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PHOSCO LTD — AGM Information 2018
Apr 26, 2018
65559_rns_2018-04-26_358c7ca0-f952-4678-9cbb-1a63bfc9cb5d.pdf
AGM Information
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CELAMIN HOLDING NL ABN 82 139 255 771
2016 Notice of Annual General Meeting
Explanatory Statement and Proxy Form
Date of Meeting: 28 May 2018
Time of Meeting: 10:30am (AEST)
Place of Meeting: Chartered Accountants Australia and New Zealand Level 18 Bourke Place 600 Bourke Street Melbourne, Victoria, 3000
This Notice of Annual General Meeting and Explanatory Statement should be read in its entirety. If shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional advisor without delay
CELAMIN HOLDINGS NL
ABN 82 139 255 771
Registered office: Level 4, 100 Albert Road, South Melbourne Victoria 3205
2016 NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the 2016 Annual General Meeting of Members of Celamin Holdings NL (the "Company") will be held at the offices of Chartered Accountants Australia and New Zealand, Level 18 Bourke Place, 600 Bourke Street, Melbourne Victoria 3000 at 10:30am (AEST) on 28 May 2018 ("Annual General Meeting" or "Meeting").
AGENDA
The Explanatory Statement and proxy form which accompany and form part of this Notice, describe in more detail the matters to be considered. Please consider this Notice, the Explanatory Statement and the proxy form in their entirety.
ORDINARY BUSINESS
Receipt and consideration of Accounts & Reports
To receive and consider the financial report of the Company and the related reports of the Directors (including the Remuneration Report) and auditors for the year ended 30 June 2016.
Note: Except for as set out in Resolution 1, there is no requirement for shareholders to approve these reports. Accordingly no resolution will be put to shareholders on this item of business.
Resolution 1: Adoption of Remuneration Report
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
"That for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, the Remuneration Report (included in the Directors' report) for the financial year ended 30 June 2016 be adopted."
Resolution 2: Re-election of Mr Nicholas Clift as a Director of the Company
To consider and, if thought fit, pass the following resolution as an ordinary resolution:
"That Mr Nicholas Clift, being a director who retires pursuant to the Constitution of the Company and being eligible for re-election offers himself for re-election, is hereby re-elected as a Director of the Company."
By order of the Board
Melanie Leydin Company Secretary 27 April 2018
Notes
- 1. Entire Notice: The details of the resolutions contained in the Explanatory Statement accompanying this Notice of Meeting should be read together with, and form part of, this Notice of Meeting.
- 2. Record Date: The Company has determined that for the purposes of the Annual General Meeting, shares will be taken to be held by the persons who are registered as holding the shares at 7.00pm on the date 48 hours before the date of the Annual General Meeting, to be held by the persons who held them at that time. Only those persons will be entitled to vote at the Annual General Meeting and transfers registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
3. Proxies
- a. Votes at the Annual General Meeting may be given personally or by proxy, attorney or representative.
- b. Each shareholder has a right to appoint one or two proxies.
- c. A proxy need not be a shareholder of the Company.
- d. If a shareholder is a company it must execute under its common seal or otherwise in accordance with its constitution.
- e. Where a shareholder is entitled to cast two or more votes, the shareholder may appoint two proxies and may specify the proportion of number of votes each proxy is appointed to exercise.
- f. If a shareholder appoints two proxies, and the appointment does not specify the proportion or number of the shareholder's votes, each proxy may exercise half of the votes. If a shareholder appoints two proxies, neither proxy may vote on a show of hands.
- g. A proxy must be signed by the shareholder or his or her attorney who has not received any notice of revocation of the authority. Proxies given by corporations must be signed in accordance with corporation's constitution and Corporations Act.
- h. To be effective, proxy forms must be received by the Company's share registry (Advanced Share Registry Limited) no later than 48 hours before the commencement of the Annual General Meeting, this is no later than 10:30am (AEST) on 26 May 2018. Any proxy received after that time will not be valid for the scheduled meeting.
4. Corporate Representative
Any corporate shareholder who has appointed a person to act as its corporate representative at the Meeting should provide that person with a certificate or letter executed in accordance with the Corporations Act authorising him or her to act as that company's representative. The authority may be sent to the Company and/or registry in advance of the Meeting or handed in at the Meeting when registering as a corporate representative.
