AGM Information • Apr 28, 2017
AGM Information
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Innkalling til ordinær generalforsamling
Summons and Agenda for Ordinary General Meeting
| Styret innkaller med dette til ordinær generalforsamling i Panoro Energy ASA (heretter "Selskapet"). Møtet avholdes 24. mai 2017 kl.11:00 norsk tid på Landgangen 1, 0252 Oslo, Norge. |
The Board of Directors (the "Board") hereby calls for an Ordinary General Meeting to be held in Panoro Energy ASA (the "Company") on 24 May 2017 at 11:00 AM Norwegian time at Landgangen 1, 0252 Oslo, Norway. |
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| Innkalling til ordinær generalforsamling er sendt til alle aksjeeiere med kjent adresse. I samsvar med Selskapets vedtekter vil denne innkallingen med alle vedlegg være tilgjengelig på Selskapets hjemmeside, www.panoroenergy.com. På forespørsel fra en aksjonær vil Selskapet vederlagsfritt sende aksjonæren vedleggene til denne innkallingen per post. |
The calling notice to the Ordinary General Meeting has been sent to all shareholders whose address is known. In accordance with the Company's Articles of Association this calling notice with all appendices will be accessible on the Company's web-pages, www.panoroenergy.com. Upon request from a shareholder, the Company will mail the Appendices to this calling notice free of charge. |
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| I henhold til selskapets vedtekter § 7 er det bestemt at aksjeeiere og fullmektiger som ønsker å delta på generalforsamlingen, må varsle Selskapet om sin deltakelse fem kalenderdager før generalforsamlingen ved å benytte møteseddel og fullmaktsskjema vedlagt som Vedlegg 1. I samsvar med vedtektenes § 7 må utfylt påmeldingsskjema være mottatt av Nordea Bank AB (publ), filial i Norge senest kl 16.00 norsk tid 19. mai 2017. |
Pursuant to the Company's articles of association section 7, it is decided that shareholders and proxy holders who wish to participate at the general meeting, must notify the Company of his/her presence five calendar days prior to the general meeting by use of the attendance slip and proxy form attached hereto as Enclosure 1. In accordance with section 7 of the articles of association completed attendance form must be received by Nordea Bank AB (publ), filial i Norge, no later than 4pm Norwegian time 19 May 2017. |
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| På agendaen står følgende saker: | The following items are on the agenda: | ||
| 1. Åpning ved styreleder – Fortegnelse over møtende aksjonærer. |
1. Opening by the chairman of the Board – Registration of attending shareholders. |
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| 2. Valg av møteleder. |
2. Election of person to chair the meeting. |
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| Styret foreslår at ekstern advokat Geir Evenshaug fra Michelet & Co Advokatfirma velges til møteleder. |
The Board proposes that external legal counsel Geir Evenshaug of Michelet & Co Advokatfirma AS chairs the meeting. |
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| 3. Valg av person til å medundertegne protokollen. |
3. Election of one person to co-sign the minutes. |
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| Styret foreslår at en person blant de som er til stede velges til å medundertegne protokollen. |
The Board proposes that one person among the attendees is elected to co-sign the minutes. |
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| 4. Godkjennelse av innkalling og dagsorden for den ordinære generalforsamlingen. |
4. Approval of the calling notice and the agenda for the meeting. |
| 5. Godkjenning av årsregnskapet og årsberetningen for regnskapsåret 2016. |
5. Approval of the annual accounts and the annual report for the financial year 2016. |
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| Styrets forslag til årsregnskap og årsberetning for regnskapsåret 2016 ble offentliggjort 28. april 2017 og er tilgjengelig på www.panoroenergy.com. |
The Board's proposal for annual accounts and annual report for the financial year 2016 was made public on 28 April 2017 and is available at www.panoroenergy.com. |
| Styret foreslår at generalforsamlingen treffer følgende vedtak: |
The Board of Directors proposes that the general meeting makes the following resolution: |
| «Styrets forslag til årsregnskap og årsberetning for regnskapsåret 2016 godkjennes.» |
"The Board of Director's proposal for annual accounts and annual report for the financial year 2016 is approved." |
| 6. Redegjørelse for eierstyring og selskapsledelse. |
6. Statement on corporate governance. |
| Redegjørelse for eierstyring og selskapsledelse skal være et eget punkt på agendaen for ordinær generalforsamling. Redegjørelsen er tatt inn i årsberetningen, samt vedlagt separat til denne innkallingen som Vedlegg 2. |
The corporate governance statement of the Company shall be a separate item on the agenda for the Annual General Meeting. The statement is included in the annual report and attached separately hereto as Enclosure 2. |
| Redegjørelsen for eierstyring og selskapsledelse er kun gjenstand for diskusjon og ikke separat godkjennelse fra aksjonærenes side. |
This is a non-voting item as the corporate governance statement is subject to discussions only and not to separate approval by the shareholders. |
| 7. Fastsettelse av godtgjørelse til styret. |
7. Approval of remuneration to the Board. |
| I samsvar med vedtektenes § 8 har Valgkomiteen foreslått godtgjørelse til styrets medlemmer, se Vedlegg 3. Valgkomiteen foreslår følgende vedtak: |
In accordance with § 8 of the Company's Articles, the Nomination Committee has proposed the remuneration for the Board, see Enclosure 3. The Nomination Committee proposes the following resolution: |
| «Styrets godtgjørelse frem til den ordinære generalforsamlingen i 2018 (senest til 30. juni 2018) er fastsatt til NOK 450.000 årlig til styrets leder og NOK 225.000 årlig til hvert enkelt styremedlem. Godtgjørelsen skal utbetales kvartalsvis gjennom året.» |
"The remuneration to the Board of Directors until the annual general meeting in 2018 (no later than 30 June 2018) is fixed to NOK 450,000 per year for the chairman and NOK 225,000 per year for each member. The remuneration shall be paid quarterly throughout the year." |
| 8. Fastsettelse av godtgjørelse til medlemmer av revisjonsutvalget og kompensasjonsutvalget. |
8. Approval of remuneration to members of the Audit Committee and the Compensation Committee. |
| I samsvar med vedtektenes § 8 har Valgkomiteen foreslått godtgjørelse for deltakelse i revisjonsutvalget og kompensasjonsutvalget, se Vedlegg 3. |
In accordance with § 8 of the Company's Articles, the Nomination Committee, has proposed the remuneration for the members of the Audit Committee and the Compensation Committee, see Enclosure 3. |
| Forslaget innebærer kompensasjon for arbeid i hver komite, og at medlemmer får NOK 50.000 årlig for arbeid i hver komite mens leder av hver komite får NOK 100.000 årlig. Valgkomiteen foreslår følgende vedtak: |
The proposal means that there will be remuneration for work for each committee, and that members of each committee received NOK 50,000 per year whereas the chairperson of each committee receives NOK 100,000 per year. The Nomination Committee proposes the following resolution: |
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| "Medlemmer av revisjonsutvalget og kompensasjonsutvalget skal for perioden frem til neste ordinære generalforsamling (senest 30. juni 2018) motta kompensasjon på NOK 50.000 årlig for hvert medlem. Leder av revisjonsutvalget og kompensasjonsutvalget skal årlig motta NOK 50.000 hver. Kompensasjonen skal utbetales kvartalsvis gjennom året.» |
"Members of the Audit Committee and the Compensation Committee shall, for the period until the annual general meeting in 2018 (no later than 30 June 2018) receive a compensation of NOK 50,000 per year for each member. The chairperson of the Audit Committee and the Compensation Committee shall each receive a compensation of NOK 50,000 per year. The remuneration shall be paid quarterly throughout the year." |
| 9. Fastsettelse av godtgjørelse til medlemmer av Valgkomiteen. |
9. Approval of remuneration to the members of the Nomination Committee. |
| Styret foreslår at godtgjørelsen til medlemmer av Valgkomiteen fastsettes som for 2016. |
The Board proposes that the remuneration for the members of the Nomination Committee is resolved to be the same as for 2016. |
| Styret foreslår følgende vedtak, som støttes av Valgkomiteen: |
The Board proposes the following resolution, which is supported by the Nomination Committee: |
| "For perioden frem til ordinær generalforsamling i 2018 (senest 30. juni 2018) skal lederen av Valgkomiteen motta NOK 40.000 i årlig kompensasjon og hvert medlem motta NOK 30.000 i årlig kompensasjon. Kompensasjonen skal utbetales kvartalsvis gjennom året.» |
"For the period until the annual general meeting in 2018 (no later than 30 June 2018) the remuneration to chairman of the Nomination Committee is fixed to NOK 40,000 per annum and NOK 30,000 per annum to each of the other members of the Committee. The remuneration shall be paid quarterly during the year." |
| 10. Godtgjørelse til revisor. |
10. Remuneration to the auditor. |
| Det foreslås at Selskapets revisorhonorar for 2016 på USD 42.500 blir godkjent. Beløpet omfatter revisorhonorar til Ernst & Young for morselskapet Panoro Energy ASA for den årlige revisjonen i 2016, og inkluderer ikke revisorhonorar i tilknytning til datterselskapene for 2016. |
It is proposed that the auditor's fees for the Company for 2016, totaling USD 42,500, are approved. The amount represents the fees to Ernst & Young for the annual audit for 2016 for the parent company Panoro Energy ASA, and does not include fees related to the audits of the Company's subsidiaries for 2016. |
| Note 4 i det konsoliderte regnskap viser honorar til revisor for Selskapet og dets datterselskaper. |
Note 4 to the consolidated financial statements provides disclosure of the fees to the auditor for the Company and its subsidiaries. |
| Styret foreslår følgende vedtak: | The Board proposes the following resolution: |
