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Playfair Mining Ltd. — AGM Information 2021
Dec 11, 2021
42497_rns_2021-12-10_cb3db7b3-92e9-4608-84d5-96b07e26713e.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL & SPECIAL MEETING OF SHAREHOLDERS
TAKE NOTICE that an Annual General and Special Meeting (the “Meeting”) of the Shareholders of PLAYFAIR MINING LTD . (the “Company”) will be held in the Boardroom of Owen Bird Law Corporation, Suite 2900 - 595 Burrard Street, Vancouver, British Columbia, V7X 1J5, on Wednesday, December 15, 2021 at 11:30 a.m. (Vancouver time) for the following purposes:
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To receive the consolidated Financial Statements of the Company for the financial years ended February 29, 2020 and February 28, 2021, together with the auditor’s reports thereon.
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To set the number of directors for the ensuing year at three (3).
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To elect directors for the ensuing year or until their successors have been duly elected or appointed.
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To re-appoint Davidson & Company LLP, as the auditor of the Company for the ensuing year and to authorize the directors to fix their remuneration.
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To approve and ratify the Company’s 10% rolling Stock Option Plan.
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To approve an amendment to the Articles of the Company to adopt advance notice provisions.
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To transact such other business as may be properly transacted at the Meeting or at any adjournment thereof.
Accompanying this Notice of Meeting is an Information Circular which provides additional information relating to matters to be dealt with at the Meeting. You have the right to vote your shares if you were a shareholder of the Company on November 2, 2021, the record date fixed for the Meeting. If you are unable to attend the Meeting in person, you may still vote by submitting a proxy. For information on how to vote please refer to the Information Circular, as well as the instructions contained in the instrument of proxy or voting instruction form which have been sent to you pursuant to the “Notice-and-Access” system.
If you have questions relating to the Meeting, please contact the Company by telephone at 604-687-7178 or by email at [email protected].
DATED at Vancouver, British Columbia, this 2[nd] day of November, 2021.
BY ORDER OF THE BOARD
“Donald G. Moore”
Director and CEO
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NOTICE AND ACCESS NOTIFICATION
ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS TO BE HELD ON December 15, 2021
This notification is being provided to the shareholders of PLAYFAIR MINING LTD. (the “Company”) under the notice-and-access provisions for the delivery of meeting materials in respect of its Annual General and Special Meeting of shareholders to be held on December 15, 2021 (the “Meeting”). Under notice-and-access, instead of receiving printed copies of the Company’s Information Circular dated November 2, 2021 and, if requested, the Financial Statements and Management’s Discussion and Analysis for the years ended February 29, 2020 and February 28, 2021, the Company is providing shareholders this notice with information on how they may access the meeting materials electronically. However, together with this notification, shareholders continue to receive a Proxy or Voting Instruction Form, as applicable, enabling them to vote at the Meeting. The use of this alternative means of delivery will help reduce paper use, printing and mailing costs.
DATE, TIME AND LOCATION OF MEETING
Date: Wednesday, December 15, 2021 Time: 11:30 a.m. (Vancouver time) Location: Owen Bird Law Corporation, 29[th] Floor, 595 Burrard Street, Vancouver, B.C.
MATTERS TO BE CONSIDERED AND/OR VOTED AT THE MEETING
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To set the number of Directors at three (3), and to elect the Directors for the ensuing year or until their successors have been duly elected or appointed (See section entitled “Matters to Be Acted Upon at the Meeting - Election of Directors”).
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To appoint the Auditor for the ensuing year at a remuneration to be fixed by the Directors (see section entitled “Matters to Be Acted Upon at the Meeting - Appointment of Auditor”).
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To approve and ratify the Company’s 10% rolling Stock Option Plan (see section entitled “Matters To Be Acted Upon at the Meeting - Stock Option Plan”).
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To approve an amendment to the Articles of the Company to adopt advance notice provisions (see section entitled “Matters To Be Acted Upon at the Meeting – Amendment to Articles”).
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To transact such other business as may be brought before the Meeting (see section entitled “Matters to be Acted Upon at the Meeting - Other Matters”).
WEBSITES WHERE MEETING MATERIALS ARE POSTED
Meeting materials can be viewed online under the Company’s profile at www.sedar.com or at the Company’s website at www.playfairmining.com.
Shareholders are reminded to review the Information Circular prior to voting .
HOW TO OBTAIN PAPER COPIES OF THE MEETING MATERIALS
Shareholders may request that paper copies of the Meeting materials be sent to them by postal delivery at no cost to them. Requests for paper copies of the Meeting materials should be received by the Company at least 12 business days in advance of the proxy deposit date and time set out in the accompanying proxy or voting instruction form in order to receive the Meeting materials in advance of the proxy deposit date and Meeting date. Shareholders who wish to receive paper copies of the Meeting materials may request copies by calling the Company at 604-687-7178 or toll free at 1-888-244-6644.
VOTING
Registered Shareholders are asked to return their proxies using the following methods by the proxy deposit date noted on the proxy:
| INTERNET: | Go towww.investorvote.comand follow the instructions. |
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| You will need the 16-digit control number located on the bottom of the proxy. | |
| SMARTPHONE: | Scan the QR code attached to the proxy. |
| TELEPHONE: | Call 1-866-732-8683 toll free within North America. |
| You will need the 16-digit control number located on the bottom of the proxy. | |
| MAIL: | Computershare Investor Services Inc. |
| 100 University Avenue, 8thFloor | |
| Toronto, ON M5J 2Y1, Attention: Proxy Department |
Non-Registered Shareholders should follow the instructions on the voting instruction form (“VIF”) provided by their intermediaries with respect to the voting procedures.
Shareholders with questions about the notice-and-access provisions may contact the Company at 604-687-7178 or toll-free at 1-888-244-6644.