Oxford Industries ltd. — AGM Information 2021

Sep 2, 2021

RegdOffice : G.No.4, Roxana Building, Ground Floor, 109, M.Karve Road, Mumbai-400020. Email : oxford_industries@yahoo.in CIN: l17112MH1980PLC023572

OXFORD INDUSTRIES LTD.

Dt.O1/09/2021

'

To,

The Dy.General Manager,

The Corporate Relationship Deptt,

Bombay Stock Exchange Ltd,

P.J.Towers, Dalal Street, Mumbai- 400001.

Ref: Security Code No. 514414.

~ub:Notice of 40th Annual General Meeting.

Dear Sir,

We are submiting herewith notice for 40th Annual General Meeting of the company to be held on 27th September, 2021.

Kindly take the same on your records. Thanking You,

(Mazher N. Laila)

Managing Director &

Compliance Officer

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Oxford Industries Ltd.

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e
40th Annual Report 2020-2021
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I NOTICE TO THE MEMBERS I

Notice is hereby given that 40th Annual General Meeting of the Members of OXFORD INDUSTRIES LIMITED will be held on Monday, the 27th day of September 2021, at 11 :OO a.m. at 4-8, PIL COURT, 111, M. Karve Road, Churchgate, Mumbai -400 020 to transact the following business:

Ordinary Business:

1. To receive, consider and adopt the audited financial statements of the company including the Audited Balance Sheet as at 31st March 2021, the statement of Profit and Loss and Cash Flow Statement for th1-1 y1o1ar gndêd on that date together with the Reports of the Board of Directors and Auditors thereon. 2. To appoint a director in place of Mr. Mazher Nuruddin Laila (DIN: 00037046) who retires by rotation and being eligible offers himself for re-appointment.

REGISTERED OFFICE

G. No 4, Roxana Building, Ground Floor,

By Order of the Board of Directors For OXFORD INDUSTRIES LTD,

109, M. Karve Road, Mumbai - 400 020

Place: Mumbai

Dated: 13th August, 2021

CIN: L 17112MH1980PLC023572

Mazher N, Laila Managing Director

E-mail: oxford-industries@yahoo.in

Oxford Industries Ltd. 4Qth Annual Report 2020-2021

NOTES

1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING (THE "MEETING") IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF/HERSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. THE INSTRUMENT APPOINTING THE PROXY SHOULD, HOWEVER BE DEPOSITED AT THE REGISTERED OFFICE OF THE COMPANY NOT LESS THAN FORTY-EIGHT I IOURS DfFOKf THE COMMENCEMENT Of THE MEETING. A PERSON CAN ACT AS A PROXY ON BEHALF OF THE MEMBERS NOT EXCEEDING FIFTY (50) AND HOLDING IN AGGREGATE NOT MORE THAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS. A MEMBER HOLDING MORE THAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS MAY APPOINT A SINGLE PERSON ONLY AS A PROXY AND SUCH PERSON SHALL NOT ACT AS PROXY FOR OTHER SHAREHOLDER.

2. Electronic copy of the Annual Report and notice for AGM 2021 is being sent to all the members whose email IDs are registered with the Company/Depository Participants(s) for communication purposes unless any member has requested for a hard copy of the same. For members who have not registered their email address, physical copies of the Annual for the financial year ended 31st March, 2021 is being sent in the permitted mode.

3. Members holding shares in physical form are requested to submit their e-mail address to the Company/RTA, duly quoting their Folio number and Members holding shares in electronic form who have not registered their e-mail address with their DP are requested to do so at the earliest, so as to enable the Company to send the said documents in electronic form, thereby supporting the green initiative of the MCA.

4. ln cuse of Joint holders attending the meeting, only such joint holder who is higher in the order of names will be entitled to vote.

5. S. Members who hold shares in Dematerialized form are requested to write their Client ID and DP ID numbers and those who hold shares in physical form are requested to write their Folio Number in the attendance slip for attending the meeting.

