AI assistant
Permanent TSB Group Holding — AGM Information 2022
May 25, 2022
1971_rns_2022-05-25_a944364b-cbf7-4fee-be7b-fe2a0ababa05.pdf
AGM Information
Open in viewerOpens in your device viewer
THIS DOCUMENT AND THE ACCOMPANYING FORM OF PROXY ARE IMPORTANT AND REQUIRE YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you are recommended to consult your independent professional adviser, who is authorised or exempted under the European Union (Markets in Financial Instruments) Regulations 2017 (as amended) or the Investment Intermediaries Act 1995 (as amended), if you are resident in Ireland or who is authorised under the Financial Services and Markets Act 2000 (as amended) if you are resident in the United Kingdom, or from another appropriately authorised independent financial adviser if you are in a territory outside Ireland or the United Kingdom.
If you sell or have sold or otherwise transferred all of your Permanent TSB Group Holdings p.l.c. shares, please forward this document and the accompanying Form of Proxy to the purchaser or the stockbroker, or other agent through whom the sale or transfer is/was effected for the purchaser or transferee.
ANNUAL GENERAL MEETING

Friday, 24 June 2022 at 10.00 a.m. (Irish Time)
The Marker Hotel, Grand Canal Square, Dublin Docklands, Dublin, D02 CK38
The Group's 2021 Annual Report is available to view online at:
www.permanenttsbgroup.ie
Notice of the Annual General Meeting of Permanent TSB Group Holdings p.l.c. to be held at The Marker Hotel, Grand Canal Square, Dublin, Docklands, Dublin, D02 CK38, Ireland on Friday 24 June 2022 at 10.00 a.m., (Irish Time) is set out in this document, accompanied by a Form of Proxy for use in connection with the resolutions at the meeting. To be valid, the Form of Proxy must be returned so as to be received by the Company's Registrar, Link Registrars Limited (PTSBGH), P.O. Box 1110, Maynooth, Kildare not later than 10.00 a.m. (Irish Time) on Wednesday, 22 June 2022 in the manner set out in the notes attached to this notice. However, please note that persons holding shares through the Eurocear or CREST (via CDI) systems must also comply with any additional voting deadlines imposed by those systems. All persons affected are recommended to consult with their stockbroker or other intermediary at the earliest opportunity.
Permanent TSB Group Holdings p.l.c.
(Incorporated in Ireland under the Companies Act 2014 with registered number 474438)
Registered Office: 56/59 St. Stephen's Green, Dublin 2, D02 H489
Directors: Robert Elliott (Group Chair) Eamonn Crowley (Chief Executive Officer) Anne Bradley (Independent Non-Executive Director) Marian Corcoran (Non-Executive Director) Donal Courtney (Independent Non-Executive Director) Paul Doddrell (Non-Executive Director) Celine Fitzgerald (Independent Non-Executive Director) Ronan O'Neill (Senior Independent Non-Executive Director) Andrew Power (Independent Non-Executive Director) Ken Slattery (Independent Non-Executive Director) Ruth Wandhöfer (Independent Non-Executive Director)
Company Secretary: Conor Ryan
Annual General Meeting 2022
22 May 2022
Dear Shareholder,
I am writing to convene this year's Annual General Meeting (the AGM) of Permanent TSB Group Holdings p.l.c. (the Company) to be held at 10.00 a.m. (Irish Time) on Friday 24 June 2022 at the Marker Hotel, Grand Canal Square, Dublin Docklands, Dublin, D02 CK38.
The AGM is a worthwhile opportunity for shareholders to meet and engage directly with the directors and senior management of the Company, particularly not having had the opportunity to do so in person since before the Covid-19 pandemic. In this regard, the Company will continue to monitor guidance issued by the Government of Ireland updates regarding the impact of Covid-19 on health and safety arrangements for the AGM will be made available on the Company's website: www.permanenttsbgroup.ie
If you are not able to come to the meeting in person and have questions you would like to raise have raised in person at the AGM, please submit those questions in writing by email together with evidence of your shareholding to [email protected] by no later than 8.00 a.m. (Irish Time) on Friday, 24 June 2022 or by sending a letter and evidence of your shareholding at least four 4 business days prior to the Company Secretary at the Company's registered office. Alternatively, questions can also be submitted during the meeting by those to listen to the AGM electronically by using the messaging functionality available on our web based service. The procedures for question submission are described in more detail within the notes section at the end of this document.
Furthermore, if you cannot attend the AGM you can still vote and I would urge all shareholders, regardless of the number of shares owned, to complete, sign and return their proxy form as soon as possible but, in any event, so as to reach Link Registrars Limited by 10.00 a.m. (Irish Time) on Wednesday 22 June 2022. Alternatively, shareholders may register their proxy appointment and voting instructions electronically via the internet, details of which are provided in the end of this document.
The formal Notice of AGM appears on pages 6 to 8 of this document and this letter explains the 10 items to be transacted at the AGM
Note: Unless the context otherwise requires, all references to information provided as at 5 p.m. (Irish Time) on 20 May 2022 throughout this letter are to that time being the latest practicable time and date for that information prior to the issue of this letter.
Resolution 1: Financial statements, annual report, and affairs of the Company
Resolution 1 is asking members to receive and consider the financial statements and the Directors and Auditors for the year ended 31 December 2021 and a review of the Company. Resolution 1 is an advisory resolution and is not binding on the Company.
Resolution 2: Directors' report on remuneration
Resolution 2 is asking members to receive and consider the Directors' Report on Remuneration as set out on pages 146 to 150 of the 2021 Annual Report. Resolution 2 is an advisory resolution and is not binding on the Company.
Resolution 3: Appointment of Directors
Resolution 3 deals with the re-appointment of Directors. In accordance with the UK Corporate Governance Code, each of the current Directors will reire from of the AGM and will offer themselves for re-appointment. The names of the Directors together with a detailed description of the Skills, expertise and experience that each of the Board are set out on pages 107 to 112 of the 2021 Annual Report.