5. Voting Exclusion Statement:
Resolution 1
The Company will disregard any votes cast on this resolution (in any capacity) by or on behalf of a member of the Key Management Personnel (being those persons described as such in the Remuneration Report) or a closely related party of such a member unless the vote cast as proxy for a person entitled to vote in accordance with a direction on the proxy form.
Any undirected proxies held by Directors or other Key Management Personnel or their closely related parties for the purposes of Resolution 1 (excluding the Chairman) will not be voted on Resolution 1. Accordingly, if you intend to appoint a member of Key Management Personnel as your proxy, please ensure that you direct them how to vote. If you intend to appoint the Chairman of the meeting as your proxy, you can direct him to vote by marking the box for Resolution 1. By marking the Chairman's box on the proxy form you acknowledge that the Chairman of the meeting will vote in favour of this item of business as your proxy. The Chairman will vote undirected proxies in favour of Resolution 1.
Resolution 2
There are no voting exclusions on this Resolution.
6. Enquiries
Shareholders are invited to contact the Company Secretary, Melanie Leydin on (03) 9692 7222 if they have any queries in respect of the matters set out in these documents.
EXPLANATORY STATEMENT
Receipt and consideration of Accounts & Reports
A copy of the Annual Report for the financial year ending 30 June 2016 (which incorporates the Company's financial report, reports of the Directors (including the Remuneration Report) and the auditors) is not enclosed as there is no longer a requirement for the Company to incur the printing and distribution costs associated with doing so for all shareholders. You may obtain a copy free of charge in hard copy form by contacting the Company by phone at (03) 9692 7222, and you may request that this occurs on a standing basis for future years. Alternatively, you may access the Annual Report at the Company's website: www.celaminnl.com.au or via the Company's announcement platform on ASX. Except for as set out in Resolution 1, no resolution is required on these reports.
Resolution 1: Adoption of Remuneration Report
Section 250R(3) of the Corporations Act 2001 requires that a resolution to adopt the Remuneration Report must be put to the vote at the Annual General Meeting. The vote on this Resolution is advisory only and does not bind the Directors or the Company.
The Remuneration Report is set out in the Directors' Report in the Company's 2016 Annual Report. The Remuneration Report sets out the Company's remuneration arrangements for the Directors and senior management of the Company.
In accordance with Section 250SA of the Corporations Act 2001, Shareholders will be provided with a reasonable opportunity to ask questions concerning, or make comments on, the Remuneration Report at the Annual General Meeting.
The Corporations Act 2001 requires the Company to put a resolution to Shareholders that the In accordance with Division 9 of Part 2G.2 of the Corporations Act 2001, if twenty five (25%) per cent or more of votes that are cast are voted against the adoption of the Remuneration Report at two consecutive Annual General Meetings, Shareholders will be required to vote at the second of those Annual General Meetings on a resolution (a "spill resolution") that another meeting be held within 90 days at which all of the Company's Directors (other than the Managing Director) must go up for re-election.
It is noted that at the Company's last Annual General Meeting, the votes cast against the Remuneration Report represented less than twenty five (25%) per cent of the total votes cast and accordingly, a spill resolution will not under any circumstances be required for the Annual General Meeting.
The Directors will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the Meeting when reviewing the Company's remuneration policies.
Board Recommendation
Noting that each Director has a personal interest in their own remuneration from the Company (as such interests are described in the Remuneration Report) and, as described in the voting exclusions on this resolution (set out in the Notice of AGM), that each Director (or any Closely Related Party of a Director) is excluded from voting their shares on this resolution, the Directors unanimously recommend that shareholders vote in favour of Resolution 1 to adopt the Remuneration Report.
Voting Exclusions
The Company will disregard any votes cast on this resolution (in any capacity) by or on behalf of a member of the Key Management Personnel (being those persons described as such in the Remuneration Report) or a closely related party of such a member unless the vote cast as proxy for a person entitled to vote in accordance with a direction on the proxy form.