6. The Company has notified regarding closure of Register of Members and Transfer Books thereof from Tuesday, 21st September 2021 to Monday, 27th September 2021 (both days inclusive).

7. Corporate Members intending to send their authorized representatives are requested to send a duly certified copy of the Board Resolution authorizing their representatives to attend and vote at the Annual General Meeting.

8. Members seeking any information with regard to the Accounts are requested to write to the Company at an early date, so as to enable the Management to keep the information ready at the Meeting.

9. Members are requested to bring their Annual Report and the Attendance Slip with them at the Annual General Meeting.

10. 1 O. The Securities and Exchange Board of India (SEBI) has mandated the submission of the Permanent Account Number (PAN) by every participant in securities market. Members holding shares in electronic form are, therefore, requested to submit the PAN to their Depository Participants with whom they are maintaining their DEMAT accounts. Members holding shares in physical form can submit theìr PAN rlPt;til, to thQ Companv's Registrer and Shure T1c111~íe1 Age11L~.

11. 1. All the documents referred in the notice are open for inspection at the Registered Office of the company between 11 a.m. to 1 p.m. on all working days up to the date of Annual General Meeting.

12. Voting through electronic means: ln compliance of provisions of Section 108 of the companies Act, 2013 and rules made thereunder, the company is providing e-voting facility to members holding shares either in physical form or in DEMAT form, at the 40lh Annual General Meeting and the business may be transacted through e-voting service provided by Central Depository Services (India) Ltd. (CDSL). The instructions for shareholders voting electronically are as under:-

13. (i) The voting period begins on Friday, 24/09/2021 (9:00AM IST) and ends on Sunday, 26/09/2021 (5 PM IST). During the period shareholders of the Company, holding shares either in physical form or in Dematerialized form, as on the cut-off date (record date) of 20/09/2021, may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.

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Oxford Industries Ltd.

40th Annual Report 2020-2021

Once the vote on a resolution is cast by the shareholder by electronic means, the shareholder shall not be allowed

to change it subsequently or cast his vote by any other means.

(ii) The shareholders should log on to the e-voting website www.evotingindia.com

• (iii) Click on Shareholders.

• (iv) Now Enter your User ID

a. For CDSL: 16 digits beneficiary ID,

b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,

c. Members holding shares in Physical Form should enter Folio Number registered with the Company.

(v) Next enter the Image Verification as displayed and Click on Login.

(vi) If you are holding shares in DEMAT form and had logged on to www.evotingindia.com and voted on an earlier voting of any company, then your existing password is to be used.

• (vii) If you are a first time user follow the steps given below:

	For Members holding shares in DEMAT Form and Physical Form
PAN	Enter your 1O digit alpha-numeric PAN issued by Income Tax Department		(Applicable for
	both DEMAT shareholders as well as physical shareholders)
	Members who have not updated their PAN with the Company/Depository		Participant are
	requested to use the sequence number which is printed on Postal Ballot/ Attendance slip
	indicated in the PAN field.
DOB	Enter the Date of Birth as recorded in your DEMAT account or in the company records for
	the said DEMAT account or folio in dd/mrn/vvvv format.
Dividend	Enter the Dividend Bank Details as recorded in your DEMAT account	or in the company
Bank	records for the said DEMAT account or folio.
Details	Please enter the DOB or Dividend Bank Details in order to login. If	the	details are not
	recorded with the depository or company please enter the member	ID/	folio no in the
	Dividend Bank details field as mentioned in instruction (iv).

(viii)After entering these details appropriately, click on "SUBMIT" tab.

(ix) Members holding shares in physical form will then reach directly the Company selection screen. However,

members holding shares in DEMAT form will now reach 'Password Creation' menu wherein they are required

to mandatorily enter their login password in the new password field. Kindly note that this password is to be also

used by the DEMAT holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. lt is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

(x) For Members holding shares in physical form, the details can be used only for e-voting on the resolutions contained

in this Notice.

