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Planet Ventures Inc. — AGM Information 2022
Dec 5, 2022
43952_rns_2022-12-05_b9575afc-c4dc-4b57-9db5-bd20b696746b.pdf
AGM Information
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PLANET VENTURES INC.
Suite 303, 750 West Pender Street
Vancouver, British Columbia Canada V6C 2T7
Tel: 604 681-0084 Fax: 604 681-0094
TAKE NOTICE that the annual general meeting (the “ Meeting ”) of shareholders of Planet Ventures Inc. (the “ Company ”) will be held at 1500 – 1055 West Georgia Street, Vancouver, British Columbia, on Friday, December 30, 2022 at 10 o’clock a.m. (Pacific Time).
NOTE OF CAUTION Concerning COVID-19
At the date hereof the Company intends to hold the Meeting at the location stated in the Notice of Meeting. However, due to potential unforeseen changes in the ongoing coronavirus COVID-19 outbreak (“COVID-19”), we recommend all shareholders submit votes by sending in a properly completed and signed form of proxy (or voting instruction form) prior to the Meeting following the instructions in this Information Circular. The Company reserves the right to take pre-cautionary measures deemed to be appropriate, necessary or advisable in relation to the Meeting in response to changes in COVID-19 including: change of Meeting date, change of Meeting venue or the way in which the Meeting is held, for example by virtual meeting. Should any changes to the Meeting occur, the Company will announce any and all changes by way of a news release filed under the Company’s profile on SEDAR at www.sedar.com as well as on the Company’s website at https://planetventuresinc.com/planet-ventures-inc/ prior to the Meeting for the most current information. In the event of changes to the Meeting format due to COVID-19, the Company will not prepare or mail amended Meeting Proxy Materials.
Due to ongoing concerns related to COVID-19, and in order to mitigate potential risks to the health and safety of the Company’s shareholders, employees and other stakeholders, shareholders are encouraged not to attend the Meeting in person.
The Company is offering Shareholders the option to listen and participate (but not vote) at the Meeting in real time by conference call as follows:
Dial by your location
Canada Toll Free: 1-855-244-8677 Canada Toll: 1-416-915-6530 US Toll Free: 1-855-282-6330 US Toll: 1-415-655-0002 Access Code: 95400309
Shareholders who intend to attend the meeting via telephone conference must submit votes by Proxy ahead of the proxy deadline of 10 o’clock a.m. (Pacific Time) on Wednesday, December 28, 2022.
Attendance by telephone conference allows Shareholders to listen to, but not to vote at, the Meeting.
Shareholders who intend to attend the meeting via telephone conference must submit votes by Proxy ahead of the proxy
Purpose of the Meeting
The Meeting is to be held for the following purposes:
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to table the consolidated audited financial statements of the Company for the financial years ended March 31, 2022 and March 31, 2021, the report of the auditor thereon and the related management’s discussion and analysis;
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to fix the number of directors at three (3);
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to elect the Board of Directors of the Company for the ensuing year;
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to appoint SHIM & Associates LLP, Chartered Professional Accountants, as auditors of the Company;
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to pass an ordinary resolution of disinterested shareholders, to ratify, confirm and approve the Company’s new form share option plan, as described in the accompanying Information Circular;
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to pass an ordinary resolution of disinterested shareholders, to ratify, confirm and approve the Company’s fixed restricted share unit plan, as amended and restated, as described in the accompanying Information Circular; and
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to pass an ordinary resolution of disinterested shareholders, to ratify, confirm and approve the increase in the number of shares to be reserved for issuance under the Company’s fixed restricted share unit plan, as amended and restated, as described in the accompanying Information Circular.
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The Information Circular accompanies this Notice and contains further details of the matters to be considered at the Meeting.
No other matters are contemplated for presentation to the Meeting, however any permitted amendment to or variation of any matter identified in this Notice may properly be considered at the Meeting. The Meeting may also consider the transaction of such other business as may properly come before the Meeting or any adjournment thereof.
Shareholders who are unable to attend the Meeting in person and who wish to ensure that their shares will be voted at the Meeting are requested to complete, date and sign the enclosed form of Proxy, or another suitable form of proxy, and deliver it in accordance with the instructions set out in the form of Proxy and in the Information Circular.
Non-registered shareholders who plan to attend the Meeting must follow the instructions set out in the form of Proxy and in the Information Circular to ensure that such shareholder’s shares will be voted at the Meeting. If you hold your shares in a brokerage account you are not a registered shareholder.
DATED at Vancouver, British Columbia, November 23, 2022.
BY ORDER OF THE BOARD
“Desmond M. Balakrishnan”
Desmond M. Balakrishnan Executive Director
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