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ONE CLICK GROUP LIMITED — AGM Information 2021
Apr 18, 2021
64250_rns_2021-04-18_51f00592-f4ee-412e-bc90-f102b4aced5d.pdf
AGM Information
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19 April 2021
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Dear Shareholder,
ANNUAL GENERAL MEETING – NOTICE AND PROXY FORM
Notice is hereby given that an Annual General Meeting (‘Meeting’) of Shareholders of UUV Aquabotix Ltd (‘Company’) will be held at Suite 41, 145 Stirling Highway, Nedlands WA 6009 at 2:00pm (WST) on Friday, 21 May 2021.
Pursuant to ASIC’s ‘no action’ position to facilitate electronic notices of meeting per the ASIC 21-061MR as released on 29 March 2021, the Company has made the decision to not dispatch physical copies of the Notice of Meeting (‘Notice’). Instead, a copy of the Notice is available on the ASX Company’s Announcement Platform at www2.asx.com.au (ASX:UUV).
If you have elected to receive notices by email, a copy of your personalised proxy form will be emailed to you. If you have not elected to receive notices by email, a copy of your personalised proxy form will be posted to you, together with this letter for your convenience.
The Board has made the decision that it will hold a physical Meeting with the appropriate social gathering and physical distancing measures in place at the time of the Meeting.
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(a) voting prior to the Meeting by lodging your proxy instructions by no later than 48 hours prior to the Meeting (by 2:00pm (WST) on 19 May 2021) either by:
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voting online at www.linkmarketservices.com.au, or
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lodging a proxy form by:
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post to : UUV Aquabotix Ltd, C/- Link Market Services Limited, Locked Bag A14, Sydney South, NSW 1235 Australia; or
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in person to: Link Market Services Limited, 1A Homebush Bay Drive, Rhodes NSW 2138.
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(b) lodging questions in advance of the Meeting by emailing the questions to Chairman, Winton Willesee at [email protected], by no later than 20 May 2021.
Circumstances relating to COVID-19 are changing rapidly. The Company will update shareholders if changing circumstances will impact planning or the arrangements for the Meeting by way of announcement on ASX and the details will also be made available on our website at www.aquabotix.com.
The Notice is important and should be read in its entirety. If you are in doubt as to the course of action you should follow, you should consult your financial adviser, lawyer, accountant or other professional adviser.
If you have any difficulties obtaining a copy of the Notice, or for any other relevant information please contact me on +61 410 667 844 or [email protected].
This announcement is authorised for market release by Winton Willesee, Chairman.
Yours sincerely,
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Winton Willesee Chairman UUV Aquabotix Ltd
UUV Aquabotix Ltd ACN 616 062 072 CPC SE 5, 145 Stirling Highway, Nedlands WA 6009
UUV AQUABOTIX LIMITED ACN 616 062 072 NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Meeting will be held at:
TIME : 2:00 PM DATE : 21 May 2021 PLACE : Offices of Azalea Consulting Pty Ltd Suite 41 145 Stirling Highway NEDLANDS WA 6009
The business of the Meeting affects your shareholding and your vote is important.
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 2:00pm on 19 May 2021.
BUSINESS OF THE MEETING
AGENDA
FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 31 December 2020 together with the declaration of the Directors, the Director’s report, the Remuneration Report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 31 December 2020.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
A voting prohibition statement applies to this Resolution. Please see below.
2. RESOLUTION 2 – ELECTION OF DIRECTOR – WINTON WILLESEE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 14.4 of the Constitution, Listing Rule 14.4 and for all other purposes, Winton Willesee, a Director who was appointed casually on 3 October 2020, retires, and being eligible, is elected as a Director.”
3. RESOLUTION 3 – ELECTION OF DIRECTOR – ERLYN DALE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 14.4 of the Constitution, Listing Rule 14.4 and for all other purposes, Erlyn Dale, a Director who was appointed casually on 23 October 2020, retires, and being eligible, is elected as a Director.”
4. RESOLUTION 4 – ELECTION OF DIRECTOR – JAMES BAHEN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 14.4 of the Constitution, Listing Rule 14.4 and for all other purposes, James Bahen a Director who was appointed casually on 23 October 2020, retires, and being eligible, is elected as a Director.”