| «Generalforsamlingen godkjenner revisors honorar for lovpålagt revisjon for 2016 på USD 42.500.» |
"Remuneration to the auditor for 2016 of USD 42,500 for statutory audit is approved." |
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| 11. Godkjennelse av styrets erklæring om fastsettelse av lønn og annen godtgjørelse til ledende ansatte. |
11. Approval of the statement by the Board regarding remuneration and other benefits for leading employees. |
| I henhold til allmennaksjeloven § 6-16 a skal styret utarbeide en særskilt erklæring om fastsettelse av lønn og annen godtgjørelse til daglig leder og andre ledende ansatte for kommende regnskapsår. Erklæringen er vedlagt innkallingen som Vedlegg 4. |
In accordance with Section 6-16 a of the Public Limited Companies Act, the Board shall prepare a special statement on stipulation of wages and other remuneration to the Chief Executive Officer and other leading employees for the coming accounting year. The statement is attached hereto as Enclosure 4. |
| I samsvar med gjeldende anbefaling for eierstyring og selskapsledelse, har styret foreslått å behandle den veiledende delen og den bindende delen av erklæringen separat. |
Pursuant to the applicable recommendation for corporate governance, the Board has proposed to put the non-binding part and the binding part of the statement up as separate items. |
| Styret foreslår følgende, separate vedtak: | The Board proposes the following, separate resolutions: |
| Sak 11A: «Styrets erklæring om lønn og annen godtgjørelse til ledende ansatte, dens del 1, tas til etterretning.» |
Item 11A: "The Board's statement on remuneration and other benefits for leading employees, its part 1, is taken into account." |
| Sak 11B: «Styrets erklæring om lønn og annen godtgjørelse til ledende ansatte, dens del 2 knyttet til aksjeverdibasert godtgjørelse, godkjennes.» |
Item 11B: "The Board's statement on remuneration and other benefits for leading employees, its part 2 relating to share based remuneration, is approved." |
| 12. Forslag om fullmakt til styret til forhøyelse av aksjekapitalen ved nytegning av aksjer under Selskapets insentivprogram. |
12. Proposal to give the authorization to the Board to conduct capital increases by way of share issue under the Company's incentive program. |
| Styret foreslår at fullmakten som ble gitt på ordinær generalforsamling i 2016 i hovedsak fornyes for ett år. Fullmakten er begrenset til ca. 5 % av dagens registrerte aksjekapital. Eksisterende aksjonærers fortrinnsrett til tegning foreslås fraveket for å muliggjøre utstedelse av aksjer til ansatte. |
The Board proposes that the authorization given at the general meeting in 2016 is substantially renewed for one year. The authorization is limited to approximately 5% of the current registered share capital. Existing shareholders' pre-emption rights to subscribe new shares are proposed set aside in order to allow for issue of shares to employees. |
| Styret foreslår følgende vedtak: | The Board proposes the following resolution: |
| «Selskapets styre tildeles fullmakt til å gjennomføre kapitalforhøyelse, på følgende vilkår: |
"The Company's Board is authorized to increase the share capital, on the following conditions: |
| 1. Aksjekapitalen skal, i en eller flere omganger, i alt kunne forhøyes med inntil NOK 106.256 ved |
1. The share capital may, in one or more rounds, be increased by a total of up to NOK 106,256 |
| utstedelse av opp til 2.125.120 nye aksjer i | by the issuance of up to 2,125,120 new shares | |
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| Selskapet. | in the Company. | |
| 2. | Fullmakten kan benyttes til å utstede aksjer til selskapets ansatte under Selskapets insentivprogram. |
2. The authorization may be used to issue shares to the Company's employees under the Company's incentive program. |
| 3. | Fullmakten skal gjelde til ordinær generalforsamling i 2018, likevel senest til 30. juni 2018. |
3. The authorization shall be valid until the ordinary general meeting in 2018, but no later than until 30 June 2018. |
| 4. | Aksjeeieres fortrinnsrett til tegning av aksjer kan settes til side. |
4. The shareholders' pre‐emption for subscription of shares may be set aside. |
| 5. | Fullmakten omfatter kapitalforhøyelse mot innskudd i andre eiendeler enn penger eller rett til å pådra Selskapet særlig plikter. |
5. The authorization includes the increase of the share capital in return for contributions in kind or the right to incur on the assumptions of special obligations of the Company. |
| 6. | Styret kan foreta de vedtektsendringer som kapitalforhøyelsen(e) gjør påkrevd. |
6. The Board is authorized to alter the Articles of Association implied by the share capital increase(s). |
| 7. | Fullmakten omfatter ikke beslutning om fusjon.» |
7. The authorization does not include decision on merger." |
| 13. | Forslag om fullmakt til styret til forhøyelse av aksjekapitalen ved nytegning av aksjer for oppkjøp og lignende. |
13. Proposal to give the authorization to the Board to conduct capital increases by way of share issues for mergers and acquisitions etc. |
| Styret ser det som hensiktsmessig at aksjonærene gir styret fullmakt til å utstede aksjer i forbindelse med mulige oppkjøp. En slik fleksibilitet kan være i Selskapets interesse, da det kan tenkes at styret må handle raskt i tilknytning til oppkjøpsmuligheter eller i forbindelse med å utnytte muligheter i kapitalmarkedene. |
The Board believes it is appropriate that the shareholders furnish the Board with an authorization to issue shares in connection with possible mergers and acquisitions. Such flexibility can be in the interest of the Company, as the Board may have to act quickly in relation to acquisition opportunities or in connection with utilizing possibilities in the capital markets. |
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| For at fullmakten skal kunne gi styret noe fleksibilitet i forhold til størrelsen på en emisjon, foreslås fullmakten begrenset til ca. 10 % av dagens antall aksjer. Eksisterende aksjonærers fortrinnsrett til tegning foreslås fraveket for å muliggjøre rettede emisjoner. |
In order to give the Board some flexibility with respect to the size of any share issue, it is proposed that the authorization is limited to approximately 10% of the current number of shares. Existing shareholders' pre-emption rights to subscribe new shares are proposed set aside in order to allow for private placements. |
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| Styret foreslår følgende vedtak: | The Board proposes the following resolution: |
| 1. | Aksjekapitalen skal, i en eller flere omganger, i alt kunne forhøyes med inntil NOK 212.510,95 ved utstedelse av opp til 4.250.219 nye aksjer i Selskapet. |
1. The share capital may, in one or more rounds, be increased by a total of up to NOK 212,510.95 by the issuance of up to 4,250,219 new shares in the Company. |
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| 2. | Fullmakten kan benyttes til å utstede aksjer som vederlag ved oppkjøp innen Selskapets vanlige forretningsområder eller i forbindelse med egenkapitalutvidelser. |
2. The authorization may be used to issue shares as consideration for acquisitions within the Company's ordinary business sectors or in connection with equity increases. |
| 3. | Fullmakten skal gjelde til ordinær generalforsamling i 2018, likevel senest til 30. juni 2018. |
3. The authorization shall be valid until the ordinary general meeting in 2018, but no later than until 30 June 2018. |
| 4. | Aksjeeieres fortrinnsrett til tegning av aksjer kan settes til side. |
4. The shareholders' pre-emption for subscription of shares may be set aside. |
| 5. | Fullmakten omfatter kapitalforhøyelse mot innskudd i andre eiendeler enn penger eller rett til å pådra Selskapet særlig plikter. |
5. The authorization includes the increase of the share capital in return for contributions in kind or the right to incur on the assumptions of special obligations of the Company. |
| 6. | Styret kan foreta de vedtektsendringer som kapitalforhøyelsen(e) gjør påkrevd. |
6. The Board is authorized to alter the Articles of Association implied by the share capital increase(s). |
| 7. | Fullmakten omfatter beslutning om fusjon.» | 7. The authorization does include decision on merger." |
| 14. | Fullmakt til å erverve egne aksjer. | 14. Authorization to acquire own shares. |
| Styret er av den oppfatning at en beholdning av egne aksjer vil gi Selskapet fleksibilitet, bl.a. i forhold til oppfyllelse av aksjeinsentivprogrammer for ansatte, og til finansiering av mulige oppkjøp og andre mulige transaksjoner foretatt av Selskapet. |
In the opinion of the Board, treasury shares will give the Company flexibility, e.g. in terms of satisfying employee share incentive plans and to fund possible acquisitions and other possible corporate transactions by the Company. |
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| slik | Selskapet har tidligere hatt fullmakt til å erverve egne aksjer, men har på nåværende tidspunkt ikke fullmakt. Styret foreslår derfor at generalforsamlingen vedtar å gjeninnføre slik fullmakt til styret. |
Previously, the Company has had the authorization to acquire own shares, but no such authorization is currently existing. The Board thus proposes that the General Meeting resolves to reintroduce such authority to the Board. |
| Den foreslåtte fullmaktens størrelse er like under 10 % av registrert aksjekapital. Fullmakten vil kun benyttes innenfor gjeldende regelverk. Fullmakten innebærer i seg selv ingen autorisasjon for styret til å vedta nye insentivordninger for ansatte eller styremedlemmer. |
The size of the proposed authorization is slightly below 10% of the registered share capital. The authorization will only be utilized within applicable rules and regulations. The authorization as such does not give the Board the authority to adopt new incentive schemes for employees or directors. |
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| Forslag til vedtak: | Proposed resolution: |
markedsbetingelser i eller i forbindelse med et regulert marked der aksjene omsettes.
acquired at market terms in or in connection with a regulated market where the shares are traded.
