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Orbit Garant Drilling Inc. — AGM Information 2021
Nov 10, 2021
46319_rns_2021-11-10_c4dd873b-a8cf-483e-8e6a-8d56d808c177.pdf
AGM Information
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ORBIT GARANT DRILLING INC.
NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
This document provides formal notification of your invitation to the annual and special meeting (the “ Meeting ”) of holders of Common Shares (“ Shareholders ”) of Orbit Garant Drilling Inc. (the “ Company ”). The Meeting will be held at:
Orbit Garant Drilling Head Office
3200 Jean-Jacques Cossette Blvd. Val-d’Or QC
Wednesday, December 1, 2021 at 10:00 a.m. (Montreal time)
As a registered Shareholder, you are entitled to attend the Meeting and to cast one vote for each common share (“ Common Share ”) of the Company that you own as of the record date of October 29, 2021. In light of the ongoing public health concerns related to COVID-19 and in order to comply with the measures imposed by the federal and provincial governments and social distancing protocols, the Company is encouraging Shareholders and others not to attend the meeting in person and to instead vote in advance by proxy. NO FOOD OR DRINK WILL BE OFFERED AT THE MEETING. The Company is offering its Shareholders the option to listen to (but not participate in or vote at) the meeting in real time by conference call or webcast at the following coordinates:
Conference call: 514-225-6995, or toll free: 1-888-390-0546
Webcast link: www.orbitgarant.com/en/events
If you are a registered Shareholder and are unable to attend the Meeting, you will still be able to vote on the items of business set out below by completing the form of proxy (printed on blue paper) (a “ Form of Proxy ”) included with the annexed information circular (the “ Information Circular ”). The Information Circular explains how to complete the Form of Proxy, and how the voting process works. To be valid, registered Shareholders must submit the Form of Proxy to the Company’s transfer agent, TSX Trust Company (“TSX Trust”) at the Toronto offices of TSX Trust, no later than 5:00 p.m. (Montreal time) on November 29, 2021, or present the Form of Proxy at the Meeting prior to commencement of the Meeting.
If you are a non-registered beneficial Shareholder, you must follow the instructions provided by your broker, securities dealer, bank, trust company or similar entity in order to vote your Common Shares.
The following business will be conducted at the Meeting:
-
presentation of the financial statements of the Company for the period ended June 30, 2021, and the Auditors’ report thereon;
- election of Directors;
-
reappointment of auditors and authorizing the audit committee (the “ Audit Committee ”) of the Board of Directors of the Company (the “ Board ”) to fix the remuneration of the auditors;
- re-approval of the Company’s stock option plan; and
- any other business that is properly brought before the Meeting.
In order to minimize group sizes and respect social distancing regulations, Shareholders are requested to not attend the Meeting in person and urged to vote on the matters before the Meeting by proxy or voting instruction form, which can be submitted by internet, by mail or by phone, as further described herein. We reserve the right to take any additional precautionary measures we deem appropriate in relation to the Meeting date which may be announced by way of press release which would be filed on SEDAR. We do not intend to prepare or mail an amended Management Information Circular in the event of changes to the Meeting format.
BY ORDER OF THE BOARD
Montréal (Québec) October 29, 2021
“ Jean-Yves Laliberté” Chair Orbit Garant Drilling Inc.