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5. RESOLUTION 5 – ISSUE OF OPTIONS TO RELATED PARTY - PETER JAMES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Listing Rule 10.11 and for all other purposes, approval is given for the Company to issue up to 40,000,000 Options to Peter James (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement applies to this Resolution. Please see below.
6. RESOLUTION 6 – ISSUE OF OPTIONS TO RELATED PARTY – ROBERT CLISDELL
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Listing Rule 10.11 and for all other purposes, approval is given for the Company to issue up to 20,000,000 Options to Robert Clisdell (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement applies to this Resolution. Please see below.
7. RESOLUTION 7 – RATIFICATION OF PRIOR ISSUE OF SHARES - AZALEA CONSULTING PTY LTD
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 6,000,000 Shares on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement applies to this Resolution. Please see below.
8. RESOLUTION 8 – RATIFICATION OF PRIOR ISSUE OF SHARES AND OPTIONS – US EMPLOYEES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 12,307,205 Shares and 49,043,979 Options on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement applies to this Resolution. Please see below.
Dated: 15 April 2021
By order of the Board
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Winton Willesee Chairman
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Voting Prohibition Statements
| Resolution 1 – Adoption of Remuneration Report |
A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons: (a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or (b) a Closely Related Party of such a member. However, a person (thevoter) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either: (a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or (b) the voter is the Chair and the appointment of the Chair as proxy: (i) does not specify the way the proxy is to vote on this Resolution; and (ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel. |
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| Resolutions 5 and 6 – Issue of Options to Related Parties |
A person appointed as a proxy must not vote, on the basis of that appointment, on Resolutions 5 and 6 if: (a) the proxy is either: (i) a member of the Key Management Personnel; or (ii) a Closely Related Party of such a member; and (b) the appointment does not specify the way the proxy is to vote on this Resolution. However, the above prohibition does not apply if: (a) the proxy is the Chair; and (b) the appointment expressly authorises the Chair to exercise the proxy even though Resolutions 5 and 6 are connected directly or indirectly with remuneration of a member of the Key Management Personnel. |
Voting Exclusion Statements
In accordance with Listing Rule 14.11, the Company will disregard any votes cast in favour of the resolution set out below by or on behalf of the following persons:
| Resolution 5 – Issue of Options to Related Party – Peter James |
Peter James (or his nominee/s) and any other person who will obtain a material benefit as a result of the issue of the securities (except a benefit solely by reason of being a holder of ordinary securities in the Company) or an associate of that person or those persons. |
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| Resolution 6 – Issue of Options to Related Party – Robert Clisdell |
Robert Clisdell (or his nominee/s) and any other person who will obtain a material benefit as a result of the issue of the securities (except a benefit solely by reason of being a holder of ordinary securities in the Company) or an associate of that person or those persons. |
| Resolution 7 – Ratification of prior issue of Shares - Azalea Consulting Pty Ltd |
A person who participated in the issue or is a counterparty to the agreement being approved (namely, Azalea Consulting Pty Ltd) or an associate of that person or those persons. |
| Resolution 8 – Ratification of prior issue of Shares and Options - US Employees |
A person who participated in the issue or is a counterparty to the agreement being approved (namely, US Employees) or an associate of that person or those persons. |
However, this does not apply to a vote cast in favour of the Resolution by:
(a) a person as a proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with the directions given to the proxy or attorney to vote on the Resolution in that way; or
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(b) the Chair as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the Chair to vote on the Resolution as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the resolution; and
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(ii) the holder votes on the resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
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Voting by proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast two (2) or more votes may appoint two (2) proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints two (2) proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
Shareholders and their proxies should be aware that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Voting in person
To vote in person, attend the Meeting at the time, date and place set out above.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 8 9389 3100.
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions.
FINANCIAL STATEMENTS AND REPORTS
In accordance with the Corporations Act, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 31 December 2020 together with the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.aquabotix.com/ .
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
1.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
1.2
Voting consequences
A company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
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1.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
2. RESOLUTIONS 2 TO 4 – ELECTION OF DIRECTORS
2.1 General
The Constitution allows the Directors to appoint at any time a person to be a Director either to fill a casual vacancy or as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Pursuant to the Constitution and Listing Rule 14.4, any Director so appointed holds office only until the next annual general meeting and is then eligible for election by Shareholders but shall not be taken into account in determining the Directors who are to retire by rotation (if any) at that meeting.
