Pix Transmissions Ltd. — Proxy Solicitation & Information Statement 2021

Aug 31, 2021

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Date: 31/08/2021

To The Bombay Stock Exchange Ltd. Corporate Relationship Department, Pliiroze Jeejeebhoy Towers, Dalal Street, Fort, Mumbai-400001

Ref :Scrip Code: 500333

– Sub: Postal Ballot Notice Disclosure under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”)

Dear Sir

This is in reference to our letter dated 13[th] August, 2021, informing the Stock Exchanges about the decision of the Board of Directors of the Company to appoint M/s. MSKA & Associates, Chartered Accountants, (Firm Registration No.: 105047W) as the Joint Statutory Auditors until the conclusion of the 40[th] Annual General Meeting of the Company .

In terms of Regulation 30 of the Listing Regulations, we enclose a copy of Postal Ballot Notice seeking the approval of Members for appointment of M/s. MSKA & Associates, Chartered Accountants, (Firm Registration No.: 105047W) as the Joint Statutory Auditors of the Company by way of Ordinary Resolution.

In compliance with Ministry of Corporate Affairs Circulars No. 14/2020 dated 8[th] April 2020, Circular No. 17/2020 dated 13[th ] April, 2020 , Circular No 22/2020 dated 15[th] June , 2020 , Circular No. 33/2020 dated 28[th ] September, 2020 and Circular No 39/2020 dated 31[st] December 2020 this Postal Ballot Notice is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories and whose names are recorded in the Register of Members of the Company as on the Cut-off date i.e. Friday, 27[th] August, 2021 (“Cut-off date”). The communication of the assent or dissent of the Members would only take place through the remote e- voting system.

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The Company has engaged the services of National Securities Depository Limited(“NSDL”) for the purpose of providing an e-voting facility to all its Members. The remote e-voting period begins on Wednesday , 1[st ] September, 2021 (9:00 A.M. I.S.T) and ends on Thursday , 30[th] September, 2021 (5:00 P.M. I.S.T). The e-voting module shall be disabled by NSDL thereafter. Voting rights of the Members shall be in proportion to the shares held by them in the paid-up equity share capital of the Company as on Cut-off date.

This Postal Ballot Notice will also be available on the Company’s website www.pixtrans.com and on the website of NSDL www.evoting.nsdl.com

Thanking You

Yours faithfully, For PIX TRANSMISSIONS LTD SHYBU VARGHESE Company Secretary

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PIX Transmissions Limited J-7, M.I.D.C., Hingna Road, Nagpur - 440 016 Maharashtra. India Tel.: +91-(0)-7104-669000. Fax: +91-(0)-7104-669007/8 E-mail: info@pixtrans.com Website: www.pixtrans.com CIN No.: L25192MH1981PLC024837

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NOTICE OF POSTAL BALLOT

Dear Member(s),

NOTICE is hereby given pursuant to Sec�on 110 of the Companies Act, 2013 (“the Act”) and other applicable provisions, if any, of the Act read with Rule 20 and 22 of the Companies (Management and Administra�on) Rules, 2014 (“Rules”) and other applicable Rules made thereunder as amended from �me to �me, read with the Circular No. 14/2020 dated 8th April 2020, Circular No. 17/2020 dated 13th April, 2020 , Circular No 22/2020 dated 15th June , 2020 , Circular No. 33/2020 dated 28th September, 2020 and Circular No 39/2020 dated 31st December 2020 issued by the Ministry of Corporate Affairs (“MCA”) (hereina�er collec�vely referred to as “MCA Circulars”), Secretarial Standards - II (“SS-II”) and the applicable provisions of the Securi�es and Exchange Board of India (Lis�ng Obliga�ons and Disclosure Requirements) Regula�ons, 2015 (“Lis�ng Regula�ons”) (including any statutory modifica�on(s) or re-enactment(s) thereof, for the �me being in force), that the resolu�on appended below for seeking approval for the appointment of M/s. MSKA & Associates, Chartered Accountants, (Firm Registra�on No. 105047W) as Joint Statutory Auditors of the Company, proposed to be passed as an Ordinary Resolu�on by the Members of Pix Transmissions Limited (“Company”) through Postal Ballot only by vo�ng through electronic means (“remote e-vo�ng”).

