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PegBio Co., Ltd. — Proxy Solicitation & Information Statement 2009
Apr 17, 2009
50676_rns_2009-04-17_54273ca7-a206-45e7-9a1d-32cbef813425.pdf
Proxy Solicitation & Information Statement
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION
If you are in any doubt as to any aspect of this circular or as to the action to be taken, you should consult your stockbroker or other registered dealer in securities, bank manager, solicitor, professional accountant, or other professional adviser.
If you have sold or transferred all your shares in Poly Development Holdings Limited, you should at once hand this circular and the accompanying form of proxy to the purchaser or the transferee, or to the stockbroker, other registered dealer in securities, the bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or the transferee.
Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take no responsibility for the contents of this circular, make no representation as to its accuracy or completeness and expressly disclaim any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this circular.
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POLY DEVELOPMENT HOLDINGS LIMITED 保興發展控股有限公司[*]
(Incorporated in Bermuda with limited liability) (Stock Code: 1141)
PROPOSED APPOINTMENT OF AUDITORS AND NOTICE OF EXTRAORDINARY GENERAL MEETING
A notice convening the extraordinary general meeting of Poly Development Holdings Limited to be held at Plaza IV, Lower Lobby, Novotel Century Hong Kong, 238 Jaffe Road, Wanchai, Hong Kong on Friday, 8 May 2009 at 9:30 a.m. is set out on pages 5 to 6 of this circular. Whether or not you are able to attend and vote at the extraordinary general meeting, you are advised to read the notice and to complete the accompanying form of proxy in accordance with the instructions printed thereon and return the same to the Company’s branch share registrar in Hong Kong, Tricor Tengis Limited at 26/F., Tesbury Centre, 28 Queen’s Road East, Wanchai, Hong Kong as soon as possible and in any event not less than forty-eight (48) hours before the time appointed for holding the extraordinary general meeting or adjourned meeting thereof. Completion and return of the form of proxy will not preclude you from attending and voting at the extraordinary general meeting or any adjourned meeting should you so wish.
20 April 2009
- For identification only
CONTENTS
| Page | |
|---|---|
| DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 1 |
| LETTER FROM THE BOARD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 2 |
| NOTICE OF EXTRAORDINARY GENERAL MEETING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 5 |
DEFINITIONS
In this circular, unless the context otherwise requires, the following expressions have the following meanings:
“Board” the board of Directors “Bye-laws” the bye-laws of the Company “Company” Poly Development Holdings Limited, a company incorporated in Bermuda with limited liability, the ordinary shares of which are listed on the Stock Exchange “Directors” the directors of the Company “EGM” the extraordinary general meeting of the Company to be held at Plaza IV, Lower Lobby, Novotel Century Hong Kong, 238 Jaffe Road, Wanchai, Hong Kong on Friday, 8 May 2009 at 9:30 a.m., the notice of which is set out on pages 5 to 6 of this circular “E&Y” Messrs. Ernst & Young “HLB” Messrs. HLB Hodgson Impey Cheng “Hong Kong” the Hong Kong Special Administrative Region of the People’s Republic of China “Listing Rules” the Rules Governing the Listing of Securities on the Stock Exchange “Share(s)” ordinary share(s) of HK$0.01 each in the share capital of the Company “Shareholder(s)” holder(s) of the Shares “Stock Exchange” The Stock Exchange of Hong Kong Limited
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LETTER FROM THE BOARD
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POLY DEVELOPMENT HOLDINGS LIMITED 保興發展控股有限公司[*]
(Incorporated in Bermuda with limited liability)
(Stock Code: 1141)
Executive Directors: Mr. Suen Cho Hung, Paul (Chairman) Mr. Lo Ming Chi, Charles (Deputy Chairman an d Chief Executive Officer) Mr. Sue Ka Lok
Registered Office: Clarendon House 2 Church Street Hamilton HM 11 Bermuda
Independent Non-executive Directors: Mr. Wong Kwok Tai Mr. Weng Yixiang Mr. Lu Xinsheng Mr. Xiong Wei
Head Office and Principal Place of Business in Hong Kong: Suite 1501, 15th Floor Great Eagle Centre 23 Harbour Road Wanchai Hong Kong 20 April 2009
To the Shareholders,
Dear Sir or Madam,
PROPOSED APPOINTMENT OF AUDITORS AND NOTICE OF EXTRAORDINARY GENERAL MEETING
INTRODUCTION
At the forthcoming EGM, an ordinary resolution will be proposed to seek Shareholders’ approval for the appointment of HLB as auditors of the Company.
The purpose of this circular is to provide Shareholders with information relating to the ordinary resolution to be proposed at the EGM for the appointment of HLB as auditors of the Company and the notice of EGM.
- For identification only
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LETTER FROM THE BOARD
PROPOSED APPOINTMENT OF AUDITORS
On 31 March 2009, the Board announced that E&Y have resigned as auditors of the Company with effect from 30 March 2009. The Board proposes to appoint HLB as auditors of the Company to fill the casual vacancy following the resignation of E&Y and to hold office until the conclusion of the next annual general meeting of the Company. The appointment of HLB is subject to approval of the Shareholders at the EGM.
The reason for the change of auditors of the Company is for cost control purpose of the Company in view of the current economic environment. The Board considers it is in the best interests of the Company and its Shareholders as a whole.
The Board confirms that there are no circumstances in relation to resignation of E&Y that should be brought to the attention of the Shareholders.
E&Y have also confirmed in their letter of resignation that there are no circumstances in relation to their resignation that needs to be brought to the attention of the Shareholders.