The re-appintment of each Director will be considered as separate ordinary resolutions. The Board regularly reviews the performance of Directors and is satisfied that all of the Directors proposed for re-appointment have demonstrated commitment to their respective roles. Details of the effectiveness of the Board and of individual Directors are set out on page 122 to 123 of the 2021 Annual Report.
Additional information in respect of those Directors designated as "independent" by the Company in accordance with the criteria set down for doing so in the UK Corporate Governance Code (the Independent Directors), including information in respect of the voting procedures that currently apply to the Independent Directors, is provided at paragraph 26 of the notes attached to this notice.
Resolution 4: Remuneration of the Auditors
Resolution 4 authorises the Directors to determine the remuneration of the Company's auditors.
Resolution 5 - Board authority to allot shares
Resolution 5 seeks to renew the Directors to allot shares. The Investment Association generally supports resolutions seeking authority to allot up to 66.66% of a company's issued share capital (excluding treasury shares) of which any allotment in excess of 33.33% of the issued share capital (excluding treasury shares) is applied to a rights issue.
Accordingly, Resolution 5 proposes to authorise the Directors to allot shares up to an aggregate nominal value of €150,049,512 (representing approximately 66.66% of the issued of the Company (excluding treasury shares) as at 5 p.m. (frish Time) on 20 May 2022 of which any allotment in excess of €75,024,756 (representing 33,33% of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022 may be applied to allot shares pursuant to a rights issue.
The Directors have no current intention of exercising this authority will expire at the conclusion of the next annual general meeting of the Company or at midnight (Irish Time) on the date which is 15 months after the passing of the resolution (whichever is earlier) unless previously varied, revoked. This resolution is a common one at annual general meetings of companies listed on the main markets of Euronext Dublin and/or the London Stock Exchange and is in line with institutional shareholder guidance.
Resolutions 6 & 7 - Disapplication of statutory pre-emption rights in certain circumstances
The Companies Act 2014 sets out pre-emption rights where new equity securities (essentially ordinary shares in the case of the Company) are to be allotted for cash. The Companies for these pre-emption rights to be modified or disapplied. The London based Pre-Emption Group has issued guidelines or disapplications. These guidelines were revised in March 2016. Resolutions 6 and 7 are in terms consistent with these guidelines.
Accordingly, Resolution 6 is asking members to renew the Directors' authority to disappy the strict statutory pre-emption provisions in certain circumstances, being: (a) rights issues, open offers and subject thereto by way of placing or otherwise of any shares not taken up in such issue or offer, and/or (b) for than by way of pre-emptive offers) up to an aggregate nominal value of €11,367,387 which represents approximately 5% of the total nominal value of the Company's issued ordinary share capital (excluding treasury shares) as at 5 p.m. (rish Time) on 20 May 2022. In accordance with the Pre-Emption Group's Statement of Principles), the Board confirms that it does not currently intend under Resolution 6(b) to issue equity securities for cash representing in any rolling three year period more than 7.5% of the Company's issued ordinary share capital (excluding any allotments of equity
securities pursuant to (i) Resolution 7 or (ii) any other disapplication rights) to those who are not existing members.
Furthernore, Resolution 7 is asking members to authorise the Directors to disapply the strict statutory pre-emption provisions in additional circumstances, being for allotments (other than by way of pre-emptive offers) up to an additional aggregate nominal value of €11,367,387 which represents approximately a further 5% of the Company's issued ordinary share capital (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022. In accordance with the Pre-Emption Principles, the Board confirms in relation 7 that it intends that any use of the authority in excess of 5% of the Company's issued ordinary share capital would be only in connection or specified capital investment within the meaning of the Pre-Emption Principles. For this purpose and reflecting the Principles, an acquisition or specified capital investment means one that is announced contemporaneously with the issue of share capital, or that has taken place in the preceding six- month period and is disclosed in the announcement of the issue.
If adopted, these authorities will expire at the concusion of the next annual general meeting of the Company or at midnight on the date which is 15 months after the passing of the resolution (whichever is earlier) unless previously varied, revoked or renewed. These resolutions are common at annual general meetings of companies listed on the main markets of Euronext Dublin and/or the London Stock Exchange and are in line with institutional shareholder with the Pre- emption Principles.
Resolution 8 - Authority to make market purchases
Resolution 8 is asking members to give the Company (and its subsidiaries) the authority to make market purchases and overseas market purchases provided that the maximum number of ordinary shares authorised to be acquired shall not exceed 10% of the issued ordinary share capital in the Company (excluding treasury shares) as at the passing of this Resolution 8. If adopted, this authority will expire at the conclusion of the next annual general meeting of the Company or at midnight (Irish Time) on the date which is 15 months after the resolution (whichever is earlier) unless previously varied, revoked or renewed.
While the Directors do not have any current intention to exercise this power, this authority is being sought as it is common practice for companies listed on the main markets of Euronext Dublin and/or the London Stock Exchange, such purchases would be made only at price levels which the Directors considered to be in the best interests of the members generally, after taking into account the Company's overall financial position.
In additor, the authority being sought from members will provide that the minimum price (excluding expenses) which may be paid for such shares shall be an amount not less than the nominal value of the maximum price will be:
- 5% above the higher of the average of the closing prices of the Company's ordinary shares taken from the main (a) market Euronext Dublin and the average of the Company's ordinary shares taken from the main market of the London Stock Exchange in each case for the five business days (in Dublin and London, respectively, as the case may be) preceding the purchase is made (the Market Purchase Appropriate Price), or if on any such business day there shall be no dealing of ordinary shares on the trading venue where the purchase is carried out or a closing price is not otherwise available, the Market Purchase Appropriate Price shall be determined by such other method as the Directors shall determine, in their sole discretion, to be fair and reasonable; or, if lower,
- (b) the amount stipulated by Article 3(2) of Commission (EU) 2016/1052 relating to regulatory technical standards for the conditions applicable to buy-backs and stabilisation (being the value of such an ordinary share calculated on the basis of the higher of the price quoted for: (i) the last independent trade; and (ii) the highest current independent purchase bid for any number of such ordinary shares on the trading venue(s) where the purchase pursuant to the authority conferred by this Resolution will be carried out).
