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Phenom Resources Corp. — AGM Information 2020
Nov 13, 2020
46001_rns_2020-11-13_bf87c3f2-737d-44e9-bb1f-9342067b0a9b.pdf
AGM Information
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FIRST VANADIUM CORP.
2200 – 1055 Dunsmuir Street Four Bentall Centre Vancouver, BC V7X 1L2
NOTICE OF ANNUAL GENERAL MEETING TO BE HELD ON DECEMBER 10, 2020
TO THE SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the Annual General Meeting (the “ Meeting ”) of the shareholders of First Vanadium Corp. (the “ Company ”) will be held at Company’s Boardroom, 2200 – 1055 Dunsmuir, Four Bentall Centre, Vancouver, British Columbia on Thursday, December 10, 2020, at 10:00 a.m. (Vancouver time), for the following purposes:
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to receive the financial statements of the Company for the fiscal year ended November 30, 2019, together with the auditor’s report thereon;
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to re-appoint Charlton & Company, Chartered Professional Accountants, of Vancouver, British Columbia, as the Company’s auditor and to authorize the directors to fix their remuneration;
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to set the number of directors at four (4);
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to elect directors for the ensuing year;
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to re-approve the Company’s Stock Option Plan; and
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to transact any other business which may properly come before the Meeting.
The accompanying Information Circular provides additional information relating to the matters to be dealt with at the Meeting and is supplemental to, and expressly made a part of, this Notice of Meeting.
The Board of Directors of the Company has fixed October 30, 2020, as the record date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Each registered shareholder at the close of business on that date is entitled to such notice and to vote at the Meeting in the circumstances set out in the accompanying Information Circular.
To proactively deal with the unprecedented public health impact of the coronavirus, also known as COVID19 (“COVID-19”) and Provincial and Federal guidance regarding public gatherings, shareholders and proxyholders are strongly encouraged NOT to attend the Meeting in person. The COVID-19 virus is causing unprecedented social and economic disruption and we want to ensure that no one is unnecessarily exposed to any risks. Furthermore, so that the Company can mitigate potential risks to the health and safety of shareholders and the community, all Meeting participants will be asked to wear a suitable face mask, and there will be strict limitations on the number of persons permitted entry to the Meeting and anyone who is not a registered shareholder or proxyholder will not be permitted entry.
The Company urges all shareholders to vote by proxy in advance of the Meeting in accordance with the instructions set out below. The COVID-19 situation is dynamic and continues to evolve daily. If events arise that require us to make changes to the date, time and/or location of the Meeting we will promptly notify shareholders and communicate any changes through a press release. The Company intends to resume holding unrestricted in-person shareholder’s meetings in future years.
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If you are a registered shareholder of the Company, please complete, date and sign the accompanying form of proxy and deposit it with the Company’s transfer agent, Computershare Investor Services Inc. by mail or registered mail to 8[th] Floor, 100 University Avenue, Toronto, Ontario M5J 2Y1 , at least 48 hours (excluding Saturdays, Sundays and holidays recognized in the Province of British Columbia) before the time and date of the Meeting or any adjournment or postponement thereof. Alternatively, you may vote by telephone or via the internet following the instructions provided on the proxy and in the Information Circular which has been filed under the Company’s profile on SEDAR at www.sedar.com).
If you receive more than one form of proxy because you own common shares registered in different names or addresses, each form of proxy should be completed and returned.
The form of proxy confers discretionary authority with respect to: (i) amendments or variations to the matters of business to be considered at the Meeting; and (ii) other matters that may properly come before the Meeting. As of the date hereof, management of the Company knows of no amendments, variations or other matters to come before the Meeting other than the matters set forth in this Notice of Meeting. Shareholders who are planning on returning the applicable accompanying form of proxy are encouraged to review the Information Circular carefully before submitting the proxy form. It is the intention of the persons named in the enclosed applicable form of proxy, if not expressly directed to the contrary in such form of proxy, to vote IN FAVOUR of the resolutions proposed by management as set forth under “Particulars of Matters to be Acted Upon” in the accompanying Information Circular .
If you are a non-registered shareholder of the Company and received this Notice of Meeting and accompanying materials through a broker, a financial institution, a participant, a trustee or administrator of a self-administered retirement savings plan, retirement income fund, education savings plan or other similar self-administered savings or investment plan registered under the Income Tax Act (Canada), or a nominee of any of the foregoing that holds your securities on your behalf (each, an “ Intermediary ”), please complete and return the materials in accordance with the instructions provided to you by your Intermediary.
DATED at Vancouver, British Columbia, this 30[th] day of October, 2020.
BY ORDER OF THE BOARD
“Paul Cowley”
Paul Cowley President, CEO and Director