In compliance with the aforesaid MCA Circulars, this Postal Ballot No�ce is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories and no physical Postal Ballot Forms will be dispatched. If your e-mail address is not registered with the Company/Depositories, please follow the process provided in the Notes to receive this Postal Ballot No�ce , login ID and password for remote e-vo�ng. The communica�on of the assent or dissent of the Members would only take place through the remote e-vo�ng system.

An explanatory statement pursuant to Sec�on 102 of the Act and other applicable provisions of the Act, pertaining to the resolu�on se�ng out the material facts and reasons thereof, is appended to this No�ce. Pursuant to Rule 22(5) of the Rules, the Board of Directors of your Company at its Mee�ng held on 13th August 2021 has appointed Mr. Sahib Chauhan , Prac�cing Chartered Accountant, (Membership No. 146408) as the Scru�nizer for conduc�ng the Postal Ballot through remote e-vo�ng process in a fair and transparent manner.

E-Vo�ng

In accordance with the provisions of Sec�on 110 of the Act, read with the applicable rules and Regula�on 44 of the Lis�ng Regula�ons we are pleased to offer an e-vo�ng facility for our Members which would enable you to cast your votes electronically.

The Company has engaged the services of Na�onal Securi�es Depository Limited(“NSDL”) for the purpose of providing an e-vo�ng facility to all its Members. Please read carefully and follow the instruc�ons on e-vo�ng men�oned in this Postal Ballot No�ce.

The remote e-vo�ng period begins on Wednesday, 1st September, 2021 (9:00 A.M. I.S.T) and ends on Thursday, 30th September, 2021 (5:00 P.M. I.S.T).

Upon comple�on of the scru�ny of the votes cast through e-vo�ng, the Scru�nizer will submit his report to the Chairman or any other person authorised by the Board. The result of the Postal Ballot/e-vo�ng will be declared on or before Friday, 1st October,2021. The said results declared along with the Scru�nizer’s Report would be

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in�mated to BSE Limited , where the equity shares of the Company are listed. Addi�onally, the results will also be uploaded on the Company’s website www.pixtrans.com and the website of NSDL www.evo�ng.nsdl.com.

SPECIAL BUSINESS:

1) To approve the appointment of M/s. MSKA & Associates , Chartered Accountants, (Firm Registra�on No. 105047W) as Joint Statutory Auditors of the Company .

To consider, and if thought fit, to pass the following resolu�on as an Ordinary Resolu�on:

“RESOLVED THAT pursuant to the provisions of Sec�ons 139, 142 and other applicable provisions, if any, of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014 as amended from �me to �me or any other law for the �me being in force (including any statutory modifica�on(s) or amendment(s) thereto or re-enactment thereof for the �me being in force) and upon recommenda�ons of the Audit Commi�ee, M/s MSKA & Associates , Chartered Accountants, (Firm Registra�on No. 105047W) be appointed as Joint Statutory Auditors of the Company, to hold office un�l the conclusion of the 40th Annual General Mee�ng of the Company, at a remunera�on of Rs 9.75 Lakhs per annum (exclusive of taxes and reimbursement of out of pocket expenses as may be incurred during the audit).

RESOLVED FURTHER THAT Mr. Amarpal Sethi, Chairman & Managing Director, Mr. Karanpal Sethi, Director and Mr. Shybu Varghese, Company Secretary be and are hereby severally authorized to take such necessary steps to give effect to this resolu�on.”