Winton Willesee (pursuant to Resolution 2) having been appointed by other Directors on 3 October 2020, Erlyn Dale (pursuant to Resolution 3) having been appointed by other Directors on 23 October 2020 and James Bahen (pursuant to Resolution 4) having also been appointed by other Directors on 23 October 2020 in accordance with the Constitution, will retire in accordance with the Constitution and being eligible, seek election from Shareholders.
Winton Willesee, Erlyn Dale and James Bahen have confirmed that they consider they will have sufficient time to fulfil their responsibilities as Non-Executive Directors of the Company and do not consider that any other commitment will interfere with their availability to perform their duties as Non-Executive Directors of the Company.
Information in respect of Winton Willesee, Erlyn Dale and James Bahen is set out below.
2.2 Qualifications and other material directorships
(a) Winton Willesee
Winton Willesee is an experienced corporate professional with a broad range of skills and experience in strategy, company development, corporate governance, company public listings, merger and acquisition transactions and corporate finance. Mr Willesee has considerable experience with ASX listed and other companies at stages of development from inception to maturity over a broad range of industries, having held directorships, chairmanships and company secretarial positions with a number of ASX-listed companies over many years.
Mr Willesee holds formal qualifications in Commerce, Economics and Finance, Accounting, Applied Finance and Investment, Applied Corporate Governance and Education. He is a Fellow of the Financial Services Institute of Australasia, the Governance Institute of Australia and the Institute of Chartered Secretaries and Administrators, Graduate of the Australian Institute of Company Directors and a Member of CPA Australia.
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(b) Erlyn Dale
Erlyn Dale is an experienced corporate professional with a broad range of corporate governance and capital markets experience, having been involved with several public company listings, merger and acquisition transactions and capital raisings for ASX-listed companies across a diverse range of industries.
Ms Dale holds a Bachelor of Commerce (Accounting and Finance) and a Graduate Diploma in Applied Corporate Governance. She is a member of the Governance Institute of Australia/Chartered Secretary.
(c) James Bahen
James Bahen is a corporate advisory executive and Chartered Secretary who commenced his career in audit and assurance with a chartered accounting firm. He is currently a Non-Executive Director and Company Secretary of a number of ASX listed companies and is experienced in navigating the various ASX listing rule requirements in matters such as acquisitions/disposals and capital raisings.
Mr Bahen is a member of the Governance Institute of Australia (GIA) and holds a Graduate Diploma of Applied Finance and a Bachelor of Commerce degree majoring in Accounting and Finance.
2.3 Independence
(a) Winton Willesee
Winton Willesee has no interests, position or relationship that might influence, or reasonably be perceived to influence, in a material respect his capacity to bring an independent judgement to bear on issues before the Board and to act in the best interest of the Company as a whole rather than in the interests of an individual security holder or other party.
If elected the Board considers Winton Willesee will be an independent Director.
(b) Erlyn Dale
Erlyn Dale has no interests, position or relationship that might influence, or reasonably be perceived to influence, in a material respect her capacity to bring an independent judgement to bear on issues before the Board and to act in the best interest of the Company as a whole rather than in the interests of an individual security holder or other party.
If elected the Board considers Erlyn Dale will be an independent Director.
(c) James Bahen
James Bahen has no interests, position or relationship that might influence, or reasonably be perceived to influence, in a material respect his capacity to bring an independent judgement to bear on issues before the Board and to act in the best interest of the Company as a whole rather than in the interests of an individual security holder or other party.
If elected the Board considers James Bahen will be an independent Director.
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2.4 Board recommendation
(a) Winton Willesee
The Board has reviewed Winton Willesee’s performance since his appointment to the Board and considers that Winton Willesee’s skills and experience will continue to enhance the Board’s ability to perform its role. Accordingly, the Board supports the election of Winton Willesee and recommends that Shareholders vote in favour of Resolution 2.
(b) Erlyn Dale
The Board has reviewed Erlyn Dale’s performance since her appointment to the Board and considers that Erlyn Dale’s skills and experience will continue to enhance the Board’s ability to perform its role. Accordingly, the Board supports the election of Erlyn Dale and recommends that Shareholders vote in favour of Resolution 3.
(c) James Bahen
The Board has reviewed James Bahen’s performance since his appointment to the Board and considers that James Bahen’s skills and experience will continue to enhance the Board’s ability to perform its role. Accordingly, the Board supports the election of James Bahen and recommends that Shareholders vote in favour of Resolution 4.