2. Aksjene skal avhendes enten som en del av oppfyllelsen av insentivprogrammer for ansatte, som en del av vederlaget ved oppkjøp som foretas av Selskapet, som en del av vederlaget i fusjoner, fisjoner eller oppkjøp som involverer Selskapet, for å innhente midler til spesifikke investeringer, i den hensikt å nedbetale lån (inklusive konvertible lån) eller styrke Selskapets kapitalgrunnlag. Styret står fritt til å velge hensiktsmessige avhendingsmetoder for disse formål. 3. Den maksimale pålydende verdi av aksjene som totalt kan erverves i henhold til denne fullmakt er NOK 212.500. Det minste beløp som kan betales for hver aksje som kjøpes i henhold til denne fullmakt er NOK 1, og det maksimale beløp er NOK 100. 4. Denne fullmakten omfatter retten til å etablere pant i Selskapets egne aksjer. 5. Denne fullmakten gjelder fra registrering i Foretaksregisteret og til og med 30. juni 2018. 15. Valg av styre. I samsvar med vedtektenes § 8 har Valgkomiteen fremsatt forslag til valg av styremedlemmer. Komiteen innstiller på at de nåværende styret gjenvelges i sin helhet. I samsvar med anbefaling for eierstyring og selskapsledelse, legges det opp til at det stemmes over hver kandidat separat. Komiteens innstilling samt CV for hver kandidat er vedlagt innkallingen som Vedlegg 3. 16. Avslutning. */*/* 2. The shares may be disposed of either to meet obligations under employee incentive schemes, as part of consideration payable for acquisitions made by the Company, as part of consideration for any mergers, demergers or acquisitions involving the Company, to raise funds for specific investments, for the purpose of paying down loans (including convertible loans), or in order to strengthen the Company's capital base. The Board is free to choose the method of disposal considered expedient for such purposes. 3. The maximum face value of the shares which the Company may acquire pursuant to this authorization is in total NOK 212,500. The minimum amount which may be paid for each share acquired pursuant to this power of attorney is NOK 1, and the maximum amount is NOK 100. 4. The authorization comprises the right to establish pledge over the Company's own shares. 5. This authorization is valid from registration with the Norwegian Register of Business Enterprises and until and including 30 June 2018. 15. Election of directors to the Board. In accordance with § 8 of the Company's Articles, the Nomination Committee has submitted its proposal to election of Board members. The Committee recommends re-election of the current Board. In accordance with the recommendations for corporate governance, votes will be cast for each candidate separately. The Committee's recommendation and CVs for each candidate is attached hereto as Enclosure 3. 16. Closing. */*/*
Selskapet er et allmennaksjeselskap regulert av norsk rett, herunder allmennaksjeloven og verdipapirhandelloven. Det er 42.502.196 aksjer i Selskapet, og hver aksje gir én stemme. Selskapet The Company is a Norwegian public limited liability company governed by Norwegian law, thereunder the Public Limited Liability Companies Act and the Securities Trading Act. There are
| har per datoen for denne innkallingen ingen egne aksjer. |
42,502,196 shares in the Company, and each share carries one vote. As of the date of this notice, the Company does not hold any of its own shares. |
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| Aksjonærer har rett til å møte på generalforsamlingen, enten personlig eller ved fullmakt, og har videre rett til å uttale seg. Aksjonærer kan også møte med rådgiver som har talerett på generalforsamlingen. |
Shareholders are entitled to attend the General Meeting in person or by proxy, and are further entitled to speak at the General Meeting. Shareholders may also be accompanied by an advisor who may speak at the General Meeting. |
| Beslutninger om stemmerett for aksjeeiere og fullmektiger treffes av møteåpner, hvis beslutning kan omgjøres av generalforsamlingen med alminnelig flertall. |
Decisions regarding voting rights for shareholders and proxy holders are made by the person opening the meeting, whose decisions may be reversed by the General Meeting by simple majority vote. |
| I henhold til selskapets vedtekter § 7 er det bestemt at aksjeeiere og fullmektiger som ønsker å delta på generalforsamlingen, må varsle Selskapet om sin deltakelse fem kalenderdager før generalforsamlingen. Møteseddel og fullmaktsskjema vedlagt som Vedlegg 1 bes benyttet. |
Pursuant to the Company's articles of association section 7, it is decided that shareholders and proxy holders who wish to participate at the General Meeting, must notify the Company of his/her presence five calendar days prior to the General Meeting. Use of the attendance slip and proxy form attached hereto as Enclosure 1 is requested. |
| I samsvar med vedtektenes § 7 må utfylt påmeldingsskjema være mottatt av Nordea Bank AB (publ), filial i Norge senest kl 16.00 norsk tid 19. mai 2017. |
In accordance with section 7 of the articles of association completed attendance form must be received by Nordea Bank AB (publ), filial i Norge no later than 4pm Norwegian time 19 May 2017. |
| Aksjeeiere som ikke har anledning til å delta på generalforsamlingen personlig, kan gi fullmakt til styrets leder eller andre til å stemme for deres aksjer f eks ved å benytte møteseddel og fullmaktsskjema vedlagt som Vedlegg 1. |
Shareholders who cannot participate at the General Meeting in person may authorize the Chairman of the Board or another person to vote for their shares e.g. by using the attendance slip and proxy form attached as Enclosure 1. |
| Fullmakten kan sendes til Nordea Bank AB (publ), filial i Norge, Issuer Services, Postboks 1166 Sentrum, 0107 Oslo, via telefaks: 22 36 97 03, og må være mottatt innen 19. mai 2017 kl 16.00 norsk tid. |
The proxy form may be sent to Nordea Bank AB (publ), filial i Norge, Issuer Services, P.O.Box 1166 Sentrum, 0107 Oslo, Norway, by telefax + 47 22 36 97 03 and must be received no later than 19 May 2017 at 4pm Norwegian time. |
| Fullmakten kan også leveres til fullmektigen og medbringes til generalforsamlingen av fullmektigen, i hvis tilfelle fullmektigen med angivelse av hvem fullmaktsgiver / reell aksjonær er må være påmeldt innen 19. mai 2017 kl 16.00 |
The proxy can also be given to the proxy holder and brought to the General Meeting, in which case the attendance of the proxy holder with a confirmation of the identity of the proxy giver / beneficial shareholder must be notified no later than 19 May 2017 at 4pm Norwegian time. |
| norsk tid. Med hensyn til forvalterregistrerte aksjer, vil Selskapet akseptere stemmerett til reelle eiere forutsatt at (i) reell eier senest 19. mai 2017 kl 16.00 norsk tid gir Selskapet melding om deltakelse på generalforsamlingen ved å sende inn møteseddel i |
With respect to nominee registered shares, the Company will allow the beneficial owner to vote provided that (i) the beneficial owner no later than 19 May 2017 at 4pm Norwegian time notifies the Company of such beneficial owner's participation by providing the attendance form in Enclosure 1, and further provides the Company with his or her name and address together with a statement from |
| Vedlegg 1 og videre gir Selskapet opplysning om sitt navn og adresse med en uttalelse fra forvalteren som bekrefter reelt eierskap, og (ii) at Selskapets styre ikke av andre årsaker avviser reelt eierskap til |
the nominee confirming the beneficial ownership, and (ii) that the Board for other reasons do not reject the beneficial ownership. |
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| aksjene. Alternativt kan reelle eiere til aksjer registrert på forvalterkonto avregistrere slike aksjer fra forvalterkonto og registrere aksjene på en VPS konto i eget navn. Slik avregistrering og registrering må være gjennomført i tide til at den reelle eieren kan meddele deltakelse på generalforsamlingen. |
Alternatively, beneficial owners of nominee registered shares can deregister such shares from the nominee account and register the shares into a VPS account in the name of the beneficial owner. Such deregistration and registration must be completed in time for the beneficial owner to notify participation in the general meeting. |
| En aksjeeier har rett til å få behandlet spørsmål på generalforsamlingen. Spørsmålet skal meldes skriftlig til styret innen syv dager før fristen for innkalling til generalforsamling sammen med et forslag til beslutning eller en begrunnelse for at spørsmålet settes på dagsordenen. Har innkallingen allerede funnet sted, skal det foretas en ny innkalling dersom fristen for innkalling til generalforsamling ikke er ute. En aksjeeier har også rett til å fremsette forslag til beslutning. |
A shareholder has the right to put matters on the agenda of the General Meeting. The matter shall be reported in writing to the Board within seven days prior to the deadline for the notice to the general meeting, along with a proposal to a draft resolution or a justification for the matter having been put on the agenda. In the event that the notice has already taken place, a new notice shall be sent if the deadline has not already expired. A shareholder has in addition a right to put forward a proposal for resolution. |
| En aksjeeier kan kreve at styremedlemmer og daglig leder på generalforsamlingen gir tilgjengelige opplysninger om saker som er forelagt aksjeeierne til avgjørelse og Selskapets økonomiske stilling, med mindre de opplysninger som kreves, ikke kan gis uten uforholdsmessig skade for Selskapet. |
A shareholder may require directors and the general manager to furnish in the General Meeting all available information about matters that have been submitted to the shareholders for decision and the Company's financial position, unless the information demanded cannot be disclosed without causing disproportionate harm to the Company. Please note that the translation into English is for information purposes only and that the Norwegian text shall prevail in case of any inconsistencies. |
Styrets leder / Chairman of the Board of Directors
(Sign.)