For and on behalf of the Board of Directors Amarpal Sethi Chairman & Managing Director

Place : Mumbai Date : 13th August , 2021

Registered Office:

J-7 , M.I.D.C. , Hingna Road Nagpur - 440 016. CIN : L25192MH1981PLC024837 Tel: +91-(0)-7104-669000 E-mail : cosecretary@pixtrans.com Website : www.pixtrans.com

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NOTES:

1. The Explanatory Statement pursuant to the provisions of Sec�ons 102 and 110 of the Companies Act, 2013 (“the Act”) read with Rule 22 of the Companies (Management and Administra�on) Rules, 2014 (“Rules”) sta�ng material facts and reasons for the proposed resolu�on is annexed hereto. A copy of the No�ce along with all annexures is also available on the website of the Company viz. www.pixtrans.com.

2. In compliance with the Circular No. 14/2020 dated 8th April, 2020, Circular No. 17/2020 dated 13th April, 2020 , Circular No 22/2020 dated 15th June 2020, Circular No. 33/2020 dated 28th September, 2020 and Circular No 39/2020 dated 31st December 2020 issued by the Ministry of Corporate Affairs (“MCA”) hereina�er collec�vely referred to as (“MCA Circulars”), this Postal Ballot No�ce is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories.

3. Members holding shares in physical form and who have not registered their e-mail address are requested to register on h�ps://linkin�me.co.in/emailreg/email_register.html or write to M/s. Link In�me India Private Ltd , the registrar and share transfer agent of the Company. Members holding shares in Demat form are requested to register their e-mail address with their Depository par�cipant(s) only.

4. Members whose names appear on the Register of Members / List of Beneficial Owners as on Friday, August 27, 2021 will be considered for the purpose of vo�ng.

5. The vo�ng rights of Members shall be in propor�on to their share of the paid-up equity share capital of the Company as on Friday, August 27, 2021.

6. All the material documents referred to in the explanatory statement will be available for inspec�on electronically un�l the last date for receipt of votes through the e-vo�ng process. Members seeking to inspect such documents can send an email to cosecretary@pixtrans.com

7. The resolu�on, if approved, shall be deemed to have been passed on the last date of vo�ng, i.e. 30th September , 2021

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THE INSTRUCTIONS FOR MEMBERS FOR REMOTE E-VOTING ARE AS UNDER

The remote e-vo�ng period begins on Wednesday 1st September 2021 at 09:00 A.M. and ends on Thursday 30th September 2021 at 05:00 P.M. The remote e-vo�ng module shall be disabled by NSDL for vo�ng therea�er. The Members, whose names appear in the Register of Members / Beneficial Owners as on the cut-off date i.e. Friday 27th August 2021 may cast their vote electronically. The vo�ng right of shareholders shall be in propor�on to their share in the paid-up equity share capital of the Company as on the cut-off date, being 27th August 2021.

- How do I vote electronically using NSDL e Vo�ng system?

The way to vote electronically on NSDL e-Vo�ng system consists of “Two Steps” which are men�oned below:

Step 1: Access to NSDL e-Vo�ng system

A) Login method for e-Vo�ng for Individual shareholders holding securi�es in demat mode

In terms of SEBI circular dated December 9, 2020 on e-Vo�ng facility provided by Listed Companies, Individual shareholders holding securi�es in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Par�cipants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Vo�ng facility.

Login method for Individual shareholders holding securi�es in demat mode is given below:

Type of Shreholders	Login Method	Login Method
Individual Shareholders holding securi�es in demat mode with NSDL.	1. 2. 3.	Exis�ngIDeASuser can visit the e-Services website of NSDL Viz. h�ps://eservices.nsdl.comeither on a Personal Computer or on a mobile. On the e-Services home page click on the“Benefcial Owner” icon under“Login”which is available under‘IDeAS’sec�on , this will prompt you to enter your exis�ng User ID and Password. A�er successful authen�ca�on, you will be able to see e-Vo�ng services under Value added services. Click on“Access to e-Vo�ng”under e- Vo�ng services and you will be able to see e-Vo�ng page. Click on company name ore-Vo�ng service provider i.e. NSDLand you will be re-directed to e-Vo�ng website of NSDL for cas�ng your vote during the remote e-Vo�ng period. If you are not registered for IDeAS e-Services, op�on to register is available ath�ps://eservices.nsdl.com.Select“Register Online for IDeAS Portal”or click at h�ps://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp Visit the e-Vo�ng website of NSDL. Open web browser by typing the following URL:h�ps://www.evo�ng.nsdl.com/either on a Personal Computer or on a mobile. Once the home page of e-Vo�ng system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ sec�on. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verifca�on Code as shown on the screen.