3. RESOLUTIONS 5 AND 6 – ISSUE OF OPTIONS TO RELATED PARTIES – PETER JAMES AND ROBERT CLISDELL
3.1 General
The Company has agreed, subject to obtaining Shareholder approval, to issue:
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(a) 40,000,000 Options to Peter James (or his nominee), being the subject of Resolution 5; and
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(b) 20,000,000 Options to Robert Clisdell (or his nominee), being the subject of Resolution 6,
(together, the Related Party Options ), on the terms and conditions set out below.
Peter James and Robert Clisdell (the Previous Directors ) have both been directors of the Company in the past 6 months, having resigned on 3 and 23 October 2020, respectively.
Resolutions 5 and 6 seeks Shareholder approval for the issue of the Related Party Options to the Previous Directors (or their respective nominees).
3.2 Background
The Company has agreed to issue the Related Party Options to the Previous Directors in lieu of $100,833 in outstanding fees accrued to Mr James and $50,417 in outstanding fees accrued to Mr Clisdell, being outstanding fees accrued to the dates of the Previous Directors’ respective resignations.
In light of the above, the Company is seeking Shareholder approval pursuant to Resolutions 5 and 6 for the issue of the Related Party Options in satisfaction of the outstanding fees owed to Messrs James and Clisdell by the Company.
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3.3 Chapter 2E of the Corporations Act
For a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
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(a) obtain the approval of the public company’s members in the manner set out in sections 217 to 227 of the Corporations Act; and
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(b) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
The issue of the Related Party Options to Peter James and Robert Clisdell (or their nominee) constitutes giving a financial benefit and the Previous Directors are related parties of the Company by virtue of being directors of the Company in the past six months.
The current Directors consider that Shareholder approval pursuant to Chapter 2E of the Corporations Act is not required in respect of the issue of the Related Party Options because their issue is considered reasonable remuneration in the circumstances and was negotiated on an arm’s length basis.
3.4
Listing Rule 10.11
Listing Rule 10.11 provides that unless one of the exceptions in Listing Rule 10.12 applies, a listed company must not issue or agree to issue equity securities to:
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10.11.1 a related party;
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10.11.2 a person who is, or was at any time in the 6 months before the issue or agreement, a substantial (30%+) holder in the company;
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10.11.3 a person who is, or was at any time in the 6 months before the issue or agreement, a substantial (10%+) holder in the company and who has nominated a director to the board of the company pursuant to a relevant agreement which gives them a right or expectation to do so;
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10.11.4 an associate of a person referred to in Listing Rules 10.11.1 to 10.11.3; or
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10.11.5 a person whose relationship with the company or a person referred to in Listing Rules 10.11.1 to 10.11.4 is such that, in ASX’s opinion, the issue or agreement should be approved by its shareholders,
unless it obtains the approval of its shareholders.
The issue of Related Party Options falls within Listing Rule 10.11.1 and does not fall within any of the exceptions in Listing Rule 10.12. It therefore requires the approval of Shareholders under Listing Rule 10.11.
Resolution 5 and 6 seeks the required Shareholder approval for the issue of the Related Party Options under and for the purposes of Listing Rule 10.11.
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3.5 Technical information required by Listing Rule 14.1A
If Resolutions 5 and 6 are passed, the Company will be able to proceed with the issue of the Related Party Options to Peter James and Robert Clisdell within one month after the date of the Meeting (or such later date as permitted by any ASX waiver or modification of the Listing Rules). As approval pursuant to Listing Rule 7.1 is not required for the issue of the Related Party Options (because approval is being obtained under Listing Rule 10.11), the issue of the Related Party Options will not use up any of the Company’s 15% annual placement capacity.
If Resolutions 5 and 6 are not passed, the Company will not be able to proceed with the issue of the Related Party Options and may be required to make cash payment in lieu of the grant of Options to the Previous Directors’.
