Pokarna Ltd. — AGM Information 2021

Aug 6, 2021

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PokarnaLimited
August, 06, 2021Date:
Department of Corporate Services,B.S.E Limited,Phiroze Jeebhoy Towers,Dalal Street,Mumbai — 400001	Listing Department,NationalExchangeStockIndiaofLtd,Exchange Plaza,BandraComplex,KurlaBandra(East),Mumbai — 400051

Dear Sir,

Ref: Scrip Code: 532486 / Symbol: Pokarna

Sub: AGM Update / Submission of proceedings of 30 Annual general Meeting, pursuant to Regulation 30, Part A Schedule III of SEBI (LODR) Regulations, 2015.

This is to inform that the 30" Annual General Meeting (AGM) of the Company was held on 06" August, 2021 at 11.a.m. through Video Conferencing ("VC") /Other Audio-Visual Means ("OAVM") and the business mentioned in the Notice convening the AGM dated 21 June, 2021 was duly transacted.

Please find enclosed the proceedings of the 30" AGM as per Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

We will separately intimate the voting results to the stock exchanges.

This is for your record and dissemination.

For Pokarna Limited

| Ut. Babita Chandrakar Company Secretary & i Ye Officer

PROCEEDINGS OF THE THIRTIETH ANNUAL GENERAL MEETING OF POKARNA LIMITED HELD ON FRIDAY, AUGUAT, 06, 2021 AT 11.00 A.M. THROUGH VIDEO CONFERENCING ("VC") / OTHER AUDIO-VISUAL MEANS ("OAVM").

Directors present through Video Conferencing ("VC") / Other Audio-Visual Means ("OAVM")

• Mr. Gautam Chand Jain, Chairman & Managing Director
• Mr. Mahender Chand, Independent Director
• Mr. Thati Venkataswamy Chowdary, Independent Director
• Mr. Meka Yugandhar, Independent Director ES Se ES aS
• Mr. Vinayak Rao Juvvadi, Independent Director
• Mr. Prakash Chand Jain, Non-Executive Director
• Mrs. Apurva Jain, Whole-time Director
• eo Dr. Jayshree Rajesh Sanghani, Independent Director

In_attendance of the following persons present through Video Conferencing ("VC") / Other Audio-Visual Means ("OAVM"):

• 1. Mr. Paras Kumar Jain, CEO of Pokarna Engineered Stone Limited
• 1. Mr. M. Viswanatha Reddy, Chief Financial Officer
• 1. Mr. M. Murali Jaganmohan, Internal Auditor
• 1. Mr. Manoj Kumar Bihani, Statutory Auditor
• 1. Mr. K V Chalama Reddy, Secretarial Auditor
• 1. Ms. Babita Chandrakar, Company Secretary

Members Present:

The meeting was attended by 53 members through VC or OAVM.

Ms. Babita Chandrakar, Company Secretary & Compliance Officer, welcomed the Board of Directors and the Members of the Company, thereafter ascertained the quorum and with the permission of the Chairman called the meeting to the order.

The Company Secretary informed the members that this Annual General Meeting was held through VC or OAVM in accordance with the Companies Act, 2013 and circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of India in the light of the COVID-19 pandemic. Accordingly, the Company has provided the facility for joining the meeting through VC or OAVM for the members and the Company has taken all requisite steps to facilitate members to participate at the AGM and cast their vote on items considered in the AGM as per the AGM Notice.

Members were informed that the Company had provided the facility to cast the votes electronically, on all resolutions set forth in the Notice of AGM, the remote e-voting was commenced on 1" August, 2021 at 09.00 a.m. and ended on 5 August, 2021 at 5.00 p.m. and Members who have not cast their votes electronically and were participating in the meeting can cast their votes during the meeting through the e-voting system (Insta Poll) provided by Kfin Technologies Private Limited (Kfintech) and also the e-voting facility shall be open for 15 minutes after the conclusion of AGM. It was also informed that there would be no voting by show of hands at the meeting.

The members were further informed that the Board of Directors appointed Mr. K.V. Chalama Reddy, Practicing Company Secretary, as the scrutinizer to supervise the e-voting process. The results along with scrutinizer report will be uploaded on the website of the Company and on the website of KFin Technologies and also be submitted to the stock exchanges, i.e., NSE and BSE.

The Chairman of the meeting delivered his speech on the business and performance highlights of the Company and a corporate presentation covering overview of the Company

Thereafter Members were invited to raise the queries, if any, on the annual accounts or operations of the company.

Certain queries have been raised by the Members, for which Mr. Gautam Chand Jain had given replies to their satisfaction.

With the consent of the Members present, the Notice convening the AGM along with Board's Report and Auditor's Report for the year ended 31% March, 2021, were taken as read. There were no observation, qualifications or adverse remarks in the Statutory Auditor, However, the Secretarial Auditor has made an observation with regard to Delay in Appointment of Independent Women Director and response on the same has been provided in the Board's Report. Thereafter Company Secretary explained the shareholders about the "Instapoll" (electronic polling) and read out the resolutions and order for commencement of the poll.

The following items of Business as per the Notice of the 30 Annual General Meeting was transacted

Item.No.1: Ordinary Resolution

To receive, consider and adopt:

• a) the Audited Standalone Financial Statements of the Company consisting of the Balance Sheet as at 31st March, 2021, the Statement of Profit and Loss, Cash Flow Statement and Statement of Changes in Equity for the year ended on that date and the Explanatory Notes annexed to, and forming part of, any of the said documents together with the reports of the Board of Directors and the Auditors report thereon; and
• b) the Audited Consolidated Financial Statements of the Company consisting of the Balance Sheet as at 31st March, 2021, the Statement of Profit and Loss, Cash Flow Statement and Statement of Changes in Equity for the year ended on that date and the Explanatory Notes annexed to, and forming part of, any of the said documents together with the Auditors' Report thereon.

Item.No.2: Ordinary Resolution

To declare Dividend on Equity Shares for the financial year 2020-21.

Item.No.3: Ordinary Resolution

To appoint a Director in place of Mr. Rahul Jain (DIN: 00576447), who retires by rotation and being eligible, offers himself for re-appointment

Special Business:

Item.No.4 : Special Resolution

Re-appointment of Mr. Gautam Chand Jain, as the Chairman & Managing Director of the Company

Item.No.5 : Special Resolution

Re-appointment of Mr. Rahul Jain, as the Managing Director of the Company

Item.No.6 : Special Resolution

Appointment of Dr. Jayshree Rajesh Sanghani, an Independent Director of the Company.

Item.No.7 : Special Resolution

Payment of Commission to Non-Executive Directors of the Company for a period of 5 years commencing from 01" April, 2021.

The Chairman authorized the Company Secretary to declare the results of the voting and place the results on the website of the Company at the earliest besides submitting to Stock Exchanges.

The members were also informed that the resolutions, if passed, shall be considered as passed effective today i.e. 06" August, 2021.

The Company Secretary announced that all the business set out in the Notice of this Meeting had been concluded and a time period of 15 minutes would be available for voting at the Meeting after which the Meeting will stand closed.

Then the meeting was concluded with vote of thanks. The Annual General Meeting was concluded at 12.30 P.M. on 06" August, 2021. For Pokarna Limited Fs

Babita Chandrakar Company Secretary. M. NO.: A43673