PCS Technology Ltd. — AGM Information 2020

Aug 25, 2020

pcs T EC H NO L OG Y

Date:- 25/08/2020

To, The Secretary, BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street MUMBAI - 400 001

Stock Code: 517119

Dear Sir/ Madam,

Sub: 39th Annual General Meeting of the Company to be held on 23 September, 2020

We hereby inform that the 39th Annual General Meeting of the Company is scheduled to be held on Wednesday, 23 September, 2020 at 12.30 P.M. IST through video conferencing (VC) and other audio-visual means (OAVM). The Notice of the 39th Annual General Meeting and the standalone and consolidated financial statements for the financial year 2019-20, along with Board's Report, Auditors' Report and other documents required to be attached thereto (i.e. Annual Report 2019-20) sent to all shareholders whose email IDs are registered with the Company's RTA/Depositories and will also be made available on the Company's website at - https://www.pcstech.com/investors_new/Annual%20Report%20 - %20PCS%20Technology%20Limited%20 %2031.03.2020.pdf.

Notice convening the Annual General Meeting is enclosed herewith for your reference and record.

Pursuant to Section 91 of the Companies Act, 2013 and Regulation 42 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Register of Members and Share Transfer books will remain closed from Tuesday, 15 September, 2020 to Wednesday, 23 September, 2020 (both days inclusive).

The Company has fixed, 15 September, 2020 as the "Cut-off Date" for the purpose of determining the members eligible to vote on the resolutions set out in the Notice of the AGM or to attend the AGM.

This is for your information and records.

Thanking you,

Yours faithfully,

For PCS Technology Limited

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Mehul Monani Company Secretary and Compliance Officer

PCS Technology Limited : 8th Floor, Technocity IT Premises Co-Op. Soc.. Ltd. Plot No X-5/3, MIDC, Mahape, Navi Mumbai- 400710. www.pcstech.com. Tel 91 22 4129 611 Registered Office : 82/6/1, Solar Park, Shop No.6, Pune - Alandi Road Dattanagar, Dighi- Pune - 411015 CIN No. : L74200MH1981PLCO24279

THIRTY NINTH ANNUAL REPORT 2019-2020

NOTICE TO MEMBERS

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NOTICEis hereby given that the39th ANNUAL GENERAL MEETING of PCS TECHNOLOGY LIMITEDwill be held on Wednesday, 23rd September,2020 at	NOTICEis hereby given that the39th ANNUAL GENERAL MEETING of PCS TECHNOLOGY LIMITEDwill be held on Wednesday, 23rd September,2020 at	NOTICEis hereby given that the39th ANNUAL GENERAL MEETING of PCS TECHNOLOGY LIMITEDwill be held on Wednesday, 23rd September,2020 at
12:30 p.m through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”), to transact the following business:
ORDINARY BUSINESS:
	together with the Reports of the Board of Directors and Auditors thereon.
82/6/1, Solar Park, Shop no.6		.
Pune-Alandi Road, Dattanagar,
Dighi- Pune- 411015
CIN - L74200MH1981PLC024279
Mumbai
Date: 22ndJune, 2020
NOTES :
1.
	8, 2020 and April 13, 2020 (collectively referred to as “MCA Circulars”) permitted the holding of the Annual General Meeting (“AGM”) through VC / OAVM,
	without the physical presence of the Members at a common venue. In compliance with the provisions of the Companies Act, 2013 (“Act”), SEBI (Listing
	Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”) and MCA Circulars, the AGM of the Company is being held through
	VC / OAVM.
2.	As the AGM shall be conducted through VC / OAVM, the facility for appointment of Proxy by the Members is not available for this AGM and hence the Proxy
	Form and Attendance Slip are not annexed to this Notice.
	Institutional / Corporate Members are requested to send a scanned copy (PDF / JPEG format) of the Board Resolution authorising its representatives to
	attend and vote at the AGM, pursuant to Section 113 of the Act, atinvestorsgreivances@pcstech.comon or before 12th September, 2020..
	The Register of Members and Share Transfer Books of the Company will remain closed from Wednesday,15th September, 2020 till Wednesday, 23rd
	September, 2020.
	Mr. Gajendra Kumar Patni serves as Non-Executive Chairman of PCS Technology Limited and has been its Director since April 22, 1981. He is a Chemical
	the computer rental business / hardware, which led to the formation of PCS Data Products (PCSDP) in 1981 and PCS Data General (PCSDG) in 1987. Mr.
	Gajendra Kumar Patni was a Co-founder of Patni Computer Systems Ltd. from which he exited and resigned as Director as well as Promoter in year 2011.
	Directorship in Companies: Nil
	Chairperson of Board Committees: Nil
	Member of Board Committee: Nil
	Shareholding in the Company: 5,79,685 shares
	Disclosure of relationships between directors inter-se- Brother of Mr. Ashok Kumar Patni, Promoter Director of the Company.
	Pursuant to the provisions of section 108 of the Companies Act, 2013 and amended Rule 20 of Companies (Management and Administration) Rules, 2014,
	and also pursuant to Regulation 44(1) of SEBI (LODR) Regulation, 2015, the Company is pleased to provide members facility to exercise their right to vote
	at the Annual General Meeting (AGM) by electronic means and the business may be transacted through e-voting services provided by Central Depository
	facility at his/her/it discretion, subject to compliance with the instructions prescribed below:
	The Members who have cast their vote by remote e-voting prior to the AGM may also attend/participate in the AGM through VC/ OAVM but shall not be
	entitled to cast their vote again.
	The remote e-voting period begins on Sunday, 20th September, 2020 at 10:00 a.m and ends on Tuesday, 22nd September, 2020 at 5:00 p.m. during this
	thSeptember,2020, may cast
	their vote electronically. The remote e-voting module shall be disabled by CDSL for voting thereafter.
(A)
	(i) The shareholders should log on to the e-voting websitewww.evotingindia.com.
	(ii) Click on “Shareholders” module.
	(iii) Now enter your User ID
	b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
	c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.