Ordinær generalforsamling i Panoro Energy ASA avholdes 24. mai 2017 kl 11.00 norsk tid på Landgangen 1, 0252 Oslo, Norge.
I det tilfellet aksjeeieren er et foretak vil aksjeeieren være representert ved: _____________________________________________________________
Navn (Ved fullmakt benyttes blanketten under)
Hvis De ønsker å møte i den ordinære generalforsamlingen, må De sende denne møteseddel slik at denne er fremme senest 16.00 CET 19. mai 2017 til Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, Postboks 1166 Sentrum, 0107 Oslo, Norway, telefax + 47 22 36 97 03, eller epost [email protected].
Undertegnede vil møte på Panoro Energy ASAs ordinære generalforsamling 24. mai 2017 og avgi stemme for
| egne aksjer | ||
|---|---|---|
| andre aksjer i henhold til vedlagte fullmakt(er) | ||
| Totalt | aksjer | |
| Sted | _____ _______ Dato |
_______ Aksjeeiers underskrift (Undertegnes kun ved eget oppmøte. Ved fullmakt benyttes delen nedenfor) |
| ---------------------------------------------------------------------------------------------------------------------------------------------------- |
Dersom De selv ikke kan møte på ordinær generalforsamling, kan denne fullmakt benyttes av den De bemyndiger, eller De kan sende fullmakten uten å påføre navn på fullmektigen. I så fall vil fullmakten anses gitt til styrets leder eller den han bemyndiger. Denne fullmaktsseddelen gjelder fullmakt uten stemmeinstruks. Dersom De ønsker å avgi stemmeinstrukser, vennligst gå til side 2. Fullmakten må være mottatt senest 16.00 CET 19. mai 2017 av Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, Postboks 1166 Sentrum, 0107 Oslo, Norway, telefax + 47 22 36 97 03, eller epost [email protected].
UNDERTEGNEDE: _____________________________ gir herved (sett kryss):
| | Styrets leder (eller den han bemyndiger), eller |
|---|---|
___________________________________________
(Fullmektigens navn med blokkbokstaver)
fullmakt til å møte og avgi stemme i Panoro Energy ASAs ordinære generalforsamling 25. mai 2017 for mine/våre aksjer.
Sted Dato Aksjeeiers underskrift Undertegnes kun ved fullmakt)
Angående møte- og stemmerett vises til allmennaksjeloven, især lovens kapittel 5. Det gjøres spesielt oppmerksom på at ved avgivelse av fullmakt skal det legges frem skriftlig og datert fullmakt fra aksjepostens reelle eier (beneficial owner).
Dersom De ønsker å gi stemmeinstrukser til fullmektigen må dette skjemaet brukes. Sakslisten i fullmaktsinstruksen under henviser til sakene på dagsorden for generalforsamling. Fullmakt med stemmeinstruks kan meddeles den De bemyndiger, eller De kan sende fullmakten uten å påføre navn på fullmektigen. I så fall vil fullmakten anses gitt til styrets leder eller den han bemyndiger.
Fullmakten må være mottatt senest 16.00 CET 19. mai 2017 av Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, Postboks 1166 Sentrum, 0107 Oslo, Norway, telefax + 47 22 36 97 03, eller epost [email protected].
UNDERTEGNEDE: __________________________________________ gir herved (sett kryss):
Styrets leder (eller den han bemyndiger), eller
__________________________________
(Fullmektigens navn med blokkbokstaver)
fullmakt til å møte og avgi stemme for mine/våre aksjer på ordinær generalforsamling i Panoro Energy ASA 24. mai 2017. Stemmegivningen skal skje i henhold til instruksjonene nedenfor. Merk at ikke avkryssede felt i agendaen nedenfor vil anses som en instruks om å stemme "for" forslagene i innkallingen, likevel slik at fullmektigen avgjør stemmegivningen i den grad det blir fremmet forslag i tillegg til eller til erstatning for forslagene i innkallingen. I det tilfellet stemmeinstruksen er uklar vil fullmektigen utøve sin myndighet basert på en fornuftig tolkning av instruksen. Dersom en slik tolkning ikke er mulig vil fullmektigen kunne avstå fra å stemme.
| AGENDA ORDINÆR GENERALFORSAMLING 2017 | FOR | MOT | AVSTÅR | |
|---|---|---|---|---|
| 1. | Åpning av styreleder, fortegnelse av møtende aksjonærer | |||
| (Ingen avstemning) | ||||
| 2. | Valg av møteleder | | | |
| 3. | Godkjennelse av person til å medundertegne protokoll | | | |
| 4. | Godkjennelse av dagsorden og innkalling | | | |
| 5. | Godkjennelse av årsregnskap og årsberetning for 2016 | | | |
| 6. | Redegjørelse for eierstyring og selskapsledelse (Ingen avstemning) | |||
| 7. | Fastsettelse av godtgjørelse til styret | | | |
| 8. | Fastsettelse av godtgjørelse til medlemmer av Revisjonsutvalget og | | | |
| Kompensasjonsutvalget | ||||
| 9. | Fastsettelse av godtgjørelse til medlemmer av Valgkomiteen | | | |
| 10. | Godkjennelse av godtgjørelse til revisor | | | |
| 11. | Godkjennelse av erklæring om lederlønn | |||
| 11A – Erklæring del 1 | | | | |
| 11B – Erklæring del 2 | | | | |
| 12. | Styrefullmakt til å utstede aksjer for bruk i insentivprogrammer | | | |
| 13. | Styrefullmakt til å utstede aksjer ifbm oppkjøp og lignende | | | |
| 14. | Styrefullmakt til å erverve egne aksjer | | | |
| 15. | Valg av medlemmer til styret | |||
| 15A – Valg av Julien Balkany som styreleder | | | | |
| 15B – Valg av Alexandra Herger som medlem | | | | |
| 15C – Valg av Garrett Soden som medlem | | | | |
| 15D – Valg av Torstein Sanness som medlem | | | | |
| 15E – Valg av Hilde Ådland som medlem | ||||
Ovennevnte fullmektig har fullmakt til å møte og avgi stemme i Panoro Energy ASAs ordinære generalforsamling 24. mai 2017 for mine/våre aksjer.
Sted Dato Aksjeeiers underskrift
(Undertegnes kun ved fullmakt)
Angående møte- og stemmerett vises til allmennaksjeloven, især lovens kapittel 5. Det gjøres spesielt oppmerksom på at ved avgivelse av fullmakt skal det legges frem skriftlig og datert fullmakt fra aksjepostens reelle eier (beneficial owner).
Dersom aksjeeieren er et selskap, skal aksjeeierens firmaattest vedlegges fullmakten.
PIN CODE: REF NO:
Notice of Ordinary General Meeting An Ordinary General Meeting in Panoro Energy ASA will be held 24 May 2017 at 11.00 AM Norwegian time at Landgangen 1, 0252 Oslo, Norway.
In the event the shareholder is a legal entity it will be represented by: _____________________________________________________________
Name of representative (To grant proxy, use the proxy form below)
If you wish to attend the ordinary general meeting, you must send this form so that it is received no later than 4pm CET on 19 May 2017 by Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, P.O.Box 1166 Sentrum, 0107 Oslo, Norway, by telefax + 47 22 36 97 03, or by email [email protected].