E&Y have not commenced any audit work on the financial statements of the Company and its subsidiaries for the financial year ended 31 March 2009. It is anticipated that the change of auditors will not have any significant impact on the annual audit for the financial year ended 31 March 2009.
EGM
The notice of EGM is set out on pages 5 to 6 of this circular.
A form of proxy for use at the EGM is enclosed with this circular. If you do not intend to attend and vote at the EGM in person, you are advised to read the notice and to complete the accompanying form of proxy in accordance with instructions printed thereon and return it to the Company’s branch share registrar in Hong Kong, Tricor Tengis Limited at 26/F., Tesbury Centre, 28 Queen’s Road East, Wanchai, Hong Kong as soon as possible and in any event not less than forty-eight (48) hours before the time appointed for holding the EGM or adjourned meeting thereof. Completion and return of the form of proxy will not preclude you from attending and voting in person at the EGM or any adjourned meeting should you so wish.
VOTING AT EGM
For the purpose of compliance with Rule 13.39(4) of the Listing Rules, the Company will procure the Chairman of the EGM to demand for a poll for the ordinary resolution put to the vote of the EGM in accordance with the Bye-laws.
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LETTER FROM THE BOARD
RESPONSIBILITY STATEMENT
This circular includes particulars given in compliance with the Listing Rules for the purpose of giving information with regard to the Company. The Directors collectively and individually accept full responsibility for the accuracy of the information contained in this circular and confirm, having made all reasonable enquiries, that to the best of their knowledge and belief, there are no other facts the omission of which would make any statement herein misleading.
RECOMMENDATION
The Board considers that the ordinary resolution relating to the proposed appointment of HLB as auditors of the Company as referred to in this circular is in the best interests of the Company and its Shareholders as a whole and so recommends the Shareholders to vote in favour of the ordinary resolution to be proposed at the EGM.
Yours faithfully, On behalf of the Board Suen Cho Hung, Paul Chairman
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NOTICE OF EXTRAORDINARY GENERAL MEETING
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POLY DEVELOPMENT HOLDINGS LIMITED 保興發展控股有限公司[*]
(Incorporated in Bermuda with limited liability)
(Stock Code: 1141)
NOTICE OF EXTRAORDINARY GENERAL MEETING
NOTICE IS HEREBY GIVEN that an extraordinary general meeting of Poly Development Holdings Limited (the “Company”) will be held at Plaza IV, Lower Lobby, Novotel Century Hong Kong, 238 Jaffe Road, Wanchai, Hong Kong on Friday, 8 May 2009 at 9:30 a.m. for the purpose of considering and, if thought fit, passing with or without amendments, the following resolution as an ordinary resolution of the Company:
ORDINARY RESOLUTION
“ THAT Messrs. HLB Hodgson Impey Cheng be and is hereby appointed as auditors of Poly Development Holdings Limited (the “Company”) to fill the casual vacancy following the resignation of Messrs. Ernst & Young and to hold office until the conclusion of the next annual general meeting of the Company and the board of directors of the Company be and is hereby authorised to fix their remuneration.”
By order of the Board Suen Cho Hung, Paul Chairman
Hong Kong, 20 April 2009
Head Office and Principal Place of Business in Hong Kong: Suite 1501, 15th Floor Great Eagle Centre 23 Harbour Road Wanchai Hong Kong
- For identification only
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NOTICE OF EXTRAORDINARY GENERAL MEETING
Notes:
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Any member of the Company entitled to attend and vote at a meeting of the Company is entitled to appoint another person as his proxy to attend and vote instead of him. A member of the Company who is the holder of two or more shares may appoint more than one proxy to represent him and vote on his behalf at a general meeting of the Company or at a class meeting. A proxy need not be a member of the Company. In addition, a proxy or proxies representing either a member of the Company who is an individual or a member of the Company which is a corporation is entitled to exercise the same powers on behalf of the member of the Company which he or they represent as such member of the Company could exercise.
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The instrument appointing a proxy shall be in writing under the hand of the appointor or of his attorney duly authorised in writing or, if the appointor is a corporation, either under its seal or under the hand of an officer, attorney or other person authorised to sign the same. In the case of an instrument of proxy purporting to be signed on behalf of a corporation by an officer thereof it shall be assumed, unless the contrary appears, that such officer was duly authorised to sign such instrument of proxy on behalf of the corporation without further evidence of the fact.
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The instrument appointing a proxy and (if required by the board of directors of the Company) the power of attorney or other authority (if any) under which it is signed, or a certified copy of such power or authority, shall be delivered to the Company’s branch share registrar in Hong Kong, Tricor Tengis Limited at 26/F., Tesbury Centre, 28 Queen’s Road East, Wanchai, Hong Kong as soon as possible and in any event not less than forty-eight (48) hours before the time appointed for holding the extraordinary general meeting or adjourned meeting thereof at which the person named in the instrument proposes to vote, and in default the instrument of proxy shall not be treated as valid.
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Delivery of an instrument appointing a proxy shall not preclude a member from attending and voting in person at the meeting convened and in such event, the instrument appointing a proxy shall be deemed to be revoked.
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Where there are joint holders of any share, any one of such joint holders may vote, either in person or by proxy, in respect of such share as if he were solely entitled thereto, but if more than one of such joint holders be present at any meeting the vote of the senior who tenders a vote, whether in person or by proxy, shall be accepted to the exclusion of the votes of the other joint holders, and for this purpose seniority shall be determined by the order in which the names stand in the register of members of the Company in respect of the joint holding.
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