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PCS TECHNOLOGY LIMITED

(v) (vii) (viii) (ix) (x) (xi) (xii) (xiv) (xv)	OR Alternatively, if you are registered for CDSL’s e-services, you can log-in athttps://www.cdslindia.comfrom - e using your login credentials. Once you successfully log-in to CDSL’s e-services, click on option and proceed directly to cast your vote electronically. If you are holding shares in demat form and had logged on towww.evotingindia.comand voted on an earlier e-voting of any company, then your existing password is to be used.	OR Alternatively, if you are registered for CDSL’s e-services, you can log-in athttps://www.cdslindia.comfrom - e using your login credentials. Once you successfully log-in to CDSL’s e-services, click on option and proceed directly to cast your vote electronically. If you are holding shares in demat form and had logged on towww.evotingindia.comand voted on an earlier e-voting of any company, then your existing password is to be used.
	PAN	Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat shareholders as well as physical shareholders) sequence number sent byCompany/RTA or contact Company/RTA.
	Dividend Bank Details ORDate of Birth (DOB)	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.
	After entering these details appropriately, click on “SUBMIT” tab. Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice. Click on the EVSN for the relevant on which you choose to vote. On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution. Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details. click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote. Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote. You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

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• the details as prompted by the system.

• (xvii) Shareholders can also cast their vote using CDSL’s mobile app “ The m-Voting app can be downloaded from respective Store. Please follow the instructions as prompted by the mobile app while Remote Voting on your mobile.

• PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL ADDRESSES ARE NOT REGISTERED WITH THE DEPOSITORIES FOR OBTAINING PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to . or copy of Consolidated Account statement, PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) to .

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1. Shareholder will be provided with a facility to attend the EGM/AGM through VC/OAVM through the CDSL e-Voting system. Shareholders may access the same at https://www.evotingindia.com under shareholders/members login by using the remote e-voting credentials. The link for VC/OAVM will be available in shareholder/members login where the EVSN of Company will be displayed.

2. Shareholders are encouraged to join the Meeting through Laptops / IPads for better experience.

3. Further shareholders will be required to allow Camera and use Internet with a good speed to avoid any disturbance during the meeting.

4. Please note that Participants Connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience Audio/Video loss due to Fluctuation in their respective network. It is therefore recommended to use Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches.

5. Members who would like to express their views or ask questions during the AGM may register themselves as a speaker by sending their request from their registered email address mentioning their name, DP ID and Client ID/folio number, PAN, mobile number at investorsgreivances@pcstech.com. from 16th September, 2020 (9.00 a.m. IST) to 18th September, 2020 (5.00 p.m. IST). Those Members who have registered themselves as a speaker will only be allowed to express their views/ask questions during the AGM. The Company reserves the right to restrict the number of speakers depending on the availability of time for the AGM. The shareholders who do not wish to speak during the AGM but have queries may send their queries in advance 10 days prior to meeting mentioning their name, demat account number/folio number, email id, mobile number at (investorsgreivances@pcstech.com) These queries will be replied to by the company suitably by email

6. Those shareholders who have registered themselves as a speaker will only be allowed to express their views/ask questions during the meeting.

