Poly Property Services Co., Ltd. — Proxy Solicitation & Information Statement 2024

Dec 23, 2024

保利物业

POLY PROPERTY SERVICES CO., LTD.

保利物業服務股份有限公司

(A joint stock company incorporated in the People's Republic of China with limited liability)

(Stock Code: 06049)

PROXY FORM

FOR THE FIRST EXTRAORDINARY GENERAL MEETING OF 2025

I/We $^{(Note1)}$

of (Note 2)

being the shareholder(s) of $(^{Note3})$

domestic shares/H shares $(^{Note4})$ of Poly Property Services Co., Ltd. (the "Company"), hereby appoint $(^{Note5})$ the chairman of the meeting

or

of

as my/our proxy to attend on my/our behalf at the first extraordinary general meeting of 2025 (the "EGM") to be held at the Conference Room, 2nd Floor, East Tower, Poly Plaza, No. 832 Yue Jiang Zhong Road, Hai Zhu District, Guangzhou, Guangdong Province, the PRC on Tuesday, 7 January 2025 at 10:00 a.m. or at any adjourned meeting(s) thereof and vote as indicated below in respect of the resolutions set out in the notice of the EGM. If no such indication is given, my/our proxy will be entitled to vote as he/she thinks fit.

Unless the context requires otherwise, terms used in this form shall have the same meanings as those defined in the circular of the Company dated 23 December 2024.

SPECIAL RESOLUTIONS(Note6)		FOR(Note7)	AGAINST(Note7)	ABSTAIN(Note7)
1	To consider and approve the change of business scope and the amendment to Article 14 of the Articles of Association
2	To consider and approve other amendments to the Articles of Association and related Rules.

Date:

Signature(Note 8):

Notes:

1. Please insert full name(s) (in Chinese or English) as shown on the register of members of the Company in BLOCK CAPITALS.
2. Please insert registered address(es) as shown on the register of members of the Company in BLOCK CAPITALS.
3. Please insert the number of shares registered in your name(s) and to which this proxy form relates. If no number is inserted, the proxy form will be deemed to be related to all shares of the Company registered in your name(s).
4. Please delete as appropriate for the class of share(s).
5. If a proxy other than the chairman of the meeting is preferred, please cross out the words "the chairman of the meeting or" and insert the full name(s) and address(es) of the proxy(ies) desired in the space provided. Any shareholder entitled to attend and vote is entitled to appoint one or more persons (whether such person is a shareholder of the Company or not) as his/her proxy(ies) to attend and vote on his/her behalf. In the case of joint shareholders, any shareholder may sign the proxy form(s). The vote of the senior joint shareholder who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the votes of the other joint shareholder(s) and for this purpose seniority will be determined by the order in which the names stand in the register of members in respect of the joint shareholding.
6. Ordinary resolution shall be passed by shareholders (including proxies) representing more than half of the votes represented by the shareholders (including proxies) attending at the meeting who have voting rights. Special resolution shall be passed by shareholders (including proxies) representing more than two thirds of the votes represented by the shareholders (including proxies) attending at the meeting who have voting rights.
7. Important: If you wish to vote for a resolution, please tick the appropriate box marked "FOR". If you wish to vote against a resolution, tick the box marked "AGAINST". If you wish to abstain from voting on any resolution, tick the box marked "ABSTAIN". If no indication is given, the proxy will be entitled to vote as he thinks fit. Any alteration of this proxy form must be initiated by the person who sign this proxy form.
8. The appointment of a proxy must be in writing by using the proxy form of the Company. This form of proxy must be signed under the hand of the appointer or his/her attorney duly authorised in writing. For a corporate appointer, the form of proxy must be affixed with the common seal or signed by its director or attorney duly authorised in writing. Where a form of proxy is signed on behalf of the appointer by an attorney, the power of attorney authorizing that attorney to sign or other instruments of authorization shall be notarised.
9. For H shareholder(s), this proxy form shall only be valid if it is returned to the Company's H Share registrar, Tricor Investor Services Limited, at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong not less than 24 hours before the appointed time for holding the EGM in person or by mail. For domestic shareholder(s), this proxy form shall only be valid if it is returned to the Company's principal place of business in the PRC at 48-49th Floor, Poly Plaza, 832 Yue Jiang Zhong Road, Hai Zhu District, Guangzhou, Guangdong Province, the PRC not less than 24 hours before the appointed time for holding the EGM in person or by mail. If no indication is given, the proxy will be entitled to vote or abstain as he thinks fit. Your proxy will also be entitled to vote at his discretion on any resolution properly put to the EGM other than those referred to in the notice of the EGM. Completion and delivery of this proxy form will not preclude you from attending and voting at the EGM if you so wish.
10. An individual shareholder attending the EGM in person shall present his/her identification card or other document or certification of identification. A proxy attending the EGM on behalf of a shareholder shall present his/her identification card and the power of attorney signed by the appointer or his representative with the issue date. A corporate shareholder shall attend the EGM by its legal representative or his nominee or the person resolved and authorised by the board of directors or other decision-making body. A legal representative attending the EGM shall present his/her identification card and document which can certify his capacity as a legal representative. The legal representative or the person resolved and authorised by the board of directors or other decision-making body attending the EGM shall present his identification card and the power of attorney legally issued by the legal representative of the corporate shareholder.
11. The register of members of the Company will be closed from Thursday, 2 January 2025 to Tuesday, 7 January 2025, both days inclusive, during which period no transfer of the shares will be registered. In order for the H shareholders to qualify for attending and voting at the EGM, all completed share transfer forms together with the relevant H share certificates shall be lodged with the Company's H Share registrar, Tricor Investor Services Limited, at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong for registration not later than 4:30 p.m. on Tuesday, 31 December 2024. Shareholders whose names appear on the register of members of the Company on Tuesday, 7 January 2025 are entitled to attend and vote at the EGM.
12. The EGM is expected to take no more than half a day. Shareholders of the Company who attend the EGM (in person or by proxy) shall bear their own travelling and accommodation expenses. Shareholders of the Company may contact the Company via telephone at +86 20 8989 9959 and email at stock@polywaye.com for any enquiries in respect of the EGM.
13. The resolutions at the EGM will be taken by poll pursuant to the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the "Listing Rules"). The results of the poll will be published on the designated website of The Stock Exchange of Hong Kong Limited (www.hkexnews.hk) and the website of the Company (www.polywaye.com) in accordance with the Listing Rules.