The undersigned will attend Panoro Energy ASA's Ordinary General Meeting on 24 May 2017 and vote for
| own shares | |||
|---|---|---|---|
| other shares in accordance with enclosed proxy | |||
| In total | shares | ||
| ________ | ___ | ______ | |
| Place | Date | Shareholder's signature (If attending personally. To grant proxy, use the form below) |
|
| ----------------------------------------------------------------------------------------------------------------------------------------------------- |
If you are not able to attend the Ordinary General Meeting, a nominated proxy holder can be granted your voting authority. Any proxy not naming proxy holder will be deemed given to the chairman of the Board or a person designated by him. The present proxy form relates to proxies without instructions. To grant proxy with voting instructions, please go to page 2 of this form. The proxy form must be received no later than 4pm CET on 19 May 2017 by Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, P.O.Box 1166 Sentrum, 0107 Oslo, Norway, by telefax + 47 22 36 97 03, or by email [email protected]. If a proposal is submitted in addition to, or as a replacement for, the proposals in the notice, then the proxy will be entitled to decide how to vote for these proposals
| The undersigned hereby grants |
: | NAME:_______ |
|---|---|---|
| (tick box) |
: | the chairman of the Board (or a person designated by him), or |
| | : |
Name of nominated proxy holder (Please use capital letters)
proxy to attend and vote at the Ordinary General Meeting of Panoro Energy ASA on 24 May 2017 for my/our shares
Place Date Shareholder's signature (Signature only when granting proxy)
With regard to rights of attendance and voting we refer you to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the beneficial owner giving such proxy must be presented at the meeting.
If you wish to give voting instruction to the proxy holder, please use the present proxy form. The items in the detailed proxy below refer to the items in the Ordinary General Meeting agenda. A detailed proxy with voting instructions may be granted a nominated proxy holder. A proxy not naming a proxy holder will be deemed given to the chairman of the Board or any person designated by him. The proxy with voting instructions must be received no later than 4pm CET on 19 May 2017 by Panoro Energy ASA c/o Nordea Bank AB (publ), filial i Norge, Issuer Services, P.O.Box 1166 Sentrum, 0107 Oslo, Norway, by telefax + 47 22 36 97 03, or by email [email protected].
THE UNDERSIGNED: _______________________________________________ hereby grants (tick box):
The chairman of the Board (or a person designated by him), or:
____________________________________
Name of nominated proxy holder (please use capital letters)
proxy to attend and vote at the Ordinary General Meeting of Panoro Energy ASA on 24 May 2017 for my/our shares. The votes shall be submitted in accordance with the instructions below. Please note that any items below not voted for (not ticked off), will be deemed as an instruction to vote "in favour" of the proposals in the notice. Any motion from the floor, amendments or replacement to the proposals in the agenda, will be determined at the proxy holder's discretion. In case the contents of the voting instructions are ambiguous, the proxy holder will base his/her understanding on a reasonable understanding of the wording of the proxy. Where no such reasonable understanding can be found, the proxy may at his/her discretion refrain from voting.
| AGENDA ORDINARY GENERAL MEETING 2017 | IN FAVOUR | AGAINST | ABSTAIN | |
|---|---|---|---|---|
| 1. | Opening by the chairman of the Board – Registration of attending shareholders (NO VOTING ITEM) |
|||
| 2. | Election of person to chair the meeting | | | |
| 3. | Approval of one person to co-sign the minutes | | | |
| 4. | Election of the calling notice and the agenda for the meeting | | | |
| 5. 6. |
Approval of the annual accounts and the annual report for 2016 Statement on corporate governance (NO VOTING ITEM) |
| | |
| 7. | Approval of remuneration to the Board | | | |
| 8. | Approval of remuneration to members of the Audit Committee and the Compensation Committee |
| | |
| 9. | Approval of remuneration to members of the Nomination Committee | | | |
| 10. | Remuneration to the auditor | | | |
| 11. | Approval of statement regarding executive remuneration | |||
| 11A – Remuneration statement part 1 | | | | |
| 11B – Remuneration statement part 2 | | | | |
| Board authorization to issue shares under incentive programs | | | | |
| 12. | Board authorization to issue shares for mergers and acquisitions etc | | | |
| 13. 14. |
Board authorization to acquire own shares Election of members to the Board of Directors |
| | |
| 15A – Election of Julien Balkany as chairperson | | | | |
| 15B – Election of Alexandra Herger as member | | | | |
| 15C – Election of Garett Soden as member | | | | |
| 15D – Election of Torstein Sanness as member | | | | |
| 15. | 15E – Election of Hilde Ådland as member Closing (NO VOTING ITEM) |
| | |
The abovementioned proxy holder has been granted power to attend and to vote for my/our shares at the Ordinary General Meeting in Panoro Energy ASA to be held 24 May 2017.
Place Date Shareholder's signature
(Only for granting proxy with voting instructions)
With regard to rights of attendance and voting we refer you to The Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the beneficial owner giving such proxy must be presented at the meeting.
If the shareholder is a company, please attach the shareholder's certificate of registration to the proxy.
Panoro Energy ASA ("Panoro" or "the Company") aspires to ensure confidence in the Company and the greatest possible value creation over time through efficient decision making, clear division of roles between shareholders, management and the Board of Directors ("the Board") as well as adequate communication.
Panoro Energy seeks to comply with all the requirements covered in The Norwegian Code of Practice for Corporate Governance. The latest version of the Code of October 30, 2014 is available on the website of the Norwegian Corporate Governance Board, www.nues.no. The Code is based on the "comply or explain" principle, in that companies should explain alternative approaches to any specific recommendation.
1.IMPLEMENTATION AND REPORTING ON CORPORATE GOVERNANCE
The main objective for Panoro's Corporate Governance is to develop a strong, sustainable and competitive company in the best interest of the shareholders, employees and society at large, within the laws and regulations of the respective country. The Board of Directors (the Board) and management aim for a controlled and profitable development and long-term creation of growth through well-founded governance principles and risk management.
The Board will give high priority to finding the most appropriate working procedures to achieve, inter alia, the aims covered by these Corporate Governance guidelines and principles.
The Norwegian Code of Practice for Corporate Governance as of October 30, 2014 comprises 15 points. The Corporate Governance report is available on the Company's website www.panoroenergy.com.
Panoro Energy ASA is an independent E&P company based in London and listed on the Oslo Stock Exchange. The Company holds high quality production, exploration and development assets in West Africa, namely the Dussafu License offshore southern Gabon, and OML 113 offshore western Nigeria. In addition to discovered hydrocarbon resources and reserves, both assets also hold significant exploration potential. Panoro Energy was formed through the merger of Norse Energy's former Brazilian business and Pan-Petroleum on June 29, 2010. The Company is listed on the Oslo Stock Exchange with ticker PEN.
The Company's business is defined in the Articles of Association §2, which states:
"The Company's business shall consist of exploration, production, transportation and marketing of oil and natural gas and exploration and/or development of other energy forms, sale of energy as well as other related activities. The business might also involve participation in other similar activities through contribution of equity, loans and/or guarantees".
Panoro Energy currently has only one reportable segment with exploration and production of oil and gas, by geographic West Africa. In West Africa, the Company participates in a number of licenses in Nigeria and Gabon.
Our vision is to use our experience and competence in enhancing value in projects in West Africa to the benefit of the countries we operate in and the shareholders of the Company.
3.EQUITY AND DIVIDENDS
Panoro Energy's Board of Directors will ensure that the Company at all times has an equity capital at a level appropriate to its objectives, strategy and risk profile. The oil and gas E&P business is highly capital dependent, requiring Panoro Energy to be sufficiently capitalized. The Board needs to be proactive in order for Panoro Energy to be prepared for changes in the market.
Mandates granted to the Board to increase the Company's share capital will normally be restricted to defined purposes. Any acquisition of our shares will be carried out through a regulated marketplace at market price, and the Company will not deviate from the principle of equal treatment of all shareholders. If there is limited liquidity in the Company's shares at the time of such transaction, the Company will consider other ways to ensure equal treatment of all shareholders.
Mandates granted to the Board for issue of shares for different purposes will each be considered separately by the General Meeting. Mandates granted to the Board to issue new shares are normally limited in time to the following year's Annual General Meeting. Any decision to deviate from the principle of equal treatment by waiving the pre-emption rights of existing shareholders to subscribe for shares in the event of an increase in share capital will be justified and disclosed in the stock exchange announcement of the increase in share capital. Such deviation will be made only in the common interest of the shareholders of the Company.
Panoro Energy is in a phase where investments in the Company's operations are required to enable future growth, and is therefore not in a position to distribute dividends. Payment of dividends will be considered in the future, based on the Company's capital structure and dividend capacity as well as the availability of alternative investments.
4.EQUAL TREATMENT OF SHAREHOLDERS AND TRANSACTIONS WITH CLOSE ASSOCIATES
Panoro Energy has one class of shares representing one vote at the Annual General Meeting. The Articles of Association contains no restriction regarding the right to vote.