7. As the AGM is being conducted through VC / OAVM, members desiring any information relating to the annual accounts of the Company are requested to send an email to the Company at investorsgrievances@pcstech.com, at least ten (10) days before the meeting, mentioning their name, complete 16 digit demat account no. / folio no., email address and mobile number. Only those requests as received from the members on the investorsgrievances@ pcstech.com on or before Saturday, September 12, 2020 shall be considered and responded to, prior / until the date of the AGM by way of email / phone call.

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THIRTY NINTH ANNUAL REPORT 2019-2020

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1. The Members who have cast their vote by remote e-Voting prior to the AGM may also participate in the AGM through VC/ OAVM Facility but shall not be entitled to cast their vote again.

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1. The procedure for e-Voting on the day of the EGM/AGM is same as the instructions mentioned above for Remote e-voting.

2. Only those shareholders, who are present in the EGM/AGM through VC/OAVM facility and have not casted their vote on the Resolutions through remote e-Voting and are otherwise not barred from doing so, shall be eligible to vote through e-Voting system available during the EGM/AGM.

3. If any Votes are cast by the shareholders through the e-voting available during the EGM/AGM and if the same shareholders have not participated in the meeting through VC/OAVM facility , then the votes cast by such shareholders shall be considered invalid as the facility of e-voting during the meeting is available only to the shareholders attending the meeting.

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• Shareholders who have voted through Remote e-Voting will be eligible to attend the EGM/AGM. However, they will not be eligible to vote at the EGM/ AGM.

• (xviii) Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.

• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk.evoting@cdslindia.com.

• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

• The list of accounts linked in the login should be mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast their vote.

• A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• Alternatively Non Individual shareholders are required to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the email address at - investorsgrievances@

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• Remote E-voting or voting through e-voting system provided during AGM.

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• 15th September, 2020.

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• scrutinize the remote e-voting process in a fair and transparent manner.

• d. The scrutinizer shall within a period of not exceeding three working days from the conclusion of the e-voting period unblock the votes in the presence of at least two witnesses not in employment of the Company and make a scrutinizer’s report of the votes cast in favor or against, if any, forward to the Chairman of the Company.

• e. The result declared along with the Scrutinizer’s Report shall be placed on the Company’s website www.pcstech.com and on the website of CDSL www. evotingindia.com immediately. The Company shall simultaneously forward the results to BSE Limited.

• f. All correspondence regarding shares of the Company should be addressed to the Company’s Registrar and Transfer Agent, Bigshare Services Pvt ltd at 1st Floor, Bharat Tin Works Building, Opp. Vasant Oasis Makwana Road| Marol , Andheri East, Mumbai 400059, Tel No : 022-62638200.

• g. All the documents referred to in the accompanying Notice shall be available for inspection through electronic mode, on the website of the Company at www.pcstech.com.

• h. During the AGM, the Register of Directors and Key Managerial Personnel and their shareholding maintained under Section 170 of the Act, shall be available for inspection upon login at CDSL e-voting system at www.evotingindia.com. The same would also be available on the website of the Company at www.pcstech.com.

• i. The Securities and Exchange Board of India (SEBI) vide its circular dated 20th April, 2018 has mandated registration of Permanent Account Number (PAN) and Bank Account Details for all securities holders. Members holding shares in physical form are therefore, requested to submit their PAN and Bank Account Details and Contact Details to Bigshare services Pvt Ltd by sending a duly signed letter along with self-attested copy of PAN Card and original cancelled cheque. The original cancelled cheque should bear the name of the Member. In the alternative Members are requested to submit a copy of bank passbook / statement attested by the bank. Members holding shares in demat form are requested to submit the aforesaid information to their respective Depository Participant.

• j. The Members are requested to register their e-mail ID or new e-mail ID (if there is any change in email ID which has already been registered) with the Depository Participant, for shares held in demat form or for shares held in physical form.

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securities are held in the dematerialised form with the depositories. Therefore, the Members holding shares in physical form are requested to take action to dematerialise the equity shares of the Company promptly.

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82/6/1, Solar Park, Shop no.6 . Pune-Alandi Road, Dattanagar, Dighi- Pune- 411015 CIN - L74200MH1981PLC024279

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Mumbai Date: 22[nd] June, 2020

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