Resolution 9 - Authority to re-allot treasury shares
Resolution 9 is asking members to give the authority to re-allot treasury shares pursuant to Section 1078 of the Companies Act 2014 and the re-allotment price range at which treasury shares may be re-allotted is as follows:
- the maximum price at which a treasury share may be re-allotted off-market shall be an amount equal to 120% of the (a) Treasury Share Appropriate Price; and
- (b) the minimum price at which a treasury share may be re-allotted off-market shall be an amount equal to 95% of the Treasury Share Appropriate Price (provided always that no treasury share shall be re-allotted at a price lower than its nominal value).
If adopted, this authority will expire at the conclusion of the next annual general meeting of the Company or at midnight (Irish Time) on the date which is 15 months after the resolution (whichever is earlier), unless previously varied, revoked or renewed. (For the purpose of this resolution, "Treasury Share Appropriate Price" means the lower of the average of the closing prices of the Company's ordinary shares taken from the main market of Euronext Dublin and the
average of the closing prices of the Company's ordinary shares taken from the main market of the London Stock Exchange in each case for the five business days (in Dublin and in London, respectively, as the case may be) prior to the reallotment is made, or if on any business day there shall be no dealing of ordinary shares on the trading venue or a closing price is not otherwise available, the Treasury Share Appropriate Price shall be determined as the Directors shall determine, in their sole discretion, to be fair and reasonable).
Resolution 10 - Authority to convene certain general meetings on 14 days'notice
Resolution 10 proposes to authorise the Company to convene on 14 clear days' notice, an extraordinary general meeting of the Company solely to consider one or more ordinary resolution. The Company's constitution permits the Company to convene a general meeting of shareholders (except an annual general meeting to consider a special resolution) on 14 clear days' notice. Section 1102 of the Companies Act 2014 statutorily sets this notice period at 21 clear days' unless members on an annual basis pass a special resolution to preserve, where appropriate, that shorter notice period contained in the Company's consider that it is in the interests of the Company to retain that flexibility. If this resolution is passed, the Directors will only use it is merited by the purpose of the meeting and the authority will be effective until the Company's next annual general meeting. This resolution is proposed as a special resolution.
Recommendation
The Board of Directors are satisfied that each of the resolutions set out in the Notice of AGM are in the Company and its members as a whole. Accordingly, your Board of Directors unanimously recommends that you vote in favour of each of these resolutions to be proposed at the AGM.
Yours faithfully,
ROBERT ELLIOTT Chairman
NOTICE OF MEETING OF
PERMANENT TSB GROUP HOLDINGS p. c. (the Company)
NOTICE is hereby given that the annual general meeting of the Company will be held at The Marker Hotel, Grand Canal Square, Dublin Docklands, Dublin, DO2 CK38 on Friday, 24 June 2022 at 10.00 a.m. (Irish Time) (AGM) for the following purposes:
To consider and, if thought fit, to pass the following resolutions as ordinary resolutions:
-
- To receive and consider the financial statements for the year ended 31 December with the reports of the Directors and Auditors thereon and a review of the affairs of the Company.
-
- To receive and consider the Directors' Report on Remuneration for the year ended 31 December 2021.
-
By separate ordinary resolutions, to reappoint the following Directors:
| a) Anne Bradley | e) Paul Doddrell | i) Andrew Power | |
|---|---|---|---|
| b) Marian Corcoran | f) Robert Elliott | i) | Ken Slattery |
| c) Donal Courtney | g) Celine Fitzgerald | k) Ruth Wandhöfer | |
| d) Eamonn Crowley | h) Ronan O'Neill |
-
- To authorise the Directors to determine the remuneration of the Auditors.
-
- The Directors be and are hereby generally and unconditionally authorised, pursuant to Section 1021 of the Companies Act 2014, to exercise all of the powers of the Company to allot and issue all relevant securities of the Company (within the meaning of Section 1021 of the Companies Act 2014):
- (a) without prejudice to or limitation of any power and authority granted under paragraph (b) of this Resolution 5, up to an aggregate nominal amount of €75,024,756 representing approximately 33.33% of the aggregate nominal value of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022.
- (b) without prejudice to or limitation of any power and authority granted under paragraph (a) of this Resolution 5, up to an aggregate nominal value of €75,024,756 representing a further approximately 33.33% of the aggregate nominal value of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022 provided that any equity securities (as defined in Section 1023(1) of the Companies Act 2014) allotted pursuant to the authority in this paragraph 5(b) are offered by way of one or more rights issues open for a periods fixed by the Directors to or in favour collectively of the holders of equity securities on the register of members and/or any persons having a right to subscribe for equity securities in the capital of the Company (including, without limitation, any persons entitled or who may become entitled to acquire equity securities under any share option scheme or share incentive plan of the Company then in force) at such record date or dates as the Directors may determine and where the respectively attributable to the interests of such holders are proportional in nominal value (as near as may be reasonable) to the respective number of equity securities held by them on such record date or dates, and subject generally, but without limitation to any of the foregoing, to such exclusions or other arrangements as the Directors may deem necessary or expedient in relation to legal or practical problems (including dealing with any fractional entitlements and/or arising in respect of any overseas shareholders) under the laws of, or the requirements of any regulatory body or stock exchange in, any territory (Irish time)
The authority hereby conferred shall commence at the passing of this Resolution and shall expire at the conclusion of the next annual general meeting of the Company after the Resolution or at midnight (Irish time) on the date which is 15 calendar months after the date of passing this Resolution (whichever is earlier) unless and to the extent that such power is renewed, or extended prior to such date; provided that the Company may before such expiry make an offer or agreement which would or might require relevant securities to be allotted after such expiry, and the Directors may allot relevant securities in pursuance of such an offer or agreement as if the power conferred by this Resolution had not expired.