Any undirected proxies held by Directors or other Key Management Personnel or their closely related parties for the purposes of Resolution 1 (excluding the Chairman) will not be voted on Resolution 1. Accordingly, if you intend to appoint a member of Key Management Personnel as your proxy, please ensure that you direct them how to vote. The Chairman will vote undirected proxies in favour of Resolution 1.
Resolution 2: Re-election of Mr Nicholas Clift as a Director of the Company
The Constitution of the Company requires that at every Annual General Meeting, at least one Director shall retire from office and provides that such Directors are eligible for re-election at the meeting. Mr Clift being eligible, offers himself for reelection.
Mr Clift has more than 30 years' experience in the international resources industry, with roles in mining and base metals extraction, refining and recycling, and has worked in Africa, France, Germany, United Kingdom and Australia. He has held a variety of corporate, management, project, development and operating roles. Mr Clift is a metallurgist with significant project experience. He was previously managing director of Algerian focused base metals company Terramin Australia Ltd (ASX: TZN), from September 26, 2011 to May 31, 2013. Prior to that he was General Manager of Algerian Operations at Terramin. Mr Clift's previous experience also includes roles with Anglo American, Kumba Iron Ore Ltd, Kamoto Operating Ltd, Zinifex Ltd, Mount Isa Mines Ltd, and Zambia Consolidated Copper Mines Ltd.
Board Recommendation
The Board (with Mr Clift abstaining), recommends that shareholders vote in favour of the re-election of Mr Clift. The Chairman of the meeting intends to vote undirected proxies in favour of Mr Clift's election.
Voting Exclusions
There are no voting exclusions on this resolution.
GLOSSARY
The following terms have the following meanings in this Explanatory Statement:
"$" means Australian Dollars;
"Annual Report" means the Directors' Report, the Financial Report, and Auditor's Report, in respect to the year ended 30 June 2016;
"ASX" means ASX Limited ABN 98 008 624 691 or the Australian Securities Exchange, as the context requires;
"ASX Settlement Operating Rules" means the rules of ASX Settlement Pty Ltd which apply while the Company is an issuer of CHESS approved securities;
"Auditor's Report" means the auditor's report on the Financial Report;
"AEST" means Australian Eastern Standard Time.
"Board" means the Directors acting as the Board of Directors of the Company or a committee appointed by such board of Directors;
"Chairman" means the person appointed to chair the Meeting of the Company convened by the Notice;
"CHESS" has the meaning in Section 2 of the ASX Settlement Operating Rules**;**
"Closely Related Party" means:
- (a) a spouse or child of the member; or
- (b) has the meaning given in section 9 of the Corporations Act.
"Company" means Celamin Holdings NL ABN 82 139 255 771;
"Constitution" means the constitution of the Company as at the date of the Meeting;
"Convertible Security" means a security of the Company which is convertible into shares;
"Corporations Act" means the Corporations Act 2001 (Cth);
"Director" means a Director of the Company;
"Directors Report" means the annual directors' report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities;
"Equity Security" has the same meaning as in the Listing Rules;
"Explanatory Memorandum" means the explanatory memorandum which forms part of the Notice;
"Financial Report" means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities;
"Key Management Personnel" means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company;
"Listing Rules" means the Listing Rules of the ASX;
"Meeting" has the meaning given in the introductory paragraph of the Notice;
"Notice" means the Notice of Meeting accompanying this Explanatory Statement;
"Proxy Form" means the proxy form attached to the Notice;
"Remuneration Report" means the remuneration report which forms part of the Directors' Report of Celamin Holdings NL for the financial year ended 30 June 2016 and which is set out in the 2016 Annual Report.
"Resolution" means a resolution referred to in the Notice;
"Schedule" means schedule to the Notice;
"Section" means a section of the Explanatory Memorandum;
"Share" means a fully paid ordinary share in the capital of the Company;
"Shareholder" means shareholder of the Company;
"Trading Day" means a day determined by ASX to be a trading day in accordance with the Listing Rules; and
"VWAP" means volume weighted average price.