3.6 Technical Information required by Listing Rule 10.13
Pursuant to and in accordance with Listing Rule 10.13, the following information is provided in relation to Resolutions 5 and 6:
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(a) the Related Party Options will be issued to:
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(i) Peter James (or his nominee); and
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(ii) Robert Clisdell (or his nominee),
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both of whom fall within the category set out in Listing Rule 10.11.1 as they are related parties of the Company by virtue of being directors in the past six months;
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(b) the maximum number of Related Party Options to be issued is 60,000,000 Related Party Options, comprising:
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(i) 40,000,000 Related Party Options to be issued to Peter James pursuant to Resolution 5; and
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(ii) 20,000,000 Related Party Options to be issued to Robert Clisdell pursuant to Resolution 6;
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(c) the terms and conditions of the Related Party Options are set out in Schedule 1;
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(d) the Related Party Options will be issued no later than 1 month after the date of the Meeting (or such later date to the extent permitted by any ASX waiver or modification of the Listing Rules) and it is intended that issue of the Options will occur on the same date;
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(e) the issue price of the Related Party Options will be nil. The Company will not receive any other consideration in respect of the issue of the Related Party Options (other than in respect of funds received on exercise of the Related Party Options);
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(f) the purpose of the issue of the Related Party Options is in lieu of $151,250 (being $100,833 in respect of Mr James and $50,417 in respect of Mr Clisdel) in outstanding fees owed to the Previous Directors accrued to the dates of their respective resignations, enabling the Company to spend a greater proportion of its cash reserves on its operations that it would if alternative cash forms of remuneration were paid to the Previous Directors;
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(g) the total remuneration package for the Previous Directors up to the date of their respective resignations was $100,000 per annum including superannuation for Mr James and $50,000 per annum including superannuation to Mr Clisdell. If the Related Party Options are issued, the total remuneration package will not increase as they are being issued in lieu of outstanding fees owed to Mr James and Mr Clisdell accrued to just prior to the date of their respective resignations by agreement; and
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(h) the value of the Related Party Options and the pricing methodology is set out in Schedule 2; and
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(i) the Related Party Options are not being issued under an agreement.
4. RESOLUTION 7 – RATIFICATION OF PRIOR ISSUE OF SHARES – AZALEA CONSULTING PTY LTD
4.1 General
On 23 June 2020, the Company issued 6,000,000 Shares in lieu of cash fees for consultancy services provided by Azalea Consulting Pty Ltd (ACN 080 922 603) ( Azalea Consulting ) ( Consultancy Shares ).
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12-month period to 15% of the fully paid ordinary securities it had on issue at the start of that 12 month period.
The issue of the Consultancy Shares does not fit within any of the exceptions set out in Listing Rule 7.2 and, as it has not yet been approved by Shareholders, it effectively uses up part of the 15% limit in Listing Rule 7.1, reducing the Company’s capacity to issue further equity securities without Shareholder approval under Listing Rule 7.1 for the 12 month period following the date of issue of the Consultancy Shares.
Listing Rule 7.4 allows the shareholders of a listed company to approve an issue of equity securities after it has been made or agreed to be made. If they do, the issue is taken to have been approved under Listing Rule 7.1 and so does not reduce the company’s capacity to issue further equity securities without shareholder approval under that rule.
The Company wishes to retain as much flexibility as possible to issue additional equity securities in the future without having to obtain Shareholder approval for such issues under Listing Rule 7.1. Accordingly, the Company is seeking Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the Consultancy Shares.
Resolution 7 seeks Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the Consultancy Shares.
4.2 Technical information required by Listing Rule 14.1A
If Resolution 7 is passed, the Consultancy Shares will be excluded in calculating the Company’s 15% limit in Listing Rule 7.1, effectively increasing the number of equity securities the Company can issue without Shareholder approval over the 12 month period following the date of issue of the Consultancy Shares.
If Resolution 7 is not passed, the Consultancy Shares will be included in calculating the Company’s 15% limit in Listing Rule 7.1, effectively decreasing the number of
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equity securities that the Company can issue without Shareholder approval over the 12 month period following the date of issue of the Consultancy Shares.
4.3 Technical information required by Listing Rule 7.5
Pursuant to and in accordance with Listing Rule 7.5, the following information is provided in relation to Resolution 7:
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(a) the Consultancy Shares were issued to Azalea Consulting;
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(b) in accordance with paragraph 7.4 of ASX Guidance Note 21, the Company confirms that none of the recipients were:
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(i) related parties of the Company, members of the Company’s Key Management Personnel, substantial holders of the Company, advisers of the Company or an associate of any of these parties; and
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(ii) issued more than 1% of the issued capital of the Company;
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(c) 6,000,000 Consultancy Shares were issued, and the Consultancy Shares issued were all fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares;
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(d) the Consultancy Shares were issued on 23 June 2020;
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(e) the issue price was nil, as the Consultancy Shares were issued at a deemed issue price of $0.001 per Share (being an aggregate of $6,000) in lieu of cash fees for consultancy services provided by Azalea Consulting;
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(f) the purpose of the issue of the Consultancy Shares was to satisfy fees owing in respect of consultancy services provided by Azalea Consulting, enabling the Company to spend a greater proportion of its cash reserves on its operations that it would if alternative cash forms of payment were paid to Azalea Consulting; and
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(g) the Consultancy Shares were not issued under an agreement.