To consider and, if thought fit, to pass the following resolutions as special resolutions:
-
- Subject to and conditional upon Resolution 5 of the Notice of AGM being prejudice to or limitation of any power and authority granted under Resolution 7, pursuant to Sections 1022 and 1023(3) of the Companies Act 2014, the Directors be and are hereby empowered to allot equity securities (within the meaning of Section 1023(1) of the Companies Act 2014) for cash pursuant to the authority to allot relevant securities conferred on the Directors by Resolution 5 of this Notice of AGM as if Section 1022(1) of the Companies Act 2014 did not apply to any such allotment, such power to be effective from the time of passing of this Resolution and shall expire at the next annual general meeting of the Company after the passing of this Resolution or at midnight (Irish Time) on the date which is 15 calendar months after the date of passing this Resolution (whichever is earlier) unless and to the extent that such power is revoked, or extended prior to such date but in each case, prior the Company may make offers and/or enter into agreements which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired; and such power being limited to:
- (a) the allotment of equity securities in connection with any one or more offer of securities, open for a period or periods fixed by the Directors, by way of rights issue, open offer, other invitation and/or otherwise to or in favour collectively of the holders of ordinary shares and/or any persons having a right to equity securities in the capital of the Company (including, without limitation, any persons entitled to acquire equire equity securities under any of the Company's share option scheme or share incentive plans then in force) at such record date or dates as the Directors may determine where the equity securities respectively attributable to the interests of such holders are proportional (as nearly as may be reasonably be) to the respective number of ordinary shares held by them, and subject thereto the allotment in any case by way of placing or otherwise of any securities not taken up in such issue or offer to such persons as the Directors may determine; and; generally, subject but, without limitation to any of the foregoing, to such exclusions or other arrangements as the Directors may deem necessary or expedient in relation to legal or practical problems (including dealing with any fractional entitlements and/or arising in respect of any overseas shareholders) under the laws of, or the requirements of any regulatory body or stock exchange in, any territory; and/or
- (b) the allotment of equity securities up to a maximum aggregate nominal value of €11,367,387 which represents approximately 5% of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022
-
- Subject to and conditional upon Resolution 5 of the Notice of AGM being passed and in addition and without prejudice to or limitation of any power and authority granted under Resolution 6 of the Notice of AGM, pursuant to Sections 1022 and 1023(3) of the Companies Act 2014 the Directors be and are hereby empowered to allot equity securities (within the meaning of Section 1023(1) of the Companies Act 2014) for cash pursuant to the authority to allot relevant securities conferred on the Directors by Resolution 5 of this Notice of AGM as if Section 1022(1) of the Companies Act 2014 did not apply to any such allotment, such power to be effective from the time of passing of this Resolution and shall expire at the next annual general meeting of the Company after the passing of at midnight on the date which is 15 calendar months after the date of passing this Resolution (whichever is earlier) unless and to the extent that such power is renewed, revoked, or extended prior to such date but in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equities to be allotted (and treasury shares to be sold) after the authority expires and the Directors may allot equity securities (and sell treasury shares) under of agreement as if the authority had not expired; and:
- (a) such power shall be limited to the allotment of equity securities up to a maximum aggregate nominal value of €11,367,387, which represents approximately 5% of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on 20 May 2022; and
- (b) the net proceeds of any such allotment are to be used for the purposes of financing, if the authority is to be used within six months after the original transaction which the Directors determine to be an acquisition or other specified capital investment of a kind contemplated by the Statement of Principles on Disapplying the Pre-Emption Rights and in effect and as applied prior to the date of this Notice of AGM.
-
- That pursuant to Section 1074 of the Company and any subsidiary of the Company be and they are each hereby generally authorised to maket purchases and overseas market purchases (in each case as defined by Section 1072 of that Act) of ordinary shares in the Company on such terms and conditions and in such manner as the Directors may, in their discretion, determine from time to the provisions of that Act and to the following restrictions and provisions:
- (a) the maximum number of ordinary shares authorised to be acquired shall not exceed 10% of the capital in issue in the Company (excluding treasury shares) as at 5 p.m. (Irish Time) on the day on which this Resolution is passed;
- (b) the minimum price (excluding expenses) which may be paid for any ordinary share shall be an amount equal to the nominal value thereof; and
(c) the maximum price (excluding expenses) which may be paid for any ordinary share shall be:
(i) 5% above the higher of the average of the company's ordinary shares taken from the main market of Euronext Dublin and the average of the Company's ordinary shares taken from the main market of the London Stock Exchange in each case for the five business days (in Dublin and London, respectively, as the case may be) preceding the purchase is made (the Market Purchase Appropriate Price), or if on any such business day there shall be no dealing of ordinary shares on the trading venue where the purchase is carried out or a closing price is not otherwise available, the Market Purchase Appropriate Price shall be determined by such other method as the Directors shall determine, in their sole discretion, to be fair and reasonable; or, if lower,
(ii) the amount stipulated by Article 3(2) of Commission (EU) 2016/1052 relating to regulatory technical standards for the conditions applicable to buy-backs programmes and stabilization measures (being the value of an ordinary share calculated on the basis of the higher of the price quoted for: (i) the last independent trade, and (i) the highest current independent purchase bid for, any number of ordinary shares on the trading venue(s) where the purchase pursuant to the authority conferred by this resolution will be carried out);
- (d) such authority shall expire at the next annual general meeting of the Company after the date of passing this Resolution or at midnight (Irish Time) on the date which is 15 calendar months after the date of passing this Resolution (whichever is earlier), unless previously varied or renewed by special resolution in accordance with the provisions of Section 1074 of the Companies Act 2014; and
- (e) the Company may, before such expiry, enter into a contract for the purchase of ordinary shares which would or might be executed wholly or partly after such expiry and may complete any such contract as if the authority conferred hereby had not expired.
