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Paras Petrofils Ltd. — AGM Information 2024
Oct 1, 2024
63156_rns_2024-10-01_48400607-2f08-40d5-a002-a955864e6bc3.pdf
AGM Information
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PARAS PETROFILS LIMITED
Address: 1[st] Floor Dhamanwala Complex, Opp. Apple Hospital, Khatodara Road, Udhana, Surat, Gujarat–395002, CIN: L17110GJ1991PLC015254 Email-id: [email protected]
Ph.: +91-9825568096; Website: www.paraspetrofils.in
Date: 01.10.2024
Head Listing Compliance Head Listing Compliance The Head-Listing Compliance National Stock Exchange of BSE Limited The Calcutta Stock Exchange India Ltd. PhirozeJeejeebhoy Towers, Ltd. ‘Exchange Plaza’ Plot No. C/1, G Dalal Street, Mumbai7, Lyons Range, Murgighata, Block,Bandra-Kurla Complex 400001 BBD Bagh, Kolkata Mumbai-400051 West Bengal – 700001 Symbol: PARASPETRO Security code: 521246
Dear Sir/Madam,
Subject: Proceedings of the 33[rd] Annual General Meeting (“AGM”) of Paras Petrofils Limited (the “Company”) held on September 30, 2024
Pursuant to Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, read with Part A of Schedule III of the said regulations, please find enclosed herewith proceedings of the 33[rd] Annual General Meeting of the Company held on Monday, September 30, 2024, at 11:30 a.m. IST.
The proceedings and transcripts of the 33[rd] AGM are also being hosted on the Company’s website at www.paraspetrofils.in
We request you to kindly note the same and take it on your records.
Thanking You
For Paras Petrofils Limited
SHALU Digitally signed by SHALU RAMESH RAMESH SARRAF SARRAF Date: 2024.10.01 11:29:51 +05'30'
Shalu Sarraf Company Secretary & Compliance Officer M. No. A63225
PARAS PETROFILS LIMITED
Address: 1[st] Floor Dhamanwala Complex, Opp. Apple Hospital, Khatodara Road, Udhana, Surat, Gujarat–395002, CIN: L17110GJ1991PLC015254 Email-id: [email protected]
Ph.: +91-9825568096; Website: www.paraspetrofils.in
Fair summary of proceedings of the 33[rd] Annual General Meeting of members of the company
Directors and KMP Present:
The following Directors were present at the 33[rd] Annual General Meeting through Video - Conferencing (VC) / Other Audio Visual Means (OAVM)
| Name of the Director/KMP | **Category / Designation ** |
|---|---|
| Deepak Kishorchandra Vaidya | Whole-time Director and Chief Financial Officer |
| Sanjay JayantBhatt | Non-ExecutiveDirector |
| MadhubenShankarbhai Rathod | Non-ExecutiveDirector |
| Jayprakashan Padmanabhan Nair | Non-Executive Director |
| Piyush Khatod | Non-ExecutiveIndependentDirector |
| Rupesh Pachori | Non-Executive Independent Director |
| Shalu Ramesh Sarraf | Company Secretary & Compliance Officer |
In attendance
Mr. Pringle A. Jhaveri, Representative of M/s. R M R & Co., Chartered Accountants (Statutory Auditor), Mr. Mohanlal Baid, Representative of M/s. M.D. Baid & Associates (Secretarial Auditor and Scrutinizer).
Shareholders present through Webcast: 39 Shareholders present through Video Conferencing: 02
The meeting was scheduled and commenced at 11:30 a.m. IST.
Company Secretary welcomed the Shareholders to the 33[rd] Annual General Meeting (“AGM”) of the Company held on Monday, 30[th] of September, 2024 at 11:30 a.m. IST at deemed venue situated at registered office through video conferencing (‘VC’)/Other Audio Visual Means (‘OAVM’) facility and introduced the Directors and other invitees present in the meeting to the Shareholders.
Company Secretary confirmed that the requisite quorum was present and requested Mr. Deepak Vaidya who chaired the meeting.
Mr. Deepak Vaidya chaired and called the meeting to be in order. Before proceeding with the businesses contained in the Notice of the AGM dated 06[th] September, 2024 (AGM Notice), Mr. Deepak Vaidya greeted the Shareholders and addressed them.