5. RESOLUTION 8 – RATIFICATION OF PRIOR ISSUE OF SHARES AND OPTIONS
5.1 General
On 21 October 2020, the Company issued 12,307,205 Shares and 49,043,979 Options to employees of the Company in the United States of America ( US Employees ) in lieu of a portion of the cash fees for remuneration owed by the Company ( US Employee Securities ).
As summarised in Section 4.1 above, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of that 12 month period.
The issue of the US Employee Securities does not fit within any of the exceptions set out in Listing Rule 7.2 and, as it has not yet been approved by Shareholders, it effectively uses up part of the 15% limit in Listing Rule 7.1, reducing the Company’s capacity to issue further equity securities without Shareholder approval under
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Listing Rule 7.1 for the 12 month period following the date of issue of the US Employee Securities.
Listing Rule 7.4 allows the shareholders of a listed company to approve an issue of equity securities after it has been made or agreed to be made. If they do, the issue is taken to have been approved under Listing Rule 7.1 and so does not reduce the company’s capacity to issue further equity securities without shareholder approval under that rule.
The Company wishes to retain as much flexibility as possible to issue additional equity securities in the future without having to obtain Shareholder approval for such issues under Listing Rule 7.1. Accordingly, the Company is seeking Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the US Employee Securities.
Resolution 8 seeks Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the US Employee Securities.
5.2 Technical information required by Listing Rule 14.1A
If Resolution 8 is passed, the US Employee Securities will be excluded in calculating the Company’s 15% limit in Listing Rule 7.1, effectively increasing the number of equity securities the Company can issue without Shareholder approval over the 12 month period following the date of issue of the US Employee Securities.
If Resolution 8 is not passed, the US Employee Securities will be included in calculating the Company’s 15% limit in Listing Rule 7.1, effectively decreasing the number of equity securities that the Company can issue without Shareholder approval over the 12 month period following the date of issue of the US Employee Securities.
5.3 Technical information required by Listing Rule 7.4
Pursuant to and in accordance with Listing Rule 7.5, the following information is provided in relation to Resolution 8:
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(a) the US Employee Securities were issued to US Employees;
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(b) in accordance with paragraph 7.4 of ASX Guidance Note 21, the Company confirms that none of the recipients were:
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(i) related parties of the Company, members of the Company’s Key Management Personnel, substantial holders of the Company, advisers of the Company or an associate of any of these parties; and
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(ii) issued more than 1% of the issued capital of the Company;
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(c) 12,307,205 Shares and 49,043,979 Options were issued;
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(d) the Shares issued were all fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares;
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(e) the Options were issued on the terms and conditions set out in Schedule 1;
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(f) the US Employee Securities were issued on 21 October 2020;
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(g) the issue price was nil, as the US Employee Securities were issued in lieu of a portion of the cash fees for remuneration owing to US Employees;
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(h) the purpose of the issue of the US Employee Securities was to satisfy remuneration owing to US Employees enabling the Company to spend a greater proportion of its cash reserves on its operations that it would if alternative cash forms of payment were paid to US Employees; and
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(i) the US Employee Securities were not issued under an agreement.
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GLOSSARY
$ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities & Investments Commission.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
Azalea Consulting means Azalea Consulting Pty Ltd (ACN 080 922 603).
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means UUV Aquabotix Limited (ACN 616 062 072).
Constitution means the Company’s constitution.
Consultancy Shares has the meaning given in Section 4.1.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the Listing Rules of ASX.
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Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Option means an option to acquire a Share.
Optionholder means a holder of an Option.
Previous Directors has the meaning given in Section 3.1.
Proxy Form means the proxy form accompanying the Notice.
Related Party Options has the meaning given in Section 3.1.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 31 December 2020.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Section means a section of the Explanatory Statement.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
US Employees has the meaning given in 5.1.