-
- That for the purposes of Section 1078 of the Companies Act 2014, the re-allotment price range at which any treasury shares (as defined by Section 106 of that Act) for the being held by the Company may be re-allotted off-market shall be as follows:
- (a) the maximum price (excluding expenses) at which a treasury share may be re-allotted off-market shall be an amount equal to 120% of the Treasury Share Appropriate Price; and
- (b) the minimum price (excluding expenses) at which a treasury share may be re-allotted off-market shall be the nominal value of the share where such a share is required to satisfy an obligation under an employee share scheme (as defined in the Listing Rules issued by Euronext Dublin) operated by the Company, or in all other cases shall be an amount equal to 95% of the Treasury Share Appropriate Price (provided always that no treasury share shall be allotted at a price lower than its nominal value); and
- (c) for the purposes of sub-paragraphs (a) and (b), the expression "Treasury Share Appropriate Price" shall mean the lower of the average of the closing prices of the Company's ordinary shares taken from the main market of Euronext Dublin and the average of the closing prices of the Company's ordinary shares taken from the main market of the London Stock Exchange in each case for the business days (in Dublin and in London, respectively, as the case may be) prior to the day the re-allotment is made, or if on any business day there shall be no dealing of ordinary shares on the trading venue or a closing price is not otherwise available, the Treasury Share Appropriate Price shall be determined by such other method as the Directors shall determine, in their sole discretion, to be fair and reasonable.
The authority hereby conferred shall expire at the conclusion of the Company or at midnight (Irish Time) on the date which is 15 months after the resolution, whichever is the earlier, unless previously varied, revoked or renewed by special resolution. The Company may before such expiry make a contract for the re-allotment of treasury shares which would or might be wholly or partly expiry and may make a re-issue or re- allotment of treasury shares pursuant to any such contract as if the authority hereby conferred.
- That, subject to and in accordance with Section 1102 of the Directors be and are hereby generally and unconditionally authorised to call a general meeting, other than an annual general meeting for the passing of a special resolution, on not less than 14 clear days' notice (as defined in the Company). The authority hereby conferred shall expire at the conclusion of the next annual general meeting of the Company held after the date of the passing of this resolution unless previously renewed, varied or revoked by the Company in general meeting.
By order of the Board
Conor Ryan Group Secretary, Registered Office: 56-59 St Stephen's Green, Dublin 2 22 May 2022
AGM Notice: Notes
The following information is provided to members in accordance with Section 1103 of the Companies Act 2014.
COVID-19
-
- While we expect the AGM to proceed as planned on 24 June 2022, the health and safety of our shareholders, colleagues and advisers is a primary concern for the Company and its Board, who are closely monitoring developments relating to the COVID-19 pandemic (COVID-19) and guidance issued by the Government of Ireland in relation to COVID-19. We will take all recommendations and applicable law into account in the conduct of the AGM.
-
- Shareholder participation and engagement to us and we note the ongoing risk of the COVID-19 pandemic. Therefore, we are pleased to be able to provide a teleconferencing and web based service facility for shareholders to view and listen to the business of the meeting. The details for accessing and registering for such facilities will be provided on the Company's website, http://www.permanentsbgroup.ie, in advance of the these facilities will allow you to listen to and watch the business of the AGM and submit questions or points only, you will not be able to use this facility to speak or vote (as noted above, voting is facilitated through the proxy service). Please see Note 29 below for further information on viewing and listening to the business of the meeting via the teleconferencing and web based service facility.
-
- If you have any questions that you would like to raised in person at the AGM, please submit those questions in writing by email together with evidence of your shareholding to [email protected] no later than 8 a.m. (Irish time) on Friday, 24 June 2022 or by sending a letter and evidence of your shareholding at least four 4 business days prior to the AGM by post to the Company s registered office. Alternatively, questions can also be submitted during the meeting by those who choose to attend electronically by using the messaging functionality available on our web based service. The procedures for question submissions are described in more detail in Notes 30 and 31.
-
- The Company continues to monitor the impact of COVID-19 and any relevant updates regarding the AGM, including any changes to the arrangements outlined in the Notice of Annual General Meeting, will be announced via a Required Information Service and will be available on the Company at www.permanenttsbgroup.ie. Shareholders should monitor the Company's website for update announcements regarding the AGM in the event that circumstances change. Shareholders are also encouraged to keep up to date with the advice and guidance of the Government of free Health Service Executive in relation to COVID-19.
FNTITI FMFNT TO ATTEND AND VOTE
Only those members register of members of the Company at 7.00 p.m. (Irish Time) on Monday, 20 June 2022 or if the AGM is adjourned, at 7.00 p.m. on the day immediately preceding the fials 72 hours before the time appointed for the adjourned meeting shall be entiled to attend, speak, ask questions and in respect of the number of ordinary shares registered in their name, vote at the meeting, or if relevant, any adjournment thereof. Changes in the and date will be disregarded in determining the right of any person to attend and/or vote at the meeting or any adjournment thereof.
APPOINTMENT OF PROXIES
-
- A member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend, speak, ask questions, vote and demand or join a demand for a poll on his or her or its behaff at the AGM or any adjourned AGM. The process for appointing a proxy depends on the manner in which you hold your interest in the Company (e.g. whether you hold a certificated (paper) or uncertificated (electronic) interest). Further detail in this respect is set out below. A member may appoint more than one proxy to attend, speak, ask questions, vote and demand for a poll at the AGM or any adjourned AGM in respect of shares held in different securities accounts. A member acting as an internediary on behalf of one or more clients may grant a proxy to each of its clients or their nomines and such intermediary may cast votes attaching to some of the shares differently from other shares held by it. A proxy shall be bound by the Company. The appointment of a proxy will entitle the proxy to attend, speak, ask questions, vote, demand for a poll on the member's behalf at the AGM or at any adjournment of such AGM. A proxy need not be a member of the Company. If you wish to appoint more than one proxy please contact the Registrars of the Registrars Limited on +353 1 5530050. The return of a proxy form will not preclude any member from attending the AGM, speaking questions and voting in person should he/she wish to do so.