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Type of Shreholders	Login Method	Login Method
Individual Shareholders holding securi�es in demat mode with NSDL.	3. 4.	A�er successful authen�ca�on, you will be redirected to NSDL Depository site wherein you can see e-Vo�ng page. Click on company name ore-Vo�ng service provider i.e. NSDLand you will be redirected to e-Vo�ng website of NSDL for cas�ng your vote during the remote e- Vo�ng period. Shareholders/Members can also download NSDL Mobile App“NSDL Speede”facility by scanning the QR code men�oned below for seamless vo�ng experience.
Individual Shareholders holding securi�es in demat mode with CDSL	1. 2. 3.	Exis�ng users who have opted for Easi / Easiest, they can login through their user id and password. Op�on will be made available to reach e-Vo�ng page without any further authen�ca�on. The URL for users to login to Easi / Easiest are h�ps://web.cdslindia.com/myeasi/home/loginor www.cdslindia.comand click on New System Myeasi. A�er successful login of Easi/Easiest the user will be also able to see the E Vo�ng Menu. The Menu will have links ofe-Vo�ng service provider i.e. NSDL.Click onNSDLto cast your vote. If the user is not registered for Easi/Easiest, op�on to register is available at h�ps://web.cdslindia.com/myeasi/Registra�on/EasiRegistra�on Alterna�vely, the user can directly access e-Vo�ng page by providing demat Account Number and PAN No. from a link inwww.cdslindia.com home page. The system will authen�cate the user by sending OTP on registered Mobile & Email as recorded in the demat Account. A�er successful authen�ca�on, user will be provided links for the respec�ve ESP i.e.NSDLwhere the e-Vo�ng is in progress.
Individual Shareholders (holding securi�es in demat mode) login through their depository par�cipants	You can also login using the login creden�als of your demat account through your Depository Par�cipant registered with NSDL/CDSL for e-Vo�ng facility. upon logging in, you will be able to see e-Vo�ng op�on. Click on e-Vo�ng op�on, you will be redirected to NSDL/CDSL Depository site a�er successful authen�ca�on, wherein you can see e-Vo�ng feature. Click on company name or e-Vo�ng service provider i.e. NSDL and you will be redirected to e- Vo�ng website of NSDL for cas�ng your vote during the remote e-Vo�ng period

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Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password op�on available at abovemen�oned website.

Helpdesk for Individual Shareholders holding securi�es in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL.

Login type	Helpdesk details
Individual Shareholders holding securi�es in demat mode with NSDL Individual Shareholders holding securi�es in demat mode with CDSL	Members facing any technical issue in login can contact NSDL helpdesk by sending a request atevo�ng@nsdl.co.inor call at toll free no.: 1800 1020 990 and 1800 22 44 30 Members facing any technical issue in login can contact CDSL helpdesk by sending a request athelpdesk.evo�ng@cdslindia.comor contact at 022- 23058738 or 022-23058542-43

- B) Login Method for e Vo�ng shareholders other than Individual shareholders holding securi�es in demat mode and shareholders holding securi�es in physical mode.

How to Log-in to NSDL e-Vo�ng website?

1. Visit the e-Vo�ng website of NSDL. Open web browser by typing the following URL: h�ps://www.evo�ng.nsdl.com/ either on a Personal Computer or on a mobile.