All Board members, employees of the Company and close associates must internally clear potential transactions in the Company's shares or other financial instruments related to the Company prior to any transaction. All transactions between the Company and shareholders, shareholder's parent company, members of the Board of Directors, executive personnel or close associates of any such parties, are governed by the Code of Practice and the rules of the Oslo Stock Exchange, in addition to statutory law. Any transaction with close associates will be evaluated by an independent third party, unless the transaction requires the approval of the General Meeting pursuant to the requirements of the Norwegian Public Limited Liabilities Companies Act. Independent valuations will also be arranged in respect of transactions between companies in the same Group where any of the companies involved have minority shareholders. Any transactions with related parties, primary insiders or employees shall be made in accordance with Panoro Energy's own instructions for Insider Trading.
The Company has guidelines to ensure that members of the Board and executive personnel notify the Board if they have any material direct or indirect interest in any transaction entered into by the Company.
The Panoro Energy ASA shares are listed on the Oslo Stock Exchange. There are no restrictions on negotiability in Panoro Energy's Articles of Association.
Panoro Energy's Annual General Meeting will be held by the end of June each year. The Board of Directors take necessary steps to ensure that as many shareholders as possible may exercise their rights by participating in General Meetings of the Company, and to ensure that General Meetings are an effective forum for the views of shareholders and the Board. An invitation and agenda (including proxy) will be sent out no later than 21 days prior to the meeting to all shareholders in the Company. The invitation will also be distributed as a stock exchange notification. The invitation and support information on the resolutions to be considered at the General Meeting will furthermore normally be posted on the Company's website www.panoroenergy.com no later than 21 days prior to the date of the General Meeting.
The recommendation of the Nomination Committee will normally be available on the Company's website at the same time as the notice.
Panoro Energy will ensure that the resolutions and supporting information distributed are sufficiently detailed and comprehensive to allow shareholders to form a view on all matters to be considered at the meeting.
According to Article 7 of the Company's Articles of Association, registrations for the Company's General Meetings must be received at least five calendar days before the meeting is held.
The Chairman of the Board and the CEO of the Company are normally present at the General Meetings. Other Board members and the Company's auditor will aim to be present at the General Meetings. Members of the Nomination Committee are requested to be present at the AGM of the Company. An independent person to chair the General Meeting will, to the extent possible, be appointed. Normally the General Meetings will be chaired by the Company's external corporate lawyer.
Shareholders who are unable to attend in person will be given the opportunity to vote by proxy. The Company will nominate a person who will be available to vote on behalf of shareholders as their proxy. Information on the procedure for representation at the meeting through proxy will be set out in the notice for the General Meeting. A form for the appointment of a proxy, which allows separate voting instructions for each matter to be considered by the meeting and for each of the candidates nominated for elections will be prepared. Dividend, remuneration to the Board and the election of the auditor, will be decided at the AGM. After the meeting, the minutes are released on the Company's website.
The Company shall have a Nomination Committee consisting of 2 to 3 members to be elected by the Annual General Meeting for a two year period. The Annual General Meeting elects the members and the Chairperson of the Nomination Committee and determines the committee's remuneration. The Company will provide information on the member of the Nomination Committee on its website. The Company will further give notice on its website, in good time, of any deadlines for submitting proposals for candidates for election to the Board of Directors and the Nomination Committee.
The Company aims at selecting the members of the Nomination Committee taking into account the interests of shareholders in general. The majority of the Nomination Committee shall as a rule be independent of the Board and the executive management. The Nomination Committee currently consists of three members, whereof all members are independent of the Board and the executive management.
The Nomination Committee's duties are to propose to the General Meeting shareholder elected candidates for election to the Board, and to propose remuneration to the Board. The Nomination Committee justifies its recommendations and the recommendations take into account the interests of shareholders in general and the Company's requirements in respect of independence, expertise, capacity and diversity.
The Annual General Meeting may stipulate guidelines for the duties of the Nomination Committee.
The composition of the Board ensures that the Board represents the common interests of all shareholders and meets the Company's need for expertise, capacity and diversity. The members of the Board represent a wide range of experience including shipping, offshore, energy, banking and investment. The composition of the Board ensures that it can operate independently of any special interests. Members of the Board are elected for a period of two years. Recruitment of members of the Board may be phased so that the entire Board is not replaced at the same time. The Chairman of the Board of Directors is elected by the General Meeting. The Company has not experienced a need for a permanent deputy Chairman. If the Chairman cannot participate in the Board meetings, the Board will elect a deputy Chairman on an ad-hoc basis. The Company's website and annual report provides detailed information about the Board members expertise and independence. The Company has a policy whereby the members of the Board of Directors are encouraged to own shares in the Company, but to dissuade from a short-term approach which is not in the best interests of the Company and its shareholders over the longer term.
The Board has the overall responsibility for the management and supervision of the activities in general. The Board decides the strategy of the Company and has the final say in new projects and/or investments. The Board's instructions for its own work as well as for the executive management have particular emphasis on clear internal allocation of responsibilities and duties. The Chairman of the Board ensures that the Board's duties are undertaken in efficient and correct manner. The Board shall stay informed of the Company's financial position and ensure adequate control of activities, accounts and asset management. The Board member's experience and skills are crucial to the Company both from a financial as well as an operational perspective. The Board of Directors evaluates its performance and expertise annually. The CEO is responsible for the Company's daily operations and ensures that all necessary information is presented to the Board.
An annual schedule for the Board meetings is prepared and discussed together with a yearly plan for the work of the Board.
Should the Board need to address matters of a material character in which the Chairman is or has been personally involved, the matter will be chaired by another member of the Board to ensure a more independent consideration.
In addition to the Nomination Committee elected by the General Meeting, the Board has an Audit Committee and a Remuneration Committee as sub-committees of the Board. The members are independent of the executive management.
Currently the Audit Committee consists of the complete Board. The reason for this is the rather low number of directors in the Company, which has led the Board to conclude that it is currently more efficient for the Board function that all directors also are members of the Audit Committee. This practice will be further assessed in the future.
Financial and internal control, as well as short- and long term strategic planning and business development, all according to Panoro Energy's business idea and vision and applicable laws and regulations, are the Board's responsibilities and the essence of its work. This emphasizes the focus on ensuring proper financial and internal control, including risk control systems.
The Board approves the Company's strategy and level of acceptable risk, as documented in the guiding tool "Risk Management" described in the relevant note in the consolidated financial statements in the Annual Report.
The Board carries out an annual review of the Company's most important areas of exposure to risk and its internal control arrangements.
For further details on the use of financial instruments, refer to relevant note in the consolidated financial statements in the Annual Report and the Company's guiding tool "Financial Risk Management" described in relevant note in the consolidated financial statements in the Annual Report.
The remuneration to the Board will be decided by the Annual General Meeting each year.
Panoro Energy is a diversified company, and the remuneration will reflect the Board's responsibility, expertise, the complexity and scope of work as well as time commitment.
The remuneration to the Board is not linked to the Company's performance, and share options will normally not be granted to Board members. Remuneration in addition to normal director's fee will be specifically identified in the Annual Report.
Members of the Board normally do not take on specific assignments for the Company in addition to their appointment as a member of the Board
The Board has established guidelines for the remuneration of the executive personnel. The guidelines set out the main principles applied in determining the salary and other remuneration of the executive personnel. The guidelines ensure convergence of the financial interests of the executive personnel and the shareholders.
Panoro Energy has appointed a Remuneration Committee (RC) which meets regularly. The objective of the committee is to determine the compensation structure and remuneration level of the Company's CEO. Remuneration to the CEO shall be at market terms and decided by the Board and made official at the AGM every year. Remuneration to other key executives shall be proposed by the CEO to the RC.
The remuneration shall, both with respect to the chosen kind of remuneration and the amount, encourage addition of values to the Company and contribute to the Company's common interests – both for management as well as the owners.
Detailed information about options and remuneration for executive personnel and Board members is provided in the Annual Report pursuant to and in accordance with section 6-16a of the Norwegian Public Limited Companies Act. The guidelines are normally presented to the Annual General Meeting also as a separate attachment to the Annual General Meeting notice.
The Company has established guidelines for the Company's reporting of financial and other information.
The Company publishes an annual financial calendar including the dates the Company plans to publish the quarterly results and the date for the Annual General Meeting. The calendar can be found on the Company's website, and will also be distributed as a stock exchange notification and updated on Oslo Stock Exchange's website. The calendar is published at the end of a fiscal year, according to the continuing obligations for companies listed on the Oslo Stock Exchange. The calendar is also included in the Company's quarterly financial reports.
All shareholders information is published simultaneously on the Company's web site and to appropriate financial news media.
Panoro Energy normally makes four quarterly presentations a year to shareholders, potential investors and analysts in connection with quarterly earnings reports. The quarterly presentations are held through audio conference calls to facilitate participation by all interested shareholders, analysts, potential investors and members of the financial community. A question and answer session is held at the end of each presentation to allow management to answer the questions of attendees. A recording of the conference call presentation is retained on the Company's website www.panoroenergy.com for a limited number of days.