- 7 . Certificated (paper) shareholders whose name appears on the register of members of the Company (usually shareholders who hold their shares in certificated (paper) form i.e. not those shareholders holding interes via the Euroclear Bank system or as CDIs through the CREST system), subject to the Company and provided it is received not less than 48 hours before the time appointed for the AGM or adjourned AGM or (in the case of a poll taken otherwise than at or on the same day as the AGM or adjourned AGM) at least 48 hours before the poll at which it is to be used, the appointment of a proxy may:
- (a) be submitted by fax to +353 (1) 2240700, provided it is received in legible form; or
- (b) be submitted electronically, subject to the terms and conditions of electronic voting, via the internet by accessing the AGM page on the Company's website, www.permanenttsbgroup.ie or via the Link Registrars Limited website www.signalshares.com; on
- (c) by post to Link Registrars Limited (PTSBGH), P.O. Box 1110, Maynooth, Co Kildare, Ireland; or
- (d) by hand during normal business hours to Linited, Block C, Maynooth Business Campus, Maynooth, Co Kildare, W23 F854, Ireland
-
- authorised officer or attorney, or submitted electronically in accordance with Note 7. In the case of an individual, the Form of Proxy must be signed by the appointer or her attorney or submitted electronically in accordance with note 7. Any original power of attorney or authority under which an individual or corporation executed the Form of Proxy must be submitted with the Form of Proxy in accordance with note 7.
-
- On any other business which may properly come before the AGM, or any adjournment thereof, and whether procedural on substantive in nature (including without limitation any motion to amend a resolution or adjourn the meeting) not specified in this Notice of AGM, the proxy will act at his/her discretion.
-
- As the conditions and recommendations of the COVID-19 situation can change rapidly, please note that if you appoint someone other than the Chair of the meeting to be your proxy, that person may not be able to attend the meeting if the prevailing COVID-19 measures require the Company to conduct the AGM under constrained circumstances. Accordingly, if you intend to appoint a proxy other than the chair of the AGM, we would ask that, as a contingency measure, you would additionally appoint the chair of the AGM as an alternative in the initially intended proxy is unable to attend for any reason (and does not appoint a substitute). This will facilitate your vote being included in a wider range of contingent scenarios.
-
- In addition, a proxy shall be entitled, with your prior consent, to nominate and appoint a substitute Proxy) for him or her for any of the purposes contemplated by the Form of Proxy with liberty to revoke any such appointment at his or her discretion. A proxy shall provide any Substitute Proxy with a copy (electronic or the Form of Proxy. A Substitute Proxy shall be bound, and act in all respects, as a proxy is and would in accordance with the Form of Proxy and, on appointment of a Substitute Proxy, all references to 'proxy' herein shall be construed as references to 'Substitute Proxy'.
-
- Uncertificated (electronic) shareholders: Persons who hold their interests in ordinary shares as Belgian law rights through the Euroclear Bank System or as CDIs should consult with their stockbroker or other intermediary at the earliest onportunity for further information on the processes and timelines for the AGM via the respective systems. For voling services offered by custodians holding lirectly with Euroclear Bank, please contact your custodian directly.
FURTHER INFORMATION FOR EUROCLEAR BANK PARTICIPANTS:
- Participants in the Euroclear Bank system ("EB Participants") can submit proxy appointments (including voting instructions) 13. electronically in the manner described in the document issued by Euroclear Bank") in November 2021 and entitled "Euroclear Bank as issuer CSD for Irish corporate securities" (the "EB Services Description"). In accordance therewith, EB Participants can either send:
- electronic voting instructions to Euroclear Nominees Limited (as sole registered shareholder of all ordinary shares (a) held through the Euroclear Bank system) ("Euroclear Nominees") to by appointing the Chair of the AGM as proxy:
- vote in favour of all or a specific resolution(s); (i)
- (ii) vote against all or a specific resolution(s);
- (iii) abstain from all or a specific resolution(s); or
- give a discretionary vote to the Chair of the AGM in respect of one or more (iv) resolution(s) being put to a vote of the shareholders; or
- (b) a proxy voting instruction to appoint a third party (other than Euroclear Nominees / the Chair of the AGM) to attend the meeting and vote for the number of ordinary shares specified in the proxy voting instruction.
- electronic voting instructions to Euroclear Nominees Limited (as sole registered shareholder of all ordinary shares (a) held through the Euroclear Bank system) ("Euroclear Nominees") to by appointing the Chair of the AGM as proxy:
-
- Euroclear Bank will, wherever practical, seek a voting instruction deadline of one hour prior to the Company's proxy appointment deadline. Your attention is drawn to the EB Services Description in this regard.
-
- Voting instructions cannot be changed or cancelled after Euroclear Bank's voting instruction deadline. Neither is there a facility to offer a letter of representation or appoint a corporate representative other than via the process of appointing a third party proxy described at Note 13(b) above.
-
- EB Participants are strongly encouraged to familiarise themselves with Eurocear Bank, including voting deadlines and procedures.
FURTHER INFORMATION FOR CREST MEMBERS HOLDING CDIs
-
- Euroclear UK & International ("EU"), the operator of the CREST system has arranged for voting instructions relating to CDIs held in CREST to be received via a third party service provider, Broadridge Financial Solutions Limited ("Broadridge"). Further details on this service are set out in the "All you need know about SRD II in Euroclear UK & International" which can be found at this webpage https://my.euroclear.com/users/en/login.html - once registered, please see in particular the section entitled "CREST International Service - Proxy voting". CREST members can complete and submit proxy appointments (including voting instructions) electronically through Broadridge.
-
- If you hold CDIs you will be required to make use of the Euroclear UK & International proxy voting service facilitated on EU's behalf by Broadridge Global Proxy Voting service in order to receive meeting announcements and send back voting instructions as required.
-
- To facilitate client set up, if you hold CDIs and wish to participate in the proxy voting service, you will need to complete the following documentation which can be found at the following web address: https://my.euroclear.com/users/enllogin
-
- Completed application forms should be returned to EUI by an authorised signatory with another signatory
copied in for verification purposes using the following email address: [email protected]
-
- you and share further detailed information on the service offering and initiate the process for the Broadridge platform.