Thereafter he introduced his colleagues who were present in the meeting.
Shareholders were informed that:
Auditor’s Report for the Standalone statements of the Company for the financial year ended March 31, 2024 does not contain any qualification, observations or adverse comments.
PARAS PETROFILS LIMITED
Address: 1[st] Floor Dhamanwala Complex, Opp. Apple Hospital, Khatodara Road, Udhana, Surat, Gujarat–395002, CIN: L17110GJ1991PLC015254 Email-id: [email protected]
Ph.: +91-9825568096; Website: www.paraspetrofils.in
Requisite Statutory Registers and other documents referred to in the AGM Notice were available for inspection electronically by the Shareholders. Member seeking to inspect any such document can send their request to [email protected]. He also informed that the Company had provided to its members the facility to cast their vote electronically, on all resolutions set forth in the Notice. He stated that the company has provided e-voting facility from September 27, 2024, 9:00 AM to September 29, 2024. 5:00 PM to the members entitled to cast their votes at the 33[rd] AGM and members who were present at the meeting & had not cast their votes electronically were provided a chance to cast their votes during the continuance of meeting electronically. He also apprised the members that notice of the general meeting was duly dispatched to all the members eligible as on August 30, 2024 “cut-off date”.
Thereafter, CS Shalu Sarraf informed that as the AGM Notice and the Annual Report was already circulated to all the Shareholders, AGM Notice convening the meeting, Board’s Report and Auditor’s Report were taken as read.
She further apprised that the Board of Directors had appointed M/s. M.D. Baid & Associates, Company Secretaries, as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.
Before starting the e-voting process, the Company Secretary invited the members for their queries/comments/suggestions or clarification, if any on the agenda items as set out in the notice of 33[rd] AGM. There been no queries from the members.
The Company Secretary then read the summary of the resolutions set out in the agenda Item No.1 to 5 of the Notice of the 33[rd] Annual General Meeting dated 30[th] September, 2024 as follows:
Ordinary Business:
-
Adoption of the audited standalone financial statements of the company for the financial year ended 31st March, 2024, together with the reports of the Board of Directors and the Auditors thereon.
-
Re-appointment of Ms. Madhuben Shankarbhai Rathod (DIN: 08861595), who retires by rotation in terms of section 152(6) of the Companies Act, 2013.
-
Appointment/Regularisation of Mr. Rupesh Pachori, as an Independent Director of the Company.
-
Appointment/Regularisation of Mr. Piyush Khatod, as an Independent Director of the Company.
-
Appointment of Mr. Jayprakashan Padmanabhan Nair as a Non-Executive Non Independent Director of the Company.
All the resolutions (No.1 to No .4) as given in Notice of the 33[rd] AGM passed by the members as Ordinary/Special Resolution were duly recorded as a part of the proceedings of the meeting.
PARAS PETROFILS LIMITED
Address: 1[st] Floor Dhamanwala Complex, Opp. Apple Hospital, Khatodara Road, Udhana, Surat, Gujarat–395002, CIN: L17110GJ1991PLC015254 Email-id: [email protected] Ph.: +91-9825568096; Website: www.paraspetrofils.in
With the permission of the Chairman of the meeting, the Company Secretary further informed that the e-voting facility has been provided would remain open for the next 30 minutes to enable the shareholders, who are present at the meeting and had not cast their votes through remote e-voting, to cast their votes electronically.
She informed further that the results of the voting shall be declared within the prescribed time and the consolidated scrutinizer’s report along with the voting results shall also be disseminated on website of BSE Ltd. NSE & CSE and on website of the company as well as available at registered office of the company.
The Company Secretary then thanked all the shareholders / Directors / Auditors / Scrutinizer, who have joined the 33[rd] Annual General Meeting through video conferencing facility/other audio-visual means.
The 33[rd] Annual General Meeting was concluded at 11:41 a.m. IST
Thanking You
For Paras Petrofils Limited
SHALU Digitally signed by SHALU RAMESH RAMESH SARRAF Date: 2024.10.01 SARRAF 11:30:06 +05'30'
Shalu Sarraf Company Secretary & Compliance Officer M. No. A63225