The Company also makes investor presentations at conferences in and out of Norway. The information packages presented at such meetings are published simultaneously on the Company's web site.
The Chairman, CEO and CFO of Panoro Energy are the only people who are authorized to speak to, or be in contact with the press, unless otherwise described or approved by the Chairman, CEO and/or CFO
Panoro Energy has established the following guiding principles for how the Board of Directors will act in the event of a take-over bid.
As of today the Board does not hold any authorizations as set forth in Section 6-17 of the Securities Trading Act, to effectuate defence measures if a takeover bid is launched on Panoro Energy.
The Board may be authorized by the General Meeting to acquire its own shares, but will not be able to utilize this in order to obstruct a takeover bid, unless approved by the General Meeting following the announcement of a takeover bid.
The Board of Directors will generally not hinder or obstruct takeover bids for the Company's activities or shares.
As a rule the Company will not enter into agreements with the purpose to limit the Company's ability to arrange other bids for the Company's shares unless it is clear that such an agreement is in the common interest of the Company and its shareholders. As a starting point the same applies to any agreement on the payment of financial compensation to the bidder if the bid does not proceed. Any financial compensation will as a rule be limited to the costs the bidder has incurred in making the bid. The Company will generally seek to disclose agreements entered into with the bidder that are material to the market's evaluation of the bid no later than at the same time as the announcement that the bid will be made is published.
In the event of a take-over bid for the Company's shares, the Board of Directors will not exercise mandates or pass any resolutions with the intention of obstructing the take-over bid unless this is approved by the General Meeting following announcement of the bid.
If an offer is made for the Company's shares, the Board will issue a statement evaluating the offer and making a recommendation as to whether shareholders should or should not accept the offer. The Board will also arrange a valuation with an explanation from an independent expert. The valuation will be made public no later than at the time of the public disclosure of the Board's statement. Any transactions that are in effect a disposal of the Company's activities will be decided by a General Meeting
The auditor will be appointed by the General Meeting.
The Board has appointed an Audit Committee as a sub-committee of the Board, which will meet with the auditor regularly. The objective of the committee is to focus on internal control, independence of the auditor, risk management and the Company's financial standing.
The auditors will send a complete Management Letter/Report to the Board – which is a summary report with comments from the auditors including suggestions of any improvements if needed. The auditor participates in meetings of the Board of Directors that deal with the annual accounts, where the auditor reviews any material changes in the Company's accounting principles, comments on any material estimated accounting figures and reports all material matters on which there has been disagreement between the auditor and the executive management of the Company.
In view of the auditor's independence of the Company's executive management, the auditor is also present in at least one Board meeting each year at which neither the CEO nor other members of the executive management are present.
Panoro Energy places importance on independence and has established guidelines in respect of retaining the Company's external auditor by the Company's executive management for services other than the audit.
The Board reports the remuneration paid to the auditor at the Annual General Meeting, including details of the fee paid for audit work and any fees paid for other specific assignments.
This report is prepared in accordance with the Norwegian Accounting Act § 3-3d). It states that the companies engaged in the activities within the extractive industries shall annually prepare and publish a report containing information about their payments to governments at country and project level. The Ministry of Finance has issued a regulation (F20.12.2013 nr 1682 - "the regulation") stipulating that the reporting obligation only apply to reporting entities above a certain size and to payments above certain threshold amounts. In addition, the regulation stipulates that the report shall include other information than payments to governments, and provides more detailed rules with regard to definitions, publication and group reporting.
This report contains information for the activity in the whole fiscal year 2016 for Panoro Energy ASA.
The management of Panoro has applied judgement in interpretation of the wording in the regulation with regard to the specific type of payments to be included in this report, and on what level it should be reported. When payments are required to be reported on a project-by-project basis, it is reported on a field-by-field basis. Per management's interpretation of the regulation, reporting requirements only stipulate disclosure of gross amounts on operated licences as all payments within the license performed by Non-operators, normally will be cash calls transferred to the operator and will as such not be payments to government.
although Panoro Energy, through its subsidiaries, has extractive activities and ownership interest in two licences in West africa, namely Dussafu license offshore gabon and oML-113 offshore nigeria; both of the licenses are non-operated and as such only cash calls are disbursed to operating partners and therefore none of the payments during 2016 can be construed as payments direct to governments under the regulation. as such, no payment will be disclosed in these cases, unless the operator is a state-owned entity and it is possible to distinguish the payment from other cost recovery items. During 2016 the group has started oil production and received revenues for its interest in oML 113. There are customary royalty and taxes due on oil production in nigeria and as of December 31, 2016 the group had no tax liability and USD 97 thousand of net production royalty was paid indirectly to the government authorities in nigeria. The royalty payments were withheld at source from the cargo proceeds by the operator. as a result, the Company or its subsidiaries have not made any direct payments in relation to the non-
operated assets to the respective governments of gabon and nigeria.
Mr. Julien Balkany, Chairman of the Board, French citizen resident in London, has been serving as a managing partner of Nanes Balkany Partners, a group of investment funds which primarily pursues active value investments in publicly traded oil and gas companies since 2008. Mr. Balkany has been from March 2015 to May 2016 a non-executive Director of Norwegian Energy Company ASA (Noreco), a Norwegian exploration and production company listed on the Oslo Stock Exchange and focused on the North Sea. Mr. Balkany has been from May 2014 to July 2015 a non-executive Director of Gasfrac Energy Services Inc., a Canadian oil and gas fracking services company. From January 2009 to March 2011, Mr. Balkany served as Vice-Chairman and non-executive Director of Toreador Resources Corp., an oil and gas exploration and production company with operations in Continental Europe (France, Turkey, Hungary and Romania) that was dual-listed on the US NASDAQ and Euronext Paris. Mr. Balkany has been a Managing Director at Nanes Delorme Capital Management LLC, a New York based financial advisory and brokerdealer firm, where he executed several hundred million dollars' worth of oil & gas M&A transactions. Before joining Nanes Delorme, Mr. Balkany worked at Pierson Capital and gained significant experience at Bear Stearns. Mr. Balkany studied at the Institute of Political Studies (Strasbourg) and at UC Berkeley. Mr. Balkany is fluent in French, English and Spanish.
Mr. Torstein Sanness, a Norwegian Citizen residing in Norway has extensive experience and technical expertise in the oil and gas industry. Mr. Sanness became the Chairman of Lundin Petroleum Norway in April 2015. Prior to this position Mr. Sanness was Managing Director of Lundin Petroleum Norway from 2004 to April 2015. Under his leadership Lundin Norway has turned into one of the most successful players on the NCS and added net discovered resources of close to a billion boe to its portfolio through the discoveries of among others E. Grieg and Johan Sverdrup. Before joining Lundin Norway Mr. Sanness was Managing Director of Det Norske Oljeselskap AS (wholly owned by DNO at the time) and was instrumental in the discoveries of Alvheim, Volund and others. From 1975 to 2000, Mr. Sanness was at Saga Petroleum until its sale to Norsk Hydro and Statoil, where he held several executive positions in Norway as well as in the US, including being responsible for Saga's international operations and entry into Libya, Angola, Namibia, and Indonesia. Mr. Sanness is a graduate of the Norwegian Institute of Technology in Trondheim where he obtained a Master of Engineering (geology, geophysics and mining engineering)
Ms. Alexandra Herger, a US citizen based in Maine, has extensive leadership experience in worldwide exploration for oil and gas companies. Ms. Herger has 35 years of global experience in the upstream oil and gas industry. She most recently served as interim Vice President of Global Exploration for Marathon Oil Corporation from April 2014 until her retirement during the summer of 2014. Prior to this position, Ms. Herger was appointed Director of International Exploration and New Ventures for Marathon Oil Company from November 2008 to April 2014. She led five new country entries and was responsible for adding net discovered resources of over 500 million boe to Marathon's portfolio. Before joining Marathon, she was at Shell E&P Company from 2002-2006. Prior to the merger with Shell, Ms. Herger was Vice President of the Gulf of Mexico for Enterprise Oil from 1998-2002. Earlier, Ms. Herger held positions of increasing responsibility in oil and gas exploration and production, operations, and planning with Hess Corporation and ExxonMobil Corporation. Ms. Herger holds a Bachelor's degree in geology from Ohio Wesleyan University and postgraduate studies in geology from The University of Houston. Ms. Herger is a member of Leadership Texas, the Foundation for Women's Resources, and was on the advisory board of the Women's Global Leadership Conference in Houston, Texas from 2010 to 2013.
Mr. Garrett Soden, has worked with the Lundin Group of Companies since 2007 as a senior executive and board member. He is a director of Gulf Keystone Petroleum Ltd., a London-listed oil and gas E&P company focused on Iraqi Kurdistan. He is also a director of Etrion Corporation, a Canadian solar power producer focused on Japan. Mr. Soden is the former Chairman and Chief Executive Officer of RusForest AB, a Swedish forestry company with interests in Russia. He is also the former Chief Financial Officer of both Etrion and PetroFalcon Corporation, a Canadian oil and gas E&P company focused on Venezuela. Mr. Soden previously worked at Lehman Brothers in equity research and at Salomon Brothers in mergers and acquisitions. He also previously served as Senior Policy Advisor to the U.S. Secretary of Energy. Mr. Soden holds a BSc honors degree from the London School of Economics and an MBA from Columbia Business School.