-
- The voting service will process and deliver proxy voting instructions received in respect of CDIs on the Broadridge voting deadline date to Euroclear Bank by its cut-off and to agreed market requirements. The same voting options as described above for EB Participants will be available (i.e. electronic votes by means of Chair proxy appointing a third party proxy). Broadridge's voting instruction deadline will accordingly be earlier than the Euroclear Bank voting instruction submission deadline as set out above.
- Voting instructions cannot be changed or cancelled after Broadridge's voting deadline. Neither is there a facility to offer a letter 23. of representation or appoint a corporate representative other than through the submission of third party proxy appointment instructions.
-
- CREST members with holdings of CDIs are strongly encouraged to familiarise themselves with the arrangements with Broadridge, including the new voting deadlines and to take, as soon as possible, any further actions required by Broadridge before they can avail of this voting service.
PROXY VOTING INSTRUCTION DEADLINES FOR ALL SHAREHOLDERS
- All proxy voting instructions (whether submitted directly or through the Euroclear Bank system (for those holding CDIs) must be received by the Company's Registrar not less than 48 hours before the time appointed for the AGM or any adjournment of the AGM. However, persons holding through the Euroclear Bank system or the CREST system will also need to comply with any additional voing deadlines imposed by the respective service offerings. All persons affected are recommended to consult with their stockbroker or other intermediary at the earliest opportunity.
26. INDEPENDENT DIRECTORS
Resolutions 3 (a), (c), (f), (g), (h), (i), (j) and (k) relate to the appointment of Anne Bradley, Donal Courtney, Robert Elliott, Celine Fitzgerald, Ronan O'Neill, Andrew Power, Ken Slattery and Ruth Wandhöfer, who are the Board has determined to be independent Directors under the UK Corporate Governance Code (together, the Independent Directors).
The Company is required to comply with provisions of the Listing Rules of Euronext Dublin (the Irish Listing Rules) and the Listing Rules of the Financial Conduct Authority (the UK Listing Rules and, together with the Irish Listing Rules) relating to controlling shareholders and the election of the independent non- executive Directors.
As at the date of the Notice of AGM, the Minister for Finance is a controlling Shareholder (that is, he exercises or controls more than 30% of the voting rights of the purposes of the Listing Rules. Accordingly, under Irish Listing Rule 6.1.11 the election of any Independent Director must be approved by a majoriy vote of each of (1) the shareholders as a whole of the "General Threshold"); and (2) the independent shareholders only (i.e. all shareholders entitled to vote on the meeting with the exception of the Controlling Shareholder) (the "Independent Threshold").
Resolutions 3 (a), (c), (f), (g), (j), (j) and (k) are therefore proposed as separate ordinary resolutions on which all shareholders may vote. The Company will separately count the number of votes cast by independent shareholders on these resolutions (as a proportion of the total votes of independent shareholders cast on each resolution) in order to determine the Independent Threshold has been met in addition to the General Threshold. When the Company announces the results of the votes on these resolutions, it will disclose the level of support received for each Independent and also from independent shareholders. Under Irish Listing Rule 6.1.11, if a resolution to elect an Independent Director is not approved at the AGM by a majority vote of both the shareholders as a whole and the independent shareholders of the Company, a further resolution may be put forward to be approved by the shareholders as a whole at a meeting which must be held more than 90 days after the date of the first vote but within 120 days of the first vote.
Accordingly, if the General Threshold is net, but the Independent Independent Director(s) will be treated as having been elected only for the period from the date of the AGM until the earlier of: (i) the close of any general meeting of the Company convened for a date more than 90 days after the AGM but within 120 days of the AGM, to propose a further resolution to re-elect him or her; (ii) the date which is 120 days after the AGM; and (iii) the date of any announcement by the Board that it does not intend to hold a second vote. In the relevant Independent Director's election is approved by a majority vote of all shareholders at a second meeting, the Director will then be re-elected until the next AGM.
Under the Listing Rules, the Company is also required to provious or existing relationship, transaction or arrangement between an Independent Director and the Company, its Directors, any controlling shareholder or any associate of a controlling shareholder; (ii) why the Company considers the proposed Independent Director (ii) how the Company has determined that the proposed Director is an Independent Director; and (iv) the process by which the Company has selected each Independent Director. This information is set out as follows:
(i) Previous or existing relation or arrangement between any Independent Director and the Company
As set out on page 99 of the 2021 Annual Report, two of the Directors, Marian Corcoran and Paul Doddrell are nominees of the Minister for Finance and who were appointed to the Board under the terms of a Shareholder Relationship Agreement. As such they do not meet the independence criteria for the purposes of the UK Corporate Governance Code.
Other than the above, there is no existing or previous relationship, transaction or arrangement that any of the Independent
Directors have or have had with the Company, its Directors, any controlling shareholder of any associate of a controlling shareholder. All Directors may from trade with the Company and its subsidiary entities on normal commercial terms and conditions
(ii) Effectiveness
The Chair has confirmed, following the completion of the formal annual performance evaluation, that each of the Independent Directors brings extensive experience and makes an effective and valuable contribution to the Board. In addition, each Independent Director demonstrates sufficient commitment to their respective roles, including the devotion of an appropriate amount of time to the role.
(iii) Independence
The Board has considered the independent Directors by reference to the relevant provisions of the UK Corporate Governance Code. The Board is satisfied that each of the Independent in character and judgement and that there are no relationships or circumstances which are likely to affect, their judgement.
(iv) Selection
The Nomination, Culture and Ethics Committee takes independence into account when recommending new directors to the Board. The operation of the Nomination, Culture and Ethics Committee is set out in more detail on pages 130 to 132 of the 2021 Annual Report.
