Pre-Annual General Meeting Information • Jun 23, 2021
Pre-Annual General Meeting Information
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with its registered address at Barbara Strozzilaan 201, 1083 HN Amsterdam, The Netherlands, registered with the Chamber of Commerce in Amsterdam under number 51447126 (the "Company") to be held at the registered address of the Company at Barbara Strozzilaan 201, 1083 HN Amsterdam, The Netherlands, on 5 August, 2021, at 11:00 a.m. CET.
All documentation concerning the Meeting including the Agenda, the draft Deed of Amendment (in Dutch and English) as well as a draft of the resolutions are available for inspection by shareholders at the Company's registered address and on the website at: https://www.photonenergy.com/en/investor-relations.html since the date of this announcement until the date of the Meeting.
In accordance with the Articles of Association of the Company, the shareholders of the Company, entitled to attend and vote at the Meeting, are shareholders who obtain from their custodian bank, a brokerage house, an investment firm or other authorized entity operating their investment accounts on which the Company's shares are registered, a depository certificate ("swiadectwo depozytowe") evidencing their shareholding in the Company on 8 July, 2021 (the "Record Date"), irrespective of who the shareholders of the Company are at the time of the Meeting.
Persons/entities who are entitled and wish to attend and vote at the Meeting will be allowed to attend and vote only if they provide, at the latest during the registration for the Meeting, below documents:
shall be sent by post to the Company's registered address or by e-mail to [email protected] prior to the General Meeting together with the depository certificate and presented at the registration. A proxy form can be downloaded from the website of the Company: https://www.photonenergy.com/en/investorrelations.html;
All shareholders who intend to attend the Meeting in person or through an authorized person are requested to inform the Company and send their depository certificates either to the Company's registered address or by email at [email protected], no later than on 29 July, 2021 at 17:00 CET at the latest. Registration of admittance will take place on 5 August, 2021, from 9:30am to 11:00am CET, i.e. before the commencement of the Meeting and it will not be possible to register and attend the Meeting after that time.
The shareholders who cannot attend the Meeting in person or through an authorized representative are given an opportunity to vote prior to the Meeting by sending voting instructions to the Company. Shareholders who wish to use this form of voting will have to provide the following documents by mail to the Company's registered office or via e-mail to [email protected] no later than on 29 July, 2021 at 17:00 CET:
Shareholders can ask questions with respect to the agenda of the Meeting by sending those questions in writing to the registered address of the Company or via e-mail to [email protected]. Questions submitted at least 72 hours before the start of the Meeting shall be answered during the Meeting and shall be published in the Meeting's minutes.
Management Board of Photon Energy N.V.
Georg Hotar Michael Gartner Director Director
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