Poddar Pigments Ltd. — AGM Information 2020

Oct 1, 2020

PODDA PIGMENTS

Ref: PPL/JPR/SECT/2020-21

BSE Ltd.. Phiroze Jeejeebhoy Towers, 25th Floor, Dalal Street, Fort, MUMBAI - 400 001

Date: 30.09.2020

National Stock Exchange of India Ltd., Exchange Plaza, Plot No. C/1, G Block, Bandra-Kurla Complex, Bandra (E), MUMBAI - 400 051

Company Code: 524570

Company Symbol: PODDARMENT

Sub: Proceeding of the Annual General Meeting (29th AGM) held on 30th September, 2020.

Dear Sirs,

Pursuant to the provisions of Regulation 30 read with Schedule III Para A of Part A of SEBI (Listing Obligations and Disclosure Requirement) Regulations, 2015, Please find enclosed summary of the proceedings 29th Annual General Meeting of Poddar Pigments Limited held on 30th September, 2020 through Video Conference ("VC") / Other Audio Visual Means ("OAVM").

We hope you will find the above in order.

Thanking you,

Yours faithfully For PODDAR PIGMENTS LIMITED (Navin Yain)

AVP (Legal) & Company Secretary

Encl: a/a

Poddar Pigments Limited

Regd. Office & Works: E-10-11 & F-14 to 16 RIICO Industrial Area, Sitapura Jaipur - 302 022 Rajasthan, India. Tel.: +91-141-2770202/03/287/291 Fax: +91-141-2771922 Email: jaipur@poddarpigmentsltd.com CIN: L24117RJ1991PLC006307 GSTIN: 08AAACP1125E1ZZ

PODDAR PIGMENTS

Proceedings of 29th Annual General Meeting

The 29th Annual General Meeting (AGM) of the Members of Poddar Pigments Limited was held on Wednesday, September 30, 2020 at 11.00 am through Video Conferencing ("VC") / Other Audio Visual means ("OAVM") and concluded at 11.44 am.

TOTAL NUMBER OF SHAREHOLDERS AS ON RECORD DATE: 10056

MEMBERS PRESENT THROUGH VIDEO CONFERENCING: 36

• Shri Gaurav Goenka, Joint Managing Director of the Company, occupied the Chair and $\bullet$ on being satisfied that sufficient quorum was present at the meeting, ordered for commencement of the proceedings.
• The Chairperson welcomed the members and their representatives present and introduced the Directors, Statutory Auditor, Secretarial Auditor, Cost Auditor, Chief Financial Officer and Company Secretary present at the meeting.
• The Chairperson informed the Members that the Meeting was held through VC/ OAVM in compliance with the Ministry of Corporate Affairs Circular No.20/2020 dated May 05, 2020 read with Circular No. 14/2020 dated April 08, 2020 and Circular No.17 /2020 dated April 13, 2020 (hereinafter referred to as "MCA Circulars"), Government of India, and Securities and Exchange Board of India.
• With the permission of the members, the Chairperson took the Notice of the 29th Annual $\bullet$ General Meeting as read.
• With the permission of the members, the Chairperson took the Directors' Report along with $\bullet$ Annexures and the Financial Statements for the year ended March 31, 2020 along with the Statutory Auditors' Report and Secretarial Auditors Report as read, as the report of Statutory Auditors and the Secretarial Auditors were unqualified and without any adverse observations or comments in their respective reports.
• The Chairperson thereafter, addressed the Members on the Business & Economic environment and explained about the performance of the Company during the Financial Year ended March 31, 2020.
• The Chairperson covered the items of Ordinary Business and Special Business before the $\bullet$ Meeting, as listed under Item Nos. 1 to 3 below and gave the opportunity to the Members, who registered themselves as Speaker shareholders to ask questions or seek clarifications on the Annual Report of the Company.
• The Speaker-shareholders asked certain questions regarding operations of the company, future plans, etc. and thereafter the Director & CEO responded to the queries raised by the Members. All questions/ clarifications of Members have been satisfactorily addressed.
• The Chairperson informed the Members that Shri Babu Lal Patni, Practicing Company $\ddot{\bullet}$ Secretary (CP No.: 1321), was appointed by the Board of Directors as the Scrutinizer for conducting the AGM voting process in a fair and transparent manner.
• The Chairperson further informed the Members that pursuant to the provisions of Section 108 read with Rule 20 of the Companies (Management and Administration) Rules 2014 and

Poddor Pigments Limited

Regd. Office & Works : E-10-11 & F-14 to 16 RIICO Industrial Area, Sitapura Jaipur - 302 022 Rajasthan, India. Tel.: +91-141-2770202/03/287/291 $Fax: +91-141-2771922$ Email: jaipur@poddarpigmentsltd.com CIN: L24117RJ1991PLC006307 GSTIN: 08AAACP1125E1ZZ

PODDAR PIGMENTS

Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company had extended the e-voting facility to the Members of the Company in respect of businesses to be transacted at the Annual General Meeting through the e-voting portal of Link Intime India Pvt. Ltd. from Sunday, September 27, 2020 at 9.00 am to Tuesday, September 29, 2020 at 5.00 pm., and the said facility was also operational at the Meeting till all the resolutions proposed in the Notice were considered and voted upon by the members who were attending the Meeting and have not already cast their vote(s) through remote e-voting.

• After Scrutiny of votes polled through e-voting at Annual General Meeting, Shri Babu Lal $\bullet$ Patni, Scrutinizer has submitted his report to the Chairperson.
• The scrutinizers report was received and accordingly, the Chairperson has declared that all the $\bullet$ following resolutions as set out in the Notice of 29th Annual General Meeting were passed by the Members with requisite majority through remote e-voting and e-voting :

Sl. No	Resolutions	Details
	Ordinary Business:
(1)	To consider and adopt the Audited Financial Statement ofthe Company for the Financial year ended 31st March,2020 and the Reports of the Board of Directors' andAuditors' thereon.	Passed with requisitmajority
(2)	To appoint a Director in place of Smt. Mahima P. Passed with requisiteAgarwal (DIN: 03588809), Director, who retires by rotation and being eligible, offers herself for re-appointment.	majority
	Special Business:
(3)	Ratification of remuneration to Cost Auditor.	Passed with requisitemajority

The voting results will be notified to the Stock Exchanges in the format specified under Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and the details of the said results will also be available on the Company's website.

Notes:

• (i) The Company will further separately intimate the results of e-voting to the stock exchanges.
• (ii) This document does not constitute minutes of the proceedings of the Annual General Meeting of the Company.

Thanking You

For Paddar Pigments Limited (Navin $\tilde{J}$ AVP (Legal) & Company Secretary

Poddar Pigments Limited Regd. Office & Works : E-10-11 & F-14 to 16 RIICO Industrial Area, Sitapura Jaipur - 302 022 Rajasthan, India. Tel.: +91-141-2770202/03/287/291 Fax: +91-141-2771922 Email: jaipur@poddarpigmentsltd.com CIN: L24117RJ1991PLC006307 GSTIN: 08AAACP1125E1ZZ