VOTING RIGHTS AND TOTAL NUMBER OF ISSUED SHARES
-
- The total number of issued ordinary shares on the date of this Notice of AGM is 454,695,492. Each ordinary share carries one vote. On a vote on a show of hands, every ordinary shareholder present in person and every proxy has one vote (but no individual shall have more than one vote). On a poll every ordinary shareholder shall have one vote for every ordinary share of which he or she is the holder. All resolutions at the AGM will be determined on a poll. Ordinary resolutions require to be passed by a simple majority of votes cast by those ordinary shareholders who vote in person or by proxy. Special resolutions require to be passed by a majority of 75% of votes cast by those ordinary shareholders who vote in person or by proxy.
-
- In the case of joint holders, the vote of the senior who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the votes of the other registered holder(s) and, for this purpose, seniority will be determined by the order in which the names stand in the register of members in respect of the joint holding.
TELECONFERENCING SERVICE
- For your convenience, we will provide access to the AGM proceedings via teleconference and web services. You will need to visit www.permanenttsbgroup.ie using your smartphone, tablet or the 'AGM' icon on the homepage and thereafter follow the instructions. To listen to the AGM live please use the conference call details provided on the website. To view a live webcast of the AGM and/or submit questions during the event, please visit our website where you will be prompted to enter your unique 'Login Code' and 'PIN'. Your Code is your 11 digit Investor Code (IVC), including any leading zeros. Your PIN is the last 4 digits of your IVC. This will authenticate you as a shareholder. Your IVC can be found on the proxy voting form that was issued to you by post, your share certificate, or Signal Shares users (www.signalshares.com) will find this under "Manage your account" when logged in to the Signal Shares portal. You can also obtain this by contacting Link Registrars Limited, by calling +353 1 553 0050. Access to the AGM will be available from 15 minutes before start of event.
QUESTIONS AT THE AGM
-
- While we will have the facility to take some live questions on the AGM, we also invite you to submit, in advance, any questions you would like to have asked at the AGM in writing by email together with evidence of your shareholding to [email protected] no later than 8.00 a.m. (Irish time) on Friday, 24 June 2022 or by sending a letter and evidence of your shareholding at least four 4 business days prior to the Company Secretary at the Company's registered office.
-
- Under Section 1107 of the Company must answer any question which a member may ask relating to the business being dealt with at the AGM unless:
- (a) answering the question would interfere unduly with the preparation of the confidentiality and business interests of the Company;
- the answer has already been given on the Company's website in a question and answer format: or (b)
- it appears to the Chair of the AGM that it is undesirable in the interests of good order of the question (c) be answered
MEMBERS' RIGHT TO TABLE DRAFT RESOLUTIONS AND TO PUT ITEMS ON THE AGENDA OF THE AGM
- Pursuant to Section 1104 of the Companies Act 2014, a members holding 3% of the issued share capital, representing at least 3% of the total voting rights of all members who have a right to put an item on the agenda for the AGM and/or table a draft resolution for inclusion in the AGM subject to any contrary provisions in company law which impose other conditions on the right of members to put items on the agenda for or to propose resolutions at the AGM.
Requests:
- (a) may be in hard copy form or in electronic form;
- (b) = must set out in writing details of the item to be included and/or draft resolution in full or, if supporting an item to be included or a draft resolution sent by another, clearly identify the item to be included and/or the draft resolution which is being supported;
- (c) must be authenticated by the persons making it (by identifying the member or members meeting the qualification criteria and, if in hard copy, by being signed by the member or members); and
- (d) must have been received by the Company no later than 13 May 2022 having regard to the 42 day period specified in Section 1104. For this purpose and in accordance with Section 1104, the date of the AGM was placed on the Company's website on 1 March 2022.
In addition to the above, requests must be made in one of the following ways:
- (e) to the Company Secretary at the Company's Registered office; or
- (f)
A requested item or draft resolution must not be incapable of being passed or otherwise be ineffective or redundant (whether by reason of inconsistency with any enactment or the Company's memorandum and constitution, or on account of the substantive nature of other resolutions on the AGM, or otherwise). Any requested item or draft resolution must not be defamatory of any person.
- Subject to the Companies Act, 2014 and any provision of the Company's constitution, where a resolution is proposed as a special resolution, no amendment to ther than an amendment to correct a patent error) may be considered at the general meeting. Subject to the Companies Act, 2014 and any provision of the Company's constitution, where a resolution is proposed as an ordinary resolution to the resolution (other than an amendment to correct a patent error) may be considered or voted upon unless either at least forty-eight hours prior to the time appointed for holding the general meeting or adjourned meeting at which the ordinary resolution is to be approved, notice in writing of the amendment and intention to move same has been lodged with the Company's Registered Office), or the Chair in his absolute discretion decides that it may be considered or voted upon.
INFORMATION REGARDING THE AGM
-
- Information regarding the AGM, including information required by Section 1103 of the Companies Act, 2014, is available from www.permanenttsbgroup.ie.
-
- The Company will take all appropriate safety measures as the Directors may in their absolute discretion from time to time, and in any individual case, to be necessary or desirable at, during or prior to the AGM to ensure the safety of any attendees and others involved with it anplicable requirements. Such measures may include, without limitation, the restriction of the number of attendees, and health and/or compliance related checks and requirements.
-
- During the AGM, members (or their duly appointed proxies) may not use cameras, smart phones or other audio, video or electronic recording devices, unless expressly authorised by the AGM. This prohibition shall not apply to equipment being used by the Company for the purpose of projecting the AGM or to photographs taken by accredited press photographers admitted to the AGM. Please note, such equipment may capture personal data shall be used for the purpose of the AGM and in full complicable data protection law. In addition, the Company may process your personal data for other legitimate interests of the Company or to meet further legal obligations.
ADDITIONAL INFORMATION
-
- The date of publication of the AGM, and all notices thereater, on the Company's website, www.permanenttsbgroup.ie, will be deemed to be the publication date for the 2018 UK Corporate Governance Code.
-
- The ISIN for the Company's ordinary shares is IE00BWB8X525.
- The unique identified code of the AGM for the purposes of Commission (EU) 2018/1212 of September 39. 3, 2018 is available at www.permanenttsbgroup.ie/investors/shareholders/annual-general-meeting.