2. Once the home page of e-Vo�ng system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ sec�on.

3. A new screen will open. You will have to enter your User ID, your Password/OTP and a

4. Alterna�vely, if you are registered for NSDL eservices i.e. IDEAS, you can log-in at h�ps://eservices.nsdl.com/ with your exis�ng IDEAS login. Once you log-in to NSDL eservices a�er using your log-in creden�als, click on e-Vo�ng and you can proceed to Step 2 i.e. Cast your vote electronically.

5. Your User ID details are given below :

Manner of holding shares i.e. Demat (NSDL or CDSL) or Physical	Your User ID is:
a) For Members who hold shares in demat account with NSDL.	8 Character DP ID followed by 8 Digit Client ID For example if your DP ID is IN300 and Client ID is 12 then your user ID is IN30012**.
b) For Members who hold shares in demat account with CDSL.	16 Digit Benefciary ID For example if your Benefciary ID is 12** then your user ID is 12**

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Manner of holding shares i.e. Demat (NSDL or CDSL) or Physical	Your User ID is:
c) For Members holding shares in Physical Form.	EVEN Number followed by Folio Number registered with the company. For example if folio number is 001 and EVEN is 101456 then user ID is 101456001

1. Password details for shareholders other than Individual shareholders are given below: a) If you are already registered for e-Vo�ng, then you can user your exis�ng password to login and cast your vote.

2. b) If you are using NSDL e-Vo�ng system for the first �me, you will need to retrieve the ‘ini�al password’ which was communicated to you. Once you retrieve your ‘ini�al password’, you need to enter the ‘ini�al password’ and the system will force you to change your password.

3. c) How to retrieve your ‘ini�al password’?

   • (I) If your email ID is registered in your demat account or with the company, your ‘ini�al password’ is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the a�achment i.e. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8 digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your ‘User ID’ and your ‘ini�al password’.

   • (ii) If your email ID is not registered, please follow steps men�oned below in process for those shareholders whose email ids are not registered.

4. If you are unable to retrieve or have not received the “ Ini�al password” or have forgo�en your password:

5. a) Click on “Forgot User Details/Password?”(If you are holding shares in your demat account with NSDL or CDSL) op�on available on www.evo�ng.nsdl.com.

6. b) Physical User Reset Password?” (If you are holding shares in physical mode) op�on available on www.evo�ng.nsdl.com.

7. c) If you are s�ll unable to get the password by aforesaid two op�ons, you can send a request at evo�ng@nsdl.co.in men�oning your demat account number/folio number, your PAN, your name and your registered address etc.

8. d) Members can also use the OTP (One Time Password) based login for cas�ng the votes on the e- Vo�ng system of NSDL.

9. A�er entering your password, �ck on Agree to “Terms and Condi�ons” by selec�ng on the check box.

10. Now, you will have to click on “Login” bu�on.

11. A�er you click on the “Login” bu�on, Home page of e-Vo�ng will open.

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- Step 2: Cast your vote electronically on NSDL e Vo�ng system.

- How to cast your vote electronically on NSDL e Vo�ng system?

1. A�er successful login at Step 1, you will be able to see all the companies “EVEN” in which you are holding shares and whose vo�ng cycle

2. Select “EVEN” of company for which you wish to cast your vote during the remote e-Vo�ng period Now you are ready for e-Vo�ng as the Vo�ng page opens.

3. Cast your vote by selec�ng appropriate op�ons i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on “Submit” and also “Confirm” when prompted.

4. Upon confirma�on, the message “Vote cast successfully” will be displayed.

5. You can also take the printout of the votes cast by you by clicking on the print op�on on the confirma�on page.

6. Once you confirm your vote on the resolu�on, you will not be allowed to modify your vote.

General Guidelines for shareholders

1. Ins�tu�onal shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolu�on/ Authority le�er etc. with a�ested specimen signature of the duly authorized signatory(ies) who are authorized to vote, to the Scru�nizer by e-mail to sahibchauhan@gmail.com with a copy marked to evo�ng@nsdl.co.in.

2. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confiden�al. Login to the e-vo�ng website will be disabled upon five unsuccessful a�empts to key in the correct password. In such an event, you will need to go through the “Forgot User Details/Password?” or “Physical User Reset Password?” op�on available on www.evo�ng.nsdl.com to reset the password.

3. In case of any queries, you may refer the Frequently Asked Ques�ons (FAQs) for Shareholders and e- vo�ng user manual for Shareholders available at the download sec�on of www.evo�ng.nsdl.com or call on toll free no.: 1800 1020 990 and 1800 22 44 30 or send a request to evo�ng@nsdl.co.in

Process for those shareholders whose email ids are not registered with the depositories/ company for procuring user id and password and registra�on of e mail ids for e-vo�ng for the resolu�ons set out in this no�ce:

1. In case shares are held in physical mode please provide Folio No., Name of shareholder, scanned copy of the share cer�ficate (front and back), PAN (self a�ested scanned copy of PAN card), AADHAR (self a�ested scanned copy of Aadhar Card) by email to cosecretary@pixtrans.com

2. In case shares are held in demat mode, please provide DPID-CLID (16 digit DPID + CLID or 16 digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self a�ested

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scanned copy of PAN card), AADHAR (self a�ested scanned copy of Aadhar Card) to to cosecretary@pixtrans.com. If you are an Individual shareholders holding securi�es in demat mode, you are requested to refer to the login method explained at step 1 (A) i.e. Login method for e-Vo�ng for Individual shareholders holding securi�es in demat mode.

1. Alterna�vely shareholder/members may send a request to evo�ng@nsdl.co.in for procuring user id and password for e-vo�ng by providing above men�oned documents.

2. In terms of SEBI circular dated December 9, 2020 on e-Vo�ng facility provided by Listed Companies, Individual shareholders holding securi�es in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Par�cipants. Shareholders are required to update their mobile number and email ID correctly in their demat account in order to access e-Vo�ng facility.

Explanatory Statement (Pursuant to Sec�on 102 of the Companies Act, 2013)

Item No. 1

The Company intends to appoint M/s MSKA & Associates as joint auditors in order to leverage their technical know-how to further improve the Company’s book-keeping and associated ac�vi�es. The Board of Directors based on the recommenda�on of the Audit Commi�ee, proposes that M/s. MSKA & Associates, Chartered Accountants, (Firm Registra�on No. 105047W) be appointed as Joint Statutory Auditors of Company to hold office up to the conclusion of the 40th Annual General Mee�ng of the Company.

M/s MSKA & Associates, Chartered Accountants, have consented to act as Statutory Auditors of the Company and have given a cer�ficate in accordance with Sec�ons 139, 141 and other applicable provisions of the Act to the effect that their appointment, if made, shall be in accordance with the condi�ons prescribed and that they are eligible to hold office as Joint Statutory Auditors of the Company. The proposed fee for the said appointment will be Rs 9.75 Lakhs per annum (exclusive of taxes and reimbursement of out of pocket expenses) which is in line with the industry standards.

The Audit Commi�ee has taken into account the experience and exper�se of the Auditors and recommended them to the Board for the appointment. The Board has accordingly appointed them subject to the approval of members through Postal Ballot.

None of the Directors and Key Managerial Personnel of the Company (including rela�ves of Directors and Key Managerial Personnel) are, in any way, whether financially or otherwise, concerned or interested in the said resolu�on.

The Board recommends this Ordinary resolu�on for your approval.

Place : Mumbai Date : 13th August 2021

For and on behalf of the Board of Directors Amarpal Sethi Chairman & Managing Director

Registered Office: J-7 , MIDC , Hingna Road, Nagpur - 440016. CIN : L25192MH1981PLC024837

Tel : +91-(0)-7104-669000, E-mail : cosecretary@pixtrans.com, Website : www.pixtrans.com

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