Mrs. Hilde Ådland, a Norwegian citizen, has extensive technical experience in the oil and gas industry. She has leadership experience in field development, engineering, commissioning, and field operations. Mrs. Ådland is currently Head of Operations for Engie E&P Norge AS (previously GDF SUEZ E&P Norge AS). She held several senior positions with Engie in Norway including production and development manager and senior facility engineer. Prior to joining GDF in 2008, she spent 12 years with Statoil in a number of senior engineering and operational roles, including Offshore Installation Manager, and 5 years with Kvaerner. In autumn 2015 she was also elected chairman in the Operation Committee within the Norwegian Oil and Gas Association. She has a Bachelor's degree in chemical engineering and a Master's degree in process engineering.
Panoro Energy ASA has established a compensation program for executive management that reflects the responsibility and duties as management of an international oil and gas company and at the same time contributes to add value for the Company's shareholders. The goal for the Board of Directors has been to establish a level of remuneration that is competitive both in domestic and international terms to ensure that the Group is an attractive employer that can obtain a qualified and experienced workforce. The compensation structure can be summarized as follows:
| Compensation Element |
Objective and Rational | Form | What the Element Rewards |
|---|---|---|---|
| Base Salary | A competitive level of compensation is provided for fulfilling position responsibilities |
Cash | Knowledge, expertise, experience, scope of responsibilities and retention |
| Shorm-term Incentives |
To align annual performance with Panoro's busi ness objectives and shareholder interests. Short-term incentive pools increase or decrease based on busi ness performance |
Cash | Achievement of specific performance bench marks and individual performance goals |
| Long-term Incentives |
To promote commitment to achieving long-term exceptional performance and business objectives as well as aligning interests with the shareholders through ownership levels comprised of share options and share based awards |
Restricted Share Units |
Sustained performance results, share price increases and achievement of specific perfor mance measures based on quantified factors and metrics |
The Remuneration Committee oversees our compensation programs and is charged with the review and approval of the Company's general compensation strategies and objectives and the annual compensation decisions relating to our executives and to the broad base of Company employees. Its responsibilities also include reviewing management succession plans; making recommendations to the Board of Directors regarding all employment agreements, severance agreements, change in control agreements and any special supplemental benefits applicable to executives; assuring that the Company's incentive compensation program, including the annual, short term incentives and long- term incentive plans, is administered in a manner consistent with the Company's strategy; approving and/or recommending to the Board of Directors new incentive compensation plans and equity-based compensation plans; reviewing the Company's employee benefit programs; recommending for approval all administrative changes to compensation plans that may be subject to the approval of the shareholders or the Board of Directors; reviewing and reporting to the Board of Directors the levels of share ownership by the senior executives in accordance with the Share Ownership Policy adopted by the Company (see below).
The Remuneration Committee seeks to structure compensation packages and performance goals for compensation in a manner that does not incentivize employees to take risks that are reasonably likely to have a material adverse effect on the Company. The Compensation Committee designs long-term incentive compensation, including restricted share units, performance units and share options in such a manner that employees will forfeit their awards if their employment is terminated for cause. The Committee also retains the discretionary authority to reduce bonuses to reflect factors regarding individual performance that are not otherwise taken into account.
Remuneration for executive management for 2016 consists of both fixed and variable elements. The fixed elements consist of salaries and other benefits (health and pension), while the variable elements consist of a performance based bonus arrangement and a restricted share unit scheme that was approved by the Board of Directors and the shareholders in the Annual General Meeting in 2015
For 2016, the following was paid/incurred to the executives:
| 2016 | Short Term Benefits | Long term benefits | |||||
|---|---|---|---|---|---|---|---|
| USD 000 (unless stated otherwise) |
Salary | Bonus | Benefits | Pension costs |
Total | Number of RSUs awarded in 2016 |
Fair value of RSUs expensed |
| John Hamilton, CEO | 372 | 74 | 7 | 37 | 490 | 100,000 | 21 |
| Qazi Qadeer, CFO | 225 | 45 | 4 | 22 | 296 | 50,000 | 10 |
| Richard Morton, Technical Di rector |
239 | 24 | 4 | 24 | 290 | 40,000 | 8 |
| 836 | 143 | 15 | 83 | 1,076 | 190,000 | 39 |
Any bonuses that were incurred and paid in 2016 were approved by the Board of Directors during 2016. The bonus paid in 2016 related to the achievement of performance standards set by the Board of Directors for the financial year 2015.
Evaluation, award and payment of cash bonuses is generally performed in the year subsequent to financial year end, unless stated otherwise. Any bonuses for 2016 performance will be awarded in the year 2017 and determined based on the criteria set by the remuneration committee that includes meeting milestones of measurable strategic value drivers, progress on portfolio of assets, and certain corporate objectives including reduction of administrative overhead costs and HSE performance.
For 2017, remuneration for executive management consists of both fixed and variable elements. The fixed elements consist of salaries and other benefits (health and pension), while the variable elements consist of a performance based bonus arrangement and a restricted share unit scheme that was approved by the Board of Directors and the Company's shareholders in 2015.
Any cash bonuses to members of the executive management for 2017 will be capped at 50% of annual base salary. Evaluation, award and payment of cash bonuses is generally performed in the year subsequent to the financial year end 2017. The annual bonus for 2017 performance will be awarded in the year 2018 and determined based on the criteria set by the remuneration committee that includes meeting milestones of measurable strategic value drivers, progress on portfolio of assets, and certain corporate objectives including reduction of administrative overhead costs and HSE performance. These criteria will be individually tailored for each member of the executive team and will be determined by the Board of Directors as soon as is practicable after the reporting period. In general, the criteria applied for cash bonuses to members of the executive team during the previous financial year will, unless they contain confidential and company sensitive targets, be disclosed in the Company's annual remuneration statement for the financial year after grant.
Per the respective terms of employment, the CEO is entitled to 12 months of base salary in the event of a change of control; whereby a tender offer is made or consummated for the ownership of more than 50% or more of the outstanding voting securities of the Company; or the Company is merged or consolidated with another corporation and as a result of such merger or consolidation less than 50.1% of the outstanding voting securities of the surviving entity or resulting corporation are owned in the aggregate by the persons by the entities or persons who were shareholders of the Company immediately prior to such merger or consolidation; or the Company sells substantially all of its assets to another corporation that is not a wholly owned subsidiary. Other members of the executive management team, at present, are not entitled to such remuneration at change of control.
The Company is required to have an occupational pension scheme in accordance with the Norwegian law on required occupational pension ("Lov om obligatorisk tjenestepensjon"). The Company contributes to an external defined contribution scheme and therefore no pension liability is recognized in the statement of financial position. Since the Company no longer employs any staff in Norway, this scheme is effectively redundant.
In the UK, the Company's subsidiary that employs the staff, contributes a fixed amount per Company policy in an external defined contribution scheme. As such, no pension liability is recognised in the statement of financial position in relation to Company's subsidiaries either.
The Board of Directors, upon the Remuneration Committee's recommendation, has also adopted a SOG Policy for members of the executive management to ensure that they have meaningful economic stake in the Company. The SOG policy is designed to satisfy an individual senior executive's need for portfolio diversification, while maintain management share ownership at levels high enough to assure the Company's shareholders of managements' full commitment to value creation. Officers of the Company are required to invest in a number of shares valued at a multiple of their base salary in the amounts ranging from 3 times base salary for the CEO and 1 times the base salary of any other member of the executive management team. A member of the executive team has three years to comply with the ownership requirements starting from the later of either the date of appointment to a position noted above or from the date of adoption of the SOG Policy.
In 2016, the executives received base salaries and cash incentive bonuses in line with the executive remuneration policies as presented to the 2016 Annual General Meeting.
In June 2016, 200,000 Restricted Share Units were awarded under and in accordance with the Company's RSU scheme to the employees of the Company under the long term incentive compensation plan approved by the shareholders. One Restricted Share Unit ("RSU") entitles the holder to receive one share of capital stock of the Company against payment in cash of the par value for the share. The par value is currently NOK 0.05 per share. Vesting of the RSUs is time based. The standard vesting period is 3 years, where 1/3 of the RSUs vest after one year, 1/3 vest after 2 years, and the final 1/3 vest after 3 years from grant. RSUs vest automatically at the respective vesting dates and the holder will be issued the applicable number of shares as soon as possible thereafter.
For 2017, the Board of Directors will only issue share based incentives in line with any shareholder approved program. Awards will normally be considered one time per year and grant of share based incentives will in value (calculated at the time of grant) be capped to 100% of the annual base salary for the CEO and 50% of the annual base salary for other members of the executive management.
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