US Employee Securities has the meaning given in 5.1.
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – TERMS AND CONDITIONS OF RELATED PARTY OPTIONS AND US EMPLOYEES OPTIONS
(a) Entitlement
Each Option entitles the holder to subscribe for one Share upon exercise of the Option.
(b) Exercise Price
Subject to paragraph (i) below, the amount payable upon exercise of each Option will be $0.001 per Option ( Exercise Price ).
(c) Expiry Date
Each Option will expire at 5:00 pm (WST) on 28 July 2023 ( Expiry Date ). An Option not exercised before the Expiry Date will automatically lapse on the Expiry Date.
(d) Exercise Period
The Options are exercisable at any time on or prior to the Expiry Date ( Exercise Period ).
(e) Notice of Exercise
The Options may be exercised during the Exercise Period by notice in writing to the Company in the manner specified on the Option certificate ( Notice of Exercise ) and payment of the Exercise Price for each Option being exercised in Australian currency by electronic funds transfer or other means of payment acceptable to the Company.
(f) Exercise Date
A Notice of Exercise is only effective on and from the later of the date of receipt of the Notice of Exercise and the date of receipt of the payment of the Exercise Price for each Option being exercised in cleared funds ( Exercise Date ).
(g) Timing of issue of Shares on exercise
Within five Business Days after the Exercise Date, the Company will:
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(i) issue the number of Shares required under these terms and conditions in respect of the number of Options specified in the Notice of Exercise and for which cleared funds have been received by the Company;
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(ii) if required, give ASX a notice that complies with section 708A(5)(e) of the Corporations Act, or, if the Company is unable to issue such a notice, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors; and
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(iii) if admitted to the official list of ASX at the time, apply for Official Quotation on ASX of Shares issued pursuant to the exercise of the Options.
If a notice delivered under paragraph (g)(ii) above for any reason is not effective to ensure that an offer for sale of the Shares does not require disclosure to investors, the Company must, no later than 20 Business Days after becoming
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aware of such notice being ineffective, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors.
(h) Shares issued on exercise
Shares issued on exercise of the Options rank equally with the then issued shares of the Company.
(i) Reconstruction of capital
If at any time the issued capital of the Company is reconstructed, all rights of an Optionholder are to be changed in a manner consistent with the Corporations Act and the ASX Listing Rules at the time of the reconstruction.
(j) Participation in new issues
There are no participation rights or entitlements inherent in the Options and holders will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Options without exercising the Options.
(k) Change in exercise price
An Option does not confer the right to a change in Exercise Price or a change in the number of underlying securities over which the Option can be exercised.
(l) Transferability
The Options are transferable subject to any restriction or escrow arrangements imposed by ASX or under applicable Australian securities laws.
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SCHEDULE 2 – VALUATION OF RELATED PARTY OPTIONS
The Related Party Options to be issued to the Previous Directors pursuant to Resolutions 5 and 6 have been valued by the Company as set out below :
Options Valuation:
| Options | Options | |
|---|---|---|
| Exercise Price | $0.001 | |
| Expiry Date | 28 July 2023 | |
| Valuation | Closing Price 26 March 2021 | |
| Market Value | $0.001 | |
| Recipient | Peter James | Robert Clisdell |
| Number of Securities | 40,000,000 | 20,000,000 |
| Total value | $40,000.00 | $20,000.00 |
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LODGE YOUR VOTE
ONLINE www.linkmarketservices.com.au
ACN 616 062 072
BY MAIL UUV Aquabotix Ltd C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
- BY HAND Link Market Services Limited 1A Homebush Bay Drive, Rhodes NSW 2138
ALL ENQUIRIES TO Telephone: 1300 554 474 Overseas: +61 1300 554 474
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PROXY FORM
I/We being a member(s) of UUV Aquabotix Ltd and entitled to attend and vote hereby appoint:
APPOINT A PROXY
the Chairman of the OR if you are NOT appointing the Chairman of the Meeting
as your proxy, please write the name of the person or
Meeting (mark box)
body corporate you are appointing as your proxy
or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/our proxy to
act on my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent
permitted by the law, as the proxy sees fit) at the Annual General Meeting of the Company to be held at 2:00pm (WST) on Friday,
21 May 2021 at Offices of Azalea Consulting Pty Ltd, Suite 41, 145 Stirling Highway, Nedlands WA 6009 (the Meeting ) and at any
postponement or adjournment of the Meeting.