2016 ANNUAL GENERAL MEETING PROXY FORM
I/We being shareholder(s) of Celamin Holdings NL and entitled to attend and vote hereby:
APPOINT A PROXY
STEP 1
The Chairman of the meeting OR PLEASE NOTE: If you leave the section blank, the Chairman of the Meeting will be your proxy.
or failing the individual(s) or body corporate(s) named, or if no individual(s) or body corporate(s) named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by law, as the proxy sees fit), at the Annual General Meeting of the Company to be held at the offices of Chartered Accountants Australia and New Zealand, Level 18 Bourke Place, 600 Bourke Street, Melbourne Victoria 3000 at 10:30am (AEST) on 28 May 2018 and at any adjournment or postponement of that Meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Item 1 (except where I/we have indicated a different voting intention below) even though this Item is connected directly or indirectly with the remuneration of a member(s) of key management personnel, which includes the Chairman. I/we acknowledge the Chairman of the Meeting intends to vote all undirected proxies available to them in favour of each Item of Business.
| VOTING DIRECTIONSAgenda Items | |||||
|---|---|---|---|---|---|
| ForAgainst | Abstain* | ||||
| P 2 | 1Adoption of RemunerationReport | ||||
| STE | 2Re-election of Mr Nicholas Cliftas a Director of the Company | ||||
| * If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or ona poll and your votes will not be counted in computing the required majority on a poll. | |||||
| SIGNATURE OF SHAREHOLDERS –THIS MUST BE COMPLETED | |||||
| Shareholder 1 (Individual) | Joint Shareholder 2 (Individual) | Joint Shareholder 3 (Individual) | |||
| P 3STE | |||||
| Sole Director and Sole Company Secretary | Director/Company Secretary (Delete one) | Director | |||
| This form should be signed by the shareholder. If a joint holding, all the shareholders should sign. If signed by the shareholder's attorney,the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company,the form must be executed in accordance with the company's constitution and the Corporations Act 2001 (Cth). | |||||
| Email Address | |||||
| Please tick here to agree to receive communications sent by the company via email. This may include meeting notifications, dividendremittance, and selected announcements. |
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
CHANGE OF ADDRESS
This form shows your address as it appears on Company's share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes.
APPOINTMENT OF A PROXY
If you wish to appoint the Chairman as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman, please write that person's name in the box in Step 1. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate.
DEFAULT TO THE CHAIRMAN OF THE MEETING
If you leave Step 1 blank, or if your appointed proxy does not attend the Meeting, then the proxy appointment will automatically default to the Chairman of the Meeting.
VOTING DIRECTIONS – PROXY APPOINTMENT
You may direct your proxy on how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as they choose to the extent they are permitted by law. If you mark more than one box on an item, your vote on that item will be invalid.
PROXY VOTING BY KEY MANAGEMENT PERSONNEL
If you wish to appoint a Director (other than the Chairman) or other member of the Company's key management personnel, or their closely related parties, as your proxy, you must specify how they should vote on Item 1, by marking the appropriate box. If you do not, your proxy will not be able to exercise your vote for Item 1.
PLEASE NOTE: If you appoint the Chairman as your proxy (or if they are appointed by default) but do not direct them how to vote on an item (that is, you do not complete any of the boxes "For", "Against" or "Abstain" opposite that item), the Chairman may vote as they see fit on that item.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning Advanced Share Registry Limited or you may copy this form and return them both together.
To appoint a second proxy you must:
- (a) On each Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
- (b) Return both forms together.
CORPORATE REPRESENTATIVES
If a representative of a nominated corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be produced prior to admission in accordance with the Notice of Meeting. A Corporate Representative Form may be obtained from Advanced Share Registry.
SIGNING INSTRUCTIONS ON THE PROXY FORM
Individual:
Where the holding is in one name, the security holder must sign.
Joint Holding:
Where the holding is in more than one name, all of the security holders should sign.
Power of Attorney:
If you have not already lodged the Power of Attorney with Advanced Share Registry, please attach the original or a certified photocopy of the Power of Attorney to this form when you return it.
Companies:
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
LODGE YOUR PROXY FORM
This Proxy Form (and any power of attorney under which it is signed) must be received at an address given below by 10:30am (AEST) on 26 May 2018, being not later than 48 hours before the commencement of the Meeting. Proxy Forms received after that time will not be valid for the scheduled meeting.

Telephone: +61 8 9389 8033