(xi) Click on the EVSNfor the relevant< Company Name> on which you choose to vote i.e. OXFORD INDUSTRIES LTD.

(xii)On the voting page, you will see "RESOLUTION DESCRIPTIONH and against the same the option "YES/NO" for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

(xiii)Click on the "RESOLUTIONS FILE LINK" if you wish to view the entire Resolution details.

(xiv)After selecting the resolution you have decided to vote on, click on "SUBMITH. A confirmation box will be displayed. If you wish to confirm your vote, click on "OK", else to change your vote, click on "CANCEL" and accordingly modify your vote.

(xv) Once you "CONFIRM" your vote on the resolution, you will not be allowed to modify your vote.

(xvi)You can also take out print of the voting done by you by clicking on "Click here to print" option on the Voting page.

(xvii)lf a DEMAT account holder has forgotten the changed password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.

Oxford Industries Ltd.

40th Annual Report 2020-2021

• (xviiOShareholders can also cast their vote using CDSL's mobile app m-Voting available for android based mobiles. Them-Voting app can be downloaded from Google Play Store. Apple and Window phone users can download the app from the app store and Windows Phone Store respectively. Please follow the instruction as prompted by the mobile app while voting on mobile.

• (xix) Note for Non-Individual Shareholders and Custodians Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to www.evotingindia.com and register themselves as Corporates. A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk. evoting@cdslindia.com .

• After receiving the login details a compliance user should be created using the admin login and password. The

• compliance user would be able to link the account(s) which they wish to vote on.

The list of accounts should be mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast their vote.

A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• (xx) ln case you have any queries or issues regarding e-voting, you may refer the Frequently Ask Questions ("FAQ"s) and e-voting manual available at www.evotingindia.com, under help section or write and email to helpdesk. evoting@cdslindia.com.

• Shri Dinesh Kumar Deora, Practicing Company Secretary (Membership No. 5683 & CP No. 4119) has been appointed as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.

The voting rights of shareholders shall be in proportion to their shares of the paid up equity share capital of the

• company as on the cut-off date of 20th September, 2021

The scrutinizer shall immediately after the conclusion of the voting at the general meeting, first count the votes cast at the meeting and thereafter, unblock the votes cast through e-voting in the presence of at least two(2) witnesses not in employment of the company and make, not later than 3 days of conclusion of the meeting, a consolidated Scrutinizers Report of the total votes cast in favour or against, if any, to the chairman & thereafter the Chairman shall declare the Results of the voting forthwith. The results declared along with Scrutinizer's report shall be placed on the website of CDSL, communicated to BSE immediately.

1. The route map of the venue of the Annual General Meeting is appended to this notice.

2. Pursuant to the SEBI (Listing Obligation and Disclosure Requirement) Regulation 2015, the following information is furnished in respect of Director seeking re-appointment:

Name of Director: Mr. Mazher Nuruddin Laila, DIN: 00037046, Age: 73 Years, Date of first appointment on the Board: 12/11/1980, Brief Resume: He holds a B. Tech. (Textiles) degree from Ill Delhi since 1971 and actively involved in Textile field for nearly 49 years. Inter-se relationship between the Board Members: Not related to any Board Member, Directorship/Membership in other listed Entities I Public companies: NIL, No. of shares held in the company: 276480 (All pledged with consortium of lenders against loan to the company), No. of Board meeting attended during last Financial Year: S(Five), Terms and Condition of appointment: Executive (Non-Independent), liable to retire by rotation.

REGISTERED OFFICE

G. No 4, Roxana Building, Ground Floor,

109, M. Karve Road, Mumbai - 400 020

Place: Mumbai Dated: 131h August, 2021 CIN: L 17112MH1980PLC023572 E-mail: oxford_industries@yahoo.in

By Order of the Board of Directors For OXFORD INDUSTRIES LTD. Mazher N. Laila Managing Director

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Oxford Industries Ltd. 4o•h Annual Report 2020-2021

Route Map to venue of AGM

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