Important for Resolutions 1, 5 & 6: If the Chairman of the Meeting is your proxy, either by appointment or by default, and you have not
indicated your voting intention below, you expressly authorise the Chairman of the Meeting to exercise the proxy in respect of Resolutions 1,
5 & 6, even though the Resolutions are connected directly or indirectly with the remuneration of a member of the Company’s Key Management
Personnel ( KMP ).
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
VOTING DIRECTIONS
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting.
Please read the voting instructions overleaf before marking any boxes with an T
Resolutions For Against Abstain * For Against Abstain
1 Adoption of Remuneration Report 5 Issue of Options to Related Party
- Peter James
2 Election of Director – Winton Willesee 6 Issue of Options to Related Party
– Robert Clisdell
3 Election of Director – Erlyn Dale 7 Ratification of Prior Issue of Shares
- Azalea Consulting
4 Election of Director – James Bahen 8 Ratification of Prior Issue of Shares
and Options – US Employees
* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
S A M P L E
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SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
| Shareholder 1 (Individual) Sole Director and Sole Company Secretary |
Joint Shareholder 2 (Individual) Director/Company Secretary (Delete one) |
Joint Shareholder 3 (Individual) Director |
|---|---|---|
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
UUV PRX2102C
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
YOUR NAME AND ADDRESS
LODGEMENT OF A PROXY FORM
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 2:00pm (WST) on Wednesday, 19 May 2021, being not later than 48 hours before the commencement of the Meeting. Any Proxy Form received after that time will not be valid for the scheduled Meeting.
APPOINTMENT OF PROXY
Proxy Forms may be lodged using the reply paid envelope or:
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting as your proxy, please write the name of that individual or body corporate in Step 1. A proxy need not be a shareholder of the Company.
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ONLINE
www.linkmarketservices.com.au
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” - Securityholder Reference Number (SRN) or Holder Identification Number (HIN).
DEFAULT TO CHAIRMAN OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy Form, including where the Resolutions are connected directly or indirectly with the remuneration of KMP.
BY MOBILE DEVICE
QR Code
Our voting website is designed specifically for voting online. You can now lodge your proxy by scanning the QR code adjacent or enter the voting link www.linkmarketservices.com.au into your mobile device. Log in using the Holder Identifier and postcode for your shareholding.
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VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT adjacent or enter the voting link www.linkmarketservices.com.au You may direct your proxy how to vote by placing a mark in one of the your mobile device. Log in using the boxes opposite each item of business. All your shares will be voted in Holder Identifier and postcode for your accordance with such a direction unless you indicate only a portion of shareholding. voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid. BY MAIL UUV Aquabotix Ltd APPOINTMENT OF A SECOND PROXY C/- Link Market Services Limited You are entitled to appoint up to two persons as proxies to attend the Locked Bag A14 Meeting and vote on a poll. If you wish to appoint a second proxy, an Sydney South NSW 1235 additional Proxy Form may be obtained by telephoning the Company’s Australia share registry or you may copy this form and return them both together. To appoint a second proxy you must: BY FAX (a) on each of the first Proxy Form and the second Proxy Form state the +61 2 9287 0309 percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of BY HAND votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and 1A Homebush Bay Drive Rhodes NSW 2138 (b) return both forms together. SIGNING INSTRUCTIONS You must sign this form as follows in the spaces provided: Individual: where the holding is in one name, the holder must sign. Joint Holding: where the holding is in more than one name, either shareholder may sign. Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this COMMUNICATIONS PREFERENCE document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
To scan the code you will need a QR code reader application which can be downloaded for free on your mobile device.
delivering it to Link Market Services Limited* 1A Homebush Bay Drive Rhodes NSW 2138
- During business hours (Monday to Friday, 9:00am–5:00pm)
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We encourage you to receive all your shareholder communication via email. This communication method allows us to keep you informed without delay, is environmentally friendly and reduces print and mail costs.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
ONLINE
www.linkmarketservices.com.au
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Communications’ and click the first button to receive all communications electronically and enter your email address. To use the online facility, securityholders will need their “Holder Identifier” (Securityholder Reference Number (SRN) or Holder Identification Number (HIN) as shown on the front of the Proxy Form).
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” must be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www.linkmarketservices.com.au.
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.