10%of the total number of issued shares of the Company on the date of passing this Resolution.
	6.	To extend the general mandate granted to the directors of the Company to issue, allot and deal withadditional shares in the capital of the Company by adding to it the aggregate number of shares of theCompany repurchased by the Company.

Dated

Signature[(5)]

Notes:

1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS. The names of all joint holders should be stated.

2. Please insert the number of shares registered in your name(s). If no number is inserted, this form of proxy will be deemed to relate to all the shares in the Company registered in your name(s).

3. If you wish to appoint a proxy other than the Chairman of the Meeting, please strike out ‘‘the Chairman of the Meeting, or’’ and insert the name and address of the person you wish to appoint in the space provided. ANY ALTERATION MADE TO THIS PROXY FORM MUST BE INITIALLED BY THE PERSON WHO SIGNS IT. A proxy need not be a member of the Company.

4. IMPORTANT: If you wish to vote for any resolution, please tick the appropriate box(es) marked ‘‘For’’. If you wish to vote against any resolution, please tick the appropriate box(es) marked ‘‘Against’’. Failure to complete any or all the boxes will entitle your proxy to cast your votes at his discretion. Your proxy will also be entitled to vote at his discretion on any resolution properly put to the meeting other than those referred to above.

5. This proxy form must be signed by you or your attorney duly authorised in writing. In the case of a corporation, this form must be executed either under seal or under the hand of an officer or attorney duly authorised in writing.

6. All resolutions will be put to vote by way of poll at the annual general meeting. Every shareholder of the Company presents in person (in the case of a shareholder being a corporation, by its duly authorised representative) or by proxy shall have one vote for every fully paid share of which he/she is the holder. A person entitled to more than one vote need not use all his/her votes or cast all the votes he/she uses in the same way and in such case, please state the relevant number of shares in the appropriate box(es) above.

7. In the case of joint registered holders, the vote of the senior who tenders a vote, whether in person or by proxy, shall be accepted to the exclusion of the vote(s) of other joint holder(s) and for this purpose seniority shall be determined by the order in which the names stand in the register of members of the Company in respect of joint holding.

8. To be valid, this proxy form together with the power of attorney or other authority (if any) under which it is signed or a notarially certified copy thereof must be deposited at the Company’s branch share registrar in Hong Kong, Tricor Investor Services Limited, at Level 54, Hopewell Centre, 183 Queen’s Road East, Hong Kong, or via the designated URL (https://spot-emeeting.tricor.hk) by using the username and password provided on the notification letter sent by the Company as soon as possible and in any event no later than 48 hours before the time appointed for the annual general meeting or any adjournment thereof.

9. Completion and delivery of this proxy form will not preclude you from attending and voting at the meeting if you so wish.

PERSONAL INFORMATION COLLECTION STATEMENT

Yourproxies)supplyand yourof yourvotingand instructionsyour proxy’sfor(ortheproxies’)Meetingname(s)of the Companyand address(es)(the ‘‘Purposesis on a voluntary’’). We maybasistransferfor theyourpurposeand yourof processingproxy’s (oryourproxies’)requestname(s)for theandappointmentaddress(es)oftoaourproxyagent,(or contractor, or third party service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorized by law to request the information or are otherwise relevant for the Purposes and need to receive the information. Your and your proxy’s (or proxies’) name(s) and address(es) will be retained for such period as may be necessary to fulfil the Purposes. Request for access to and/or correction of the relevant personal data can be made in accordance with the provisions of the Personal Data (Privacy) Ordinance and any such request should be in writing by mail to Tricor Investor Services Limited at the above address.